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Lab 4

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19 views

Lab 4

cf

Uploaded by

aliza
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Lab # 4: Creating Presentations using MS-Power Point SSUET/QR/114

LAB # 4
CREATING PRESENTATIONS USING
MS-POWER POINT

OBJECT
To become familiar with the MS-Power Point environment.

THEORY
Whenever a user communicates with a group of people, he/she gives a presentation. The
more important the message, the clearer the presentation should be. Also for larger
audience, the message must be easy to grasp. A user can communicate information better
and more easily with a PowerPoint presentation.

A presentation is a series of slides that a user creates by using PowerPoint.

Views of PowerPoint
PowerPoint has five views, each of which gives a different way of looking at the slides. A
user can open one of the following view by clicking its corresponding button, located at
the bottom of the main window.

Slide View
Use this view when incorporating text and graphic elements, creating “progressive
disclosure” builds (called animations), and modifying the appearance of a slide.

Outline View
Work with slide titles and main text in this view. It’s best for organizing and developing
presentation content.

Slide Sorter View


This view is best for arranging and ordering slides, adding transitions and setting timings.

CE-119 : Computing Fundamentals 35


Lab # 4: Creating Presentations using MS-Power Point SSUET/QR/114

Notes Page View


Creates notes for the presenter in this view. Draw and type anything you want on a notes
page.

Slide Show
In this view, each slide fills the screen, and you can see the effects of transitions,
animations and timings.

Creating a New Presentation


A user can create a new presentation using one of the following three methods:

 Using Auto Content Wizard


 Using Template
 Using blank presentations

Entering Text
The easiest and fastest way to enter and edit the text in the presentation is to use outline
view. In outline view, a user can see and edit the presentation in one window, rather than
one slide at a time.
 To manipulate outline items, a user can use the Outlining toolbar, which appears
automatically in outline view.
 Each line of text that is typed in a outline automatically becomes either a slide title or
bulleted item on a slide.
 To create a new bulleted item, click at the end of an existing bulleted item line and
press Enter.
 To create a new slide, first create a new bulleted item, and then click the Promote
button until the bullet becomes a slide icon.

Formatting the Presentation


After supplying the information, a user can enrich its presentation using following
method:
 Click Format  Apply Design option for selecting one of the professionally created
PowerPoint designs.

Adding Graphics
A user can add clip art, sounds, pictures and movies using Insert  Picture Clip Art
option.

CE-119 : Computing Fundamentals 36


Lab # 4: Creating Presentations using MS-Power Point SSUET/QR/114

Creating Speaker Notes


To create speaker notes, switch to notes page view by clicking the Notes Page button.

Organizing the Course of Presentation


If a user needs to change the presentation on the spot to suit a particular audience, or to
respond to an unplanned question or for anticipating the needs of different audience a
user can build contingency plans into the presentations Using following criteria:
 Click Slide Show  Action Setting to assign an action that occurs to any selected
item when that item is clicked.
 Click Slide Show  Action Buttons to create special items thaat have preassigned
action setting, such as activating the next or previous slide, or playing a sound.

Creating mini-presentations from a master presentation


A custom show is a group of selected slides to which a user can assign a name for easy
reference. A user can define them by clicking Slide Show  Custom Shows. For
example, within a master presentation a user can create separate custom shows for sales,
product development and executive management.

Expanding Slide
If a slide has its own bullets and becomes too much complicated, or a user is running out
of room, the task can be simplified by clicking Tools  Expand Slide to create a new set
of slides from the current slide. Each bulleted item on the expanded slide becomes a new
slide.

Applying Master Formatting


A user can determine the default appearance of each key component in a presentation:
slides, notes pages, and audience handouts. For slides there are following two types of
masters:
 The Title Master determines the appearance of special title slides that a user can
create and use at the beginning of a presentation.
 The Slide Master controls the appearance of all other slides in the presentation.
 To create a title Master, click View  Master  Slide Master. Then with the Slide
Master open, click Insert  New Title Master.
 Use Format menu to change the design of masters.
 Use drawing tools or Insert menu to add graphic elements to masters.

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Lab # 4: Creating Presentations using MS-Power Point SSUET/QR/114

Fig 4.1: PowerPoint Slide Show Menu Fig 4.2: PowerPoint View Menu

Fig 4.3: PowerPoint Screen Layout

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Lab # 4: Creating Presentations using MS-Power Point SSUET/QR/114

Fig 4.4: PowerPoint Format Menu Fig 4.5: PowerPoint Tools Menu

Lab Tasks:

1. Using MS Power point, create a presentation of minimum 12 slides on any topic


related to Information Technology.

CE-119 : Computing Fundamentals 39

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