COLLEGE OF COMPUTER STUDIES

Our Lady of Lourdes College Foundation, Vinzons Ave., Daet, Camarines Norte
(+63) 948 180 1434 | [email protected] | https://www.ollcfccs.com

Charlie G Andaya, BSIT, 1st year, Block-B

Excel Functions and Formulas

Excel Functions

 Functions are built-in tools in Excel that help you do calculations like adding numbers, finding
averages, or searching for values. For example, the SUM function adds up a range of
numbers. You can use it by typing =SUM(A1:A10) to add all the values from A1 to A10. You
can also use the AutoSum button in the Home tab to quickly sum up numbers without typing.

Excel Formulas

 Formulas are written by the user and can include functions, cell references, and mathematical
symbols. Every formula starts with an equal sign (=) so Excel knows it needs to calculate
something. For instance, to add the numbers in cells A1 and B1, you can type =A1+B1. This
tells Excel to calculate the total of those two cells.

Difference

 The difference between functions and formulas is that functions are already built into Excel,
like SUM or AVERAGE, while formulas are custom calculations that you make using functions,
numbers, or cell references.

15 Excel Functions and Formulas

SUM

 This function adds all the numbers in a selected range. For example, =SUM(A1:A10) will add
all the values in cells A1 to A10. You can also use the AutoSum button to make this faster.

AVERAGE

 Finds the average of numbers in a range. For example, =AVERAGE(B1:B10) will calculate the
average of all the numbers in cells B1 to B10.

MISSION: The College of Computer Studies envisions being the leading laboratory and training center for future practitioners and specialists in the
field of computer science and information technology.
VISION: The College of Computer Studies affirms to provide quality, excellent and broad-based training to prepare computer scientists and
information technologists to become competent, effective, and creative using the computer system and its applications, management information,
systems programming, and computer design and architecture.
 COLLEGE OF COMPUTER STUDIES
Our Lady of Lourdes College Foundation, Vinzons Ave., Daet, Camarines Norte
(+63) 948 180 1434 | [email protected] | https://www.ollcfccs.com

COUNT

 Counts how many cells in a range have numbers. For example, =COUNT(C1:C10) will count
the number of numeric values in cells C1 to C10.

COUNTA

 Counts all the non-empty cells in a range, even if they contain text. For example,
=COUNTA(D1:D10) will count all cells in D1 to D10 that are not blank.

MIN

 Finds the smallest number in a range. For example, =MIN(E1:E10) shows the lowest value in
cells E1 to E10.

MAX

 Finds the largest number in a range. For example, =MAX(F1:F10) gives the highest value in
cells F1 to F10.

IF

 Checks if a condition is true or false, then gives one answer if it's true and another if it's false.
For example, =IF(G1>10, "High", "Low") will show "High" if the value in G1 is more than 10,
and "Low" if it is not.

VLOOKUP

 Searches for a value in the first column of a table and returns a value from another column in
the same row. For example, =VLOOKUP(H1, A1:B10, 2, FALSE) will look for the value in H1 in
column A and return the matching value from column B.

MISSION: The College of Computer Studies envisions being the leading laboratory and training center for future practitioners and specialists in the
field of computer science and information technology.
VISION: The College of Computer Studies affirms to provide quality, excellent and broad-based training to prepare computer scientists and
information technologists to become competent, effective, and creative using the computer system and its applications, management information,
systems programming, and computer design and architecture.
 COLLEGE OF COMPUTER STUDIES
Our Lady of Lourdes College Foundation, Vinzons Ave., Daet, Camarines Norte
(+63) 948 180 1434 | [email protected] | https://www.ollcfccs.com

HLOOKUP

 Works like VLOOKUP, but it searches in the first row and returns a value from a specific row.
For example, =HLOOKUP(I1, A1:E5, 3, FALSE) will look for the value in I1 in the first row and
return the value from the third row.

CONCATENATE

 Joins text from two or more cells into one. For example, =CONCATENATE(J1, " ", K1)
combines the values in J1 and K1 with a space in between. (Tip: In newer Excel versions, use
CONCAT instead of CONCATENATE.)

TRIM

 Removes extra spaces from text, except for single spaces between words. For example,
=TRIM(L1) cleans up the text in L1 by removing unnecessary spaces.

LEFT

 Gets a certain number of characters from the left side of text. For example, =LEFT(M1, 5)
gives the first five characters in M1.

RIGHT

 Gets a certain number of characters from the right side of text. For example, =RIGHT(N1, 3)
gives the last three characters in N1.

MID

 Extracts a part of a text starting at a specific position. For example, =MID(O1, 2, 4) takes four
characters starting from the second character in O1.

SUMIF

 Adds only the cells that meet a specific condition. For example, =SUMIF(P1:P10, ">10") adds
all values in P1 to P10 that are greater than 10.

MISSION: The College of Computer Studies envisions being the leading laboratory and training center for future practitioners and specialists in the
field of computer science and information technology.
VISION: The College of Computer Studies affirms to provide quality, excellent and broad-based training to prepare computer scientists and
information technologists to become competent, effective, and creative using the computer system and its applications, management information,
systems programming, and computer design and architecture.