Customer RecommendedSetup Positive Pay File (Doc ID 2000189.
1)
https://youtu.be/-6wg3FkSQtc?feature=shared
http://www.ebsguide.com/fusion-accounts-payable/
Roles to be assigned to user
1. Accounts Payable Manager
2. Accounts Payable specialist
3. Accounts Payable supervisor
4. Accounts Payable invoice supervisor
5. Accounts Payable Payment supervisor
6. Supplier Manager (For creating supplier)
Accounts Payable Oracle fusion mandatory setups
Setups
1. Manage Reference data sets (Common and BU)
2. Manage Location for Business Unit (BU Level)
3. Manage Business unit (BU Level)
4. Assign Business Unit Business Functions (BU Level)
5. Manage payment terms (Common and BU)
6. Manage common options for payables and procurement (BU Level)
7. Manage Invoice options (BU Level)
8. Manage payment options (BU Level)
HCM Setups require
- Manage Legislative Data Groups
- Manage Legal Entity HCM Information
- Manage user
- Suplier Creation :- we need to create Procurement AGENT
- Manage procurement Agent
9. Manage business unit data access for user (BU Level)
10. Bank account creation
11. Manage Purchase Process Profile (PPF)
12. Manage Payables Document sequences
13. Open periods
Manage reference data sets (RDS):-
It is available in cloud only. It allows you to access the data across business units or
across organizations. RDS is share the setup data across the BU or else to restrict. In fresh
instances we have only two sets Common and Enterprise sets
o Once you give the details you can’t edit and modify the set code you can edit or modify the
set name and description
1. Manage locations (HCM)
We have to create location for enterprise (Head office), all the stock related information,
stock brokers, marketing related information and all the business information will
maintain here. Payroll comes into legal entity level. Head office nothing but that is going
to looking some place that is the purpose we have to create location
Save and submit
3.Manage business units:-
4.Assign business unit business function :-
Here we can build the relationship between Legal entity and primary ledger and we can
assign the functions to business unit
5. Manage payment terms
1. With discount (2/10 net of 30)
Net 30 means in 30 days you have to pay total amount, 2/10 means if you pay the
payment within 10 days you are eligible for 2% discount like this you can create three
discount like if you pay in first 10 days you can eligible for 5% , second pay in 20
days 10% for 25 days you have 12% like this you can create as per your company
policy
6. Manage common options for payables and procurement
Click on Save and close
7. Manage invoice options :-
Under Invoice entry enable the all options except require invoice group
All data bases should be invoice data bases except pay data base is should be discount data
base
o Required invoice group: Acts like invoice batch, in this you can add number of invoices
like Batch names (RT-123) under this batch we have so many invoices like (INV-
1,2,3,4)like this
o Allow document category override: It assigns a unique numbers like
1. AP INV-123-1000 (When you enter invoice with 123 Starting invoice number)
2. AP INV-124-2000 (When you enter invoice with 124 Starting invoice number)
o Allow adjustments to paid invoices: When I am creating invoice wrongly entered debit
account instead of advertisement expenses debited telephone expenses, if you enable
this you can edit the invoice.
o Allow remit to supplier override for third party payments: If you want to pay the
money to third party you can enable this ex: Invoices will be one supplier but
payment should pay to another party(third party) along with this supplier
o Recalculate invoice installments: When you change the due for payments then system
automatically change the dates also Ex: NET10 (FEB 23) change the payment term
from this to NET50(MAR20) then system will change the due date feb23 to mar 20
o Hold unmatched invoiced: We have PO and NON PO based invoice if you enable this
it holds the NON PO based invoices because it doesn’t have any matching PO
o Payment terms: It depends on suppliers
o Term data basis: In which date system will generate the payment is called Term data
basis we have below dates
o Goods receipt date
o Invoice receipt date
o System date
o Invoice date
o Pay date basis: If you enable this on the date of discount date payment will run otherwise
normal payment
EX: Discount date NET 30, 5(%)/10(D) if you give this as payment term
01-Jan-2019
11-Jan-2019 (Discount date)
30-Jan-2019 (Net date)
o Accounting date base: Doubt
Note: In EBS we have profile option enable but in cloud we don’t have
Under matching tab enable only one option like allow matching distribution override
Under Discount tab enable only one option like always take discount
Under prepayments tab give the payment terms and show available prepayments during
invoice entry
Under interest tab enable the Create interest invoices and give the account of interest
expenses distribution and minimum interest amount is 10
Under payment request give the payment terms
Click on save and close
8. Manage payment options
Save and close
Create Distribution Sets:-
Setup and Maintenance area, use the search bar to search for "Manage
Distribution Sets" or "Manage Payables Distribution Sets".
Distribution sets are used to allocate invoice amounts to different accounts, which is
critical for accurate financial reporting.
This setup allows for precise control over how expenses are distributed across
different accounts during the accounts payable process, ensuring that your financial
data is accurately recorded in Oracle Fusion.
Assign "Supplier Manager" role to User
Create Procurement Agent (Buyer):-
Oracle Fusion Setup: Procurement and Supplier Management
1. Create Legislative Data Group:
o Before creating a Legal Entity, you must first
create a Legislative Data Group.
o This data group is essential as it needs to be
assigned to the Legal Entity for HCM (Human
Capital Management) information.
2. Create Legal Entity:
o After setting up the Legislative Data Group,
create a Legal Entity.
o Assign the previously created Legislative Data
Group to this Legal Entity.
3. Create Employee:
o Create an Employee record in Oracle Fusion.
o This employee will be assigned to the Legal
Entity you just created.
4. Create User:
o Optionally, you can create a User for the
employee, enabling system access if needed.
5. Create Procurement Agent (Buyer):
o Once the Employee is created, assign them as a
Procurement Agent.
o The Procurement Agent is responsible for
managing procurement activities, including the
selection of suppliers.
6. Create Supplier:
o Only an Employee who is designated as a
Procurement Agent can create a Supplier.
o Procurement Agents are tasked with selecting
the suppliers who will provide goods or services.
7. Create Supplier Header:
o After creating the Supplier, you can create the
Supplier Header.
o The Supplier Header contains general
information about the supplier.
8. Access Supplier Site:
o To access or create a Supplier Site, you must
obtain the necessary approvals.
o The approvals ensure that all supplier-related
changes are reviewed and authorized.
Approval Types Required:
Manage Supplier Spend Authorization Approvals
Manage Internal Supplier Profile Change Approvals
Manage Supplier Profile Change Approvals
