NAME: GUNJAN

CLASS: 10- C

SUBJECT: INFORMATION
TECHNOLGY (I.T.)

ROLL NUMBER: 12

ADMISSION NO.: 5599

IT PRACTICAL FILE/PORTFOLIO

DIGITAL DOCUMENTATION

Assignment1: How we can apply any style to a text.

1. Using the Sidebar
1. Using the sidebar
2.Using the right-click menu
3. the Styles Toolbar
4. Creating and Modifying Styles
5. Keyboard Shortcuts

Assignment 2: What is Fill Format Style, how it can be applied.

The Fill Format Style in LibreOffice is a specific type of style that applies background
colour or pattern to selected areas in a document. It is part of the Character Style and
Paragraph Style options, but it is mainly used for highlighting or adding colour to cells or
text areas.
• To apply fill format style follow these steps:
• Open the "Styles and Formatting" Sidebar
• Modify or Create a Style
• Go to the 'Area' Tab and choose the fill type.
• Apply the style.

Assignment 3: Vipin wants to insert images in his document help him for
inserting image using insert image option.
Vipin can follow these steps using the Insert > Image option.
 Open the Document

 Place the Cursor

 Use the 'Insert' Menu

 Select the Image File

Assignment 4: Rohan has created a report on Environmental pollution in
LibreOffice Writer. Help him to add table of contents to his document with
the heading as Rohan’s Table of Contents.
To help Rohan add a Table of Contents (TOC) to his report on environmental pollution in
LibreOffice Writer and customize the heading as "Rohan’s Table of Contents", follow
these steps:
• Apply heading styles (Heading 1, Heading 2, etc.) to the relevant sections and
subsections of the report.
• Place the cursor where you want the TOC.
• Go to Insert > Table of Contents and Index > Table of Contents.
• Enter "Rohan’s Table of Contents" in the Title field.
• Adjust the TOC settings and click OK to insert it.
• Optionally, customize or update the TOC as needed.

Assignment 5: Kapil wants to create a document with predefined formatting

and want to save that document as a template for future use help him to
accomplish his task.
To help Kapil create a document with predefined formatting and save it as a template for
future use in LibreOffice Writer, follow these steps:
• Go to File > Templates > Save as Template.
• Choose or create a template category, name the template, and click Save.
• To use the template in the future, go to File > New > Templates, select the template,
and click Open.

ELECTRONIC SPREADSHEET (ADVANCED)

USING LIBRE OFFICE CALC

Assignment 1: What is the use of data consolidation? Write steps to perform

this action.
Data Consolidation in LibreOffice Calc (and other spreadsheet software like Excel) is the
process of combining data from multiple ranges (either from the same or different sheets)
into one summary table. This allows you to gather, compare, and analyze data from
different sources in one place, making it easier to work with large datasets that are spread
across multiple sheets or even multiple workbooks.
Consolidation is useful in scenarios such as:
 • Merging financial data from different departments.
• Combining sales data from multiple regions.
• Summarizing reports that span over different time periods.
● Prepare your data: Ensure it is structured consistently (with labels).

● Select where to place the consolidated result.

● Go to Data > Consolidate and choose your consolidation options (function, ranges,
labels).
● Click OK to generate the consolidated data.

Assignment 2: What is Goal Seek? Write steps to perform this action.

Goal Seek is a tool in LibreOffice Calc (and similar spreadsheet software like Excel) that
allows you to find the input value needed to achieve a specific goal or result in a formula.
It works by adjusting the value in a single cell (the input cell) to achieve a desired
outcome in another cell (the result cell), based on a formula you've set up.
Set up your formula in the spreadsheet.
• Select the cell where you want to display the result (output).
• Go to Tools > Goal Seek.
• In the Goal Seek dialog:
• Set the Set Cell (the result cell).
• Set the To Value (the target value you want to reach).
• Set the By Changing Cell (the input cell to be adjusted).

• Click OK to find the value that achieves your goal.

Assignment 3: What is the use of sharing of Worksheet? How can we share

any worksheet in Libre Office Calc? Write steps.
Sharing a worksheet allows multiple users to collaborate on the same spreadsheet file
simultaneously. This is especially useful in environments like offices or classrooms where
teamwork and collective data entry or editing are required. Some benefits of sharing a
worksheet include:
• Collaboration: Multiple users can edit the same file at the same time.
• Consistency: Updates are visible to all users, ensuring everyone works with the
latest data.
• Efficiency: Reduces the need to send files back and forth via email.

Steps to Share a Worksheet in LibreOffice Calc

➔ Open the File to be Shared
➔ Enable Sharing:
 • Go to the Tools menu.
• Select Share Spreadsheet

➔ Activate Sharing
➔ Save the File and share to collaborators.

DATABASE MANAGEMENT SYSTEM USING

LIBREOFFICE BASE
Assignment 1: Ruhi has created database name Sports day, now she wants to
create a table in Design view help her to fulfill he task.
To help Ruhi create a table in Design View for her Sports Day database, here are the
steps she can follow:
 Open the Sports Day Database
 Go to the Tables Section and Create a New Table in Design View.
 Define Table Fields and Set Primary Key.
 Save the Table and Exit Design View.

Assignment 2: Write steps for adding a calendar for the date field.
To add a calendar for a date field in LibreOffice Base, you can configure the field
properties to enable a date picker. This feature makes it easier for users to select dates
from a calendar interface while entering data.
Steps to Add a Calendar for the Date Field in LibreOffice Base :
➢ Open the Database
➢ Go to Table Design View
➢ Add or Select a Date Field
➢ Save the Table and Open the Form Design View

➢ Add or Select the Date Field in the Form

➢ Enable Calendar Control and test the calendar by pressing F5 key.

Assignment 3: Define Report. Write steps to create a report.

✔ A report is a formatted and organized presentation of data from a database,
typically used to analyze, summarize, or share information. In LibreOffice Base,
 reports can be created to display database records in a structured layout, such as
lists, summaries, or charts. Reports are particularly useful for creating printable
documents like invoices, summaries, or performance reports. Steps to make a
report:
✔ Open Your Database and Go to the Reports Section.
✔ Start the Report Builder and Select the Data Source.
✔ Define the Report Layout and Format the Report.
✔ Save the Report.

The SRMS (Student Record Management System) is a digital system designed to handle,
organize, and track all information related to students within an educational institution.
Its primary purpose is to streamline and automate the administrative processes involved
in managing student data.

Purpose and Objectives of SRMS:

➔ Centralized Data Management: SRMS serves as a central repository for all
student-related information, such as personal details, academic records,
attendance, grades, disciplinary actions, and extracurricular activities.
➔ Efficiency in Administrative Tasks: It helps reduce manual paperwork and ensures
that administrative tasks like admissions, course registrations, grade processing, and
report generation are done more efficiently.
➔ Data Security: By digitizing and securing student data, SRMS provides controlled
access to authorized personnel, ensuring that sensitive information is protected.

Benefits of SRMS:
• Improved Accuracy and Data Integrity: By minimizing manual data entry, SRMS
reduces human errors and ensures that data is accurate and up-to-date.
 • Time-Saving: Automating many of the administrative tasks saves time for both
teachers and administrators, allowing them to focus more on teaching and student
engagement.

 Table Creation

A one-to-one relationship in a database is a relationship where each record in one table is

associated with exactly one record in another table, and vice versa. This type of relationship
is commonly used to divide data into multiple tables for better organization and
normalization when two tables share the same primary key.

 Form
Forms in a Student Record Management System (SRMS) are user interfaces that allow
users to enter, modify, and manage data in the system. These forms act as the gateway
between users and the database, ensuring accurate and efficient data entry. Below is a
description of the types of forms typically used in an SRMS, their components, and their
features.

 Reports
In a Student Record Management System (SRMS), reports are organized presentations of
data generated from the system's database. These reports provide insights into various
aspects of student records, academic performance, administrative tasks, and more,
helping administrators, faculty, and stakeholders make informed decisions.
I am immensely grateful to all those who contributed to
the successful completion of this project titled "Student
Record Management System (SRMS)."
First and foremost, I would like to express my heartfelt
gratitude to Vikash Sir, my project guide, for their
invaluable guidance, constant encouragement, and
support throughout this project. Their expertise and
insights have been instrumental in shaping the direction
and outcome of this work.
Lastly, I owe my deepest gratitude to my family for their
unwavering encouragement and support throughout my
academic journey.
This project has been a tremendous learning experience,
and it would not have been possible without the support
and contributions of everyone mentioned above.
GUNJAN
X- C