Supplier Invoice Request process enables you to raise invoice request against PO after delivery of material and services from STCS iSupplier Portal. Now New Invoice request process is single step i.e. Invoice Request creation and submission. By this process GRN request process will be discarded from system.
Below are the functions for new Invoice request process from iSupplier portal :
• Create Invoice Request and Submit for Processing
• Track invoice Request
This user guide provide you steps to Create Supplier Invoice request, Submit and track functionality from iSupplier portal. Supplier Login in iSupplier Portal to Raise Invoice Request
Login with your iSupplier portal credential by click on https://ebsdmz.stcs.com.sa:4448 link
Click on iSupplier Portal full Access Responsibility
Click on iSupplier Portal Full Access Responsibility to raise invoice request
Create Invoice Request from iSupplier Portal
Click on Invoice request link to create invoice request from iSupplier portal Create Invoice Request from iSupplier Portal Below is the Invoice Request Search Screen. You can search existing invoice request by enter Invoice number or PO Number. For Create new Invoice request. Click on Create invoice with PO button. Enter Invoice Request Header Detail For Create Invoice Request, You have to enter Invoice Header Detail, Invoice Line detail and Attachment of all supporting document for approve the invoice request.
Invoice Header Detail: Enter the below header detail and click on Show link • Enter PO Number for which invoice need to be raise. Line detail will not show without enter PO No • Enter Invoice No, Invoice Date, Due Date for Payment and Invoice Description. • Enter Commercial Invoice No if material delivered at STCS warehouse. • Enter Deliver at STCS Office, Direct delivery to Customer or STCS warehouse where material and Services is delivered. Enter Invoice Request Line Detail
By Click on Show link, You can find all the eligible line for invoice. You can search the PO line by enter PO line number and click on Go.
You have to select PO line number whose invoice need to be create and click on Add Row Button. You can check ordered, received, Invoiced and available for invoicing quantity. Enter Invoice Request Line Detail
By Click on Add row Button, Selected PO line will be come automatically in Invoice line detail section You can delete the Invoice line if it is wrongly selected. You can add multiple PO line by select PO Line From PO line section
In Invoice Line, You have to enter Invoice quantity in Invoice quantity field. You can not enter invoice quantity greater then Available to invoicing quantity. Invoice Line amount and total invoice amount (including VAT if applicable) will be automatically calculated by system. Enter Invoice Attachment in Invoice Request In Invoice Attachment Section, You have to attach mandatory attachment by Click on Attachment link
• Proof Of Delivery (POD)/Delivery Note(DN) and Completion Certificate (COC) - Mandatory
• Supplier Invoice - Mandatory (Local Supplier have to follow below Supplier Invoice copy instruction) o Add STCS VAT# 300000157210003 o Add STCS address in Arabia “الدور الرابع-العقارية بالزا-العليا-”الرياض o Item’s description must be in Arabic language. • Other Supporting Document for Invoice approval - Optional Submit Invoice Request for Processing After attach all mandatory document. Verify all invoice header and Line detail and Submit the invoice request by Click on Submit button. After submit, Status of invoice request will change from Draft to In-Process. You can save the invoice request by click on Save button status of invoice request will be in Draft and You can submit it later. Track Submitted Invoice Request You can track supplier invoice request status by searching the invoice request by invoice no and PO Number. Enter the invoice no and Click on Go Button
After Submit, Status will show In-Process and You can check pending with (PM Team, Warehouse Team and AP team) department. For check invoice request detail click on Detail link. Track Submitted Invoice Request There are below status in Invoice request. You can track it in invoice search page.
• Draft – It is created and saved by you but It is not submitted of processing.
• In-Process – It is submitted and pending for PM,Warehouse and AP team Approval • Rejected - It is rejected by STCS Team with comment and notify to you. • Approved, Not Paid – It is approved by all and Pending for payment • Partial Paid – It is partial paid by AP Team • Fully Paid - It is fully paid by AP Team. Thank you
