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Experiment No 9

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Faraz Ahmad
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19 views5 pages

Experiment No 9

Uploaded by

Faraz Ahmad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Experiment No.

9
To demonstrate and practice heading styles and table of contents in MS
Word

Introduction:
A style is a predefined combination of font style, color, and size that can be applied to any
text in your document. Styles can help your documents achieve a more professional
appearance

Objectives:
By the end of this experiment, student will have basic understanding about the following
aspects.
 How to apply styles in text documents.
 How to create a new style set.
 How to auto generate table of contents using style headings.
 How to update the contents and page numbering of table of contents.

Theory Overview:
Imagine you're working with a really long document in Microsoft Word, like an academic
paper or a big report. Depending on the project, it might be dozens or even hundreds of pages
long! When a document is this large, it can be difficult to remember which page has what
information. Fortunately, Word allows you to insert a table of contents, making it easy to
organize and navigate your document.
A table of contents is just like the list of chapters at the beginning of a book. It lists each
section in the document and the page number where that section begins. A really basic table
of contents might look like this:
Software Required:
Computer System
MS office 2013 or latest

Schematic Diagram:
The following images work as graphical abstraction of the subject of this lab.

Figure 9-1: Table of contents with one level of depth.


Procedure:
Task 01: How to apply a style:
1. Select the text you want to format.
2. In the Styles group on the Home tab, click the More drop-down arrow.

Figure 9-2:
Predefined styles in compact form in MS Word.

3. Select the desired style from the drop-down menu.

Figure 9-3: Choosing and


applying style from
dropdown list.

4. The text will appear in the selected style.

Task 02: How to apply a Style set:


Style sets include a combination of title, heading, and paragraph styles. Style sets allow you
to format all elements in your document at once instead of modifying each element
separately.
1. From the Design tab, click the More drop-down arrow in the Document Formatting
group.

Figure 9-4: Style set from the Design tab for quick working.

2. Choose the desired


style set from the
drop- down menu.
Figure 9-5: Selecting and applying a style set in MS Word.

3. The selected style set will be applied to your entire document.

Task 03: How to create a new style:


1. Click the arrow in the bottom-right corner of the Styles group.

Figure 9-6: Unpinning the style pane to create new.

2. The Styles task pane will appear. Select the New Style button at the bottom of the
task pane.
3. A dialog box will appear. Enter a name for the style, and choose the desired text
formatting.
4. When you're satisfied, click OK.
Figure 9-7: Creating new styles in MS Word.

5. The new style will appear in the Styles group.

Task 04: How to create a table of contents


Step 1: Apply heading styles
If you apply a heading style, you're telling Word that you've started a new part of your
document. When you insert the table of contents, it will create a section for each heading. In
the table of contents above, each chapter uses a heading style, so there are four sections.
To apply a heading style, select the text you want to format, then choose the desired heading
in the Styles group on the Home tab.

Figure 9-8: Using Heading 1 style for table of contents.

Step 2: Insert the table of contents


Now for the easy part! Once you've applied heading styles, you can insert your table of
contents in just a few clicks. Navigate to the References tab on the Ribbon, then click the
Table of Contents command. Select a built-in table from the menu that appears, and the table
of contents will appear in your document.

Figure 9-9: Adding table of contents in MS Word.

As you can see in the image below, the table of contents uses the heading styles in your
document to determine where each section begins. Sections that begin with a Heading 2 or
Heading 3 style will be nested within a Heading 1 style, much like a multilevel list.
A table of contents also creates links for each section, allowing you to navigate to different
parts of your document. Just hold the Ctrl key on your keyboard and click to go to any
section.
Step 3: Update as needed
If you edit or add to your document, it's easy to update the table of contents. Just select the
table of contents, click Update Table, and choose Update Entire Table in the dialog box
that appears. The table of contents will then update to reflect any changes.

Figure 9-10: Updating a table of content.

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