Project portfolio

Management

Author: Aya Gamal

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Contents
❖ Overview of Oracle project portfolio management cloud services: ...................................................... 3
❖ Prerequisite project portfolio management:......................................................................................... 4
❖ Configuration project financial management:....................................................................................... 7
- Initial users ............................................................................................................................................ 7
- Enterprise profile................................................................................................................................... 8
- Legal structures ................................................................................................................................... 13
- Workforce structures .......................................................................................................................... 18
- Project organizations ........................................................................................................................... 25
- Project foundation .............................................................................................................................. 36
- Project control ..................................................................................................................................... 57
- Project costing base ............................................................................................................................ 72
- Project accounting............................................................................................................................... 77
- Project contracts ................................................................................................................................. 82
- Project billing base .............................................................................................................................. 88
- Project performance reporting ........................................................................................................... 91
❖ Configuration project execution management: .................................................................................. 92
- Project execution ................................................................................................................................ 92
- Project resource management ............................................................................................................ 96

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❖ Overview of Oracle project portfolio management cloud services:

Oracle Project Portfolio Management Cloud is a complete and integrated solution

which dramatically improves the way project-driven organizations work, enabling
efficient and effective project management while ensuring smarter business
decisions based on a single source of project truth.

Oracle Project Portfolio Management Cloud Services include the following

applications:
• Project Financial Management Offering
o Oracle Fusion Project Control Cloud Service
o Oracle Fusion Project Costing Cloud Service
o Oracle Fusion Project Billing Cloud Service
o Oracle Fusion Project Contracts Cloud Service
o Oracle Fusion Project Performance Reporting Cloud Service
• Project Execution Management Offering:
o Oracle Fusion Project Management Cloud Service
o Oracle Fusion Task Management Cloud Service
o Oracle Fusion Project Resource Management Cloud Service

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❖ Prerequisite project portfolio management:

• Setup General Ledger module in financials

• Assign BU & Ledger to General Ledger module roles

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Enable project financial management features:

Enable project execution management features:

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Add roles- based access control in project financial management:
- Project accountant
- Project administrator
- Project application administrator
- Project billing specialist
- Project creator
- Project manager
- Project team member
- Project executive
- Project integration specialist
- Enterprise contract administrator
- Enterprise contract manager

Add roles- based access control in project execution management:

- Project execution
- Resource manager
- Team collaborator

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❖ Configuration project financial management:

- Initial users
1- Run user and roles synchronization process
Go setup project financial management offering > initial users >Run user and roles
synchronization process

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 - Enterprise profile
1- Establish enterprise structures
Go setup project financial management offering > enterprise profile >establish
enterprise structures

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2- Manager reference data set data access for users
Go setup project financial management offering > enterprise profile >manage
reference data set data access for users

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Assign PPM roles to business unit

3- Manage geographies
Go setup project financial management offering > enterprise profile >manage
Geographies

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4- Manage locations
Go setup project financial management offering > enterprise profile >manage
locations

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And assign location to business unit

- Legal structures
1- Manage legal Jurisdictions
Go setup project financial management offering > legal structures >manage legal
jurisdictions

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2- Manage legal addresses
Go setup project financial management offering > legal structures >manage legal
addresses

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3- Manage legal entity
Go setup project financial management offering > legal structures >manage legal
entity

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4- Manage legal entity registrations
Go setup project financial management offering > legal structures >manage legal
entity registrations

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5- Manage legal entity HCM information
Go setup project financial management offering > legal structures >manage legal
entity HCM information

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 - Workforce structures
1- Manage organization trees
Go setup project financial management offering > workforce structures >manage
organization trees

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 - Project organizations
1- Manage project unit organization
Go setup project financial management offering > project organizations >manage
project unit organizations

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2- Manage project unit options
Go setup project financial management offering > project organizations >manage
project unit options

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3- Manage project unit set assignments
Go setup project financial management offering > project organizations >manage
project unit set assignments

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4- Manage organization hierarchies and classifications
Go setup project financial management offering > project organizations >manage
organization hierarchies and classifications

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5- Manage project organization classifications
Go setup project financial management offering > project organizations >manage
project organization classifications

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6- Configure project accounting business function
Go setup project financial management offering > project organizations
>configure project accounting business function

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7- Submit process to maintain project organizations
Go setup project financial management offering > project organizations >submit
process to maintain project organizations

- Project foundation
1- Manage accounting calendars
Go setup project financial management offering > project foundations >manage
accounting calendars

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2- Manage accounting periods for project financial management
Go setup project financial management offering > project foundations >manage
accounting periods for project financial management

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3- Manage project accounting periods
Go setup project financial management offering > project foundations >manage
project accounting periods

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4- Manage revenue categories
Go setup project financial management offering > project foundations >manage
revenue categories

5- Manage expenditure categories

Go setup project financial management offering > project foundations >manage
expenditure categories

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6- Manage expenditure types
Go setup project financial management offering > project foundations >manage
expenditure types

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7- Manage work types
Go setup project financial management offering > project foundations >manage
work types

8- Manage project statuses

Go setup project financial management offering > project foundations >manage
project status

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9- Manage resource classes
Go setup project financial management offering > project foundations >manage
resource classes

10- Manage nonlabor resources

Go setup project financial management offering > project foundations >manage
nonlabor resources

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11- Manage project types
Go setup project financial management offering > project foundations >manage
project types

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 In Oracle Fusion, projects can be categorized into different types based on
their purpose and financial implications. Here are the key differences
between capital, contract, and indirect projects:

o Capital Projects:
Purpose: These projects are typically used for acquiring or constructing
long-term assets, such as buildings or machinery.
Financial Impact: Costs incurred in capital projects are capitalized, meaning
they are recorded as assets on the balance sheet and depreciated over
time.
Examples: Building a new office, purchasing equipment.
o Contract Projects:
Purpose: These projects are undertaken based on a contract with a
customer and are often revenue-generating.
Financial Impact: Costs are tracked and billed to the customer. Revenue is
recognized based on the contract terms.
Examples: Consulting services, software development for a client.
o Indirect Projects:
Purpose: Also known as internal or overhead projects, these are used for
internal purposes and do not directly generate revenue.
Financial Impact: Costs are expensed as they are incurred and are typically
related to internal operations.
Examples: Employee training programs, internal process improvements

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12- Manage rate schedules
Go setup project financial management offering > project foundations >manage
rate schedules

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13- Manage labor costing rules
Go setup project financial management offering > project foundations >manage
labor costing rules

14- Manage organization costing rules

Go setup project financial management offering > project foundations >manage
organization costing rules

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15- Manage planning and billing resource break down structures
Go setup project financial management offering > project foundations >manage
planning and billing resource breakdown structures

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16- Configure project numbering
Go setup project financial management offering > project foundations >configure
project numbering

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17- Allow people with future effective start dates as project members
Go setup project financial management offering > project foundations >allow
people with future effective start dates as project members

18- Manage project roles

Go setup project financial management offering > project foundations >manage
project roles

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After create structure or project unit organization we should run process
“Submit”
For example, we create resource breakdown structure run process
Submit process to refresh resource breakdown structure element names

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Submit process to refresh resource breakdown structure element names
Go setup project financial management offering > project foundations >submit
process to refresh resource breakdown structure element names

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19- Manage project templates
Go setup project financial management offering > project foundations >manage
project templates

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 - Project control

1- Manage project control attachment categories

Go setup project financial management offering > project control >manage
project control attachment categories

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2- Manage period profiles
Go setup project financial management offering > project control >manage period
profiles

3- Manage spread curves

Go setup project financial management offering > project control >manage
spread curves

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4- Manage financial plan types
Go setup project financial management offering > project control >manage
financial plan types

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5- Manage project plan types
Go setup project financial management offering > project control >manage
project plan types

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 - Project costing base

1- Manage project costing value sets

Go setup project financial management offering > project costing base >manage
project costing value sets

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2- Manage project costing descriptive flex fields
Go setup project financial management offering > project costing base >manage
project costing value sets

3- Manage project costing attachment categories

Go setup project financial management offering > project costing base >manage
project costing attachment categories

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4- Manage project transaction sources
Go setup project financial management offering > project costing base >manage
project transaction sources

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 - Project accounting

1- Manage mapping sets

Go setup project financial management offering > project accounting >manage
mapping sets

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2- Manage account rules
Go setup project financial management offering > project accounting >manage
account rules

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3- Manage subledger journal entry rule set
Go setup project financial management offering > project accounting >manage
subledger journal entry rule set

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4- Manage accounting methods
Go setup project financial management offering > project accounting >manage
accounting methods

5- Activate subledger journal entry rule set assignments

Go setup project financial management offering > project accounting >activate
subledger journal entry rule set assignments

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 - Project contracts
1- Manage contract types
Go setup project financial management offering > project contracts >manage
contract types

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2- Specify customer contract management business function properties
Go setup project financial management offering > project contracts >specify
customer contract management business function properties

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3- Manage common CRM business unit profile options
Go setup project financial management offering > project contracts >manage
common CRM business unit profile options

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 - Project billing base
1- Manage event types
Go setup project financial management offering > project billing base>manage
event types

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2- Manage billing cycles
Go setup project financial management offering > project billing base>manage
billing cycles

3- Manage revenue methods

Go setup project financial management offering > project billing base>manage
revenue methods

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4- Manage invoice methods
Go setup project financial management offering > project billing base>manage
invoice methods

4- Manage invoice formats

Go setup project financial management offering > project billing base>manage
invoice formats

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 - Project performance reporting

1- Manage key performance indicators

Go setup project financial management offering > project performance
reporting>manage key performance indicators

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❖ Configuration project execution management:

- Project execution
1-Manage project roles
Go setup project execution management offering > project execution >manage
project roles

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2-Manage Project shifts
Go setup project execution management offering > project execution >manage
project shifts

3-Manage workday patterns

Go setup project execution management offering > project execution >manage
workday patterns

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4-Manage project schedule
Go setup project execution management offering > project execution >manage
project schedule

5-Manage project enterprise resources

Go setup project execution management offering > project execution >manage
project enterprise resources

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6-Manage enterprise project structure
Go setup project execution management offering > project execution >manage
enterprise project structure

7-Manage issue type

Go setup project execution management offering > project execution >manage
issue type

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 - Project resource management
1-Submit process to maintain project enterprise labor resources
Go setup project execution management offering > project resource management
>submit process to maintain project enterprise labor resources

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2-Manage resource pools
Go setup project execution management offering > project resource management
>manage resource pools

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