Microsoft Word 2010 Tutorial

Explore Window in Word 2010

After launching the Microsoft Word 2010 application you will see the following
window.

In this chapter, we will understand how to explore Window in MS Word 2010.

Following is the basic window which you get when you start the MS Word
application. Let us understand the various important parts of this window.
File Tab

The File tab replaces the Office button from Word 2007. You can click it to
check the backstage view. This is where you come when you need to open or
save files, create new documents, print a document, and do other file-related
operations.

Quick Access Toolbar

This you will find just above the File tab. This is a convenient resting place for
the most frequently used commands in Word. You can customize this toolbar
based on your comfort.

Ribbon

Ribbon contains commands organized in three components –

1. Tabs − These appear across the top of the Ribbon and contain groups of
related commands. Home, Insert, Page Layout are examples of ribbon
tabs.
2. Groups − They organize related commands; each group name appears
below the group on the Ribbon. For example, group of commands
related to fonts or group of commands related to alignment, etc.
3. Commands − Commands appear within each group as mentioned above.

Title bar

This lies in the middle and at the top of the window. Title bar shows the
program and document titles.

Rulers

Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal
ruler appears just beneath the Ribbon and is used to set margins and tab stops.
The vertical ruler appears on the left edge of the Word window and is used to
gauge the vertical position of elements on the page.

Help

The Help Icon can be used to get word related help anytime you like. This
provides nice tutorial on various subjects related to word.

Zoom Control
Zoom control lets you zoom in for a closer look at your text. The zoom control
consists of a slider that you can slide left or right to zoom in or out; you can
click the + buttons to increase or decrease the zoom factor.

View Buttons

The group of five buttons located to the left of the Zoom control, near the
bottom of the screen, lets you switch through the Word's various document
views.

 Print Layout view − This displays pages exactly as they will appear when
printed.
 Full Screen Reading view − This gives a full screen view of the document.
 Web Layout view − This shows how a document appears when viewed
by a Web browser, such as Google Chrome.
 Outline view − This lets you work with outlines established using Word’s
standard heading styles.
 Draft view − This formats text as it appears on the printed page with a
few exceptions. For example, headers and footers aren't shown. Most
people prefer this mode.

Document Area

This is the area where you type. The flashing vertical bar is called the insertion
point and it represents the location where text will appear when you type.

Status Bar

This displays the document information as well as the insertion point location.
From left to right, this bar contains the total number of pages and words in the
document, language, etc.

You can configure the status bar by right-clicking anywhere on it and by

selecting or deselecting options from the provided list.

Dialog Box Launcher

This appears as very small arrow in the lower-right corner of many groups on
the Ribbon. Clicking this button opens a dialog box or task pane that provides
more options about the group.
 Backstage View in Word 2010

In this chapter, we will discuss the Backstage View in Word 2010. The
Backstage view was introduced in Word 2010. This acts as the central place for
managing your documents. The backstage view helps in creating new
documents, saving and opening documents, printing and sharing documents,
and so on.

Getting to the Backstage View is easy: Just click the File tab, located in the
upper-left corner of the Word Ribbon. If you already do not have any opened
document, then you will see a window listing down all the recently opened
documents as follows –

If you already have an opened document, then it will display a window

showing detail about the opened document as shown below. Backstage view
shows three columns when you select most of the available options in the first
column.
The first column of the backstage view will have following options –
S.No Option & Description
Save
1
If an existing document is opened, it will be saved as is, otherwise it will display a
dialogue box asking for the document name.
Save As
2
A dialogue box will be displayed asking for document name and document type, by
default it will save in word 2010 format with extension .docx.
Open
3
This option is used to open an existing word document.
Close
4
This option is used to close an open document.
Info
5
This option displays information about the opened document.
Recent
6
This option lists down all the recently opened documents
7 New
 This option is used to open a new document.
Print
8
This option is used to print an open document.
Save & Send
9
This option will save an open document and will display options to send the
document using email, etc.
Help
10
This option is used to get the required help about Word 2010.
Options
11
This option is used to set various option related to Word 2010.
Exit
12
Use this option to close the document and exit.

Document Information

When you click the Info option available in the first column, it displays the
following information in the second column of the backstage view –

Compatibility Mode − If the document is not a native Word 2007/2010

document, a Convert button appears here, enabling you to easily update its
format. Otherwise, this category does not appear.

Permissions − You can use this option to protect your word document. You can
set a password so that nobody can open your document, or you can lock the
document so that nobody can edit your document.

Prepare for Sharing − This section highlights important information you should
know about your document before you send it to others, such as a record of
the edits you made as you developed the document.

Versions − If the document has been saved several times, you may be able to
access the previous versions of it from this section.

Document Properties
When you click the Info option available in the first column, it displays various
properties in the third column of the backstage view. These properties include
the document size, the number of pages in the document, the total number of
words in the document, the name of the author etc.

You can also edit various properties by clicking on the property value and if the
property is editable, then it will display a text box where you can add your text
like title, tags, comments, Author.

Exit Backstage View

It is simple to exit from the Backstage View. Either click on the File tab or press
the Esc button on the keyboard to go back to the working mode of Word.