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Unit-One: Organization of Files

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19 views15 pages

Unit-One: Organization of Files

Uploaded by

hambisatiruneh6
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Unit-One

Organization of Files
1.1 File Management
• A file is the commen storage unit in a
computer and all programs and data are
"written" into and "read" from the file.
• Computers store information in files that are
also organized and grouped in folders and
stored on disks.
• A folder holds one or more files and it can be
empty until it is filled. A folder also contain
other folder and there can be many levels of
folders within folders.
Cont...
• File Management: is the process and act of
creating an organized structure in which you
store information for easy retrieval.
• Disk Drive: is a technologies that enables the
reading, writing, deleting and modifying of
data on a computer storage disk.
Drives and Drive Letters
• A drive is alternatively referred to as a device
letter. A drive letter is a single alphabetic
character A-Z that is assigned to a physical
computer drive or drive partition. For
example, a comp. With a 3½" floppy diskette
drive has a drive letter A: assigned to the drive.
Comp. Containing a hard drive always have
that assigned to: C: drive letter, CD-ROM or
another disc drive.
Cont...
• System (C): this is known as a hard drive and is
found inside your computer. This drive is
where all your programs s/w is installed.
• Storage (D): is another hard drive in your
computer into which you can save data.
• CD-drive (E): is a CD drive where you can read
CD data disks and listen to audio disks
• Removable Disk (F): if you plug in a USB drive,
it will recognize the plugged in or inserted
device and automatically gives the plugged in
drive a letter of it's own.
1.4 File Name Extension
• A computer has many different types of files
on it, and each one has its own file extension.
It is a three or four letter identifier found at
the end of a file name being followed by a
period (.).
• The extension tells you about the
characteristics of a file and it's use.
Example of file extensions are:
• An image uses the .jpg or jpeg extension
• A word document uses the.docx or .doc for
older versions.
• An audio file uses the.mp3 extension.
• An Excel spreadsheet uses the.xlsx or .xls for
older versions.
Operating systems
• Operating system (os): is a program that
manages a computer's resources especially
the allocation of those resources among other
programs. Typical resources include the CPU,
computer memory, file storage, I/O devices
and network connections.
1.5 File Directory Structure
• The directory structure is the way an
operating system shows its system and other
types of files to the computer user. Files are
typically displayed in a hierarchicaltree
structure. When you see the structure, it looks
like a tree; The first or the top folder
(directory)in the structure is called the root
directory. A directory contained inside
anotherdirectory is called a subdirectory. The
terms parent and child are often used
todescribe the relationship between the
Directory Structure
1.5.1 Directory Path or File Path
• A path is a list beginning with a drive letter
that tells which folders to open sothat you can
find a file or another folder.
Types of Directory Paths
• The two different methods commonly used to
indicate the path of a file are absolute
pathname and relative pathname.
A. Absolute Pathname
• An absolute pathname represents the
complete name of a directory or file fromthe
/(root) directory downward. Regardless of
where you are working in the filesystem, you
can always find a directory or file by specifying
its absolute path-name.
B. Relative Pathname
• Relative pathnames are used to specify the
name of a file in the current directory or the
pathname of a file or directory above or below
the level of thecurrent directory in the file
system.
1.6 File Conversion
• File conversion is the process of taking a file of
one format and changing it intoanother.
• It is possible to convert from one file format to
another; for example, you can take a file used
in Microsoft Word (.doc) and convert it to the
Portable Document Format (PDF) file format.
File Converter
• A file converter is software that converts a
document from one file type to another.
• These solutions offer simple step-by-step
processes to perform conversions so that a user
simply needs to upload the original document,
select which file type they would like the
document to be converted to and convert it.
Some common file converter soft wares include
Foxit PDF Editor, PDF to Word Converter, PDF
• Convert Free, EliteCloudConvert, PDFShiftPDF
and CandySelectPdf.

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