BDD4213

Business Systems
Development

Lab 02
Microsoft Access
BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

In this lab, you are required to complete all tasks and submit the MMUDB.accdb file. The
submission instructions will be provided later.

TASK 1: Create Database and Tables

1. Create a database called MMUDB.accdb.
2. Create four tables according to the table structure and field settings as shown below:

Table name: tblProgramme

Table name: tblSubject

Attribute Data Type Key General

Field Size 8
Input Mask >LLL0000
Sub_Code Short Text Primary
Caption CODE
Required Yes
Field Size 150
Sub_Name Short Text Caption NAME
Required Yes
Field Size Integer
Input Mask 0
Caption CREDIT HOUR
Default Value 2
Sub_Credit_Hour Number
Validation Rule >=2 and <=4
Credit Hour must be
Validation Text
either 2, 3 or 4 only.
Required Yes

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

Table name: tblStudent

Table name: tblResult

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

TASK 2: Creating Table Relationship

1. To create the table relationship, first close all the tables. Right click on one of the table’s name tab and
select Close All.
2. Select the Database Tools menu and click Relationships.

3. Under the Relationships Design menu click Add Tables.

4. Add Tables window will appear on the right of the screen. Double click
on the Table name for both tables to add these tables in relationship.

5. Click and drag a field (typically the primary key) from one
table to the common field (the foreign key) in the other table.
The Edit Relationships dialog box will appear. To enforce
referential integrity for this relationship, select the Enforce
Referential Integrity check box.

6. Create a table relationship as shown below. Save the table relationship,

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

Task 3: Creating and Designing Forms

1. Create > Form Wizard and choose Table:
tblProgramme. Select Prog_Name and click the >
symbol to move it to the Selected Fields. Click Next.

2. Choose Columnar as the form layout and click Next.

3. Change the title of the from to frmProgramme. Select

Modify the form’s design and click Finish.

7. You will see the Design View of the form as shown below.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

4. Click the title frmProgramme in the Form Header and edit the text to Add New Programme and press
Enter. Resize the textbox as shown below and dragging the textbox handle (small square on the line).

5. Under the Form Design menu, click logo and select the image.

6. Click and drag an area in the Form Header so that the image appears as shown below.

7. Right click on the empty area in the Form Header and select a Fill/Back Color. Choose your own color.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

8. Right click on Form title and select Font/Fore Color. Choose your own color but make sure it is a good
contrast with the background color.

9. Place your cursor at the edge of the Form footer and click and drag to add more form area.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

Task 4: Adding Command Button on the Form

1. Under the Form Design menu click the Button control

2. Click on the form to place the button. Select Record Operations and Add New record in the
Command Button Wizard and click Next.

3. Choose Text and click Next.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

4. Change the name to btnAddProg and click Finish.

5. Repeat the same process for the Delete and Save button.

6. Repeat Task 3 and 4 for Student and Subject Form design. Note that form is a user-friendly way for
data entry. Think about how and what data do users need to key in.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

Task 5: Data entry

1. Open the frmProgramme in a Form View and key in the following data. Do not key in using the
Datasheet view.

PROGRAMME ID PROGRAMME NAME

1 Diploma in Information Technology
2 Diploma in Business Information Systems
3 Diploma in Accounting
4 Diploma in Business Administration

2. Open the frmSubject in a Form View and key in the following data.

CODE NAME CREDIT HOUR

DCS5038 Program Design 4
DCS5048 Computer Architecture 3
DCS5078 Database Systems 4

3. Open the frmStudent in a Form View and key in at least 5 students’ data. No data sample is provided,
so you need to key in your own data.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

Task 6: Creating Subform

A subform is a form that is inserted in another form. The primary form is called the main form, and the form
that is enclosed in form is called the subform. A form/subform combination is sometimes referred to as a
hierarchical form, a master/detail form, or a parent/child form.

Subforms are especially effective when you want to show data from tables or queries that have a one-to-
many relationship. A one-to-many relationship is an association between two tables in which the primary
key value of each record in the primary table corresponds to the value in the matching field or fields of
many records in the related table.

1. To create a subform, click Create > Form Wizard.

2. Select Table: tblProgramme, transfer Prog_Name to the Selected Fields. Don’t click next yet.

3. Select another table Table: tblStudent and transfer all available fields to the Selected Fields. Click
Next.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

4. Make sure by tblProgramme is selected because that will be the main form and make sure Form with
subform is selected. Click Next.

5. Make sure Datasheet is selected because we want our subform to use the datasheet layout.

6. Change the Form name to frmStudentProgramme and the subform to frmsubStudent. Click Finish.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

7. Change the Form Design similar to what is shown below.

8. Repeat Task 6 for where Student is the main form and Result is the subform.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

Task 7: Creating Report

1. To create a report, click Create > Report Wizard.
2. Select Table: tblProgramme, transfer Prog_Name to the Selected Fields. Don’t click next yet.

3. Select Table: tblStudent, transfer Fields as shown below to the Selected Fields. Click Next.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

4. Next, we want our report to be list the student according to programme. Click Next.

5. Next, we set the report layout. Click Next.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

6. Next, we set the name of the report as rptStudent. Click Finish.

7. Adjust the layout in the Design view so that it will look similar to what is shown below.

8. Create another report containing StudentID, StudName, SubjectCode, Grade and Marks.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

Task 8: Create Custom Navigation Form

1. To create a custom navigation form, click Create > Blank Form and open in Design View.

2. Under the Form Design Menu, click Insert Image and select the MMU logo.

3. Click on the form area to insert the image.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

4. Under the Form Design menu select a button control and click the form area. The Command Button
Wizard window will appear. Select Form Operations category and Open Form actions.

5. Next, we need to choose which from will be opened when we click the button which should be the
frmProgramme. Click Next.

6. Select Open the form and show all the records. Click Next.

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

7. Select Text and set the label for the button as Add Programme. Click Next.

8. Give the button a proper name reflecting the function of the button. Click Finish

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BDD4213 BUSINESS SYSTEMS DEVELOPMENT Lab 02: Microsoft Access

9. Complete the Custom Navigation Form by adding other buttons as shown below. Do not copy the Form
Design please use your own creativity.

10. Finally save this file and name the form as frmNavigationMenu. Please test all the buttons and forms
to be functioning correctly before you submit the file.

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