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Spreadsheet Handout

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46 views6 pages

Spreadsheet Handout

Uploaded by

tansuhbless
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Information Technology

Grade 10

Topic: Spreadsheet

Definition: A spreadsheet is a grid of cells which organises data into rows and columns.

Purpose: Spreadsheets enable you to not only store numerical data, but also to apply formulae to carry out
operations on the numerical data, create charts and graphs, sort and filter data.

SPREADSHEET BASICS

Rows – these run left to right across the window and they are identified by a number.

Row number 2 is highlighted

Columns – these run from top to bottom of the window and they are identified by a letter.

Column B is highlighted

Cells – the intersection of a row and a column

Cell Address – This is an identifier for every cell in a spreadsheet. It is formed by combining the column
position and row position.

Cell Address = Column Position + Row Position


e.g. Cell B6 is highlighted (Column B and Row 6 = B6 )

Active Cell – This is the cell that is highlighted by a black border so you can tell where you are in the
worksheet.

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Label - A text entry. A label is used to identify what we are talking about and is not part of any spreadsheet
calculation.

Value – A piece of data that can be used in a calculation, such as a number.

Worksheet – The row and column sheet where you place your calculations.

FORMULAE

A formula is an instruction that tells the computer to work out the answer for the values entered.

All formulae in Excel must begin with an equal sign (=). The arithmetic operators specify the arithmetic
operation to use in the calculation.

Operator Meaning Example


+ Addition = A1 + A2

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_ Subtraction = A1 – A2

* Multiplication = A1/A2

/ Division = A1 * A2

^ Exponentiation (raising to a power) = A1^3

If you have many operators in a formula, it is important to follow the rules for the order of operation:
BODMAS (Brackets, Operators, Division, Multiplication, Addition, Subtraction)

A formula can be entered directly into a cell, or you can use the mouse to point to the cells you want to
include.
When creating a formula, you may use:
 Actual values, e.g. =7*5
 Cell addresses, e.g. =C4+B2+D22
 A combination of the two, e.g. =C2/8

FUNCTIONS

Definition: A function is a built-in mathematical formula included in Excel.

Since a function is a formula, it again begins with an equal sign. The syntax or structure of a function is as
follows:
= function name(cell 1:cell n)
Where cell 1: represents the first cell or starting point
cell n: represents the last cell or end point

FUNCTION MEANING EXAMPLE

SUM Adds all the numbers in a range of cells. =SUM(B1:B6)

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AVERAGE Calculates the average of a range of cells =AVERAGE(A2:A65)

COUNT Counts the number of cells that contain =COUNT(C1:C14)


numbers
IF Spreadsheets make a choice depending on what =IF(D1>50,”PASS”,”FAIL”)
it finds. It returns one or two values depending
on the condition that was set
COUNTIF Counts the number of cells that meet a given =COUNTIF(D1:D30,”=A”)
criteria
MAX Finds the largest or maximum number in a =MAX(G4:G15)
range of cells
MIN Finds the smallest or minimum number in a =MIN(G4:G15)
range of cells

ICONS USED TO ADJUST A SPREADSHEET

PURPOSE ICON

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Column adjustment icon: used to increase and
decrease column width

Row adjustment icon: Used to increase and


decrease row height

Column selection icon: Used to select an entire


column

Row selection icon: Used to select an entire


row

Move icon: Used to move items on the


spreadsheet

Cell pointer: Used to select one or more cells

The (auto) fill handle - used for copying


formula or extending a data series.

How to generate charts in Excel

1. Select the data for the chart


2. Click on the insert tab
3. Select the chart of your choice from the chart section

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Advanced filtering steps

 Block the list range


 Click on the data ribbon and select advanced
 Click in the criteria range row on the dialog box displayed and block the criteria range
 Select copy to another location and click in the copy to row on the dialog box displayed.
 Click in an unoccupied area in the spreadsheet below the criteria range and click ok.

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