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Assignment 2 Technical Communication

Tc assignment

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51 views2 pages

Assignment 2 Technical Communication

Tc assignment

Uploaded by

harendrakumarsingh912884
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Assignment 2: Technical Communication

Assignment Completion Steps

1. Carefully Read the Assignment: Review each question and understand the requirements to

ensure your response is clear, relevant, and addresses all parts.

2. Conduct Research: Look for reliable sources on technical and business writing, styles, formats,

and reports. Scholarly articles, textbooks on technical communication, and business communication

resources are helpful.

3. Create Notes and an Outline: Organize key points and draft an outline that logically arranges your

information. This makes writing more efficient and keeps your answers focused.

4. Begin Writing the Text: Use the outline as a guide to develop each section, ensuring clarity,

conciseness, and proper structure.

Questions to Cover

1. Traits of Technical Writing

- Clarity: It should be clear and easily understandable by the audience.

- Conciseness: Information is presented directly without unnecessary words.

- Accuracy: Technical writing must provide precise, correct details to avoid misinterpretation.

- Organization: It's well-structured, typically in a logical or hierarchical format.

- Objectivity: Facts are presented without bias, relying on data and evidence rather than opinions.

2. Principles of Business Writing

- Purposefulness: Each piece should have a clear objective.

- Conciseness: Avoid verbosity; use only essential information.

- Clarity and Simplicity: Language should be simple, straightforward, and jargon-free.


- Tone and Formality: Maintain an appropriate level of professionalism.

- Audience Awareness: Tailor the message to meet the needs of the intended audience.

3. Style of Writing

- Formal Style: Often used in business and technical writing; avoids contractions and colloquialisms.

- Concise Style: Essential for technical and business documents; it helps convey information quickly.

- Direct Style: Information is stated clearly without unnecessary embellishment.

4. Writing Memos and Letters

- Memos: Short, often informal, internal communications. They provide updates, instructions, or brief

information within an organization.

- Letters: Usually more formal than memos, they are used for external communication or official

internal matters. Letters follow a more structured format, including salutations, the main message,

and closings.

5. Reports and Types of Technical Reports

- Definition: A report is a structured document that presents information, analysis, or findings.

- Types of Technical Reports:

* Feasibility Report: Assesses the practicality of a proposed solution.

* Research Report: Provides findings from a study or investigation.

* Progress Report: Tracks the progress of a project.

* Completion Report: Summarizes the outcomes and achievements of a project.

- Example: A progress report on the construction of a new building, detailing the completed phases,

current status, and pending work.

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