Form(Annexure ES-1)

Paybill and Posts Generation

(Please fill the form in CAPTIAL letters, use N.A. for Not Applicable)
(Please fill separate form for each Paybill) (To be filled by DDO)
1. * DDO TAN No.
2. * Please give the Scheme of Budget (in Six Tier)
from which pay is to be drawn for this Paybill
3. * Category of Paybill (Pl. select anyone by placing )
i) Gazetted with GPF Account ii) Non-Gazetted with GPF Account iii) NPS-Gazetted
iv) NPS-Non-Gazetted v) Other-Gazetted vi) Other-Non-Gazetted
4(i). * Details of Designation No. 1 in this Paybill (All the fields given under are mandatory):--
(Pl. see instruction No. 1)
a) Pay Commission
b) Designation
c) Pay Scale + Grade Pay d) Group
e) Technical/Non-Technical f) Rank Order
(Pl. see instruction No. 2)
g) Sanction Order h) Total Number of Posts
(Pl. see instruction No. 3)
i) No. of Permanent Posts j) No. of Temporary Posts
k) No. of vacant Posts
4(ii). Details of Designation No. 2 in this Paybill :--
a) Pay Commission
b) Designation
c) Pay Scale + Grade Pay d) Group
e) Technical/Non-Technical f) Rank Order
g) Sanction Order h) Total Number of Posts
i) No. of Permanent Posts j) No. of Temporary Posts
k) No. of vacant Posts
4(iii). Details of Designation No. 3 in this Paybill :--
a) Pay Commission
b) Designation
c) Pay Scale + Grade Pay d) Group
e) Technical/Non-Technical f) Rank Order
g) Sanction Order h) Total Number of Posts
i) No. of Permanent Posts j) No. of Temporary Posts
k) No. of vacant Posts
4(iv). Details of Designation No. 4 in this Paybill :--
a) Pay Commission
b) Designation
c) Pay Scale + Grade Pay d) Group
e) Technical/Non-Technical f) Rank Order
g) Sanction Order h) Total Number of Posts
i) No. of Permanent Posts j) No. of Temporary Posts

Note: Please use both sides of the paper to print this form
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 k) No. of vacant Posts
4(v). Details of Designation No. 5 in this Paybill :--
a) Pay Commission
b) Designation
c) Pay Scale + Grade Pay d) Group
e) Technical/Non-Technical f) Rank Order
g) Sanction Order h) Total Number of Posts
i) No. of Permanent Posts j) No. of Temporary Posts
k) No. of vacant Posts
4(vi). Details of Designation No. 6 in this Paybill :--
a) Pay Commission
b) Designation
c) Pay Scale + Grade Pay d) Group
e) Technical/Non-Technical f) Rank Order
g) Sanction Order h) Total Number of Posts
i) No. of Permanent Posts j) No. of Temporary Posts
k) No. of vacant Posts
4(vii). Details of Designation No. 7 in this Paybill :--
a) Pay Commission
b) Designation
c) Pay Scale + Grade Pay d) Group
e) Technical/Non-Technical f) Rank Order
g) Sanction Order h) Total Number of Posts
i) No. of Permanent Posts j) No. of Temporary Posts
k) No. of vacant Posts
* Indicates that these fields are mandatory to be filled.

This is certified that the

information provided by me
is as per Office record. Verified to be correct

Signature of Official Signature of DDO

Name: Post/Designation:
Designation: Department:
DDO Code:
Instructions:
1. In column 4 (i), if there are employees who have got ACP, therefore getting increased Grade Pay than the
other employees of same designation, then DDO should enter the details of Designation/Post of these
employees (mentioning the Payscale + Grade Pay) separately. The Post with ACP will have the greater Rank
Order than the post without ACP. The details of the designation without ACP should be entered separately
after this.
2. In column 4 (i) f), Rank Order is the serial number at which this post will be shown in the Paybill.
3. In column 4 (i) h), The total no. of Posts should be equal to the total of (Temporary Posts + Permanent Posts).
4. If there are more than 7 designations in a Paybill, then please get the required number of photocopies of
column 4(vii).

Note: Please use both sides of the paper to print this form
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 Sr. No.:_________ FORM (Annexure ES-2) # UCP:__________
(Pl. see instruction No.1) Information required from EMPLOYEES
(UCP to be filled up by DDO if UCP already allotted)
(Please fill the form in CAPTIAL letters, using blue ink pen, use N.A. for Not Applicable)
PART-A EPS PAYEE DETAIL
FIRST MID LAST
1 Full Name of the *
Employee(Sh./Smt/Ms.)
2 Pension Fund Contribution GPF Series GPF No NPS None
(Pl. tick and give details ) (Pl. mention PRAN No.)
3 PAN Number (Pl. see instruction No.2)
PART-B BANK DETAIL (SALARY A/C)
(Pl. provide information if UCP not already allotted)
4 a) State b) District
b) Bank Name * d) Bank Branch Add. *
e) IFSC Code (Pl. see instruction No.3) * f) MICR Code
(Pl. see instruction No.3)
g) Bank A/C No. *
PART-C PERSONAL DETAIL
5 Date of Birth * (dd/mm/yyyy)
FIRST MID LAST
6 Father's Name (Sh.) *
7 Mother's Name (Smt.)
8 a) Permanent address * b) City/Tehsil/ *
(H No./Vill./P.O.) Sector/Colony
c) State * d) District *
9 a) Temporary Address b) City/Tehsil/
(H No./Vill./P.O.) (Pl. see instruction No.4) Sector/Colony
c) State d) District
10 Gender * 11. Religion *
12 Category (Pl. see instruction No.5) * 13 Academic Qualification *
14 Other Qualification 15 Mobile No.
16 Telephone No. Residence STD Code Phone Number
17 E-mail address
18 Marital Status (Pl. tick anyone) Married Unmarried
If Married (Ans. The following) a) Spouse Name
(Sh./Smt.)
b)No. of Children b) Whether spouse is working Yes/No
d) Nature of Employment of Spouse Hry. Govt. Any other State Govt. Centre Govt. Public Sector Others
(Pl. tick anyone) Undertaking
e) Spouse Unique Code in EPS, (If Hry. Govt. Emp.) if already allotted.
PART-D JOB DETAIL
19 Type of Service(Pl. tick anyone) * (Pl. see instruction No.6)
IAS IPS IFS HPS HCS Centre Govt. Service State Govt. Service
a) If IAS/IPS/IFS/ HCS/HPS

i) Promoted/Direct (Pl. tick anyone) Promoted Direct ii)Date of allotment of Cadre

ii) Parent Cadre (Pl. tick anyone) Haryana Others If Others (Pl. specify)

If Parent Cadre is other then Haryana, Pl. mention Date of Joining on Deputation

b) If Centre Govt. Service-- Pl. mention Date of Joining on Deputation

Note: Please use both sides of the paper to print this form
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 c) If State Govt. Service :--

Nature of Service * Fresh Appointment On Deputation Existing Employee

(Pl. tick anyone) :-- (Joined Govt. Service during the month ) (Already drawn salary at least
once from State Govt.)
i) If Fresh appointment:-- a)Appointment Order No
b)Appointing Authority c)Parent Department

ii) On Deputation -- Date of Joining on Deputation

20 Group (Please tick anyone) A B C D *
21 Date of First Joining in (dd/mm/yyyy)* 22. Date of Superannuation *
Govt. Service (dd/mm/yyyy)
23 Name of the Post at the time of joining the Govt. Service *
24 Name of the current Designation *
25 Date of Joining at the (dd/mm/yyyy) * 26. Date of next (Month)
current Designation increment (1st day of)
27 Gazetted/ Non-Gazetted *
28 Service Type (Pl. tick anyone) :--
Permanent Probation Temporary Regular Others
29 Recruitment Mode (Pl. tick anyone) :--
Deputation Direct Ex-Gratia Ad-hoc Retrenched Transfer Promotion
30 Recruitment Source (Pl. see instruction No.7)
* Indicates that these fields are mandatory to be filled.
# Information is to be provided by DDO. Name and Designation of the official entering data :
Signature:

I have verified the details of Part A

to Part D from Office record and This is certified that the
wherever required corrections have information provided by me
Verified to be correct been made with Red ink. in Part A to Part D is correct.

Signature & stamp of DDO Signature of Verifying Official Signature of Employee

Department: Name: Name:
DDO Code: Designation: Designation:

Instructions for filling up the form:--

1. While distributing the forms to employees, DDO should allot a Sr. No. (Employee wise) to each form and he should note down
the Sr.Nos of the forms, while handing over these forms for data entry.
2. For Column no. 3, DDO should ensure the validity of PAN no., a photocopy of PAN CARD should be taken and kept on record.
3. In column no. 4, for verification of IFSC code/MICR Code/Bank A/c No., DDO should get a copy of cancelled cheque of the
payee’s account or a photocopy of such cheque.
4. Write “Same as above” in column 9 a), if the Temporary address is same as Permanent address and in such case the other
details in column 9 are not required to be filled.
5. In column no. 12 the Category of the employee is to be filled up from these options:-- i) General, ii) OBC, iii) BCA, iv) BCB, v) SC,
vi) ST, vii) EXM-GEN, viii) EXM-SC, ix) EXM-BCB, x) OSP-GEN, xi) OSP-BCA, xii) OSP-BCB, xiii) OSP-SC, xiv) PHC-Partially
Deaf, xv) PHC-Blind or Low Vision, xvi) PHC-Ortho, xvii) EXM-Disabled, xviii) Childern of Freedom Fighter .
6. In column 19 the types of service is to be selected by employee, there are three cases in this step:--
Case (a) If the employee selects IAS/IPS/IFS/IRS/HPS/HCS, the employee has to select options given in Case (a), he has to fill
all the columns of 20 a). Case (b) If the employee selects Centre Govt. Service, the employee has to give Date of Deputation.
Case (c) If the employee selects State Govt. Service, he has to select an option from the Column no. 19 c).
If he selects Fresh appointment (Joined Govt. Service during the month), then he has to give all the details in column 19 c) (i).
If he selects On Deputation he has to give the Date of Joining on Deputation. If the employee selects Existing Employee, then
there is no need to give any other information. After completing the column 19 all the employees have to fill column 20, whether
he has selected any option from Case (a) or not.
7. In column 30, the options available for Source of recruitment are:--
1. UPSC, 2. HPSC, 3. HSSSC, 4. Ex-Gratia, 5. Employment Exchange, 6. Departmental Recruitment, 7. S.A.S. Examination, 8.
HSMITC, 9. Government Policy, 10. Direct, 11. Rajya Sainik Board, 12. Director Social Defence and Security, 13. Transfer Basis.

Note: Please use both sides of the paper to print this form
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 Sr. No.: _______ FORM (Annexure ES-3) UCP:__________
(Pl. see instruction No.1) Information required from DDO regarding Employees
(Please fill the form in CAPTIAL letters, using blue ink pen, use N.A. for Not Applicable)
PART-E SALARY DETAIL
Full name of the employee
1 Pay Commission opted for salary (Pl. tick anyone) (Pl. see instruction No.2) * Fifth Sixth
2 Please give the PAYBILL code, related to employee’s salary *
3 Basic Pay (In Present Pay Scale)* 4 Grade Pay
5 Special Pay 6 Personal Pay
7 Non Practicing Allow. 8. Deputation Allowance
9 Govt. accommodation allotted or * Yes No
not, Pl. tick anyone (Pl. see instruction No.3)
If No-- HRA class X Y Z HRA Additional, HRA Days (leave
of the city if any blank for full month)
10 Cashier Allow. 11. City Compensatory Allow. Yes No
12 Hill Allow. for Morni hills 13. Medical Allowance*
14 Diet Money 15. Handicapped Allow.
16 Washing or/and Uniform Allow. 17. Conveyance/Cycle Allow.
18 Special/Fixed TA/Transport Allow 19. Special Allow. None Safai Peon cum
Karamchari Mali/Chowkidar
20 Carpenter Allowance 21. Supervisory Allow.
22 Kit Maintenance Allow. 23. Risk Allowance
24 Ration Money Allow. 25. Instructional Allow.
26 Hardship Allowance 27. Police Medal Allowance
28 Constituency Allow 29. Office Expenses
30 Telephone Allowance 31. Sumptuary Allow.
32 Rural Health Allowance 33. Flying Allowance
34. Flying Certificate 35. No. of days for which pay is to be calculated or leave
Allow. blank for the whole month (Pl. see instruction No.4)
If days entered---- Yes No b) Tick here if you have another Pay band for
a) Were you absent for the remaining days the remaining days (Pl. see instruction No.4)
36 a) If suspended Yes No b) If answer of 36 a) is c) If answer of 36 a) is Yes, No. of days for
Yes, give %age of which suspension allowance is to be
pay given (leave blank for whole month)
37 Is salary of the employee to be computed Yes No
for the current month
PART-F DEDUCTIONS DETAIL
38 GPF Subscription 39. Income Tax Deduction
40 GIS Deduction 41. LIC No. (if any)
42 LIC Installment 43. License Fee (Central)
44 License Fee (State) 45. License Fee (Departmental)
46 Car Usage 47. Professional Tax
48 NPS ARREAR DETAIL (Required To be paid during the month) (Pl. see instruction No.5)
a) NPS Arrear Month &
Year (mm/yy)
b) NPS Arrear Amount
c) NPS Arrear Install. No.
Note: Please use both sides of the paper to print this form

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 49 Book Advances in Other Yes No 50 Name of Officer in
Deductions (Pl. see instruction No.6) case of License Fee
51 Name of Officer in case of Loans/Advances
PART-G LOANS/ADVANCES/INTEREST/Misc. Recovery/PAY Advance /Penal Interest (Pl. see instruction No.7)
52 a) Name of Ist Loan / b) Gross Amount of Loan/
Advance /Interest Advance /Interest
c) Sanction Date d) Sanction e)Date of
(dd/mm/yyyy) Order No. withdrawal
f) Month and Year of g) Installment amount
first install. paid
h) No. of Installments paid (excluding i) No. of Installments paid in advance
Advance Installments if any)
53 a) Name of 2nd Loan / b) Gross Amount of Loan/
Advance /Interest Advance /Interest
c) Sanction Date d) Sanction e)Date of
(dd/mm/yyyy) Order No. withdrawal
f) Month and Year of g) Installment amount
first install. paid
h) No. of Installments paid (excluding i) No. of Installments paid in advance
Advance Installments if any)
* Indicates that these fields are mandatory to be filled. Name and Designation of the official entering data :
Signature:
This is certified that the information
Certified that the details as in Part E to Part G is correct. Wherever
provided in Part E to Part G required corrections have been
are as per Office record. made with Red ink. Verified to be correct

Signature & stamp of Verifying Official Signature of Employee Signature of DDO

Name: Name: Department:
Designation: Designation: DDO Code:
Instructions for filling up the form:--
1. While giving the forms to the official for Data Entry, DDO should fill Sr. No. (as allotted to employee in Annexure ES-2) in each form and he
should note down the Sr.Nos of the forms, while handing over filled up forms for data entry.
2. In PART E Salary Detail Column no. 1 Pay Commission is to be specified whether employee has opted for Sixth Pay Commission or he is
getting his salary according to Fifth Pay Commission. It is possible e.g. in case any employee has been suspended, when he was getting
the salary in Fifth Pay Commission, his pay will be revised according to Sixth Pay Commission when he will be reinstated.
3. In column no. 9, Employee has to clarify whether he has been allotted Govt. accommodation or not. If employee selects Yes, he will have
to furnish the amount of License Fee, he is paying for that accommodation, in PART F Deduction Detail. And if he selects No, he will have
to select the Class of HRA, amount of Additional HRA, if he is getting any (it is optional) and HRA days in case he is not getting HRA for
the whole month.
4. In column no. 35, the number of days for which salary of employee is to be calculated for this month are to be filled. It may happen in two
cases :-- a) He was absent for the remaining days in the month. b) He has been promoted/demoted during the month and for the
remaining days he will get a salary having details different from this salary detail.
If after entering the days he opts for second option, he will be allowed to enter the new salary detail for getting new salary on the basis of
rest of the days. And in this case employee has to fill one additional salary detail for the same month, for this he can get a photocopy of
PART E (Salary Detail) and PART-F, for filling up the second/new Salary and Deductions Detail.
5. NPS Arrear detail will also be filled up in PART-F, in this case employee has to fill only the columns given separately for this purpose. If
employee is paying more than 7 installments in current month, then please get the required no. of photocopies of column no. 48.
6. If in case of an Employee certain deductions can’t be transferred through AG BT or Treasury BT, then column no.49 is to be filled for
booking License Fee/Loans/Advances in Other Deductions. If the answer of column no. 49 is Yes, then in column no. 50 & 51, give the
Name of the person in whose name RTR/Cheque/Payment is to be made.
7. For PART-G, only those Loans/Advances/Interests/Misc. Recov./Pay Adv./Penal Int., are required to be mentioned where payment is still
pending eg. If principal has already been paid but interest payment is pending then mention about interest only and details of principal
payment are not required to be given. If loan amount is withdrawn in installments eg in case of HBA, then please fill up separate PART-G
for each such installment by treating it as a separate loan. In case of fresh loan (loan for which first installment is to be deducted from the
current month’s salary) employee has to fill column no 52 a) to 52 g) only. In case more than two Loans/Advances/Interests are being paid
simultaneously then take a photocopy of PART-G and fill up same separately.

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