MICROSOFT WORD

STUDYNOTES

NAME: _____________________________________________________________________
WORD PROCESSING PACKAGE

A word processing package is a software application designed to create, edit, format, and
print text documents. These packages offer a range of tools and features to facilitate the
production of professional-looking documents and to streamline the writing process.

Key Features of Word Processing Packages

 Text Formatting: Allows users to change font type, size, color, and style (bold, italic,
underline). You can also adjust line spacing, paragraph alignment, and indentation.
 Spell Check and Grammar Tools: Provides real-time spelling and grammar corrections
and suggestions for improving text.
 Templates: Offers pre-designed document layouts for various purposes like resumes,
letters, reports, and flyers.
 Tables and Graphics: Enables insertion and formatting of tables, charts, images, and
other graphics to enhance the document.
 Page Layout Options: Provides control over margins, page size, orientation, headers,
footers, and page numbers.
 Track Changes and Comments: Facilitates collaboration by allowing users to track
edits and add comments to the document.
 Document Security: Includes features for password protection, encryption, and
permissions to restrict access or editing.
 Document Management: Allows users to organize and manage files, including features
for searching, tagging, and version control.
 Mail Merge: Automates the process of generating personalized documents, such as
form letters or labels, by combining a template with a database of information.
 Export and Import Options: Supports various file formats for importing and exporting
documents, such as PDF, DOCX, RTF, and TXT.
 Document Templates: Pre-designed document structures for various types of
documents such as business letters, reports, resumes, and invitations, which help users
get started quickly.
 Find and Replace: Allows users to search for specific words or phrases within a
document and replace them with new text, which is useful for editing and
proofreading.
 Text-to-Speech: Converts written text into spoken words, which can assist with
proofreading and accessibility for users with visual impairments.
 Customizable Toolbars: Users can modify and arrange toolbar buttons and menus to fit
their workflow and frequently used tools, improving efficiency.
 Table of Contents: Automatically generates and updates a table of contents based on
document headings, making it easier to navigate longer documents.
  Footnotes and Endnotes: Provides tools for adding and managing citations,
explanations, and references within a document, commonly used in academic writing.
 Track Changes: Allows users to see and manage changes made to a document by
multiple contributors, making it easier to review and accept or reject edits.
 Document Collaboration: Real-time editing and commenting features that enable
multiple users to work on the same document simultaneously from different locations.
 Macros: Customizable scripts or automated sequences that perform repetitive tasks
within a document, such as formatting text or inserting frequently used phrases.
 Language Support: Includes tools for working with multiple languages, such as spell-
check dictionaries, grammar rules, and language-specific formatting options.

Examples of Word Processing Packages

o Microsoft Word: One of the most widely used word processors, part of the Microsoft
Office Suite. It offers extensive formatting options, collaboration tools, and integration
with other Office applications.
o Google Docs: A cloud-based word processor that allows real-time collaboration, easy
sharing, and accessibility from any device with an internet connection.
o Apple Pages: A word processing application available for macOS and iOS. It provides
various templates and integrates well with other Apple software and services.
o LibreOffice Writer: A free and open-source word processor that is part of the
LibreOffice suite. It supports a wide range of file formats and is known for its robust
feature set.
o Apache OpenOffice Writer: Another free, open-source word processor that offers a
variety of formatting and editing tools. It is part of the OpenOffice suite and is
compatible with many document formats.
o WPS Writer: Part of the WPS Office suite, WPS Writer is known for its compatibility
with Microsoft Word and its range of features, including cloud integration.
o Zoho Writer: A cloud-based word processor with collaborative features and integration
with Zoho’s suite of online applications.
o AbiWord: A lightweight, open-source word processor that offers basic functionality
suitable for simple word processing tasks.
o Scrivener: A word processing tool designed for writers, particularly those working on
long-form content like novels or research papers. It provides advanced organizational
features.
o OnlyOffice: An open-source office suite that includes a word processor, offering
collaborative features and compatibility with Microsoft Office formats.
o Quip: A cloud-based word processor focused on team collaboration and integration
with other productivity tools. It combines document editing with messaging and task
management features.
 o Notion: While primarily a workspace and note-taking tool, Notion includes word
processing capabilities along with databases, task management, and collaboration
features.
o Etherpad: An open-source, real-time collaborative word processor that allows multiple
users to edit a document simultaneously and view changes live.
o Jarte: A free word processor that provides a lightweight, user-friendly interface with
basic formatting options and compatibility with Microsoft Word formats.
o FocusWriter: A distraction-free word processor designed to help writers focus on their
work by providing a simple, full-screen writing environment.
o WriteMonkey: A minimalist word processor that offers a clean writing space with a
focus on distraction-free writing, including features for organizing notes and writing
sessions.
o Pages (iCloud): An online version of Apple’s Pages, allowing users to create and edit
documents through a web browser, with cloud storage and collaboration features.
o Hancom Office Hanword: A word processing tool popular in South Korea, known for
its compatibility with various document formats and extensive formatting features.
o Ginger Software: A word processing tool with advanced grammar and spell-checking
features, including translation and dictionary support.
o Draft: A cloud-based word processor designed for writers who want version control
and collaboration features. It automatically saves every change and allows users to
review and restore previous versions.

Each of these word processing packages has its own strengths and may cater to different user
needs, from basic text editing to advanced document creation and collaboration.

Microsoft Word Environment Items

a) Ribbon: The Ribbon is a toolbar at the top of the Microsoft Word window that
organizes commands and features into tabs. Each tab (like Home, Insert, Design,
Layout, etc.) contains groups of related commands. For instance, the "Home" tab
includes commands for font formatting, paragraph alignment, and styles.
b) Tabs: Located within the Ribbon, tabs categorize commands and tools (e.g., Home,
Insert). Clicking a tab displays related commands in the Ribbon.
c) Groups: Within each tab on the Ribbon, commands are organized into groups (e.g., the
Home tab includes groups like Clipboard, Font, Alignment).
d) Quick Access Toolbar: Located in the top-left corner of the window, this toolbar
provides easy access to frequently used commands such as Save, Undo, and Redo.
Users can customize it by adding or removing commands based on their preferences.
e) Title Bar: The Title Bar displays the name of the current document and the application.
It’s located at the very top of the Word window, and it also includes window control
buttons like Minimize, Maximize/Restore, and Close.
 f) Document Area: This is the main workspace where you type and format your text. It’s
the central part of the window where the document’s content is displayed and edited.
g) Status Bar: Found at the bottom of the window, the Status Bar provides information
about the current document, such as page number, word count, and the language in
use. It also shows the current cursor position and allows you to zoom in and out.
h) Scroll Bars: Located on the right and bottom edges of the document area, scroll bars
allow you to navigate through the document vertically and horizontally. You can use
them to move to different parts of your document when it's too large to fit in the
visible area.
i) Navigation Pane: This pane can be activated from the "View" tab and helps you
navigate through large documents. It shows an outline of the document structure,
search results, and allows quick access to headings and pages.
j) Document Map: This is part of the Navigation Pane and shows a hierarchical view of
the document’s headings. It allows for quick navigation between sections.
k) Contextual Tabs: These tabs appear on the Ribbon when certain objects are selected,
like tables, images, or charts. They provide additional options related to the selected
object. For example, selecting a table will show the "Table Design" and "Table
Layout" tabs.
l) Contextual Menus: Right-click menus that provide commands and options related to
the selected item, such as cut, copy, merge cells etc.
m) Task Pane: The Task Pane is a floating window that provides additional tools and
options. For example, the Research Task Pane offers access to online dictionaries and
other research tools.
n) Cursor/Insertion Point: This is the blinking vertical line in the document area that
shows where text will be inserted. It moves as you type and can be repositioned by
clicking or using arrow keys.

Functions of Microsoft Word

I. Text Formatting: Customize fonts, sizes, colors, and styles (bold, italic, underline).
II. Paragraph Formatting: Adjust alignment, line spacing, and indentation.
III. Spell Check: Automatically check and correct spelling and grammar errors.
IV. Thesaurus: Find synonyms and antonyms to improve word choice.
V. Styles and Themes: Apply predefined styles and themes for consistent document
formatting.
VI. Tables: Create and format tables to organize data.
VII. Headers and Footers: Add and customize headers and footers with page numbers,
dates, and document titles.
VIII. Page Layout: Set margins, page orientation, and paper size.
IX. Templates: Use pre-designed templates for resumes, reports, and other documents.
X. Track Changes: Monitor and review changes made to a document by different users.
 XI. Comments: Add and manage comments for collaborative editing and feedback.
XII. Footnotes and Endnotes: Insert and manage footnotes and endnotes for academic and
professional documents.
XIII. Bookmarks: Create bookmarks to navigate through different sections of a document.
XIV. Hyperlinks: Add links to websites, email addresses, or other documents.
XV. Mail Merge: Generate personalized documents, like letters or labels, from a database.
XVI. Inserting Graphics: Add images, shapes, and SmartArt to enhance the visual appeal of
a document.
XVII. Tables of Contents: Automatically generate and update a table of contents based on
document headings.
XVIII. Indexing: Create an index to help users find key terms and topics within the document.
XIX. Document Protection: Restrict editing and protect documents with passwords or
permissions.
XX. Document Collaboration: Share and collaborate on documents with others in real-time
via cloud storage and version control.
XXI. Smart Lookup: Quickly research definitions and information from the web within the
document.
XXII. AutoCorrect: Automatically correct common typos and spelling errors as you type.
XXIII. AutoText: Store and quickly insert frequently used text or phrases.
XXIV. Document Navigation: Use the Navigation Pane to move through headings, pages, or
search results.
XXV. Text-to-Speech: Read text aloud to assist with proofreading and accessibility.
XXVI. Voice Dictation: Convert spoken words into text using speech recognition.
XXVII. Find and Replace: Locate specific text and replace it with different content.
XXVIII. Document Outline: View and organize the document structure by headings and
subheadings.
XXIX. Create Forms: Design interactive forms with fields for user input, checkboxes, and
drop-down lists.
XXX. Insert Equations: Add and format mathematical equations and symbols.
XXXI. Track Document Statistics: View word count, character count, and other document
metrics.
XXXII. Create and Manage Sections: Divide a document into sections with different
formatting or layout options.
XXXIII. Linked Documents: Create links between different parts of the same document or
between different documents.
XXXIV. Draft and Review: Utilize the Draft view for easier editing and reviewing.
XXXV. Customize Toolbars and Ribbons: Modify and create custom toolbars and ribbons for
easier access to frequently used features.
XXXVI. Cross-references: Insert references to other parts of the document, such as figures or
sections.
XXXVII. Watermarks: Add text or images as watermarks to indicate document status (e.g.,
Draft, Confidential).
XXXVIII. Text Alignment: Align text to left, center, right, or justify.
XXXIX. Page Breaks: Insert page breaks to control the flow of content across pages.
XL. Revision History: View and restore previous versions of the document to track
changes over time.

Terms Associated With Word Processing Package

o Document – A file containing text and/or images.

o Template – A pre-designed document layout for consistent formatting.
o Formatting – The arrangement of text and images in a document.
o Font – The style and size of text characters.
o Paragraph – A section of text with a defined start and end.
o Margin – The space around the edges of a document.
o Alignment – The positioning of text within margins (left, center, right, justified).
o Spell Check – A tool to identify and correct spelling errors.
o Thesaurus – A tool to find synonyms and antonyms.
o Header – Text or graphics placed at the top of each page.
o Footer – Text or graphics placed at the bottom of each page.
o Footnote – Additional information or citation at the bottom of a page.
o Endnote – Additional information or citation at the end of a document.
o Table of Contents – A list of the document's sections and their page numbers.
o Footnote – A reference or comment placed at the bottom of the page.
o Endnote – A reference or comment placed at the end of the document.
o Section Break – A marker that divides a document into sections.
o Page Numbering – Numbers that indicate the sequence of pages.
o Bullet Points – Symbols used to list items in a document.
o Numbered List – A list where items are numbered sequentially.
o Text Box – A movable container for text.
o Styles – Predefined sets of formatting options for text.
o Hyperlink – A clickable link that directs to another location or document.
o Document Properties – Metadata about the document (author, title, etc.).
o Track Changes – A feature that shows edits and allows for review.
o Comments – Annotations added to a document for feedback or notes.
o Mail Merge – A feature that customizes documents for multiple recipients.
o Macros – Automated sequences of commands for repetitive tasks.
o Insert – Adding elements such as images, tables, or charts into a document.
o Delete – Removing text or objects from a document.
 o Copy and Paste – Commands for duplicating and moving text or objects.
o Undo/Redo – Commands to reverse or reapply changes.
o Save – The process of storing a document.
o Save As – The process of saving a document under a new name or format.
o Print – Outputting a document to paper.
o Page Layout – The arrangement of text and images on a page.
o Zoom – Adjusting the view of a document to see more or less detail.
o Grammar Check – A tool for identifying and correcting grammatical errors.
o Document View – The mode in which a document is displayed (e.g., print layout, web
layout).
o Preview – Viewing a document as it will appear when printed or published.
o Header/Footer – Sections for information that appears on each page.
o Columns – Dividing the page into vertical sections for text.
o Drop Cap – An enlarged first letter of a paragraph.
o Text Wrapping – The way text flows around images or objects.
o Page Break – A marker that starts a new page in a document.
o Styles and Formatting – The application of predefined text and paragraph formatting.
o Document Review – Features and tools used to critique and edit a document.
o Outline View – A mode for viewing and organizing a document's structure.
o Watermark – A faint image or text in the background of a page.
o Version Control – Managing and tracking changes across different versions of a
document.

Advantages and Disadvantages of Using a Word Processing Package

Advantages:

o Efficiency: Word processors enable quick and efficient creation, editing, and
formatting of documents. Features like copy-paste, spell check, and templates
streamline the writing process.
o Formatting Options: They offer extensive formatting options, including fonts, styles,
and layouts, allowing for professional-looking documents.
o Editing and Revising: Changes and corrections can be made easily. Track changes and
comment features also help in collaborative editing and reviewing.
o File Management: Documents can be saved in various formats and backed up easily,
ensuring that important files are not lost.
o Search and Replace: Built-in search and replace tools help in quickly finding specific
text and making bulk changes efficiently.
 o Templates: Provides access to a variety of templates for different types of documents,
such as resumes, reports, and letters, which saves time and ensures consistency.
o Incorporation of Media: Allows for easy integration of images, charts, tables, and
other multimedia elements into documents.
o Collaboration: Supports multiple users working on the same document simultaneously,
with features for commenting and reviewing.
o Version Control: Some word processors have version history features that allow users
to track and revert to previous versions of a document.
o Accessibility: Documents can be accessed from different devices if they are stored in
cloud-based services, enhancing flexibility and convenience.
o Automation: Features like mail merge and macros can automate repetitive tasks,
increasing productivity.
o Document Security: Offers options for password protection and encryption to
safeguard sensitive information.
o Customizable Shortcuts: Users can create custom keyboard shortcuts for frequently
used commands, speeding up their workflow.
o Language Tools: Includes tools for translation, grammar, and style checks to improve
the quality of the writing.
o Ease of Sharing: Facilitates easy sharing of documents through email, cloud storage, or
direct collaboration platforms, simplifying communication and distribution.

Disadvantages:

o Over-Reliance on Technology: Heavy dependence on word processing software may

lead to reduced skills in traditional writing and formatting methods.
o Compatibility Issues: Documents might face compatibility issues when opened with
different versions of word processors or different software entirely.
o Distractions: The abundance of features and tools can sometimes distract users from
focusing on their writing tasks.
o File Corruption: There is a risk of file corruption or loss, especially if proper saving
and backup practices are not followed.
o Learning Curve: Advanced features and functionalities may require a learning curve,
which can be a barrier for new users or those unfamiliar with the software.
o Software Costs: Some advanced word processing software can be expensive,
especially if it requires a subscription or licensing fee.
o Complexity: Advanced features and settings might be overwhelming for casual users,
leading to a steeper learning curve and potential misuse.
o Resource Intensive: Word processors, especially with extensive features and large
documents, can be resource-intensive, potentially slowing down older or less powerful
computers.
 o Formatting Inconsistencies: Documents might appear differently on various devices or
software versions, leading to inconsistencies in formatting.
o File Size: High-resolution images and extensive formatting can lead to large file sizes,
which may be cumbersome to share or store.

These factors can influence how effectively a word processing package meets your needs.

HOW TO CREATE, OPEN, CLOSE AND SAVE DOCUMENTS IN MICROSOFT

WORD 2010 & 2016?

Microsoft Word 2010

CREATING A DOCUMENT:

a. Start Microsoft Word 2010 by clicking its icon on your desktop or from the Start menu.

b. Once Word is open, you can create a new document in several ways:

c. Click on the "File" tab in the top left corner, then select "New". Choose "Blank Document"
or select a template from the available options. Click "Create" or "OK".

Alternatively, press Ctrl + N on your keyboard to open a new blank document directly.

OPENING A DOCUMENT:

a. Ensure Word is running.

b. Click on the "File" tab, then select "Open". This will open the "Open" dialog box.

c. Browse your computer to find the document you want to open. Click on the document to
select it, and then click "Open".

CLOSING A DOCUMENT:

a. Click on the "File" tab, then select "Close". Alternatively, click the "X" button on the top
right corner of the document window.

b. If you have unsaved changes, Word will prompt you to save the document. You can
choose "Save" to keep the changes, "Don't Save" to discard them, or "Cancel" to continue
working on the document.

SAVING A DOCUMENT:

a. Click on the "File" tab, then select "Save As". Choose the location where you want to save
the document.
b. Enter a name for the document in the "File Name" field, select the desired file format if
needed, and click "Save".

c. To quickly save changes to the current document, press Ctrl + S.

Microsoft Word 2016

CREATING A DOCUMENT:
a. Launch Microsoft Word 2016 from your desktop or Start menu

b. Click on the "File" tab, and then select "New". You can choose "Blank Document"
or select from the available templates. Click "Create".

You can also press Ctrl + N to open a new blank document.

OPENING AN EXISTING DOCUMENT:

a. Make sure Word is running.

b. Click on the "File" tab, then select "Open".

c. You’ll see a list of recently opened documents, or you can click "Browse" to locate
a file on your computer. Select the document and click "Open".

CLOSING A DOCUMENT:

a. Click the "File" tab, then select "Close".

Alternatively, click the "X" button at the top-right corner of the document window.

b. If you have unsaved changes, a prompt will appear asking if you want to save
changes. Choose "Save", "Don’t Save", or "Cancel" as needed.

SAVING A DOCUMENT:

a. Click on the "File" tab, select "Save As", then choose the location where you want
to save your document.

b. Enter a file name and choose the format if necessary, then click "Save".

c. Press Ctrl + S to quickly save the current document.

FONT SIZE, COLOR, TYPE AND STYLES IN MICROSOFT WORD 2010 & 2016
1. FONT TYPE:
Microsoft Word 2010:
1. Open your document in Word 2010.
2. Select the text you want to change. You can do this by clicking and dragging over the text
or by double-clicking a word to select it.

3. Go to the Home tab on the ribbon.

In the Font group, you'll find a drop-down menu for the Font type. Click on the drop-down
arrow to see a list of available fonts.

4. Select the desired font from the list. The selected text will change to the new font.

Microsoft Word 2016:

1. Open your document in Word 2016.

2. Select the text you wish to modify.

3. On the Home tab, look for the Font group.

4. Click on the Font drop-down menu to display a list of fonts.

5. Choose your preferred font from the list. The text will update with the selected font.

2. FONT SIZE:
Microsoft Word 2010:
1. Select the text you want to change.

2. On the Home tab, find the Font Size drop-down menu in the Font group.

3. Click the drop-down arrow next to the current font size.

4. Select a new size from the list or type a specific size directly into the box and press Enter.

Microsoft Word 2016:

1. Highlight the text you want to adjust.

2. Go to the Home tab and locate the Font Size drop-down in the Font group.

3. Click the drop-down arrow to view size options.

4. Choose the desired font size or enter a specific size manually.

3. FONT COLOR:
Microsoft Word 2010:
1. Select the text for which you want to change the color.

2. On the Home tab, find the Font Color button in the Font group (it looks like a letter "A"
with a color bar underneath).
3. Click the small arrow next to the Font Color button to open the color palette.

4. Pick a color from the theme colors, standard colors, or more colors for a custom selection.

Microsoft Word 2016:

1. Highlight the text you want to modify.

2. On the Home tab, locate the Font Color button in the Font group.

3. Click the arrow next to the button to reveal the color options.

4. Choose a color from the palette or select More Colors for a custom choice.

4. FONT STYLES:
Microsoft Word 2010:
1. Select the text you want to style.

2. In the Home tab, find the Font group.

3. Click on the buttons for Bold (B), Italic (I), or Underline (U) to apply these styles.

For additional styles, click on the small arrow in the bottom right corner of the Font group to
open the Font dialog box. Here, you can adjust other styles like strikethrough or
subscript/superscript.

Microsoft Word 2016:

1. Highlight the text you wish to format.

2. On the Home tab, in the Font group, click the Bold, Italic, or Underline buttons as needed.

For more style options, click the small diagonal arrow in the bottom right corner of the Font
group to open the Font dialog box. Here, you can apply additional formatting such as text
effects and more.

HOW TO APPLY PAGE MARGIN, ORIENTATION, PAPER SIZE, PAGE COLOR,

PAGE BORDER, AND PAGE NUMBER IN MICROSOFT WORD 2010 & 2016

Microsoft Word 2010:

1. PAGE MARGIN:
a. Navigate to the Page Layout tab.

b. Click on "Margins" in the Page Setup group.

c. Choose one of the preset margin options or select "Custom Margins" at the bottom of the
dropdown menu to set specific margin values. In the Page Setup dialog box that appears,
adjust the margins as needed.

2. PAGE ORIENTATION:

a. Navigate to the Page Layout tab.

b. Click on "Orientation" in the Page Setup group.

c. Select either "Portrait" or "Landscape".

3. PAPER SIZE:

a. Navigate to the Page Layout tab.

b. Click on "Size" in the Page Setup group.

c. Choose a paper size from the list or select "More Paper Sizes" at the bottom to define
custom dimensions in the Page Setup dialog box.

4. PAGE COLOR:

a. Navigate to the Page Layout tab.

b. Click on "Page Color" in the Page Background group.

c. Choose a color from the theme colors, standard colors, or select "More Colors" to create a
custom color.

5. PAGE BORDER:

a. Navigate to the Page Layout tab.

b. Click on "Page Borders" in the Page Background group.

c. In the Borders and Shading dialog box, go to the "Borders" tab.

d. Select the type of border (box, shadow, 3D, etc.), adjust settings such as style and color,
and apply it to the desired pages or sections.

6. PAGE NUMBER:

a. Navigate to the Insert tab.

b. Click on "Page Number" in the Header & Footer group.

c. Choose the placement (Top of Page, Bottom of Page, etc.) and the numbering style from
the dropdown menu.

d. For more options, select "Format Page Numbers" to choose number formats and starting
numbers.

Microsoft Word 2016:

1. PAGE MARGIN:
a. Navigate to the Layout tab.

b. Click on "Margins" in the Page Setup group.

c. Select a predefined margin setting or click "Custom Margins" to set specific values in the
Page Setup dialog box.

2. PAGE ORIENTATION:

a. Navigate to the Layout tab.

b. Click on "Orientation" in the Page Setup group.

c. Choose "Portrait" or "Landscape".

3. PAPER SIZE:

a. Navigate to the Layout tab.

b. Click on "Size" in the Page Setup group.

c. Select a predefined paper size or choose "More Paper Sizes" to enter custom dimensions in
the Page Setup dialog box.

4. PAGE COLOR:

a. Navigate to the Design tab.

b. Click on "Page Color" in the Page Background group.

c. Choose a color from the options available or select "More Colors" to create a custom color.

5. PAGE BORDER:

a. Navigate to the Design tab.

b. Click on "Page Borders" in the Page Background group.

c. In the Borders and Shading dialog box, select the "Borders" tab.
d. Configure the border style, color, and width, then apply it to your document as desired.

6. PAGE NUMBER:

a. Navigate to the Insert tab.

b. Click on "Page Number" in the Header & Footer group.

c. Choose the location (Top of Page, Bottom of Page, etc.) and the format from the available
options.

d. Select "Format Page Numbers" for additional formatting options and to set the starting
number.

INSERT PICTURES IN MICROSOFT WORD 2010 & 2016

Inserting pictures into Microsoft Word

For Microsoft Word 2010:

a. Start Microsoft Word 2010 and open the document where you want to insert the picture.

b. Click on the spot in the document where you want the picture to appear.

c. Go to the "Insert" tab on the Ribbon at the top of the screen.

d. Click on "Picture" in the "Illustrations" group. This will open a dialog box.

e. Browse to the location on your computer where the picture is saved.

f. Select the picture file and click "Insert."

Adjust the Picture:

a. Once inserted, you can click on the picture to resize or move it.

b. Use the handles around the picture to resize it.

c. Drag the picture to reposition it within your document.

Format the Picture (Optional):

a. Click on the picture to select it.

b. The "Picture Tools" tab will appear on the Ribbon with "Format" options.

c. Use these options to adjust the picture’s style, add effects, or crop the picture.

For Microsoft Word 2016:

a. Launch Microsoft Word 2016 and open the document where you want to insert the picture.

b. Click on the location in the document where you want the picture to be inserted.

c. Navigate to the "Insert" tab on the Ribbon.

d. Click on "Pictures" in the "Illustrations" group. This will open a dialog box.

e. Browse through your files and select the picture you want to insert.

f. Click "Insert" to add the picture to your document.

Adjust the Picture:

a. Click on the picture to resize or move it.

b. Use the resizing handles around the picture to adjust its size.

c. Drag the picture to reposition it within the document.

Format the Picture (Optional):

a. With the picture selected, the "Picture Tools" and "Format" tabs will appear on the Ribbon.

b. Utilize these tools to adjust the picture's appearance, add styles, or apply effects.

Additional Tips:

Text Wrapping:

To adjust how text flows around the picture, select the picture, go to the "Format" tab, and
choose "Wrap Text." Options include "In Line with Text," "Square," "Tight," and others.

Alignment and Positioning:

For more precise positioning, use the "Position" and "Align" options in the "Format" tab.

CREATE MAIL MERGE DOCUMENTS IN MICROSOFT WORD 2010 & 2016

Creating a mail merge document in Microsoft Word involves combining a Word document
with a data source (such as an Excel spreadsheet) to generate personalized documents like
letters, labels, or envelopes.

Below is a step-by-step guide for both Microsoft Word 2010 and 2016:

1. Prepare Your Data Source

a. Open Microsoft Excel and create a new workbook.

b. Enter your data in the worksheet. The first row should contain headers for each column
(e.g., First Name, Last Name, Address, etc.).

c. Save the Excel file and close it.

2. Start the Mail Merge in Word

For Word 2010:
a. Open Microsoft Word 2010 and create a new blank document or open an existing one.

b. Go to the "Mailings" tab.

c. Click "Start Mail Merge" in the "Start Mail Merge" group.

d. Choose the type of document you want to create (e.g., "Letters," "Envelopes," "Labels," or
"Directory").

For Word 2016:

a. Open Microsoft Word 2016 and create a new blank document or open an existing one.

b. Go to the "Mailings" tab.

c. Click "Start Mail Merge" in the "Start Mail Merge" group.

d. Select the type of document you want to create.

3. Select Recipients
For Word 2010:
a. Click "Select Recipients" in the "Start Mail Merge" group.

b. Choose "Use an Existing List".

c. In the "Select Data Source" dialog box, navigate to and select your Excel file, then click
"Open".

d. If prompted, choose the appropriate sheet and click "OK".

For Word 2016:

a. Click "Select Recipients" in the "Start Mail Merge" group.

b. Choose "Use an Existing List".

c. In the "Select Data Source" dialog box, navigate to and select your Excel file, then click
"Open".
d. Confirm the table and select "OK".

4. Insert Merge Fields

a. Place your cursor where you want to insert a merge field in your document.

b. Click "Insert Merge Field" in the "Write & Insert Fields" group on the "Mailings" tab.

c. Choose the field you want to insert (e.g., First Name, Last Name).

d. Repeat this for all necessary fields.

5. Preview the Results

a. Click "Preview Results" in the "Preview Results" group.

b. Use the arrows to navigate through the records to ensure that the fields are correctly
populated.

6. Complete the Merge

a. Click "Finish & Merge" in the "Finish" group.

b. Choose one of the following options:

o "Print Documents": Send the merged documents directly to the printer.

o "Create Individual Documents": Generate a new document with all the merged data,
which you can then save or print.
o "Send E-Mail Messages": If creating email merges, specify the email field, subject
line, and message format.

7. Save Your Document

If you created individual documents, remember to save the main document and any merged
documents as needed.

LOOKUP WORDS IN THESAURUS FOR SYNONYM & ANTONYM IN

MICROSOFT WORD 2010 & 2016

To look up synonyms and antonyms using the Thesaurus in Microsoft Word 2010 and 2016,
follow these steps:
Microsoft Word 2010

a) Open Your Document:

b) Start by opening the Word document in which you want to look up words.
i. Select the Word:
Highlight the word for which you want to find synonyms or antonyms. You can do this by
clicking and dragging over the word or double-clicking it to select it.

ii. Access the Thesaurus:

o Via the Ribbon: Go to the "Review" tab on the Ribbon at the top of the screen. In the
"Proofing" group, click on "Thesaurus."
o Right-Click Menu: Alternatively, right-click on the selected word, and from the
context menu, choose "Synonyms," then "Thesaurus."
iii. Review the Suggestions:

The Thesaurus pane will open on the left side of the screen, displaying a list of synonyms and
sometimes antonyms. You can click on any of the listed words to view additional synonyms
or definitions.

iv. Replace or Insert a Word:

To replace the original word with a synonym, right-click on the desired synonym in the
Thesaurus pane and select "Insert."

Alternatively, you can copy the synonym from the Thesaurus pane and paste it into your
document.
Microsoft Word 2016
a) Open Your Document:
b) Open the Word document where you want to use the Thesaurus.
i. Select the Word:

Highlight the word you want to look up by clicking and dragging over it or double-clicking it.

ii. Access the Thesaurus:

o Via the Ribbon: Click on the "Review" tab in the Ribbon. In the "Language" group,
click on "Thesaurus."
o Right-Click Menu: Alternatively, right-click the selected word, choose "Synonyms,"
then "Thesaurus."
iii. Review the Suggestions:
The Thesaurus pane will appear on the right side of the screen (or sometimes as a separate
dialog box). It will list synonyms and occasionally antonyms. Click on a word in the list to
view more options or definitions.

iv. Replace or Insert a Word:

To replace the selected word with a synonym, right-click the synonym in the Thesaurus pane
and select "Insert."

You can also copy the synonym and paste it into your document if preferred.

Additional Tips:

o Expand Your Search: If you don't find what you're looking for, you can type in a
different word or adjust your selection and use the Thesaurus again.
o Explore Definitions: For more contexts, you can look up definitions by right-clicking
the word and selecting "Look Up" if your version supports it.
o Custom Thesaurus: In Word 2016, you can add custom words to your Thesaurus if you
frequently use specific terms not found in the default Thesaurus.

Using these steps, you can efficiently find synonyms and antonyms to improve your writing
in Microsoft Word.

CREATING A FILLABLE FORM IN MICROSOFT WORD USING MICROSOFT

WORD 2010 AND 2016
Microsoft Word 2010
Open a New Document:
o Launch Microsoft Word 2010.
o Open a new blank document or use an existing one.

Enable the Developer Tab:

o Go to the File menu and select Options to open the Word Options dialog.
o Click on Customize Ribbon in the left pane.
o On the right, check the box for Developer under the Main Tabs.
o Click OK to enable the Developer tab.

Add Form Controls:

o Click on the Developer tab that now appears in the Ribbon.

o In the Controls group, you will find various form controls like Rich Text, Plain Text,
Check Box, Combo Box, Drop-Down List, and Date Picker.
Insert Controls:

o Place your cursor where you want to insert a form control.

o Click on the control you want to add. For example:

a. Plain Text Content Control: For simple text entry.

b. Check Box Content Control: For selection options.

c. Combo Box Content Control: For a drop-down list of options.

d. Date Picker Content Control: For selecting dates.

Configure Controls:

o Click on the control you’ve inserted to select it.

o Use the Properties button in the Controls group to configure the control’s options (e.g.,
set default text, add items to a drop-down list).

Protect the Form:

o To ensure users can only fill in the form fields, go to the Developer tab and click on
Restrict Editing in the Protect group.
o In the Restrict Editing pane, check the box for Allow only this type of editing in the
document.
o Select Filling in forms from the dropdown menu.
o Click Yes, Start Enforcing Protection and set a password if desired.

Save Your Form:

o Save the document as a .docx file. Users will be able to fill in the form fields when
they open the file.

Microsoft Word 2016

Open a New Document:
o Open Microsoft Word 2016.
o Create a new blank document or open an existing one.

Enable the Developer Tab:

o Go to the File tab and select Options.

o In the Word Options dialog, select Customize Ribbon from the left pane.
o On the right, check the Developer checkbox under Main Tabs.
o Click OK to add the Developer tab to the Ribbon.
Add Form Controls:

o Click on the Developer tab in the Ribbon.

o In the Controls group, choose the type of control you want to insert: Rich Text, Plain
Text, Check Box, Combo Box, Drop-Down List, or Date Picker.

Insert Controls:

o Position the cursor where you want to place a form control.

o Click on the appropriate control in the Controls group.

Configure Controls:

o Click on the control to select it.

o Use the Properties button in the Controls group to configure the control (e.g., enter
default text, add items to a combo box or drop-down list).

Protect the Form:

o To restrict users to filling in form fields only, go to the Developer tab and click on
Restrict Editing in the Protect group.
o In the Restrict Editing pane, check Allow only this type of editing in the document and
choose Filling in forms.
o Click Yes, Start Enforcing Protection and optionally set a password.
o Save Your Form:

Save your document as a .docx file to ensure it retains the fillable fields.

HEADERS AND FOOTERS IN MICROSOFT WORD 2010 AND 2016.

Headers and footers are sections in a document where you can place information that you
want to appear at the top (header) or bottom (footer) of each page. This feature is useful for
including elements like page numbers, dates, document titles, or author names without
manually adding them to each page.

Headers

Headers are areas at the top of each page. Common elements placed in headers include:

a. Document Title: Provides a quick reference to what the document is about.

b. Chapter or Section Titles: Helps in organizing content and making navigation easier.

c. Author’s Name or Company Name: Identifies the source of the document.

d. Date or Time: Useful for indicating when the document was created or modified.
Footers

Footers are areas at the bottom of each page. Typical elements include:

a. Page Numbers: Helps readers keep track of the document's length and navigate it.

b. File Path or Document Number: Useful in larger or version-controlled documents.

c. Copyright Information: Indicates the ownership and rights related to the document's
content.

Applying Headers and Footers in Microsoft Word 2010 and 2016

Microsoft Word 2010
o Open Your Document:
o Start Microsoft Word 2010 and open your document.

Access Header/Footer Options:

o Go to the Insert tab on the Ribbon.

o Click on Header or Footer in the Header & Footer group.

Choose a Style:

o You can select a built-in style from the drop-down menu or choose Edit Header or Edit
Footer to customize further.

Add or Edit Content:

Once you’re in the header or footer area, you can type text, insert page numbers, date/time, or
other elements. You can also use the Design tab that appears when you're editing headers or
footers to customize your content further.

Different Headers/Footers for Different Sections:

If you need different headers or footers in different sections of your document, you must
insert section breaks (Page Layout tab > Breaks > Next Page under Section Breaks) and then
configure headers and footers independently in each section.

Close Header/Footer:

To return to the main document, click Close Header and Footer in the Design tab or double-
click outside the header/footer area.

Microsoft Word 2016

Open Your Document:
Start Microsoft Word 2016 and open your document.

Access Header/Footer Options:

o Navigate to the Insert tab on the Ribbon.

o Click on Header or Footer in the Header & Footer group.

Choose a Style:

o Select a style from the gallery or click on Edit Header or Edit Footer to enter
customization mode.

Add or Edit Content:

Once you’re in the header or footer area, add or modify content as needed. Use the Header &
Footer Tools - Design tab to access various customization options such as inserting page
numbers, the date, or document properties.

Different Headers/Footers for Different Sections:

For different headers or footers in different sections, you’ll need to insert section breaks
(Layout tab > Breaks > Next Page under Section Breaks). Afterward, you can customize
headers and footers separately for each section.

Close Header/Footer:

Click Close Header and Footer in the Header & Footer Tools - Design tab or double-click
outside the header/footer area to return to the main document.

Key Points

o Consistency vs. Variation: Ensure consistent headers and footers across pages unless
specific sections require unique information.
o Navigation and Section Breaks: Use section breaks to handle varying headers and
footers within the same document.
o Preview: Regularly check your document to ensure headers and footers appear as
desired, especially when working with complex layouts.

These steps should help you effectively manage and customize headers and footers in your
Word documents.

PRINTING OPTIONS IN MICROSOFT WORD 2010

In Microsoft Word 2010, you have several options to customize how your document is
printed.

Here’s a detailed guide on how to apply these printing options:

1. Accessing the Print Menu

a. Open Your Document: First, make sure the document you want to print is open.

b. Go to the Print Menu: Click on the File tab in the upper-left corner of the screen.
This will open the Backstage view.

c. Select Print: Click on Print in the left-hand menu to access the print settings.

2. Choosing a Printer

a. Printer Selection: In the Print menu, you’ll see a drop-down list under Printer.

b. Choose the printer you want to use. If your desired printer is not listed, ensure it is
properly connected and installed.

3. Setting Print Preferences

a. Print Range: Use the Print Range options to specify which pages to print:

b. All: Prints the entire document.

c. Current Page: Prints only the page currently displayed.

d. Pages: Allows you to specify a range of pages (e.g., 1-5, 7, 10-12).

e. Selection: Prints only the text or content that you have selected in the document.

f. Copies: Set the number of copies you want to print in the Copies box.

4. Adjusting Print Settings

a. Settings: Under Settings, you can customize various aspects:

i. Print One Sided / Print on Both Sides:

Choose whether to print on one side of the paper or both sides. If your printer supports
duplex printing, you’ll see this option.

ii. Collate: If you’re printing multiple copies, select whether to collate them (print each
complete set of pages before starting on the next set) or not.
 iii. Print Custom Range: Specify a range of pages or sections if you don’t want to print
the whole document.

5. Advanced Print Options

i. Paper Size: Click on Printer Properties or Preferences (button might vary depending
on your printer) to adjust paper size, quality, and other printer-specific settings.

ii. Orientation: Change between Portrait (vertical) and Landscape (horizontal) modes.

6. Previewing Your Print

Print Preview: Before printing, you can preview your document by checking the preview
pane on the right side of the Print menu. This helps ensure that everything looks as expected.

7. Additional Options

i. Print Styles: Adjust settings like print quality (draft, normal, high) in the printer
properties if available.

ii. Margins: Ensure your margins are set appropriately for your printer’s capabilities.

iii. Headers and Footers: Make sure any headers and footers are correctly positioned if
your document includes these elements.

8. Printing the Document

Once all settings are configured and reviewed, click the Print button to send the document to
the printer.

HOW TO ADD CHART WITH ITS TABLE IN MICROSOFT WORD 2010 & 2016?

Microsoft Word 2010

Open Your Document:
Open your Microsoft Word 2010 document where you want to insert the chart.

Insert a Chart:

o Go to the "Insert" tab on the Ribbon.

o Click on the "Chart" button in the "Illustrations" group.
o A dialog box will appear with various chart types (e.g., Column, Line, Pie, etc.).
o Select the type of chart you want to insert and click "OK."

Enter Data:
 o After you click "OK," an Excel window will open with a default data table.
o Enter your data into this table. The chart in Word will update automatically to reflect
the data changes.
o Close the Excel window when you’re done entering your data.

Add a Data Table to the Chart:

o Click on the chart in your Word document to select it.

o The "Chart Tools" tabs ("Design" and "Layout") will appear on the Ribbon.
o Go to the "Design" tab under "Chart Tools."
o Click on "Add Chart Element" in the "Chart Layouts" group.
o Hover over "Data Table" and choose one of the options (e.g., "With Legend Keys" or
"Without Legend Keys").
o The data table will appear below your chart.

Adjust Chart and Table:

You can resize and reposition the chart and its data table as needed by dragging the edges or
corners.

Save Your Document:

Save your document to retain the chart and data table.

Microsoft Word 2016

Open Your Document:
Open your Microsoft Word 2016 document where you want to insert the chart.

Insert a Chart:

o Go to the "Insert" tab on the Ribbon.

o Click on the "Chart" button in the "Illustrations" group.
o In the "Insert Chart" dialog box, choose the chart type you want.
o Click "OK."

Enter Data:

o An Excel window will pop up with a default data table.

o Input your data into the Excel sheet. The chart in Word will update in real-time based
on the data you enter.
o Close the Excel window once you’ve finished inputting the data.
Add a Data Table to the Chart:

o Click on the chart in your Word document to select it.

o The "Chart Tools" tabs ("Design" and "Format") will appear on the Ribbon.
o Go to the "Design" tab under "Chart Tools."
o Click on "Add Chart Element" in the "Chart Layouts" group.
o Hover over "Data Table" and select one of the options (e.g., "With Data Table" or
"With Data Table and Legend Keys").

The data table will be added to your chart.

Adjust Chart and Table:

o You can modify the size and position of the chart and data table by dragging the edges
or corners.

Save Your Document:

Save your document to ensure the chart and data table are preserved.

HOW TO INSERT WORDARTS, CLIPARTS, TEXTBOXES, & ILLUSTRATIONS?

Inserting Word Art, clipart, text boxes, and illustrations into documents can enhance their
visual appeal and effectiveness.

Detailed guide on how to do it using common tools like Microsoft Word:

INSERTING WORD ART

a. Launch Microsoft Word and open the document where you want to insert Word Art.

b. Click on the “Insert” tab in the Ribbon at the top of the window.

c. In the “Insert” tab, find the “WordArt” button. It’s usually located in the “Text”
group.

d. Click on the WordArt button, and a drop-down menu will appear with various
styles. Select a style that suits your needs.

e. A placeholder text box will appear where you can type your text. You can edit the
text as needed.

f. Use the formatting options that appear in the “WordArt Tools” tab to adjust font,
size, color, and effects.

INSERTING CLIPART
 a.. Make sure your Word document is open.

b. Click on the “Insert” tab in the Ribbon.

c. In the “Illustrations” group, click on “Pictures.”

d. Depending on your version of Word, you might have the option to use built-in stock
images or search online for clipart. Click the appropriate option.

e. If using “Online Pictures,” type a keyword related to the clipart you need, and press
Enter.

f. Browse through the results, select the desired clipart, and click “Insert.”

INSERTING A TEXT BOX

a. Open your Word document.

b. Go to the "Insert" tab: Click on the “Insert” tab.

c. In the “Text” group, click on “Text Box.”

Choose a Style: You can either select one of the predefined text box styles or draw your own
text box by selecting “Draw Text Box.”

a. After the text box is inserted, you can type your text directly into it.

b. Use the “Drawing Tools” and “Format” tabs that appear to adjust the text box’s
design, including its size, border, and background color.

INSERTING ILLUSTRATIONS

a. Ensure your Word document is open.

b. Go to the "Insert" tab: Click on the “Insert” tab.

c. If you have images saved on your computer, click “Pictures” to insert them. If you
want to use predefined shapes, click “Shapes” in the “Illustrations” group.

d. For pictures, browse your files, select an image, and click “Insert.” For shapes,
select a shape, click and drag to draw it on your document, and then use the “Drawing
Tools” tab to customize it.

Tips:

o Resizing and Moving: After inserting any element, you can resize or move it by
clicking and dragging the corners or edges.
 o Formatting: Utilize formatting options available in the respective tool’s context menu
or Ribbon tabs to further customize appearance.

FOOTNOTES AND ENDNOTES IN MICROSOFT WORD 2010 AND 2016.

Footnotes and endnotes are used in academic and professional writing to provide additional
information, citations, or references related to the main text without cluttering the main body
of the document.

FOOTNOTES

Footnotes are notes placed at the bottom of the page where the reference or citation appears.
They are used to give additional context, source citations, or comments without interrupting
the flow of the main text.

How to Apply Footnotes in Microsoft Word 2010 and 2016:

Place the Cursor:

Click where you want the footnote reference number to appear in the text.

Insert Footnote:

o Word 2010: Go to the "References" tab, and in the "Footnotes" group, click on "Insert
Footnote."
o Word 2016: The process is the same as in Word 2010. Go to the "References" tab and
click "Insert Footnote."

Add Footnote Text:

Word will automatically insert a number in the text and move you to the bottom of the page.
Type the footnote content there.

Formatting:

Footnotes are automatically formatted by Word, but you can adjust the style through the
"Footnote and Endnote" dialog box (accessible via the small arrow in the "Footnotes" group
on the "References" tab).

ENDNOTES

Endnotes are notes placed at the end of a document or section. They serve the same purpose
as footnotes but are consolidated at the end, which can be useful for lengthy documents or
when you prefer to keep the pages less cluttered.
How to Apply Endnotes in Microsoft Word 2010 and 2016:

o Place the Cursor:

o Click where you want the endnote reference number to appear in the text.

Insert Endnote:

 Word 2010: Go to the "References" tab, and in the "Footnotes" group, click on "Insert
Endnote."
 Word 2016: The process is the same as in Word 2010. Go to the "References" tab and
click "Insert Endnote."

Add Endnote Text:

Word will automatically insert a number in the text and move you to the end of the document
or section. Type the endnote content there.

Formatting:

Similar to footnotes, endnotes are formatted automatically. You can modify the formatting
through the "Footnote and Endnote" dialog box.

Additional Options and Customization

a) Numbering Style:
 You can change the numbering style for footnotes and endnotes (e.g., Arabic
numerals, Roman numerals) by going to the "Footnote and Endnote" dialog box.
 Word 2010 & 2016: Click on the small arrow in the "Footnotes" group on the
"References" tab, then choose "Footnote and Endnote" to open the dialog box. Here,
you can adjust the numbering format and apply changes.
b) Location:
 You can choose whether endnotes should appear at the end of the document or at the
end of each section.
 Word 2010 & 2016: In the same "Footnote and Endnote" dialog box, you can select
the desired location for endnotes.

Converting Footnotes to Endnotes and Vice Versa:

Word 2010 & 2016: You can convert footnotes to endnotes or endnotes to footnotes by using
the "Convert" button in the "Footnote and Endnote" dialog box.

Managing Footnotes and Endnotes:

 Use the "Footnote and Endnote" dialog box to manage the settings and view all notes
in a document.
  By utilizing these features in Microsoft Word, you can effectively manage and format
footnotes and endnotes to enhance the readability and professionalism of your
documents.

HOW TO CREATE, SORT DATA, DELETE CELL AND TABLE, MERGE CELL,
SPLIT CELL IN MICROSOFT WORD 2010 AND 2016?

How to perform various table-related tasks in Microsoft Word 2010 and 2016:

CREATING A TABLE
Word 2010 and 2016:
a) Inserting a Table:
 Via the Ribbon:

a. Go to the "Insert" tab on the Ribbon.

b. Click on the "Table" button in the Tables group.

c. You’ll see a grid. Drag your mouse over the grid to select the number of rows and
columns you want, then click to insert the table.

 Using the Dialog Box:

a. Click "Insert" > "Table" > "Insert Table..."

b. Enter the number of columns and rows in the dialog box, then click "OK."

SORTING DATA
Word 2010 and 2016:
Sorting Data:
a. Click inside the table you want to sort.

b. Go to the "Table Tools Layout" tab (you may need to click on the table first to see
this tab).

c. Click the "Sort" button in the Data group.

d. In the "Sort" dialog box, choose the column you want to sort by and specify the sort
order (ascending or descending).

e. You can add more levels of sorting if needed.

f. Click "OK" to sort the data.

DELETING CELLS, ROWS, AND COLUMNS

Word 2010 and 2016:
Deleting Cells:
a. Select the cells you want to delete.

b. Right-click on the selected cells, and choose "Delete Cells..."

c. In the "Delete Cells" dialog box, choose whether to shift the remaining cells up or
left, or to delete the entire row or column. Click "OK."

Deleting Rows or Columns:

a. Click anywhere in the row or column you want to delete.

b. Go to the "Table Tools Layout" tab.

c. To delete a row, click "Delete" > "Delete Rows." To delete a column, click "Delete"
> "Delete Columns."

Deleting the Entire Table:

a. Click anywhere in the table.

b. Go to the "Table Tools Layout" tab.

c. Click "Delete" > "Delete Table."

MERGING CELLS
Word 2010 and 2016:
Merging Cells:
a. Select the cells you want to merge.

b. Right-click on the selected cells and choose "Merge Cells."

Alternatively, you can go to the "Table Tools Layout" tab and click "Merge Cells" in
the Merge group.

SPLITTING CELLS
Word 2010 and 2016:
Splitting Cells:
a. Select the cell or cells you want to split.

b. Right-click on the selected cells and choose "Split Cells..."

c. In the "Split Cells" dialog box, specify the number of columns and rows you want
the cell to be split into. Click "OK."
 HOW TO ADD HYPERLINK TO DOCUMENTS, ANOTHER EXISTING
DOCUMENTS, WEBPAGE AND EMAIL USING MICROSOFT WORD 2010 & 2016?

HYPERLINK TO A WEBPAGE

Microsoft Word 2010 and 2016:

 Open your document in Microsoft Word.

 Select the text or image you want to turn into a hyperlink.
 Right-click on the selected text or image and choose "Hyperlink" from the context
menu. Alternatively, you can use the keyboard shortcut Ctrl + K.
 In the "Insert Hyperlink" dialog box, you will see a field labeled "Address" at the
bottom.
 Enter or paste the URL of the webpage you want to link to in the "Address" field.
 Click "OK" to create the hyperlink.

HYPERLINK TO AN EXISTING DOCUMENT

Microsoft Word 2010 and 2016:

 Open your document in Microsoft Word.

 Select the text or image you want to turn into a hyperlink.
 Right-click on the selected text or image and choose "Hyperlink" from the context
menu or press Ctrl + K.
 In the "Insert Hyperlink" dialog box, navigate to the left pane and select "Existing File
or Web Page".
 Browse to the location of the document you want to link to. Select the file.
 Click "OK" to create the hyperlink.

HYPERLINK TO A SPECIFIC LOCATION IN THE SAME DOCUMENT

Microsoft Word 2010 and 2016:

 Open your document in Microsoft Word.

 Select the text or image you want to turn into a hyperlink.
 Right-click on the selected text or image and choose "Hyperlink" from the context
menu or press Ctrl + K.
 In the "Insert Hyperlink" dialog box, click on "Place in This Document" from the left
pane.
 You will see a list of headings and bookmarks within the document. Select the location
you want to link to.
 Click "OK" to create the hyperlink.

HYPERLINK TO AN EMAIL ADDRESS

 Microsoft Word 2010 and 2016:

 Open your document in Microsoft Word.

 Select the text or image you want to turn into a hyperlink.
 Right-click on the selected text or image and choose "Hyperlink" from the context
menu or press Ctrl + K.
 In the "Insert Hyperlink" dialog box, select "E-mail Address" from the left pane.
 Enter the email address in the "E-mail address" field. Optionally, you can enter a
subject line in the "Subject" field.
 Click "OK" to create the hyperlink.

Each method will create a clickable link that directs the user to the specified target, whether
it's a webpage, another document, a location within the same document, or an email address.

HYPERLINK AND ITS ASSOCIATED TERMS

 Hyperlink: A hyperlink is a reference in a digital document that links to another

section of the same document or to an entirely different document or web page.
Clicking on a hyperlink directs the user to the specified destination.
 URL (Uniform Resource Locator): The address of a web page or resource on the
internet, which a hyperlink often points to.
 Anchor Text: The visible, clickable text in a hyperlink that users see. It's typically
highlighted or underlined.
 Hypertext: Text that contains hyperlinks. It's a broader term describing text in which
you can click to navigate to other text or resources.
 Link: Often used interchangeably with "hyperlink," though "link" can also refer to the
actual connection or relationship between resources.
 Href (Hypertext Reference): An HTML attribute used to specify the URL of the
destination of a hyperlink.

HOW TO APPLY TEXT ALIGNMENT IN MICROSOFT WORD 2010 & 2016?

Text alignment in Microsoft Word allows you to arrange text in different ways on the page.

Microsoft Word 2010

a. Launch Microsoft Word 2010 and open the document you want to work on.

b. Highlight the text you want to align. If you want to align all the text in a paragraph, place
your cursor in that paragraph.

c. Go to the Home tab on the Ribbon.

In the Paragraph group, you’ll find alignment buttons.

The alignment options are:

i. Align left: Aligns text to the left margin. Click the button with lines aligned to the
left.

ii. Center: Centers text horizontally on the page. Click the button with lines centered.

iii. Align Right: Aligns text to the right margin. Click the button with lines aligned to
the right.

iv. Justify: Aligns text evenly between the left and right margins, adding space
between words as necessary. Click the button with lines stretching from margin to
margin.

d. Click the desired alignment button to apply it to the selected text.

Microsoft Word 2016

a. Start Microsoft Word 2016 and open the document you need to format.

b. Highlight the text you want to align, or place your cursor in the paragraph you want to
align.

c. Navigate to the Home tab on the Ribbon.

d. Look for the Paragraph group where you will see the alignment buttons.

The alignment options are the same as in Word 2010:

i. Align Left: Click the button with lines aligned to the left.

ii. Center: Click the button with lines centered.

iii. Align Right: Click the button with lines aligned to the right.

iv. Justify: Click the button with lines stretching from margin to margin.

e. Click the appropriate alignment button to apply the desired alignment to the selected text or
paragraph.

Additional Tips
Keyboard Shortcuts:

i. Align Left: Ctrl + L

ii. Center: Ctrl + E

iii. Align Right: Ctrl + R

iv. Justify: Ctrl + J

Paragraph Dialog Box:

For more alignment options and advanced settings, you can use the Paragraph dialog box. Go
to the Home tab, click the small arrow in the bottom right corner of the Paragraph group to
open the dialog box, and adjust alignment and indentation settings.

SPELL CHECK SPELLINGS AND GRAMMARS, ADD COMMENTS, WORD

COUNTS, FIND AND REPLACE, TRACK CHANGES IN MICROSOFT 2010 & 2016

SPELL CHECK AND GRAMMAR CHECK

Microsoft Word 2010:

a. Go to the "Review" tab on the Ribbon.

b. Click "Spelling & Grammar" in the Proofing group.

c. A dialog box will appear, showing suggestions for corrections. Click "Change" to correct
or "Ignore" if you don’t want to change.

Microsoft Word 2016:

a. Go to the "Review" tab on the Ribbon.

b. Click "Spelling & Grammar" in the Proofing group.

c. Follow the same procedure as in Word 2010 to review and correct errors.

ADD COMMENTS

Microsoft Word 2010 & 2016:

a. Highlight the text where you want to add a comment.

b. Go to the "Review" tab on the Ribbon.

c. Click "New Comment" in the Comments group.

d. Type your comment in the balloon that appears in the margin.

WORD COUNTS
Microsoft Word 2010:
a. Go to the "Review" tab on the Ribbon.

b. Click "Word Count" in the Proofing group.

c. A dialog box will appear displaying the count of words, characters, paragraphs, and pages.
 Microsoft Word 2016:

a. Go to the "Review" tab.

b. Click "Word Count" in the Proofing group.

c. A dialog box will show word, character, paragraph, and page counts.

FIND AND REPLACE

Microsoft Word 2010:
a. Press Ctrl + H to open the Find and Replace dialog box.

b. Enter the word or phrase you want to find in the "Find what" box.

c. Enter the replacement text in the "Replace with" box.

d. Click "Replace" to replace the next occurrence or "Replace All" to replace all occurrences
in the document.

Microsoft Word 2016:

a. Press Ctrl + H.

b. Enter the text to find and the replacement text in the respective boxes.

c. Use "Find Next" to navigate through occurrences and "Replace" to replace them
individually, or "Replace All" to replace all occurrences at once.

TRACK CHANGES
Microsoft Word 2010:
a. Go to the "Review" tab on the Ribbon.

b. Click "Track Changes" in the Tracking group to turn it on.

c. As you make edits, Word will highlight changes and additions.

Microsoft Word 2016:

a. Go to the "Review" tab.

b. Click "Track Changes" in the Tracking group.

Word will mark changes with a colored line and show deletions, additions, and formatting
changes.