TC

NISANTASI UNIVERSITY
FACULTY OF ECONOMICS ADMINISTRATIVE AND SOCIAL
SCIENCES MANAGEMENT INFORMATION SYSTEMS
PROGRAM

EMIS203 SYSTEM ANALYSIS AND DESIGN

FINAL EXAM ASSIGNMENT

Instructor of the Course Assistant

Professor Mustafa Coruh

January – 2024

Student Name Surname : Aisha Rayan, Behnaz Abdul Razaq

Student number : 20224043053, 20224043059
General description of the company, system and problem.
Nexafusion Solutions is a vibrant consultancy located in the tech-savvy heart of things. We

specialise in cutting-edge database and intranet development. We have a strong emphasis on

getting the best value from new technologies in Microsoft data storage internet-based

business solutions. And we are still happy to be able to provide our clients with the most

appropriate solution possible for their particular circumstances. We are presently

concentrating on improving worker wage control in a seamless, efficient manner.

Challenge Overview:

We are trying to build a level monitoring system and make it more intelligent. We are trying

to develop an intranet application that takes the place of MS Excel. This can get right down to

account data, regardless of geographic location. It also means tracking wages remotely – and

providing in-depth reports to management too. Actually we are currently in the process of

recasting it as a robust reporting system so that the user can call up personnel salaries and

consultant rates himself; using an intranet application for efficient data entry.

2. Job request form:

EmployeeID: E-1001

Fullname: John doe

Job title : Employee wages tracking application

Department: Management Information systems.

Location: Turkey,Istanbul, Şişli downtown office

Contact: [email protected]

Request type
[ x ] New system

[ ] System Development

[ ] System Error Correction Urgency

Transactions are disrupted or opportunity is lost

[ ] Immediate –

[ ] There is a problem, but it can be solved

[ X ] Job losses can be tolerated until the new system is installed.

Problem statement: As the staff count grows, the company faces challenges in efficiently

managing and promptly reporting employee wages. Therefore, there is a desire to create and

application for tracking employee wages to address this issue

Development request: upon evaluating the existing method of tracking employee wages

within the company, develop a new employee wage tracking application (EWTA) designed to

efficiently manage the company’s process of monitoring salaries.

Contact: [email protected]

Sponsor: JohnDoe

Project introduction Form:

Concept Consultancy Date: 4/15/2023

Project Name: Employee Wages Tracking Application (EWTA)

Project Manager: JohnDoe

Client: Concept Consulting

Project Sponsor: JohnDoe

Project Start Date: 7/25/2023

Project Completion Date: 10/30/2023

Development Staffing Estimates (man-months)

Project Manager 0.1

System Analyst 1.0

DBA 0.3

DTP Advisor 0.1

Programmer 0.5

Total 2.0

Purpose: Begin an illuminating journey with Nexafusion Solutions as we unveil our ground-

breaking Employee wage Tracking Application project. This business is the result of our

commitment to developing creative solutions that will change the face of employee wage

management.
Goals: Capturing, archiving, assessing, and presenting data related to personnel, departments,

salaries, and categories

- Delivering information promptly and accurately

-Main Activities of the Project:

- Developing the project plan

- Compiling the system analysis and design report

- Constructing the database model (Tables, Fields, and Relationships)

- Drafting the Entity Relationship Diagram

- Formulating data flow charts and workflow diagrams

- Designing the forms and reports

- Generating and testing a functional prototype of the IS

- Implementing the IS

- Crafting the user guide

- Conducting user training

- Addressing bugs, performing updates, and managing version control.

4. Application System Components

The upcoming system is designed to operate within the specified computer network

environment.

Hardware: Acer Proliant Server, equipped with 64 GB RAM, a 2 TB HD, and an HP LaserJet

printer.

Software: The server will host SQL Server 2023 and IIS 11.0, while clients will use Visual

Studio 2023 Community for development, reporting, and publishing, complemented by

Office 2022.

Data Entities: The system will manage information related to Employees, Wages,

Departments, Users, and Categories.

Personnel: The project will involve a System Analyst/Programmer and a Database Designer,

with an additional contracted consultant responsible for documentation.

5. Feasibility Studies

5.1. Institutional and Cultural Feasibility

In considering the institutional and cultural feasibility, compatibility of the organisational

structure, resource availability, management support, involvement of employees, change
management, training and development to enhance skills and team collaboration, these are
the essential aspects. By addressing these institutional and cultural factors, can enhance
success on fostering a positive impact on both the organisation and its employees.

5.2. Technological Resource Feasibility

It involves assessing the adequacy and compatibility of the proposed hardware, software, and
personnel for the successful development and implementation of the system. Hardware’s
infrastructure and capacity and scalability; software’s development and compatibility; data
entities’ management; personnels’ skill set; project development, testing, implementation and
maintenance.

5.3. Legal Feasibility

Ensures compliance with laws and regulations related to data privacy, employment, and any
other legal considerations. The legal aspects to be considered are: data privacy and security,
employment and labour rights, accessibility and on-discrimination, contracts and agreements
and record keeping.

5.4. Financial Feasibility

Financial feasibility involves the project being economically viable and can generate returns
that justify the investment. By conducting a thorough financial feasibility analysis,
Nexafusion Solutions can evaluate the economic viability of the Employee Wage Tracking
Application project, make informed investment decisions, and ensure a sustainable financial
model for the success of the project through investments, operating costs, revenue generation,
return on investment (RIO) and funding sources.

Industry Frontier:

Nexafusion is pioneering transformational solutions in an ever-changing technology

landscape. As a mid-sized company, we believe innovation knows no bounds. Our focus

extends to artificial intelligence, data analytics, and custom software development,

positioning us as industry eccentrics with a refined capacity for the extraordinary.

Personnel: An individual serving as both a system analyst/programmer and a database

designer, hired as a contracted consultant for documentation purposes.

Navigating Payroll Innovation:

In a world where workforce dynamics are constantly evolving, Nexafusion recognized the

need for an advanced employee payroll tracking system. Our system is more than just a tool;

it is a strategic ally designed to streamline the payroll process and improve the employee

experience. Challenges Addressed:

The problems we want to solve are diverse, ranging from time-consuming manual wage

duties to the requirement for real-time data insights. The Employee Wage Tracking System

from Nexafusion is designed to eliminate inefficiencies, improve accuracy, and give a

comprehensive answer to the changing demands of modern wage management.

Form Overview:

Our Job Request Form is the entry point for smooth interactions with our Employee wage

Tracking System. It is a user-friendly interface designed to initiate wage system queries.

How It's Used:

Employees can use the Job Request Form to request payroll-related tasks, resulting in a more

simplified and efficient procedure. The Job Request Form allows employees to easily convey

their needs, whether they are changing personal information, requesting payment

adjustments, or seeking clarification on payroll issues.

Join Nexafusion Solutions on a journey where technology meets innovation to alter the future

of employee payroll monitoring. Welcome to a world where obstacles are transformed into

opportunities and solutions are fashioned with finesse.

Conclusion and recommendations:

The evaluation of technical risk in a project hinges on four key factors: project size,

project structure, the development team's proficiency with the application and technology,

and the user's familiarity with the application and technology. Examining these aspects

through a technical risk assessment matrix reveals that our project is characterised as small,

with high user familiarity and a well-defined structure (predefined categories such as

employees, wages, and project tasks).

Consequently, the project falls into the "Very Low Risk" category, indicating a

favourable risk profile. From an operational standpoint, implementing this project opens

avenues for the company to effectively monitor staff salaries online and enhance overall

management control.

Given the evident benefits and convenience, undertaking this project is deemed

advantageous. Therefore, it is strongly recommended to initiate the project promptly by

allocating the requisite resources.

Employees wages point:

Employee wage salary= 50000

Bonuses =2000

Overtime pay =500

Employee deduction=1000
Material Benefits

1 to 5 years

A. Cost Reduction or Avoidance $800

B. Error Reduction $700

C. Increased Flexibility $600

D. Event speed boost $900

E. Improvement in management planning and control $1,200

F. Other $100

Total Material Benefits $4,300

Intangible advantages

- Fulfilment of competitive standards

- Timelier data

- Efficient information processing

- Accelerated decision-making

- Enhanced planning

- Access to novel, superior, and additional information

- Augmented flexibility8
One-time development expenses

Server PC and Networking: $2,000

- Client PC: $1,000

- Notebook PC: $800

- Server Software (NT, SQL Server 5 Client): $400

- MS-Office 2019: $300

- HP LaserJet: $100

Total: $3,600

Recurring expenses

Formula cost unit year-1 year-2 year-3 year-4

Digital subscriber 55*12 $55 12 660 660 660 660
Network operation expert 120*12 $120 12 1,440 1,440 1,440 1,440
Total annual cost 2,100 2,100 2,100 2,100
Five year feasibility table

Year 0 Year 1 Year 2 Year 3 Year 4 Total

Tangible benefits $0 $4,300 $4,300 $4,300 $4,300
Net benefit $0 $4,300 $4,300 $4,300 $4,300
Discount rate (10%) 0.9091 0.8264 0.7513 0.6830
NPV of benefits $0 $3,528.93 $2,952.68 $2,572.61 $2,683.07
NPV of all benefits $0 $3,528.93 $6,481.61 $9,054.22 $11,737.2 $11,737.2
9 9
One-time cost -$3,600 $0 $0 $0 $0
Recurring cost $0 -$2,100 -$2,100 -$2,100 $2,100
Discount rate (10%) 0.9091 0.8264 0.7513 0.6830
NPV of recurring cost $0 - - -$1,578.68 -$1,433.05
$1,909.09 $1,735.54
Npv of all costs -$3,600 -$1,909.09 - -$1,578.68 -$1,433.05 -
$1,735.54 $10,256.3
6
Overall NPV -$3,600 -$1,909.09 - -$1,578.68 -$1,433.05 $1,480.93
$1,735.54

Overall ROI(Total NPV/NPV of all costs) - 0.24

Break-even analysis

Annual NPV cash flow -$3,600 $1,619.84 $1,217.14 $993.93 $1,250.02

Overall NPV cash flow -$3,600 -$1,980.16 -$763.02 $230.91 $1,480.93

Break-Even Ratio=(Annual NPV Cash Flow-Overall NPV Cash Flow)/Annual NPV Cash

Flow= 1.145

Use the first year cash flow to calculate the breakeven ratio: 1.145 years

6. Time Feasibility

6.1 GANTT Chart

Employee Wages Tracking Application (EWTA)

6.2. PERT Diagram

7. Database Entities, Attributes and Scope
 Entity Attributes Scope

Employee EmployeeID (PK), - Capture, archive

Fullname, Job Title, and present data
Department, Location, related to
Contact personnel
- Efficiently manage
the company’s
process of
monitoring salaries

Wages EployeeID (FK - Capture and store

referencing Employee), information about
Salary, Bonuses, employee wages
Overtime Pay, Employee
Deduction

Departments DepartmentID (PK), - Store and manage

DepartmentName information about
different
departments in the
organisation

Users UserID (PK), Username, - Manage user

Password, Role authentic and
authorization

Categories CategoryID (PK), - Classify and

CategoryName categories data
related to
personnel,
department and
salaries

8. Entity Relationship Diagram (ERD)

Assumptions:

- Employee and Wages Relationship: It is presumed that each employee has the
capacity to possess multiple wage records encompassing Salary, Bonuses,
OvertimePay, and EmployeeDeduction.

- Employee and Departments Relationship: Every department is capable of

having multiple employees.

- Employee and Users Relationship: Each employee is linked to a singular user

account.

- Employee and Categories Relationship: The assumption is that each

employee has the potential to be associated with multiple categories.

- Primary Keys (PK): This indicates that the primary keys play the role of unique
markers for each entry in the tables, ensuring distinct identification.

- Foreign Keys (FK): The foreign keys create links between records in one table
and those in another, simplifying the establishment of relationships between
different entities.

- Attribute Interpretation: This suggests that attributes such as Fullname,

JobTitle, Salary, etc., hold specific details associated with the respective
entities they represent.

9. Data Flow Diagram (DFD)

10. Workflow Diagram (WFD)
11. Interface Designs
12. Conclusion and Recommendations

Nexafusion Solutions, specialising in tech solutions, aims to revolutionise employee

payroll with the Employee Wage Tracking Application (EWTA). The project shows a
low-risk profile, ensuring successful implementation. Operational benefits include
online salary monitoring and enhanced management control. The favourable
financial feasibility and positive ROI of 0.24 recommend prompt initiation, marking it
as a strategic investment for future growth.

Given the low-risk profile, strong operational benefits, and positive ROI, it is strongly
recommended to promptly initiate the Employee Wage Tracking Application (EWTA)
project. Allocating necessary resources will enable Nexafusion Solutions to enhance
employee payroll management effectively and position itself for future success.