C~ha~pter

F:::::::::::::::::= 3b m

Digital Doc umentation : .

Graphics, Spelling Check and Tables 1n Wri ter
Intr odu ctio n-- - - - - - - - - - - - - - - -
of a word process ing p rogram
► Adding images, Spell checkin g, table handlin g are the powerfu l features
and replace them by the correct words. AutoCorrect
You can check the incorre ct words typed by you
feature is also a very useful feature to correct words au tomatic ally.
w ell-designed table can hel
► Tables helps in organiz ing and present ing large amount of informa tion. A
use tables for text or number:
readers unders tand better what you a.re saying. While you would normal ly '
you could put other objects, such as pictures , in cells.

<~ Cov erag e

,. Inserti ng images in a docume nt ► Oteckin g spelling and gramm ar
,. Using synony ms and the thesaur us ~ Creatin g table in Writer
, Inserting row and column in a table , Deletin g rows and column s
, Splittin g and mergin g tables ► Deletin g a table
, Copyin g a table ► Moving a table

. . ADDI NG IMAGES IN DOCUMENTS

Quality images can be added in docume nts. Images or pictures can be taken from --'i):u id~.-.- •
a variety of SOUJ'Ce s. They may be downlo aded from the Interne t, scanned
or ~ ,Kevts.i'.&n
a digital camera.
created with a graphic s program ; or they may be photos taken with
Graphics in Writer are of
To edit photos and other bitmap images, use a bitmap editor. three basic types:
For line drawin gs, use a vector drawing program , when possible,
1. Image files , including
as the results will be crisper. You do not need to buy expensi ve
photos , drawingsd
tools like the Adobe produc ts (Illustra tor and Photosh op); open-
scanned images an
source (and no-cost ) tools like The Gimp (bitmap editor) and
lnkscape or OpenO ffice.or g Draw (vector drawing program s) are others.
created
excelle nt - and have the added advanta ge of working on Linux 2 . Diagram s
. Writer's
and Macint osh OS X operati ng systems as well as Windows. using
quality drawing tools.
Some things to conside r when choosin g or creating pictures include image d usin9
and whethe r the picture will be printed in color or graysca le ('black and white'). 3. Charts create ,5
s. Open office . org
Use a resolu ti~ of 300 dpi (do_ts per inc~) for photo_s and 600 dpi for line drawing Chart facility.
not Improv e tmage quality on POD printers . Be careful
Higher resolut ion would
for
with artwor k downlo aded from the Web, which is often at 72 dpi-su itable
display on a screen but not for printing . Save images in a s uitable format.

BYTes-9
C ANDID C HIPS AND
 ing an image from a file
1nsert . . . .
the unage IS availab le ma file stored on th .l-t1ote 1/Je r«t

?e
wnen . . . e comput er, you
. 01ediatel y insert 1t mto the Writer docume nt ·
,an iJJl Writer can import
·
. sert a gr aphic (image ) from c1 file : various vector (line
ro1 n drawing ) and raster
_ Place the cursor at the approp riate location in the document.
1 (bitmap) file fonnats . The
On the main menu, select Insert > Picture > From File. most commo n are GIF,
2.
3.
on the Insert Picture dialog box, navigate to the file to be inserted, select it and JPEG or JPG, PNG and
click 0 pen. BMP
f Link is selecte d,
~ iter creates a link to
th;file contain ing the
J~J t
image, instead of
saving a copy of the Clip art is a work that
image in the .,..,... describ es any image,
docu0te nt. The result o---. graphic , picture, photo-
. Ji-
is that the image 1s graph or illustrat ion used
display ed in the in publica tion , print,
1111 '°'"""'"
documen t, but when desktop publish ing,
th e docume nt is saved, i. o.o.... cc,,
c:;,~O.i!k)
scrap-b ooking . adver-

.._
it contains only a t1zing or in any other
referenc e to the image project that uses images .
file - not the image
itself. The d ocum ent ---- ---- --
and the image remain
as two separat e files and they are merged togethe r only when you open
document again.
the r~!Jt
An AutoSh ape 1s a
The main advant age to linking pictures comes during the draft phase of writing drawing object. There
and illustra ting a book. If you change a picture but keep the same filenam
e and are many AutoSh apes
location on your compu ter, then the next time you open the book file, the change
d and you can combin e
picture is inclu ded; you do not have to remember to replace the earlier version
them into even more
with the revised picture. comple x drawing s.
The main disadva ntage of linking comes if you send the file to someon e else
or
copy or move it to anothe r comput er or another location on the same comput
er. In
these situatio ns, you must be sure to send the image files as well and the recipien
t
must put them in the same relative location on the other comput er. (Keepin
g all
the files in one folder and sending the whole folder is the easiest way to make
sure
the files stay togethe r.)
WordAr t is an artistic
At any time, you can embed linked images into the main file. To do so : formatt ing tool that is
1. Open the d ocumen t in Writer. used to produce special
2. effects WordArt objects
Choose Edit > Links from the menu bar. are drawing objects that
3. The Edit Links cannot be taken as a
dialog box shows all the linked files. In the Source file list,
text.
select the files you want to change from linked to embedd ed.
4
· Click the Break Link button.
S. Save the Writer docume nt.
~ote: Going the other way from embedd ed to linked, is not so easy. You
lllla must delete and reinser t each
ge, one at a time, selectin' g the Link checkbox when you do so.

C~ND11>
C HIPS A ND BYTES- 9
0
 Inserti ng images from other c:;ource-.
You can insert images from sources other than a file :
❖ Graphi cs progra m
.) Scanne r
~ The Gallery

Graphics progra m
You can use many differe nt graphic s program s to
edit an image. From these program s, you can select. flit l• r,.. ..,_. ' - T.WO l . . W-- u,i, • -
copy and p~te an image or part of an image into a a · II Iii • I i A~ ~ 111 • ' ~ I ID • " • · • ,..n .. '
Writer docum ent. 17 ~~ }'Lr- ~- t"ll!!... }l I Ill • • (
~ ..• ..1 ..• ..s
Follow these steps :
1. ln the graphi cs progra m window, select an
area of the image to be copied.
2. Mo\·e the cursor over the selected area and
press Contro l+ C to copy.
I
3. Switch to the Writer window .
4. Gick to pLlce the cursor where the image is
to be inserte d.
5. Press Ctrl + V to paste the image.

>
,,..111 lw.. ~MAI IHSaT IS11> I· I I I DMm la
. . SCANNER
If a scanner is connec ted to your comput er, Writer can call the scannin g applica
tion and add the scanned
image to the document in one step. To start this procedu re, place the cursor
where you want the image 10
appear and select Insert> Picture > San> Select Source from the menu
bar.
Althou gh this practic e is quid and easy, it is unlikel y to result in
a high-qu ality image of the correct size.
You will usually get better results by scannin g materia l into a graphic
s program and cleanin g it up there
before inserting the resultin g image into Writer.

OpenOffice.org Gallery
The Gallery contain s objects (graphi cs and sounds ) that you can
insert into your docum ents. The Gallery is
available in all compo nents of OpenOffice.org.
You c.an select an image from the Gallery and drag it into the docume
nt. Procee d as follows :
1 . Click on the Gallery icon dJ (located in the right side of the Standa rd
toolbar ) or choose Tools> Gallery.

2. Select the theme contain ing the image you want to insert.

3. Click on the image with the left mouse button, then drag and drop
the image into the doculJlent.

e C ANDID C HIPS AND B

'{lES'9
 below shows an example of an image d d fr
'f}le figure ragge om the Gallery
"" "'°v-,.... ,,,..,. r..,1.., ..... _
· Ill
•
• •• ., Aa.lli11l ......
•
'u Fl• •• ·==•••·•·• ·
..
•

Y I .,_ m
'j, tf.;
~--■-----· f'&,t,I _, RD •
-_ - . J
You can also right-click on the object and select Insert> Copy.

Modifying an image
When you insert a new image, you may need to modify it to make it more suitable for fitting into the document
Although Writer provides many tools for working with images, for best results 1t ts generally better to use an
image manipulatio n program such as GIMP1, to modify images (for example, to crop, resize, rotate and
change color values) and then insert the result into Writer.

Using the Picture tool bar

When you insert an image or select one already present in the document, the Picture toolbar appears. nus
toolbar can be either floating or docked. Two other toolbars can be opened from thJS one: the Graphic Filter
toolbar, which can be torn off and placed elsewhere on the window and the Color toolbar, which opens as a
separate floating toolbar.

/IFi--wiiliPY-----
li I ~ . IDef.d ~
From these toolbars you can apply small corrections to the graphic or obtain special effects We will mention
Only C I
a iew of them here.

Transparency ~ Io% fi3!

Do not use this for print-on-de mand books, as the printing service may not accept the resulbng PDF.

Graph' r,
•cs mode LDefault BJfl
h ' t be in grayscale, if the book is to be printed in black-and-w hite. To
an Pon Printers want all grap 1cs o
cSohrne
ge color to grayscale, select the image and then select Grayscale from the Graphics mode list

Flip "ertf .:r1-a ..el

t ally or horizontal ly g.;, V
l'o lli . d th It k the relevant icon
Pan i enc c
C tnage vertically or horizontally, select the image an
~lil)JI) "
'-lilPS
~ND Bvres-9

J
 Usin g the Obje ct toolb ar and right
-click menu
Whe n you inser t an imag e or selec
t one e.Iready prese nt in the docu ment
loolb ar is usua lly dock ed just below , the Obje ct tool bar a
the main toolbar, but it can be made
to float. Ppears, l'h~
The Obje ct toolb ar for ime.ges provi
des icons for basic wrap ping, align ment
, anch oring , an,ngt
bord ers and other funct ions.
Righ t-clic king on e.n image pops up Al•gnm,n,
a menu of functions similar to those on the
toolb ar. Obje ct An~ho,
I Yirop
\ l!"<nptron
Usin g the Pictu tt di&log box
The Pictu re di&log box prov ides a wide t1Ctur~.
contr ol over bord ers, wrap ping and
range of facilities, inclu ding cropp ing
and more ~•Graphic,:
other functions. It is described in detai
l in the Writer \;) t•phon..
Guidi:; here '¥\'e will look at only one
function: cropping. Iii:! lma!!<M,p
Whe n you are inter ested in only a sectio
n of the image for the purp ose of your ~ Cu1
you may wish to crop (cut off) parts docu ment ,
of it. To start cropp ing the imag e, right
-click on it ~ t opy
and selec t Picture from the pop- up
menu . It\ em,
In the Picture dialo g bo>., select the Crop
tab.
p• -- -- -- -- --..,_..,...-.__ _.....,,.....,.!fl:_,
0., ·
~.~~---
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o-- •
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... - 2 -
-- ~ ill
- - i'
-~ u,·,.,.6J·
- UI' -~
--.. I _,. . J
- ·- r
,_ -cx-, ~-tjdp
,~ -1 - - J-\--
__Bed ,
You an control the follo wing para
meters:
♦ Keep scale / Keep image siz.e options: when
Keep scale is selec ted (defau lt), crop
does not chan ge the scale of the pictu ping the 3~ f
re. Whe n Keep imag e size is selec
enlar geme nt (for positive cropp ing value ted, cropp ing pro u:on
s), shrin king (for nega tive crop ping
of the imag e so that the imag e siz.e rema value s) or d 15tor
ins constant.
❖ Left. Right. Top and Bottom: the function of these boxe
s chan ges acco rding to the choic e made
Keep scale and Keep imag e siz.e. In
imag e is cropp ed by that amo unt For
both cases , when a value is enter ed
in one of these b~,ce~ the
betw:
exam ple, a value of 3cm in the Left
box will cut 3 cm ro
left side of the pictu re.
❖ Whe n Keep scale is sel ~, the s~ _o f the ima~ ill i,e
e also chan ges, so in this exam ple_t
redu_~ by 3 cm. If Keep ~ge size he wi~~;arged
is selected_ mste ad, the rema
(posi tive value s for cropp ing) or shrun ining part of the 1JI1age 15 d heighl
k (negative value s for cropp ing) so
of the imag e rema ins unch ange d. that the widt h an
❖ Note that the Width and Heig ht fields change as 111e
you enter the value s when in this
thum bnai l next to these fields to deter rnode, vse
mine the corre ct amou nt by whic h to
crop.

15 9
C ANDID C HIPS AND 8'(1 '
•
 lnB a picture
11otat . .
. a s1mp 1e
a picture· Howe ver, there 1s , -·
. a tool for . rotating
•ter d o es not provide
V/fl ound: use a drawmg or graphics program to rotate the image before addrng it to
..,orJ<aI H . h d . . !
.. . r docume nt. ere 1s ow to o 1t m Draw or Impress '
t]te write
new Draw or Impress document.
t. open a
Jn5ert the image you want to rotate.
: : Select the image, then in the Drawing toolbar (shown by default at the
bottom of the window in Impress and Draw}, select the Rotate icon IC, J.
image as des_ired. Us~ the _red hand!~ at the comers of the picture
4 Rotate the ·iJ%,tc.Jt
· nd move the mouse m the direction you wtsh to rotate. By default the -
;icture rotates ar~und i~ center (in~cate d by a black crosshair), but you To restrict the rotation
can change the pivot pomt by moving the black crosshair to the desired angle to multiples of 15
rotation center. degrees keep the Shift
key pressed while
Ctrl + A, then copy the image to the
5_ Select the rotated picture by pressing rotating the image
clipboar d with Ctrl + C.
6. Finish by going back to the location of the Writer document where the
image is to be inserted and pressing Ctrl + V.
Positioning images within the text
respect to the text
When you add an image to a text documen t, you need to choose how to posibon it with
be very frustrab .ng
and other graphics . The position ing of images is often rather time-consuming and may
desktop publ.Lstung
for both inexperi enced and experien ced users. As Writer is a word processor rather than a
time to get thmgs
program, there are some limitatio ns to the flexibility in positioning images and 1t takes
exactly as you would like them.
Position ing of images is controll ed by four settings :
❖ Arrange ment controls how images are stacked upon each other or relative
to the text
❖ Alignme nt refers to the vertical or horizontal placement of a graphic in
relation to the chosen anchon ng
point.
❖ Anchorin g refers to the reference point for the image. This point could be the
page, the frame where
the object is, a paragra ph or even a character.
around the image
❖ Text wrapping refers to the relation of images to surround ing text, which may wrap
as a separat e
on one or both sides, be overprin ted behind or in front of the image or treat the rmage
paragra ph or characte r.
You can access these settings in the following ways:
❖ From the Format menu.
❖ From the pop-up menu when you right-click on the image
❖ From the Object toolbar.
the
❖ From the Type and Wrappin g tabs of the Picture dialog box for rmages ()ou cannot control
to select it
arrange ment using the dialog box.} To open the Picture ~alog bo, chck on _the 1m,1ge
on the pop-up
and then choose Format > Picture or right-dic k on the image and choose Picture
menu.
C._~l)II) ~IPs AND BvTEs- e
9
 ~ ·ILO
Altg,VTWtt
• Ar,gt« ., • Se le! ~
th
Arranging Images stacking p05ition rela tive to o
er gra~hic Wllf> ' I if Send lo I.ct
Arr ang emen t refe rs to an ima ge's rlap p~g . Qecnpbon..,
y rele van t wh en·obJects are ove
obj ects or tex t Arr ang ing is onl wing -----
You can cho ose bet wee n fou r
settings, plu s a spe cial sett ing for dra f,ctu rL.
.Saw Gfaphia..
objects. of any other graphics or t;J I, ,Caption..
❖ Bri ng to Fro nt places the image on top aa J ~p
text. .
Bri ng For war d: brin gs the ima
ge one lev el up in the stac k (z-a xis) ~ I ci.c
❖ rlap pin g objects, you may nee
d to 1111 Copy
De pen din g on the num ber of ove
to obt ain the des ired resu lt. care.u
app ly th.is opt ion sev era l tim es
cte d
of Bring For war d; sen ds the sele
❖ Sen d Bac kw ard : the opp osi te
ect stack.
obj ect one lev el dow n in the obj tha t oth er gra phi cs and text
ima ge to the bot tom of the stack, so ~
~ Sen d to Back: sen ds the selected
't 'd
1 . ; mo ves the dra win g object beh
d: onl y availab le for dra win g obj ects
~ To Bac kgr oun d/ To For egr oun in
or in fro nt of the text.
Wr.ipping text a.ro und ima ges are provided:
the ima ge. Sev era l pos sib ilit ies
the rela tion bet wee n the text and
The wr ap set ting det erm ine s
No Wr .ip wra ppi ng type
but not aro und it. Thi s is the
ced abo ve and bel ow the ima ge
Wi th th.is opt ion the tex t is pla
use d fur mo st of the figu res
in this book.
ap
Page Wr ap or Op tim al Page Wr rea rra nge d to fill
the pag e cau ses the tex t to be
ge. Mo vin g the ima ge aro und the sid e of the
The tex t flow s aro und the ima ven ts tex t fro m bei ng pla ced to
the spa ce to the left and rig
ht of it Op tim al Pag e Wr ap pre
tha n 2 cm .
the ima ge and the ma rgin is less
ima ge if the spa cin g bet wee n
Wr ap Th rou gh ting in order
h the ima ge- tran spa ren cy set
tex t This option mu st be use d wit
Sup erim pos es the ima ge on the
ture visible.
to ma le the tex t und er the pic
In Background d to change the
tex t so the re ma y be no nee
the ima ge is placed beh ind the
Sim ilar to Wr ap Thr oug h, but
visi ble
tran spa ren cy to ma ke the tex t
No te f me nu item in the
is equ iva len t to the Wr ap Of
The No Wr ap opt ion fou nd
in the pop -up me nu of a pic ture
For ma t> Wr ap me nu. . b decided,
anchor ing and th Iignm ent of the pic tur e hav e een
ea
\
The wra p for ma. .
t is nor ma. lly sele cted after the
.c 11 th
To set the pos itio n of an una ge
to the des ired WTa p for ma t, 10 ow ese ste ps :
.
g on il
1. Select an una ge by clickin vailable
-up me nu and mo th to dis pla y the a
2 Rig ht-d ick to disp lay the pop can select F ve e mo use poi nte r ·to Wr ap
wra p form ats. Alt ern ativ ely you orm.at > Wr ap fro m the m am me nu.
3. Sel ect the des ired wra p form.at
No te e tei<ti 11°
.
cha rac ter, you can onl ad 'u st th and th
Wh en anc hor ing a gra phi c as Y J e dIStance bet we en the ima ge
.
wra ppi ng opb on is dis pla yed
59
C AND ID C HIPS ~ND 9vrE '
fl
fl
 . e tune the wrapping options, open the
Picture
ro fiJI b "and select the Wrap page
dialog O .
is dialog box by selectin g .!!!t~•·· ~- ,_ ~~ ~r -. .
Open th. roain men u . h · k Format > Pictu ~~
'-olJ\ the or ng t-c11c and select Picture
11 IJ\ the pop-up menu F
. or d raw . mg objects, you re [gJ
can \[, :Qj
!IP,
fro the Wra p page by selectin g For ID.
mat p> ...... Mu<
~~~s~ the main menu or right-click and sele>ctWra !•...
Wrap ii=il
,-Ew.1:t from the pop-up menu. l!L
,....._, m
'fhiS dialog box is divided into three r.-.,
sections . In the . ."'l
~
1(11
part you can select among the wra p types I.ID' ~,.,
top tioned above, plu s two additional I~ ........
wra p formats 1111' 1: L
: : prevent the ~ext from fillin g the area to the left "'"
1.. GW . :7
_·•-
-= .:.,- .
(After) or to ~ e n ght (Before) of the_pict
ure. Use the ...,_ w:r
Spacing section of the pag '-' -
e to adiu st the
between the image and the text. The con spacing
tents of the Oil c-
t·
Options section of the page may chan ~ a-
ge depending
on the selected wra p format.
First Paragraph
Starts a new paragraph below the ima
ge after you press Enter.
In background
This option becomes available if Thr
ough Wrap is selected; it moves the ima
ge into the background
Contour
Wraps the text aro und a cus tom contour rather than around the edge of the picture, 1t IS only ava
Page or Optimal Page Wrap. ilable for
Outside only
Forces the text to wra p on the outside of the image, even if the contour contains open area
Example : page wrapping s w1thm the shape
Example of ima ge wit h Page
Wrap formatting
The figure alongside shows an nging graphics Spacing image to text
example of pag e wra ppi ng in
,\mwl£C 21,nPhic ob,1«1 ar:ir.s to &tmnmc 115 \~
action. To do this:
a
"%l# .l:"d y 110 ob:.
C ~ t A~ m; t
1. Insert the ima ge into the !_111'1!'1« . • •p:15, IIR O\-;:r\
doeument, then anchor it to ~ ~" 11
~
the firs t par agr aph. To pl~ •~c lSC 'I
~p ab ~
move the anchor, sele ct the D Alftt«
image and mov e it until the • ·Briu; to
anchor sym bol is at up::on~,
the
beg inn ing of dr.;wn on
the
Paragraph. Do not worry p:pb:cs I
• ~(or
about the position as that
(l{ll:On M I
Will be fixe d in the next ~, -ro ,
i. ste~. ( . to im
Align the image so that the
age distance I
~eft margin of the image is -
l~M
:a:r~g:tn~ ~ -- -- -- --
ll\ line With the par agraph
~
..~llll) C
lilPs AND BYTEs-9
e
 indentation. This can be done with the mouse or using the advanced settings. In the exampl~~-1
placed at 1 cm from the left of the paragraph area. lllage11
3. Change the wrap to Page Wrap. It starts out O~ however, there is still too little space betw
'.11'd the text To correct it, access the Wrap page of the Picture dialog box and set the ga e:lhe itna e
image and text to 0.2 cm in the Right and Bottom boxes. p tween t
4. The last touch ~ to change the position so that the image is below the first line of the para
you can use the mouse to drag the image or use the advanced settings, which require a bft:h. _A&atri,
~oc ~~
Using Writer's drawing tools
using rectangles .
You can use Writer's drawing tools to create graphics, such as simple· diagrams
Id Ob" ts k ' cucles
lines, te.xt and other predefined shapes You can also group severa rawmg Jee to ma e sure they lllainta-111· 1
their relative position and proportion.
You can place the drawing objects directly on a page in your document or you can insert them into a frame
You can align, arrange, anchor and wrap text around drawing objects in ways similar to those described .
Positioning images within the text You can also use the Position and Size t_ab of the Position and Size dial:
box for aligning and anchoring drawing objects. To open this dialog box, click on the drawing object to sel ~
it and then choose Format > Object > Position and Size or right-click on the object and choose Posili:
and Siu on the pop-up menu.
You can also use the drawing tools to annotate photographs, screen captures or other illustrations produced
by other programs, but this is not recommended because:
♦ You cannot include images in a group with drawing objects, so they may get out of alignment in your
document
♦ If you convert a Writer document to another format, such as HfML, the drawing objects and the graphics
will not remain associated; they are saved separately.
.. SPELL CHECKING
Writ.er provides a spelling checker, which can be used in two ways. AutoSpell check
checks each word as it is typed and displays a wavy red line under any misspelled
words. Once the word is corrected, the red wavy line disappears.
To perform a separate spelling
check on the document (or a text
selection) dick the Spelling m d
, ,~ English (USA)
GramJJW' button. This checks the
document or selection and opens
......
!tal•~
-
the Spelling dialog box if any
misspelled words are found.
Step 1 : Open the .spell-checker
Click on Tools in the menu bar

r-·~~--~-- ,~----
and then Spelling and Gramm.tr
from the drop-down menu or ~
press Alt + T and then press Alt
+ S, to open the 'SpeJling'
~-•.'_•-·..~·--- I
window.
You can also spell-chec.k your
document at any time by pressing f ~ --, I Oaliont- j[· yndo .J ~
Fl
Jfw9
C ANDID C HIPS AND 9,,
Cl
,
 ~.., right-di ck on a word with a wavy u d .
you c-• n er1me to
♦ ggested words on the menu, the selectio will , open a powerful context menu lf you select f ro m
the su replace the U
ange the dictionary langua (f n nusspe ed word m your text.
you can ch ge or example s h
♦ .Olar dialog box. ' parus , French or German) on the Spelling an d
GraJJl
call add a word to a dictionar y. Click Add tn .
♦ you the SpeUmgd 1alogbox and pick the dJCtionary to add 1t
to.
'fhe Options dialog box of the Spelling tool has a number of di.ff
♦ hether to check uppercase words and words with be erent options such as
W • • · . th t · num rs You
d1ct1ona nes, a IS, a dd or delete dictionanes can also manage
cUstoDl and add d I
dictionar y. or e ete words m a
♦ On the Font tab of the Par~graph Styles dialog box, you can set paragraphs to be checked
in a specific languag e (differen t from the rest of the document)
Using Thesaurus
OpenOffi~e.org Writer also includ:s a ~~sauru s, which
will prov1de synonym s (word~ w1th similar meanings) .,,,..: ~ )(
·-~ ..,
for any given word. To use thIS feature, first highlight ~ .....
the word in your text. • 1-.. 1..,11 ......,_ -
1. Select the word or phrase you want to find
.._ =
l t.i-v . . . . .
alternatives for. ~
~
2. Click Tools > Langua ge> Thesaurus or press Ctrl + __,,
F7. ..._
-
.._.,
3. Click on a meaning to show alternative words and ~
s--.,
~
phrases for that meaning of the word. For example,
when given the word "house" , the thesaurus offers ~
Gip
lie.. !#l

l
several meanin gs, includin g " dwelling",
"legislat ure" and "sign of the zodiac". If you click c........,
I !Mot.-. ,.,.
on "dwellin g'', you will see "dwelling", "home", llo,loca-
lv..-..g -------,
"domici le", "abode" and other alternatives. --- ·--
You can also open the thesauru s at any time by pressing --- - -
l Ho!,
I

~ I
---
....... - c..ai
Ctrl + F7. .. --
Using automatic functio ns
Writerprov1·des several ways to automat
1
e some of your work. You may love these automat ions or hate them
f you hate them, then you will be relieved to know it is easy to turn them off
AutoCorrect
Writer's
aut .A u t o C orrect function
. has . .
a long list
. of
common uusspell ings and typmg errors. which 1t
. corrects
Au~lll.atically. For example, "hte" will be changed to "the" Select Tools > AutoCo nect to open the
d f oCorrect dialog box. There you can define what strings of text are correcte d and ho\\
e aults are r In most case!-, the
me. .
Autoc0 . .
t,,._, rrect is turned on when Writer is installed . To turn 1t off, uncheck Format > Autofor mat > While
,l'1ng.
1'o sto . . .
and c ~ Writer replacin g a specific spelling, use Tools > AutoCorrect > Replace. highligh
t tht~ ,,·ord pair
lick Delete.
1'o add
A a new spelling to correct type it into the Replace and With boxes and cltc:k ?'liew.
"Utoc:: '
Cl. y 0rrect can be used as a quick way to insert special characters For e,ample, (c) "1ll bt?
ou can d .iutoc\lrrl.'t tl.'d to
a d your own s pecial characters.
~~t-11)
It) c..l!)s AND 8vus-9
G
Word completion
If Word Completion is enabled, Writer trks to ,) ..111:td Of!iant Wold Completion I
f
gu.ess which word you are typing and offers to
complete this word for you. To acc('pt_the lJ!' ~ IU l t ~. . .
suggestion, press Enter. Otherwise, contmue ,_,iwo ....... CApl.tll
Q,plll'ftr-11 lett" o1-,wnttnn
,,_,,_,,.,.,,. ond . ur,clollont,.
typing \Jll~
~any people prefer not to use Word t-""'
9>mplebon. lf you do not want to use it, select ~ ......,,i11111 ot onc1 ond swt o1 ,_
ig,.-doublt .....
Tools> AutoCorrect > Word Completion and . , , , ~. symbol·
uncheck Enable word completion.
.,,,t,onllr
,_tablt
You can customize l\"Ord completion from the ~liylcs
0 ~1,untporogn,phl
Tools> AutoCorrect > Word Completion tab. ~ _.« CUIIOffl liylcs
~ Rlplt<tWlltlwitlt"
~ (:a,nb,nt ,-,qlt Ion< ~raplls ,I ltnqlh qlfflff thin SC,,.
♦ ?\dd (append) a space automatically after - - 1 (M): ~ wllff mocfify,ng ensbng tat
an accepted word. £&. - - (T): ~AutoComd whk typing
♦ Show the suggested "'-ord as a tip (ho,·ering
Htlp ]ta.j
over the \\-Ord) rather than completing the
te>.1 as you type.
♦ Change the maximum number of words
remembered for ,.."Ofd completion and the
length of the .s mallest words to be
remembered.
~
Joe,c:,s~~Wonl~ ._
____,~--======,.i:-71
;:..l,cnss,
♦ Delete specific entries from the word .«ldentllJy Ill
,complebon list. o,.....i...-. odcfibonal
alphabdK
♦ Clwlge the key that accepts a suggested □si-••
,2 ~-- alt...-.,S
entry -the options are right arrow, End ·~
Appe,nn<•
- key, 'Return (Enter), Space ba.r and Tab. o~doa,g•cloa,rnort.-111e 1ppicalion
_ , . c,oledtdm,m l from the list
lppliab<>n<
-~ Amng<m<nl
Note: Automatic word completion only occurs ASSIGNMENT
ASSlNGMENT
after you type a word for the second time in a associated
E ,ttempt,ng
docwnenL AUTOFORMATTING
1utom,bully
1
11Kkground
Usin1 AutoText
AutoText allo""S you to assign text, tables, : i!#•@iil _J
pphics and other items to a key combination.
'ci" ~C c.na1 J L-;;J~
For example, rather than typing out "'Senior
Management"', you just have to type"sm" and
press F3 Or you can save a formatted table as
Autol"ext and then insert a copy b)• typing "tipn and pressing F3.
To insert AutoText. type the ~t,ortcut and press F3.
To assign 50me text to an AutoText shortcut
1. Type the text into your documenL
2. Select die text.
3. Go to Edit> AutoTm (or press Ctr/ +F3).
4. Enter a name for your short.cul Writer will _suggest a one-letter shortcut, which you can change. {roJ!I t!lt
5. Oick the AutoText button on the right of the AutoText dialog box and select New (text onlY)
menu.
6. Click Oose to return to your document
Yf£5'9
C ANDID C HIPS AND 9
e ,
~,
~- / ,.
 O - tt·on un der the Au toText but
tf tJtenlY • op
no ton is
t th I
t)tere is tex t select ed .
m the document. mpor • et er you have not
ent ere d a nam e for yo ur A u toTe xt
or ..cert Au toTe xt, type the s hor
,01:...- tcu t and press FJ.
LES IN WRITER
..a TAB f,\
.,
.~
a use ful wa y to org ani ze and
[,a ble s are alt ern ati ve to pre sen t large amounts of mformation
s pre ads hee ts\ A we ll-d esig
. Th ey can oft en be
ned table can help rea der s und
used as allare say ing . Wh ers tan d bet ter
hat
W
you · ile you · wo ufd normally use tables for text or num ber s, you cou
other obJ•ec ts' suc h as pic tures, m ce lls. ld pu t m
,he Table me nu an d too lba r
ma nd s are loc ate d in the ma
in Table me nu and on the Tab
Table co ~e n yo u cre ate a tab
le or select an existing table, the le
toolbar. d. lay ed aut om ati cal Table toolbar
ly or you can manually display
IJ\~Y~ T::lbars it by clid ung
>T ab le. Th e too lba r can floa
Vie
winw dow (o r any wh ere on the scr een ) or it can be
t on top of the main Wn ter
docked alo ng any edg e of
the ma in wi nd ow .
creating a tab le
Before yo u ins ert a tab le int
oa doc um ent, it is ben efic ial
columns req uir ed. Ho we ver to have an est una te of the num
, if nec ess ary, you can easily ber of row s and
ma ke cha nge s late r.
To ins ert a new tab le, pos itio
n the cur sor wh ere you wa nt
methods to op en the Ins ert Tab the tab le to app ear , the n use any of
le dia log box: the foU ow mg
❖ Fro m the ma in me nu, sel ect
Ta ble > Ins ert > Table.
Win dow l::!efp
insert • 1\ ml Ilble- Cld+Ft2 l
Jlelde
Bows...
\ Select
totumns...
@l Merge Cells
ti! · Satit Cells
Pf2tect Cells
Me rge iabte
Spr1tT1ble
(g · Autoformat...
A.Ytofit
Hea din g row s rep eat
•
tOf'IYert
I\ •
l So.rt.•.
T.· fotmula F2
Nu mb er For mat ...
eJ!T• ~ Boundaries
1
~ $3 Tallle Properties...
Pre ss Ctr l +F12.
t
Fro m the Sta nd ard too lba r,
click the Tab le icon. i!E.
t"lil>II) C HIPS AN D BvTEs-
9 9
 · --
i.=- --
-
perties for the new table. ...-
Here you can specify the pro ,_ ii
er a different name than the
Un der Name, you can ent e ...
t for the table. This might com C,,000
OpenOffice-generated defaul
in ha nd y in case you wa
nt the tables displayed in the o -......,
R"._
) way. Jtw.... 0 -i....
Navigator in a certain (sorted oa-,.--
number of columns and rows R!. ,.
Under S,u , specify the init ial
nge the size of the table later, if
for the new table. You can cha
necessarJ
j
l tion of the dialog
l ing the checkboxes in this sec
ial table characteristics. Select
Under Options, set up the init
box produces the following
results: ~ar agr aph style is
The defaul~ T~ble He adi ng
t row(s) in the table as headings. OpenOffice.
♦ Hradrng _ Defines the firs d an~ 1tali:. You can ed it the
thus makes the text centered, bol these default
applied to the heading rows and Formatting wm do w to change
agraph style in the Styles and
pre def ine d Table Heading par
settings. t pag es if the table spans
table at the top of sub seq uen
~ Rrpe.it heading - Re
peats the heading row(s) of the
more tha n one page. De fau lt is 1.
number of rows to be repeated. ful if the table
♦ 1r.r first ... rcr.c-s - Specifies the n on e page. This can be use
table from spanning more tha following page.If
♦ Do not split table - Pre\·ents the re completely located on the
starts near the end of a pag
e and would look better if it we ct this checkbox or
wil l nee d to eit her des ele
n would fit on one page, you
the table becomes longer tha
manually split the table. deleted later.
l of the table with a border. Th
is border can be modified or
♦ Barda - Surrounds each cel defined table
le to select on e of the ma ny pre
log box from where it is possib
Autoformat button opens a dia
lay out s. Nott. Jt
click OK Writer creates a tab
le as wid~ as the pa ge \} rt)
Aft er making yo ur choices, e height. You can
margm · s wit h all columns the sam
e width and all rows the sam
, the columns and rows later to sui
t your needs.
w ,co

-
C1·rck.,_ng on theh lnseTable
e row
on t one
the n adj ust Ro lba
too
n erts
r ins
WI.Sh to des ele ct the
le use d for layout, you may below the selected one.
Tip s : When .inserting a tab
Border. Clicking on the 1 ~:ie
du !db ox es for Heading and k on the table, select Ta ble
To re mo ve ~ borders fro
m an existing table, right-clic Colum~ ·co column
1 n on the''
icon for no borders.
the Borders tab and select the too r ms at oQ lhe
righ
from the po p-u p menu, select ft lba(to theerts
on the little arr ow
le wit h the default properties, click a t~ ed one.
Ti p: To directly insert a tab appears where yo u can
the Standard toolbar. A graphic se e f hoW theY
nex t to the Table icon on le, click on the cell tha t
and columns). To create the tab Re~a rdless ~ew rows or
choose the table's size (rows the mouse bu tto n
the last column. Holding do wn are msertehd~e the same
you wa nt to be on the last row of the graphic.
display columns a ,ow or
ove r the Table icon will also
formatting as t;: cursor
Creating nes ted tables
is column hwherethe .,nserl
bl - L- am ple bel ow
- 1-11
·thin tables, -A ow na sne ste dta ble s. Th eex wa s w ~nwas 1ssuedj
Youcan eareta esw1 simply click in a cell
t
dem on s ates a 5imple, two-lev
el nested tab le[ Io achieve this, comman change th 9d
d in "Inserting a ne w describe
any of the methods mentione You c~n
of an existing table and use
table" abo ve.1 formatting as .dusl cells-
:.J ?::::,. above for indlVl
~ 9
C ANDID C HIPS AND 9YTW
e
 .,..,...
EEB- [ I I
..-- I I
'ng
Jnser t1 rows and columns
fo jnsert any number of rows or columns :
1, Place the cursor
. in the row or column where you want new
. rows ~;,,,.,t_,>.AIU.i>' -· • •· - • '
columns to be 11\Serted and nght ,-,,..--:/'~.. ,.- ,... -· X
-click. On the pop-up menu, selecort
Row> Insert or Column> Insert. This displays a dialog box where lllllllt
OK
~ 11
you can select the number of rows or columns
to add before or after
the selected one. c.ai
Posilian -
2_ Set Amount to the n~b er of rows or columns to insert and .---
Position o..-- 1:t-1,
to Before or After. Click OK to close the dialo
g box. re,~
Resizing rows and columns
You can adjust the height of rows and the widt
h of columns in a table in several ways
You can man uall y resi ze row s and columns by dragging them to the desued size When the
table, a pair of thin gray lines ( 11) appear in cursor 15 in the
the rulers.
The horizontal rule r shows the column divid
ers and the vertical ruler shows the row dividers
To change the wid th of a column or height
of a row, use one of these methods.
♦ Hold the mou se butt on dow n on a cell bord er, so a double-headed arrow appears and drag the
the desired position. border to
-> To change the column width using the ruler
, hold the mouse button down on the appr opn
divider (double vertical line) so that a double-he ate column
aded arrow appears and drag the divider to a new
-> To chan location.
ge the row height usin g the ruler, hold the mouse button down on the appropnate row
(double horizontal line) so that a double-headed chvtder
arrow appears and drag the divider to a new
location
Selecting Table >Autofit from the main men
u offers some shortcuts to reslZlllg ·
+ Optimal column width or row height will make the ...; ....:--";i. ! '""'
-~.aiJ.-,~....~~-6t. , . ,
columns or row s as narrow • ..a., X
as poss ible while still fitting
their contents. W i d t h - - - - - --
01(
♦ Columns and rows can be distributed even ~ f3 .
ly to quickly Caa l
Y(dh 1.39"
bring them back to all being the same width
or height. t:l
l;titp
For greater control over the width of each column, use the
Columns tab of the Table format dialog
box.
Right-click on the table and select Table from
the pop-up menu or select Table> Table Prop
lhe men u erties from
bar. On the Table Format dialog box, select the Colu
mns tab
+ Ad .
ap t ta ble widt
Ad t h· If a table alreadYstretches to the page margms, it cannot stretch any wi.der and the
. ap table widt . · . . ail . .
h option is not av able· If the table is narrower, mcreasmg the ,...,dth of a column ",n
ll\crease the width of the whole table.
If th t th marlTinc; with the Adapt tabli wrdth opbon
t e table wid th already extends pas e c,--
checked, attempting
0 h . ti. Uy decrease that column, s size so th th bl -"
c ange a column width will automa ca at e ta e " w now shnn k
to the page margins while keeping any othe . .
r column sizes intact.
t~..l>I!) C HIPS AND 8 YTES·9
~
❖ Adjust columns proportionally
results in all column s changi ng
their widths by the same amoun t IJAdis,t
when one is change d.
-o.oo-~]
□ ~<oU!!ffi~ ~
♦
Remaining space sho~-s how much
~ pew
farther the table can expand before
hitting the limit of the marginS- (:ollam-.illh
J ~ ..
This value cannQt be edited and .tJ J z
will not be negativ e in the event ~ Jr IIJ E.w ffil E.39" [:] I1.38" r:111~39• fil CJti
that the table width is already
larger than the space betwee n the
left and right margin s.
Under Column width, each
"°' indivi dual colum n can be
adjuste d. If you have more than six
colum ns, use the arrows at the
right and left to ,;ew them all
OK ) I Cancel I[ lielp ] [8
Forma tting cells
Defaul t par~e te?S
Standa rd toolba r, the following
If you create a table using the Insert Table dialog box or the Table icon on the
default s are set
the defaul t templa te, the text is centered
.o, The cells in the first row use the Table Headin g paragra ph style. In
and set with a bold and italic font
defaul t templa te, is identical to
♦ The remaining cells use the Table Contents paragra ph style, which, in the
the Default paragraph style.
Form.itting indhid ual cells
you can:
You can format each cell indepe ndently of other cells. For examp le,
colors.
♦ Format the charact ers - change the font, the font style and the backgr ound
ruler shows the indenta tion points
♦ Set differe nt indenta tion values - when you select a cell, the horizo ntal
points.
11.'ith gray pentagons. Vary the indenta tion by clicking and draggi ng these
right, while text on another line
♦ Olange the text aligrunent - for exampl e, a numbe r can be aligned to the
in the cell is aligned to the left or centered.
To change the format of a cell or range of cells:
a range
1. Select the cell or range of cells to be modified. You can select a single cell by clickin g in it, select
choices .
with click and drag or ,select a row or column using menu or toolbar
Proper ties from the menu bar.
2. Right-d ick the selection and select Table or select Table> Table
.
3. From the Table Format dialog box, select the propert y to modify
The figure below shows some exampl es.
O..ns• of Bacqrouncf Modifying Borders
w9
e C ANDID C HIPS AND BV1
 cal alig nme nt
verti
efau lt for text ente red into tabl e cells
'fhe d · ht I f
aned to the ng · n a dd"ition · IS or 1t to be 1
alii,·· th t , if more than one
f th ll fa igned horizontally to the left and num bers are
ver tl·cally to e op o e ce and num bers to th row o text IS t d . .
e bottom. en ere or if a graphic is used , text ahg
ns
rtically cen ter alig n all of the text and numbe
To Ve .
rs 1n the table
1 Mov e the curs or to the upp er left-hand cell d
· han d cell .
un er the table headmg and click and drag
to the low er left
Note : By sele ctin g all cells, the imag
es will also be aligned.
2. Righ t-click in the sele cted area and select Cell > c t th
Num ber form ats en er 1n e pop-up menu.
The num ber form at can be set for_ a who
le table or group of cells. For example, cells
a part icula r cu_r~ency, to_ £_our dec1mal can be set to disp lay in
places or in a particular date format.
Number reco~rution spec ifies that numbers in
a text table are recognized and formatted
reco gnit ion lS not sele cted , num bers as num bers . If num ber
are save d in text format and are automati
reco gnit ion can be set on or off und er cally left-aligned. Num ber
Too ls> Opt ions > OpenOffice.org Wri
Selec t the cell ter> Table.
s to form at, then righ t-cli ck and selec t Num ber Format from
Format dial og box op ens for you to set the pop -up men u. The Num ber
options for various categories of num enca
-> In the Category drop -dow n list, select the categ l data .
ory you want, such as currency, date or text
❖ In the Fon nat drop -dow n list, choo
se a format for the category you just selec
❖ For som t-ed.
e cate gories, such as date , you may wish to change the language usmg the Lan
opti ons are av aila ble for different cate guage list. Add ition al
gories.
Rota ting text in a tabl e cell
You can rota te text in a tabl e cell. by 90
or 270 degrees. Text rotation is useful whe
for narr ow colu mns . Sele ct the text to n you have long hea din~
be rota ted and then click Form at> Cha
the Rotation / scaling sect ion, choose racter. On the PoSJhon tab, m
the rotation angle and click OK.
Formatting a table
Cho osin g tabl e spac ing and alig nme
nt
You can sp ecif y how the table is alig
ned
on the pag e and w hat spac e to leav
e
arou nd the table.
P,o pa t,o s-- ---- - - -
Righ t-cli ck any whe re in the table and -- ~ --
select Tab le from the pop -up men u
or tprne 1m ........
select Tab le> Tab le Propertie s from the ,....\u-,·---l.... 0Llft
I.: : lII ~
men u bar. On the Tab le Format dialo
g Qf.,omloft
box, sele ct the Table tab. I left 0 ....
,\...o.oo---l-:]
Qt -,
On this page, you can : Right
\o.oo· i,TI Qy,., ...i
❖ Set a nam e for the table. This has no Ah<- ;o.ro- ~
I
effec t on the disp lay but makes the
idow Gil
tabl e easier to find whe n using the 10!0' li!Jl
NaV igat or. This can be very useful if
You r doc ument h as a nu mbe r of
tabl es. A tabl e n ame cann ot have any
spaces. To mak e a meaningful name, \
you cou ld u se und ersc ores 0 ' 1 , I
hyp he n s (for exam p le, Tab le- [ J ""'" .., \ - J
Cl(
l _Do ll_H ou se_I nventory).
C~~[)II) 0
C HIPS AND 8 YTES-9
 th th
+ Set the overall width of the table, either absolute or relative to e page wid , This option is availab 0
if the Alignment is not set to Automatic. (See below.) le nly
❖ Specify how the table is aligned if it does not fill the \'lidth of the page (between the margins)
Alignment: · Under
.. Left aligns the table ";th the left margin.
. . Right aligns the table v.;th the right margin.
.. Frum uft lets you specify under Spadng e,actly how far .from the left 1
. margin the table is Paced
.. CmttT aligns the table in the middle between the left and nght margms. If the table width · 1 ·
the space between the margins, the excess is evenly distribul'ed on both sides of the table. ~ ~ss than
width is greater, the table will e,tend outside of the margins. e table
.. .\tmual lets you specify the distances from both left and right margins under Spacing.
+ Under S~ing: A~ and .Bdow, specify the distances to leave above and below the table.
Specifying text flow
On the Tat Flc,a, tab of the Table format dialog bo>-, you can:
♦ Insert a page or column break either before or after the table. Use the Text Flow : Break checkbox
combined. "'ith the P~ or Column and the Before or After buttons. '
If you insert a page break before the table (that is, start the table on a new page), you can also change the
page style that will go with it by checking the With Page Style box and selecting a new page style. As with
any page break, you can also reset the page numbers using the Page number box.
♦ Keep a table on one page by
deselecting the Allow table to split X
across pages and columns
check.box. If this item is deselected, Tat Ala i?--lllanlm l8ictgtounc1 I
the next item is not actn·e. Tatlw--- - -- - - - - - - - - - - - - -
♦ Keep each ·r ow on one page by 0.,._ •f•ge e col11mn
deselecting the Allow row to break 8 Before @ After
across pages and columns
■W-Chl'IIJt~ I Page!JUmbe-
H E[J
checkbox.
~M.llbltlDspil., _ pages and c:olumns
♦ Use the Repeat heading chedcbox •~ M.,owto br!lll:agoss pages and columns
and the numbers box to select the
iJlolll11111tae1tpmgrap1,
number of ·table heading :roY.-s that
011pit"'-ig
will be repeated on each page. A
compliated table may need two or lht1;1tEJil-
three heading TO\ltS ,t o be easily read Tat~
and understood. !Usesupsonlinlte objedsdtings El
♦ Use the Text direction list to select 11.,_.
the direction for the text in the cells. ~alial...-
lne most common .setting is Left to
right for Western languages. Note: 1 c:ance1 1[ tfelp J~
The phrase Use supuordinat,e object
settings means "use the formatting
settings from the paragraph before the table".
. . . . . .th the top
·>Select the verticaJ alignment of the text m the table or the selected cells; the choices are to align wt ft-Right
of the cell, the center of the cell or the bottom of the cell This alignment is in addition to the Le i,Jlg
alignment options available under Table> Table Prop~es > Table or by right-clicking and choos
Table > Table.
A Table Heading row caMot span two pages but 0th
e
layout purposes), if set up with the default of ~clud~y 15
er row can. A one-row table (often used for ~a~o
. . . mg a heading ill b Th cure ·
make sure the table JS defined without a heading row. , w not reak across pages. e
9yres-9
C ANDID C HIPS AND
-
 ·f ·ng table borders
5peCl Yl
on the Table Format dialog box, select the Borde "
rs
.!.•lra:11o. r:o ~...,. ~ -
tab· u... .......,..
Un.
11,1... s,.ang to contents -
00 can set borders for a whole table or
~ ~,ft §·
J-le:pr of cells within a table. In addition, a shadow □ su
gro b set for the w hole table. 111or-.. 0-lO,o ~ §c·
can e - - - ,a,.,.
• • • ZJll ,o
,.._ l"I' ~-31
- - - - •JXl,c
d rs have three compone nts: where they go,
___ tan- §· ITT
aor tethey look like and how big a space is left • I- ' -!I . ----1.10.,. 1? ~ -
wha ~
around them.
❖ Line arrangement specifies where the borders

••••
j.1
• b

.
.....!__• -
~ ..JI<

l i.
·
"""'
■ 11oo
go. If a group of cells is selected, the border t- ~ IP
will be applied only to those cells. You can 13fit~, :] '■ f-.
specify no border or any combination of border ,__ ____E___________ 3
for the outside edges and the cell divisions- ~ ............... ~
either by selecting a default arrangeme nt or by
clicking on the lines in the User-defined area
to get exactly what you want.
❖ Line specifies what the border looks like: the style and color. There are a number of different styles and
colors to choose from.
❖ Spacing to contents specifies how much space to leave between the border and the cell contents. Spaces can
be specified to the left, right, above and below. Check Synchronize to have the same spacing all the
way
round.
Shadows always apply to the whole table. A shadow has three components: where 1t is, how thick it is and
what color it is. Set each of these under Shad!YW style on the dialog box
If Merge adjacent line styles is checked, two cells sharing a common border will have theu borders
merged,
rather than being side by side.
To reset everythin g if you are having problems with borders, nght-click in the table and select Table >
Borders or select Table> Table Properties > Borders and then select the Set no borders icon under
Line
arrangement: Default (the box on the left).
Selecting backgrou nd colors and graphics
The backgrou nd of a table, a cell or a group - . ·,t_.;.~,;"fn.... ~.... ::\·_:..,....._..._..,..~~• x
of cells can be set to a color or a backgroun d TabielTmAos 'c...nwjloldln;LI;
graphic. If you select an image, you· can
.-.L.... ____~-~------
Ai !Color El ~
position it in the cell (or group of cells),
stretch it to fill the space or tile the image ~a,lo <---- - - - -
across the cells. You can set the background NDRI
for the whole table in the same way.
1
l :.. -
•••••••• :JL l■■■
To set the backgrou nd for a cell, row or table: ■:.::i--: •••• •
1
· Select the cells you wish to work with. If
You are changing the backgroun d for a
row or table, just place the cursor
•••••••
••••••• - - -
anywhere inside the row or table to be
changed.
•••••
•••. ••
2 ••••••••
■-□~ · 1■■■■
· Right-clic k and select Table from the
P0 P-up menu or select Table > Table ••~•u••• L,,i,t_mf
Properties from the main menu.
3
· In the Table Format dialog box, select L - -- ·-- - "' - · L - ...;
t the Backgroun
d tab. 1
~~l)lt> C
HIPS AND BVTES- 9 G
 4. In the For section, chose whether to apply the settings to cell, row or table. If you choose Cell, any C
han
apply to all the selected cells. &es
5. In the As section, choose whether the background is a color or a graphic.
6. To apply a color, select the color and click OK.
7 To apply a graphic first select the graphic to use. This must be a graphic file accessible from your co"'
· . , . "''Pllter
(Wnter supports a large number of graphics formats.) ·
❖ You have the option with the Link checkbox to link the_graphic file. 1~ it is linked, changes to
graphic (for example, if you edit it in a ~ t p~ckage) will be refl~ted m your document. Bowev~:
You also need to keep the linked graphic file with the document file. If, for example, you em ii ,
document \\ithout the graphic file, the graphic · will
· no longer be v1S1
· 'ble. a the
❖ Under T~, select the type of placement for the graphic. If you choose Position, you can se\
where to position the graphic within the cells, row or table. If you choose Area, the graphic is stretctt
to fill the whole area. If Tile, the graphic is tiled (repeated horizontally and vertically) to fill the ar::
❖ If the Preview checkbox is checked, the graphic displays in the pane above the checkbox.
To apply the graphic, click OK.
Autoform atting tables
You can use Autoform at to make your table formats consistent. You can also create and add your own table
autoforma ts. Here is how:
1. Create a table and manually format it as you wish, including borders, spacing of text from the top and
bottom borders, fonts to be used in the table heading and data cells and background colors.
Note: To use background colors in a new format, color the cells rather than the table. That is, select the cell
or cells you wish to color, select Table> Table Properties > Background (or right-click and choose
Table> lbckgrou.nd), choose a color and specify As: Color, For: Cell.
2. Position the cursor anywhere in the table and then click Table> Autoformat.
3. On the Autoform at dialog box. click Add, give the table format a name in the AddAutoFormat dialog box
and click OK.
4. The newly named autoformat now appears as an available format. Click OK to close the AutoFormat
dialog box.
This technique does not include table and column widths in the table format. To insert a table with predefined
full formatting, save it as AutoText.
~
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59
G C ANDID C HIPS AND 8VTE '
..
 ~"I NG CALCUL ATIONS IN A TABLE
RfORIY•
ft pf . a Writer documen t, you can use some of th th ~ ~ Jt
•
Jfl a table 1Illllally implemen ted by OpenOffic e.org Caketat ematical functions
·•1at are oorell is identified by a letter (for the column) and us as mbea(sfpreadsheet, Basic spreadsh eet '
1.1 table c • th 11 · th . functions in tables are
each a num r or the row)
lll le, cell C4 is e ce ~ . e thud column from the left and fourth ro~ much the same as in
for e:e iop. When the cur~~r is m a cell, this cell reference is dISplayed on the OpenOffice.org Cale. The
froJJl (;"' its default position at the bottom right comer of th ) main difference is that
tuS bar ~· e screen
sta Je suppose you had two numbers in cells <Bl> and <Ci> and cell reference s are
exalllP ' . t d formatted differently. Cell
for the sum of the two m cell <Al>, as shown below wan e
diSP1ay A2 (first column, second
to . .
adsheet I~unctions . bl
tn a ta e : row) 1s referred to 1n Cale
Usittg spre as A2 (or $A$2 for an
e following : absolute reference ). In
Do th Writer tables, it 1s
Click in cell <Al > and press the = key. The Formula bar appears automatically, referred to as <A2>
1. near the top of the screen.
In the leftmost side of the bar, you can see the coordinates of
the selected cell. ll 5
2 Click in cell <Bl>. The identifiers of this cell are automatically = SUM<B1> +<82> 6
· displayed in the Formula bar and inserted into cell <Al>.
3. Press the + key·
4. Click on cell <C2>. You can see the final formula = <Bl> +
<C2> displayed both in the selected cell and in the Object bar.
5. Press the Enter key or click the green tick (checkmark} on the Formula Bar.
To display the list of the mathema tical functions that you can use in a table:
1. Display the Formula toolbar by pressing F2 or select a blank cell and pTess the = key.
2. Click and hold the Formula f(x} icon.
In our example, this gives the result 11 in the top left cell. For contiguous cells, you can simply select the
cells in the row, column, or the rectangle of rows and columns. Thus, for example, to add a column
of
numbers, do this:
1. Type an equals sign = in an empty cell.
2· Select the cells to be added together-
in this case the cells from A2 to AS. The formula
should be somethin g like = <A2:AS>.
3· Press the
Enter key or click the green tick (checkmark} on the Formula Bar
4
· The answer appears in the cell you have selected.
When using a function you can enter the cells manually or by selecting them. Thus, to add up the four
nu be ,
m rs that we added above (A2, A3, A4, AS), do this:
1. TyPe
an equals sign = in an empty cell.
2
· TyPe sum or select it from the function list f(x).
3
· Select the cells to be added together. The formula should be something Wee =sum<A2:AS>
4
s· Press the Enter key or click the green tick (checkmark} on the Formula Bar.
. 1'h
.. r: e answer appears in the cell you have selected.
lCONv
~. ERTING TEXT TO A TABL~
Se;::r
tnakes it eas to transform the text into a tis!):ach line of content will become a row and ~anything
~d ~ted by the ch~sen item (tab, paragraph, semicolon, or other) , ..ill be placed m its own ro\\ The steps
ages b l0
t ...!.:.. w explain the process. ~
A.ttll1l)c
litPs
-'ND Bvres-9 G
•
 1· [Structu re your text so that content from each row is on its own line and the content of
w~t ':'eared ;, separated one of the available
J,y options, such as using • comma. Forma :h C<ll that
or italics, applied to text will be retained in the table. uoJ~
g, such as l_Oii
r , a -- _ •--~~:..~ ~ ~ --~_ .....J••. ,:':7i • •••• •• I • • • • 1,A
~f; ~ > ,;x-•·· ········· ..:·· ····~··---- ;
_I
Rat?-- . ustNIIDl,PbaDINuaar
'mMlllal. Qlal-ZZ86442
lla.~01 81-223 2197
Y.i\m ,~QIB 2.~
y ~
>
Sample structured text. ready to be converted into a table.
~
r
G J..
2 ~rom the menu toolbar, click Table)
3. &over over or click on Convert and select Text to Table~ ' •• : • , •• \ : ... : ~ .: :: " : • X
4. [_This will bring up an options dialog box) StpanteTertAt
5. Ube default option is Tabs - this will place each segment of content 0 1• 0~
separate d by a tab into its own table cell.")ach line will be turned o earagraph ® ~ []
into its own row in the table. Other options include: ltJ fqual Width for all colurms r
+ 'Paragraph - content on its own line will be placed in its own I Opdaa • \\
cell and row. DHsdinll (1 y
+ Semicolo n - content between semicolons will be placed in its '.tj Repeat hea.!!_ing ~
01''1\ cell
Each row .is placed on its own line. Thefirst fDLill rows
♦ Other - the u.sa- selects an option, such as a comma, and the D Don't split taJile
content between the user selecred option will be placed in its Autofonnlt.~ ]
own cell. Each row is placed on its own line.
6. [ After you select the option you want to use, click OKJ I Help II ~~
. . CONVERTING TABLE TO TEXT
Sometim es, the data of a table is required in text form. This text, later on, can be used for
database applicatio!IS,
Notepad etc.
The followin g is a sample table containin g data in grid form.
, PA.RAM .ARYA 81 75 90 69 79
SAll"IRA K SHARM A 79 n 88 87 69
VIPLAB DASS 69 72 76 83 79
SAYANG UPTA 87 80 85 90 76
RAJAT SHARM A 83 74 91 88 81
SAMAY RAO 90 79 87 87 75
I AMAN MEHROTRA 88 69 83 83 n
e C ANDID C HIPS AND 5y1ES'
C
 rt tabular data in the text form, click anywhere in the tab!e
rocor\'Ve
T ble >Conve rt> Table to Text.. S.,..Tart A!
cucJc a . .
vert Table to Text dialog box appears on the screen Setect O I• O ~o1ons
fonrppt, l• J~
. . th d . 1 box. Here, we have selected the
rhe conropriate option m e ia og
the apPadio button. On clicking OK button, the data of the above
other r
ill be convert ed into textual form as shown below. """..
table w
p.AR.AM ARYA.81.75.90.69.79
SARTHAK SHARMA.79.77,88,87.69
VIP LAB DASS ,69,72,76.83,79
SAYAN GUPTA.87 .80,85.90,76
RAJAT SHARMA,83,74,91,88,81
SAMAY RAO,90,79,87,87,75
~~
AMAN MEHROTRA,88,69,83.83,77
A £.c
It SPLITTING A TABLE a •
A whole table can be split into two tables, and two tables can be merged into a single
....,..._
.... ~
table. Tables can be split only horizontally (the top rows are put into one table, and the
bottom rows into another) . ll!IQ,o,- .-
,........,.._
To split a table: c-.rc -
the second table after 1--
❖ Place the cursor in a cell which will be in the top row of
~T-
the split (so the table splits immediately above the cursor)
❖ Right-cl ick and select Split Table in the pop-up menu.
You can also use Table> Split Table from the menu bar.
n(
❖ A dialog box will pop up regardin g the header. You can
c-.
select No heading or an alternativ e formatting for the
header (the top row of the new table).

-1-,,-~
O'-..... .,c....,~
~
O '-~
The table is then split into two tables separate d by a Otto-.
blank paragra ph.
. a. MERGI NG A TABLE
~,__ ,.
A E-
To merge two tables: " So
~
❖ Delete the blank paragrap h between the tables. You must use the Delete ke, ..,._,.
(not the Backspace key) to do this. i......-.
••• Se !IQio,aci.,
• lect a cell in the second table.
ti..._... _
❖ Right-cl ick and select Merge Table in the pop-up menu. You can also use Table ~
> Merge Tables from the menu bar. 1--
~·'t.-
a. DELETING A TABLE ~~
Deletl ng Tables or the Content s of a Table :
@loo n Y{indowt tetp
❖ To delete a whole table, click in the table, and then
choose Table > Delete> Table l insert • <I • •
To delete the contents of a table, click in the table, press ~
❖
• I
Ctrl + A until all cells are selected , and then SeAect
----~
llij !able
press Delete or Backspa ce. }dc~(dh (m Rows
C.\ND11) C
HIPS AND BvTEs- 9
-
. . COPY1"1r, .\ T.\BLE
Click somew here in the table.
From the main menu select Table> Select> Table
❖ Press Ctrl + C or click the Copy iron on the Standa rd toolbar
.
❖ Move the cur<,or to the target positio n and cltd. on it to
fix the inserti on point.
❖ Press Ctrl • \ or click the Paste icon in the Standa rd toolbar
.
. . MOVING A TABLE
To mo\'e a table from one part of a docum ent to anothe r part
m the following manne r :
❖ Chd. somew here in the table
❖
From the main menu, select Table > Select > Table
❖ Press Ctrl + X or click the Cut icon m the Standa
rd toolbar
❖ Mo\'e the cursor to the target posino n and click on
it to fix the inserti on point.
❖ ~ Ctri + V or click the Paste icon in the Standa
rd toolbar.
❖ Return to the origina l table. click somew here in it and then select
Table > Delete > Table from the main
menu.
{[/ p ints to Note
: You can insert a picture in vour docum ent and place it at any
suitabl e locatio n in the docum ent.
: Images with differe nt extens ions can be placed in the docum ents.
: The mo5t comm on image extens ions are gif, jpeg or jpg, png
and bmp.
: You can apply the spellin g checke r in a docum ent by pressin
g F7 key.
: You an start thesau rus by pressin g Ctrl + F7 key.
: A table i5' a grid of cells.
: You can merge two cells in a table to form one big cell.
: You can split a cell to form smalle r cells.
:l A table can be split in two parts.
: Tables can be merge d into a single table in Writer
~xer,e.i~t §.~
MULTIPLE CHOICE Ql,ESTIONS
1. Which of the follow ing is shortc ut key for spell checki
ng?
W~ M~
~~ ~n
2. Spellin g and Gramm ar option is presen t under .... ...........
........... . ... group of File tab.
(a) Proofi ng (b) Langu age
(c) Tracki ng (d) Chang es
3 . Find and Replac e option is presen t under ..
................ group.
(a) Tools (b) Arrang e
(c) Styles (d) Editing
5 9
e C ANDID HIPS ,'NO S'f'TE '
 ~. you can go to a specific page through command under Editing group
( ) Arrange
(b) Styles
3
(d) Find
(c) pages
_ A table consists of .
5 (b) columns
( 3 ) rows
(c) rows and columns both (d) fields
. A table ill a doc ument can be inserted b
6 (a) pile > Table Y chckmg
(c) Table > Insert (b) Insert > Table
1. A table can have minimum . (d) Fom,at > Table
( 3) one row (b) two rows
(c) three rows (d) four rows
s. A table can have mirlimum :
(a) one column (b) two columns
(c) three columns (d) four columns
f19Swers. 1. (c) 2. (a) 3. (d) 4 (d) 5. (c) 6 (c) 7. (a) 8. (a)
TRUE OR FALSE
1. Shortcut key for applying Spelling and Grammar checkmg opbon IS F8 True/ False
2. Spelling & Grammar option is available under Paragraph group True/ False
3. AutoCorrect option cannot be turned off. True/ False
4. Find and Replace option is available under Styles group True/ False
~wers. 1. False 2. False 3. False 4 False
MATCH THE FOLLOWING
1. i~ 8
A ~~-- 1 A~~
1. Cell
2. Insert Cells Dialog Box 2. Intersection of a row and column
3. A grid of rows and columns 3 Click Insert > Cells
~wers. 1. 2 2. 3 3. 1
2.
8
A
1. F7 1 Proofing
2. Spelling and Grammar option 2 Replace
3. Ctr!+ F 3 Go To
4. Ctr! + H -l Spell Chee\..
5. Ctr! + G 5 Fmd
¼swers. 1. (4)
2. (1) 3. (5) -l (2) 5 (3)
C
~~llll) C
lilPs AND 8 vTEs-9
-
THEORY BASED QUESTIONS (SOLVED)
Q.t. What is a table ?
Ans. A table is a gn'd of rows and columns. The intersection of columns make cells. The eel! .
smallest unit of a table IS !ht
Q.2. How can you chill\ge alignment of the table ?
Ans. Alignment of the table can be changed U\ the following manner-
(i) Click the table
(ti) On the Table menu, click Table Properties and then click the Table tab. \ i
(iii) Under Alignment select the option you want. tl~}
Q.3. How Cill\ you split cells in Writer ? ~..-·' -
Ans. Click in a cell or select multiple cells that you want to split. 1,, 1
1 On the Table menu. click Split Cells. \1._ t
r (
2 Select the number of columns or rows you want to split the selected cells into. . ~
~
Q.4. When a table Cill\ be split ? t
Ans. A table having one row can also be split. You will be asked as to how many columns and rows you
want to have in the table.
Q.S. What features(formatting) you cill\ add to a table ? 1 1°1
Ans. You can add borders to a table or individual table cell and you can use shading to fill in the
background of a table. \ou can also use the table Autoformat feature to quickly give a table a
polished tool with a vanety of borders, fonts and shading. Text can be justified in a table. When
you justify the text in the table, 1t is placed at equal left and right margins.
APPLICATION BASED QUESTION (UNSOLVED)
-0- Samar's class teachers has given him a project on Solar System. He has instructed him not to use any
picture from the Internet or Gallery Instead, he should make good use of different types of Shapes available
under Writer. As a friend to him. suggest him what shapes he should use to draw different objects for lus
project work. .t--.._
.:;;
SHORT ANS\-VER TYPE QUESTIONS @ ~ ~
1. How can you insert a picture in Writer document ?
2. How can you insert WordArt in Writer?
3. \\That is a row ? ( •~,:r'r-
4. \\'hat is a column ?
5. What is a cell ?

./
,· ~
~ ) .. '- V'\,.,~
•
'"'~YY""'
I
6. How can you open Insert Table dialog box? <'I-..,,-:,:;;)J
7. What is the use of thesaurus? '""L.1..,.,\-'\,
h, •
~. . . . ~·->r
tONG ANSWER TYPE QUESTIONS t.,. .J
1. What is a table? How can you convert text to a table? How can you ins7 t ae
n ted table ma
. document l
2. Write the details of merging and splitting cells of a table in a document.
3. What are the different formatting styles for a table? ~
••••• ~
9
~ C ANDID C HIPS AND 5-rres-
I