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LAW 110 Lecture 3 Excel

Law 110 lecture three.................

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18 views48 pages

LAW 110 Lecture 3 Excel

Law 110 lecture three.................

Uploaded by

Chriss Nyahove
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Mzumbe University

Mbeya Campus College


LL.B 110
MS EXCEL
Asst.Lecturer: Maria Malamsha
Microsoft – 01 Understanding Word
Excel 02 Basic Editing
03 Character Formatting

04 Paragraph Formatting

05 Managing Text Flow


Working with themes, style sets,
06 backgrounds, text boxes
07 Using Illustrations & Graphics
What is a Microsoft Excel?
Microsoft Excel is a Spreadsheet
developed by Microsoft
A program that displays data (text
and numbers) in a table called a
worksheet
Uses of Spreadsheet
▪ Prepare budgets
▪ Financial statements
▪ Inventory
management
▪ Create charts
What is a cell?

The intersection of a
row and column
What 3 things can you type into a
cell?
 Label = words or letters
 Value = numbers

 Formula – statement that


performs a calculation
What is a cell range?

A group of cells that are


closely together
What are columns?

Vertical arrangements of
cells; identified by letters
What are rows?
Horizontal arrangement of
cells; identified by
numbers
What is a worksheet tab?
 A tab that identifies each open worksheet in
a spreadsheet program, located in the lower
left corner of the screen
What is a Cell Address (Reference)?
This is a column letter and row number
combination, such as A1, B2
What is a formula bar?
Displays the data or formula stored in
the active cell
What is an active cell?
The cell in which you are currently
working (normally the cell is
surrounded by a black border)
What is a function?

A built-in formula that is a


shortcut for common
calculations such as addition
and average.
What are Operation
Symbols?

Instruct the computer as


to what mathematical
operations to perform
Operation Symbols

 Addition (+)
 Subtraction (-)

 Multiplication (*)

 Division (/)
Basic Terms in Excel
 The Formula is like an equation in
Excel, the user types in that. It can be
any type of calculation depending on the
user’s choice.
Example: = A1+A2+A3

 The Function in Excel is a predefined


calculation which is in-built in Excel.
Example: = SUM(A1:A3), The function
sums all the values from A1 to A3.
What is AutoSum tool?
 For quick and everyday tasks,
the AutoSum function is your go-to
option.
 Navigate to the Formulas tab and click
the AutoSum option. Then click the caret
to show other hidden formulas. This
option is also available in the Home tab.
Basic Excel Formulas and Functions
List of 10 basic formulas and
functions in Excel.
 SUM
 COUNT
 COUNTA
 COUNTBLANK
 AVERAGE
 MIN Excel
 MAX Excel
 SUMIF
 COUNTIF
 IF Excel
1: SUM in Excel
 This formula is used to get the sum of the value
in one or more cells or ranges.
 =SUM(B2:G2) – A simple selection that sums
the values of a row.
 =SUM(A2:A8) – A simple selection that sums
the values of a column.
 =SUM(A2:A7, A9, A12:A15) – A
sophisticated collection that sums values
from range A2 to A7, skips A8, adds A9,
jumps A10 and A11, then finally adds from
A12 to A15.
Example
=SUM(A1:A5)

 Result = 41 (See Image below)


2: COUNT Excel Function

 This
basic Excel function
counts the numeric value in
one or more cells or ranges.
Example
=COUNT(A1:A5)

 Result = 4 (This will exclude cell A3 since this formula


calculates the only numeric value. Please see the image
below).
3: COUNTA in Excel

 Thisformula counts the value in


one or more cells (This will
measure the cells irrespective of
the number or text value).
Example
=COUNTA(A1:A5)

 Result = 5 (This will Include Cell A3 since this formula


calculates both text and numeric value.
4: COUNTBLANK in Excel

 This Excel basic function counts


the blank value in the range.
 (Note: We will not consider only
space in a cell a blank cell).
Example
=COUNTBLANK(A1:A5)

 Result = 2 (This will calculate the number of blank cells


in the range.
5: AVERAGE in Excel

 This
basic formula in Excel is
used to get the value average in
one or more cells or ranges.
Example
=AVERAGE(A1:A5)

Result = 4 (See image below)


6: MIN Formula in Excel

 This Excel basic function is used


to get the minimum value in
cells or ranges.
Example
=MIN(A1:A5).

 Result = 2 (See Image below)


7: MAX Formula in Excel

 This
basic Excel function gets the
maximum value in cells or
ranges.
Example
=MAX(A1:A5)

 Result = 9 (See Image below)


8: SUMIF Function
 The SUMIF function is a premade function in Excel,
which calculates the sum of values in a range based on
a true or false condition.
 It is typed =SUMIF:
 =SUMIF(range, criteria, [sum_range])
 The condition is referred to as criteria, which can
check things like:

 If a number is greater than another number >


 If a number is smaller than another number <
 If a number or text is equal to something =
 The [sum_range] is the range where the function
calculates the sum.
=SUMIF(B2:B12,”Pencil”,A2:A12)
=SUMIF(B2:B12,”Pencil”,A2:A12)+SUMIF(B2:B12,”Pen”,A2:A12)
=SUMIF(B2:B12,”P*”,A2:A12)
=SUMIF(B2:B12,”P*”,A2:A12)
 The COUNTIF function is a
premade function in Excel, which
counts cells as specified.
 It is typed =COUNTIF
How to use the =COUNTIF function:
 Select a cell
 Type =COUNTIF
 Double click the COUNTIF command
 Select a range
 Type ,
 Select a cell (the criteria, the value that
you want to count)
 Hit enter
=COUNTIF(A2:A12,”>2”)
=COUNTIF(A2:A12,”<>2”)
=COUNTIF(B2:B12,”???????”)
=COUNT(A2:A12)
=SUM(A2:A12)
THANK YOU

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