BQ Witu Market

LAMU COUNTY GOVERNMENT
BILL OF QUANTITIES
PROPOSED CONSTRUCTION OFF FRESH FOOD MARKET
AT WITU.
TENDER NUMBER: ...........................................................................................................................

...........................................................................................................................................
COUNTY QUANTITY SURVEYOR PROCUREMENT ENTITY
LAMU COUNTY GOVERNMENT LAMU COUNTY GOVERNMENT
P.O. BOX 74 - 80500, P.O. BOX 74 - 80500,
LAMU LAMU
DECEMBER 2018
BILL OF QUANTITIES FOR CONSTRUCTION OF FRESH FOOD MARKET
WITU
ITEM DESCRIPTION AMOUNT
PARTICULAR PRELIMINARIES
A EMPLOYER
The term "Employer" wherever used in these Bills of Quantities and in all other
Contract Documents shall mean THE COUNTY GOVERNMENT OF LAMU,
DEPARTMENT OF TRADE, TOURISM & INDUSTRIALIZATION P.O. BOX
74-80500, LAMU
B ARCHITECT
The term "Architect" is prescribed and protected by a statute. Where the term
"Architect" appears hereinafter and in all other Contract Documents shall be deemed
to mean COUNTY ARCHITECT, DEPARTMENT OF INFRASTRUCTURE
DEVELOPMENT, PUBLIC WORKS, P.O. BOX 74-80500, LAMU
C QUANTITY SURVEYOR
The term "the Quantity Surveyor" wherever used hereinafter and in all Contract
Documents shall mean COUNTY QUANTITY SURVEYOR, DEPARTMENT
OF INFRASTRUCTURE DEVELOPMENT, PUBLIC WORKS SECTION
P.O. BOX 74-80500, LAMU
D CIVIL ENGINEER
The term "the Civil Engineer" wherever used hereinafter and in all Contract
Documents shall mean PRINCIPAL CIVIL ENGINEER, DEPARTMENT OF
INFRASTRUCTURE DEVELOPMENT P.O. BOX 74-80500, LAMU
E STRUCTURAL ENGINEER
The term "the Structural Engineer" wherever used hereinafter and in all Contract
Documents shall mean SENIOR STRUCTURAL ENGINEER, DEPARTMENT
OF INFRASTRUCTURE DEVELOPMENT, PUBLIC WORKS SECTION
P.O. BOX 74-80500, LAMU
F CONTRACTOR
The term "the Contractor" wherever used hereinafter and in all Contract Documents
shall mean the person or persons, partnership firm or Company whose Tender for the
works hereinafter defined has been accepted by the Employer and who has, or have
signed this Contract and shall include his or their heirs, executors, administrators,
assignees, successors and duly appointed.
G EMPLOYER'S REPRESENTATIVE
Wherever the term "Architect, Quantity Surveyor and Engineer" as defined above are
used in all Contract Documents they shall be deemed to imply the "Employer's
Representatives" and shall include such other persons as they may duly authorize to
represent them on behalf of the Employer or the Successor in Office of such persons
as may be deputed by such representatives to act on their behalf for the purpose of
this Contract.
CARRIED TO COLLECTION
Public Works - LCG MKT/pg1

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1.0.01 PRICING OF ITEMS OF PRELIMINARIES

Items described in this section cover the minimum requirements and conditions
necessary for the full and proper execution of the contract. The tenderer is required to
read and fully understand his obligations under each item and thus asses his costs for
complying with the same for the duration of the contract. Should no price be inserted
against any item, it shall be assumed that the tenderer has covered any costs
associated with that item elsewhere in the Bills of quantities and shall nevertheless be
required to comply with such and all items of preliminaries.
1.0.02 TENDER VALIDITY

The attention of the Tenderers is drawn to clause 3.6 and 3.8 of Conditions of
Contract on validity of tender and Tender Security.
1.0.03 VALUE ADDED TAX (VAT) AND OTHER TAXES

All prices will be inclusive of all statutory taxes and levies, including VAT,
necessary for the complete and proper execution of that particular item of the works
including compying with all statutory requirements. The amount of VAT payable will
be deducted from every payment certified by the Project Manager and paid directly
to the Commissioner of VAT.
1.0.04 SCOPE OF CONTRACT

The work to be carried out under this contract comprises of construction of Market
Shed, Display Stalls, Refuse Bin and External Civil Works as described in these Bills
of Quantities and in accordance with the contract drawings and any other drawings
which may be issued in amplification thereof.
1.0.05 DESCRIPTION OF THE WORKS

The works are as described above: 1.0.04
1.0.06 AREA
The total floor area given for guidance only and with no warranty for its accuracy is
90 square metres.
1.0.07 LOCATION OF SITE

The site for the works is located at Witu Township, Witu Ward. The tenderer shall be
deemed to have visited the site and familiarised himself with all site conditions prior
to submission of tenders. The contractor is advised to visit the site and if need be, get
assistance from the designer.
1.0.08 EXISTING BUILDINGS

Special precautions shall be required throughout the contract period to avoid damage
to the existing structures, roads, lawns,cables, drains and other services. The
Contractor shall allow for making good any damage arising from his actions during
execution of this contract at his own expense.

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1.0.09 GENERAL
The contractor is referred to the General Specifications for Building Works 1976
Edition and must allow for all costs in complying with these specifications.
1.0.10 CONTRACT COMPLETION PERIOD

The contract completion period in accordance with Clause 31 of the conditions of
contract must be strictly adhered to. The "PROJECT MANAGER" shall strictly
monitor the Contractor's progress in relation to the progress chart and should it be
found necessary, the "PROJECT MANAGER" shall inform the Contractor in writing
that his actual performance on site is not satisfactory. In all such cases , the
Contractor shall accelerate his rate of performance, production and progress by all
means such as additional labour, plant e.t.c., and working overtime all at his cost.
1.0.11 PARTICULARS OF INSERTIONS TO BE MADE IN THE APPENDIX TO

CONTRACT AGREEMENT
The following are insertions to be made in the appendix to the Contract Agreement;
(i) Period of final measurement - 6 Months from practical completion date

[Condition 32]
(ii) Defects Liability Period - 6 Months from practical completion date

[Condition 20]
(iii) Date for Possession - To be agreed with "PROJECT MANAGER"

[Condition 14]
(iv) Date of Completion - To be agreed with "PROJECT MANAGER"

[Condition 31]
(v) Liquidated and Ascertained

Damages Clause 24 - At the rate of Kshs.20,000/= per week or
[Condition 27] part thereof
(vi) Period of Interim Certificates - Monthly

[Condition 23]
(vii) Period of Honouring Certificates - Thirty (30) Days

[Condition 23]
(viii) Percentage of Certified value retained

[Condition 26] - 10%

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(ix) Limit of retention fund - 5%

[Condition 26]
(x) Bond The Bond required shall be from an approved bank ONLY
[Condition 28]
1.0.12 PROJECT MANAGEMENT EXPENSES

Allow for project management expenses including transport, airtime and lunches to
be used as directed by the Project Manager or deducted in whole or in part as the
case may be.
1.0.13 LABOUR CAMPS

The Contractor shall not be permitted to house labour on the site and he must take
full responsibility for transporting labour daily to and from the site as required and
the cost of this shall be included in his tender.
1.0.14 OFFICE FOR THE "PROJECT MANAGER"

The site office mentioned in item B page GP/7 of the General Preliminaries shall be
type "B" as shown on the Ministry of Works Standard Detail. The contractor shall
insure the office and furniture against fire, theft and natural calamities and
provideday and night security. He shall also provide and maintain adequate access
and parking acceptable to the PROJECT MANAGER.
1.0.15 TELEPHONE
The contractor shall provide a telephone facilities (fixed or mobile ) on site
throughout the duration of the contract for use by the Project Manager. He shall also
maintain the phone in permanent working condition and pay all charges for the
duration of the Contract.
1.0.16 SIGN BOARD

Allow for providing ,erecting ,maintaining throughtout the course of the contract and
after clearing away a signboard as designed,specified and approved by the Project
Manager.
1.0.17 HOARDING
Hoarding shall not be erected
1.0.18 PROGRAMME PROGRESS CHART

The Contractor shall allow for providing within One (1) week after the date of
possession of the site and in agreement with the "PROJECT MANAGER" a progress
chart for the whole of the works. One copy shall be forwarded to the "PROJECT
MANAGER" and another copy shall be retained on site on which progress shall be
recorded by the Contractor. Should any circumstance arise affecting the programme
or progress ,the chart shall be modified as necessary in consultation with the
"PROJECT MANAGER".

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1.0.19 PERFORMANCE SECURITY (BOND)

The Contractor should note that the Performance Security to be provided must be
inform of a bank guarantee in the amount of 5 % of the Contract Sum. The form to be
signed is M.O.W. 118 or any other format acceptable to the Employer.
1.0.20 PAYMENTS TO DOMESTIC SUBCONTRACTORS

The Main Contractor shall be fully responsible for paying his Domestic Sub -
Contractors but the Government reserves the right in very exceptional circumstances
to make such payments direct in the interest of the project, where completion thereof
might be jeopardised by any dispute between any of the Contractors and Sub -
Contractors involved.
1.0.21 APPENDICES
The Appendices to the Bills of Quantities shall be regarded for contract purposes as
part of the Bill and shall be read and construed with the appropriate sections of the
Bills if contained therein.
1.0.22 SUFFICIENCY OF TENDER

The main Contractor shall be deemed to have satisfied himself before tendering as to
the correctness and sufficiency of his tender for the works and of the rates and prices
stated in the Bills of Quantities which rates and prices shall cover all his obligations
under the contract and all matters and things necessary for the proper completion of
the works.
1.0.23 GENERAL SPECIFICATIONS

For the full description of materials ,workmanship and method of execution of the
works, the Contractor is referred to the Ministry of Works General specifications for
building works dated 1976 or any subsequent revision thereof which is issued as a
separate document and which shall be followed in all respects unless it conflicts with
the General and Particular Preliminaries, Trade Preambles or other items in these
Bills of Quantities. In the event of such conflict, then the provisions of the General
and Particular Preliminaries, Trade Preambles and these Bills of Quantities take
precedence.
1.0.24 TRAINING LEVY

The Contractor's attention is drawn to Legal Notice No. 237 of October 1971 which
requires payment by the Contractor of a Training levy at the rate of 1/4 % of the
Contract Sum on all Contracts of more than Kshs. 50,000.00 in value.
1.0.25 MATERIALS ON SITE

All materials for incorporation in the works must be stored on or adjacent to the site
of the works before payment is effected by the "PROJECT MANAGER". This is to
include the materials of the Main Contractor, Sub - contractors and Nominated
Suppliers.

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1.0.26 SECURITY AND ACCESS TO THE SITE

The Contractor must include in his tender for all necessary expenditure incurred in
complying with the security regulations of the Department of Trade, Tourism and
Industrialization, Lamu County, especially in relation to entry and exit from the site
of the works and movement within the site.
1.0.27 SECURITY
1.1 The Contractor shall be responsible for ensuring that all personnel of non-Kenyan
origin employed on site by himself or his sub-contractors or who are otherwise
connected with the construction of contract through the Contractor must be approved
and cleared to work on the project individually in writing by the relevant Government
Agencies.
1.2 Where personnel are not approved, the Contractor shall be responsible at his own
expense for obtaining and employing suitable and approved personnel.
1.3 The Contractor shall be responsible for ensuring that all matters including drawings,
letters and documentation relating to the project are dealt with confidentiality.
1.4 He will be expected to post notices on site instructing his employees to treat all
matters relating to the project as confidential.
1.0.28 NUISANCE
The Contractor shall not directly or indirectly or otherwise by himself or through his
agents cause nuisance. Should he do so he shall be directly responsible for such acts.

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COLLECTION PAGE: PARTICULAR PRELIMINARIES
1 Balance brought forward from page MKT/Page1
TOTAL FOR PARTICULAR PRELIMINARIES CARRIED TO SUMMARY

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2.0.00 GENERAL PRELIMINARIES
2.0.01 PRICING OF ITEMS OF PRELIMINARIES AND PREAMBLES

No Prices will be inserted against items of Preliminaries and Preambles in the
Contractor's priced Bills of Quantities and Specification. The Contractor shall be
deemed to have included in his prices or rates for the various items in the Bills of
Quantities or Specification for all costs involved in complying with all the
requirements for the proper execution of the whole of the works in the Contract.
2.0.02 ABBREVIATIONS
Throughout these Bills, units of measurement and terms are abbreviated and shall be
interpreted as follows:-
C.M. Shall mean cubic metre
S.M. Shall mean square metre
L.M. Shall mean linear metre
mm Shall mean Millimetre
KG Shall mean Kilogramme
No. Shall mean Number
PRS. Shall mean Pairs
m.s. Shall mean measured separately.
a. b. d Shall mean as before described
ditto Shall mean the whole of the preceding description except as

qualified in the description in which it occurs.
B.S. Shall mean the British Standard Specification Published by the

British Standards Institution, 2 Park Street, London W.I., England.
2.0.03 CONTRACT BILLS OF QUANTITIES

The Contract Bills have been prepared in accordance with the Standard method of
measurement of Building works for East Africa, First Edition (metric) 1970,
Published by the Architectural Association of Kenya, chapter of Quantities
Surveyors, which is available for inspection at the offices of the Quantity Surveyors
by appointment

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2.0.04 EXCEPTION TO THE STANDARD METHOD OF MEASUREMENT

Attendance:
Clause B20(b) of the Standard Method of Measurement is deleted and the following
clause is substituted:-
"Attendance on nominated Sub-Contractors shall be given as an item in each case

shall be deemed to include: allowing use of standing scaffolding, messrooms, sanitary
accommodation and welfare facilities; provision of special scaffolding where
necessary; providing space for office, accommodation and for storage of plant and
materials; providing light and water for their work: clearing away rubbish; unloading,
checking and hoisting: providing electric power and removing and replacing duct
covers, pipe casings and the like necessary for the execution and testing of Sub-
Contractors' work and being responsible for the accuracy of the same."
2.0.05 Fix Only:-
"Fix Only" shall mean take delivery at nearest railway station (Unless otherwise
stated), pay all demurrage charges, load and transport to site where necessary,
unload, store, unpack, assemble as necessary, distribute to position, hoist and fix
only.
2.0.06 PROJECT MANAGER

The term "Project Manager." wherever used in these Bills of Quantities shall be
deemed to imply the Project Manager as defined in Condition 1 of the Conditions of
Contract or such person or persons as may be duly authorised to represent him on
behalf of the County Government of Lamu.
2.0.07 FORM OF CONTRACT

The form of contract will be the one included in the Republic of Kenya Standard
Tender Documents for Procurements of Works (2000 Edition) hereby attached and
the Conditions of Contract are those attached thereto. If the contractor considers that
the compliance with any of the Conditions of Contract involves any expenses he will
distribute them among his rates for the various items in the Bills of Quantities. No
claim shall be allowed arising from the Contractors Compliance with any of the
conditions of Contract. These are numbered from 1 to 37 as set out on pages 18 to 38
of these tender Documents. Particulars of the insertions to be made in the Appendix
of the Contract Agreement will be found in the Particular Preliminaries of these Bills
Of Quantities.

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2.0.08 BOND.
The Contractor shall find and submit on the Form of Tender the name of one surety
who shall be an approved bank and who will be willing to be bound to the County
Government of Lamu in and amount equal to Five percent (5%) of the Contract
amount for the due performances of the Contract up to the date of completion as
certified by the PROJECT MANAGER and who will when and if called upon sign a
Bond to that effect on Ministry of Public Works Form No. 118 (without the addition
of any limitations).
2.0.09 PLANT, TOOLS AND VEHICLES

Allow for providing all scaffolding, plant, tools and vehicles required for the works
except in so far as may be stated otherwise herein and except for such items
specifically and only required for the use of nominated Sub-Contractors as described
herein. No timber used for scaffolding, formwork or temporary works of any kind
shall be used afterwards in the permanent work.
2.0.10 TRANSPORT.
Allow for transport of workmen, materials, etc., to and from the site at such hours
and by such routes as may be permitted by the competent authorities.
2.0.11 MATERIALS AND WORKMANSHIP.

All materials and workmanship used in the execution of the work shall be of the best
quality and description unless otherwise stated. The Contractor shall order all
materials to be obtained from overseas immediately after the Contract is signed and
shall also order materials to be obtained from local sources as early as necessary to
ensure that they are on site when required for use in the works. The Bills of
Quantities shall not be used for the purpose of ordering materials.
2.0.12 SIGN FOR MATERIALS SUPPLIED.

The Contractor will be required to sign a receipt for all articles and materials
supplied by the PROJECT MANAGER at the time of taking deliver thereof, as
having received them in good order and condition, and will thereafter be responsible
for any loss or damage and for replacements of any such loss or damage with articles
and/or materials which will be supplied by the "PROJECT MANAGER" at the
current market prices including Customs Duty and V.A.T., all at the Contractor's own
cost and expense, to the satisfaction of the "PROJECT MANAGER"
2.0.13 STORAGE OF MATERIALS

The Contractor shall provide at his own risk and cost where directed on the site
weatherproof lockup sheds and make good damaged or disturbed surfaces upon
completion to the satisfaction of the PROJECT MANAGER. Nominated Sub-
Contractors are to be made liable for the cost of any storage accommodation
provided especially for their use.

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2.0.14 SAMPLES
The Contractor shall furnish at his own cost any samples of materials or
workmanship including concrete test cubes required for the works that may be called
for by the PROJECT MANAGER for his approval until such samples are approved
by the PROJECT MANAGER and the PROJECT MANAGER, may reject any
materials or workmanship not in his opinion to be up to approved samples. The
PROJECT MANAGER shall arrange for the testing of such materials as he may at
his discretion deem desirable, but the testing shall be made at the expenseof the
Contractor and not at the expense of the PROJECT MANAGER. The Contractor
shall pay for the testing in accordance with the current scale of testing charges laid
down by the Ministry of Roads and Public Works. The procedure for submitting
samples of materials for testing and the method of marking for identification shall be
as laid down by the PROJECT MANAGER. The Contractor shall allow in his tender
for such samples and tests except those in connection with nominated sub-
contractors' work.
2.0.15 GOVERNMENT ACTS REGARDING WORK PEOPLE ETC.

Allow for complying with all Government Acts, Orders and Regulations in
connection with the employment of Labour and other matters related to the execution
of the works. In particular the Contractor's attention is drawn to the provisions of the
Factory Act 1950 and his tender must include for all costs arising or resulting from
compliance with any Act, Order or Regulation relating to Insurances, pensions and
holidays for workpeople or so the safety, health and welfare of the workpeople. The
Contractor must make himself fully acquainted with current Acts and Regulations,
including Police Regulations regarding the movement, housing, security and control
of labour, labour camps , passes for transport, etc. It is most important that the
Contractor, before tendering, shall obtain from the relevant Authority the fullest
information regarding all such regulations and/or restrictions which may affect the
organisation of the works, supply and control of labour, etc.,and allow accordingly in
his tender. No claim in respect of want of knowledge in this connection will be
entertained.
2.0.16 SECURITY OF WORKS ETC.

The Contractor shall be entirely responsible for the security of all the works stores,
materials, plant, personnel, etc., both his own and sub-contractors' and must provide
all necessary watching, lighting and other precautions as necessary to ensure security
against theft, loss or damage and the protection of the public.
2.0.17 PUBLIC AND PRIVATE ROADS.

Maintain as required throughout the execution of the works and make good any
damage to public or private roads arising from or consequent upon the execution of
the works to the satisfaction of the local and other competent authority and the
PROJECT MANAGER.

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2.0.18 EXISTING PROPERTY.

The Contractor shall take every precaution to avoid damage to all existing property
including roads, cables, drains and other services and he will be held responsible for
and shall make good all such damage arising from the execution of this contract at
his own expense to the satisfaction of the PROJECT MANAGER.
2.0.19 VISIT SITE AND EXAMINE DRAWINGS.

The Contractor is recommended to examine the drawings and visit the site the
location of which is described in the Particular Preliminaries hereof. He shall be
deemed to have acquainted himself therewith as to its nature, position, means of
access or any other matter which may affect his tender. No claim arising from his
failure to comply with this recommendation will be considered.
2.0.20 ACCESS TO SITE AND TEMPORARY ROADS.

Means of access to the Site shall be agreed with the PROJECT MANAGER prior to
commencement of the work and Contractor must allow for building any necessary
temporary access roads for the transport of the materials, plant and workmen as may
be required for the complete execution of the works including the provision of
temporary culverts, crossings, bridges, or any other means of gaining access to the
Site. Upon completion of the works, the Contractor shall remove such temporary
access roads; temporary culverts, bridges, etc., and make good and and reinstate all
works and surfaces disturbed to the satisfaction of the "PROJECT MANAGER".
2.0.21 AREA TO BE OCCUPIED BY THE CONTRACTOR

The area of the site which may be occupied by the Contractor for use of storage and
for the purpose of erecting workshops, etc., shall be defined on site by the
"PROJECT MANAGER"
2.0.22 OFFICE ETC. FOR THE PROJECT MANAGER

The Contractor shall provide, erect and maintain where directed on site and
afterwards dismantle the Site Office of the type noted in the Particular Preliminaries,
complete with furniture. He shall also provide a strong metal trunk complete with
strong hasp and staple fastening and two keys. He shall provide, erect and maintain a
lock-up pedestal type water or bucket closet for the sole use of the PROJECT
MANAGER including making temporary connections to the drain where applicable
to the satisfaction of Government and Medical Officer of Health and shall provide
the services of cleaner and pay all conservancy charges and keep both office and
keep both office and closet in a clean and sanitary condition from the commencement
to the completion of the works and dismantle and make good disturbed surfaces. The
office and closet shall be completed before the Contractor is permitted to commence
the works. The Contractor shall make available on the Site as and when required by
theby the PROJECT MANAGER a modern and accurate level together with levelling
staff, ranging rods and 50 metre metallic or linen tape.

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2.0.23 WATER AND ELECTRICITY SUPPLY FOR THE WORKS

The Contractor shall provide at his own risk and cost all necessary water, electric
light and power required for use in the works. The Contractor must make his own
arrangements for connection to the nearest suitable water main and for metering the
water used. He must also provide temporary tanks and meters as required at his
owncost and clear away when no longer required and make good on completion to
the entire satisfaction of the PROJECT MANAGER. The Contractor shall pay all
charges in connection herewith. No guarantee is given or or implied that sufficient
water will be available from mains and the Contractor must make his own
arrangements or augmenting this supply at his own cost. Nominated sub-contractors
are to be made liable for the cost of any water or electric current used and for any
installation provided especially for their own use.
2.0.24 SANITATION OF THE WORKS

The Sanitation of the works shall be arranged and maintained by the Contractor to the
satisfaction of the Government and/or Local Authorities, Labour Department and the
PROJECT MANAGER.
2.0.25 SUPERVISION AND WORKING HOURS

The works shall be executed under the direction and to the entire satisfaction in all
respects of the PROJECT MANAGER who shall at all times during normal working
hours have access to the works and to the yards and workshops of the Contractor and
sub-Contractors or other places where work is being prepared for the contract. The
working hours shall be those generally worked by good employees in the Building
and Civil Engineering trades in Kenya .No work shall be carried out at night or on
gazzeted holidays unless the PROJECT MANAGER shall direct so. No work shall be
covered up nor shall any concreting be carried out in the absence of the Clerk of
Works without prior approval of the PROJECT MANAGER in writing.
2.0.26 PROVISIONAL SUMS.

The term "Provisional Sum" wherever used in these Bills of Quantities shall have the
meaning stated in Section A item A7(i) of the Standard Method of Measurement
Such sums are net and no addition shall be made to them for profit.
2.0.27 PRIME COST SUMS.

The term "Prime Cost Sum" or "P.C. Sum" wherever used in these Bills of Quantities
shall have the meaning stated in Section A item A7 (ii) of the Standard Method of
Measurement. Persons or firms nominated by the PROJECT MANAGER to execute
some of the works for the Contractor.
2.0.28 DIRECT CONTRACTS

Notwithstanding the foregoing conditions, the County Government reserves the right
to place a "Direct Contract" for any goods or services required in the works which
are covered by a P.C. Sum in the Bills of Quantities and to pay for the same direct. In
the instances, profit relative to the P.C. Sum the priced Bills of Quantities will be
adjusted as described for P.C. Sums and allowed.

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2.0.29 PROGRESS CHART.

The Contractor shall provide within two weeks of Possession of Site and in
agreement with the PROJECT MANAGER a Progress Chart for the whole of the
works including the works of Nominated Sub- Contractors ; one copy to be handed to
the PROJECT MANAGER and a further copy to be retained on Site. Progress to be
recorded and chart to be amended as necessary as the work proceeds.
2.0.30 ADJUSTMENT OF P.C. SUMS.

In the final account all P.C. Sums shall be deducted and the amount properly
expended upon the D.R's order in respect of each of them added to the Contract sum.
The Contractor shall produce to the PROJECT MANAGER such quotations,
invoices or bills, properly receipted, as may be necessary to show the actual details of
the sums paid by the Contractor. Items of profit upon P.C. Sums shall be adjusted in
the final account pro-rata to the amount paid. Items of "attendance" (as previously
described) following P.C. Sums shall be adjusted pro-rata to the physical extent of
the work executed (not pro-rata to the amount paid) and this shall apply even though
the Contractor's priced Bill shows a percentage in the rate column in respect of them.
Should the Contractor be permitted to tender and his tender be accepted of any work
for which a P.C. Sum is included in these Bill of Quantities profit and attendance
will be allowed at the same rate as it would be if the work were executed by a
Nominated Sub-Contractor.
2.0.31 ADJUSTMENT OF PROVISIONAL SUMS.

In the final account all Provisional Sums shall be deducted and the value of the work
properly executed in respect of them upon the PROJECT MANAGER's order added
to the Contract Sum. Such work shall be valued as described for Variations in
Conditions No. 22 of the Conditions of Contract, but should any part of the work be
executed by a Nominated Sub-Contractor, the value of such work or articles for the
work to be supplied by a Nominated Supplier, the value of such work or articles shall
be treated as a P.C. Sum and profit and attendance comparable to that contained in
the priced Bills of Quantities for similar items added.
2.0.32 NOMINATED SUB-CONTRACTORS

When any work is ordered by the PROJECT MANAGER to be executed by
nominated sub-contractors, theContractor shall enter into sub-contracts as described
in Condition No. 20 of the Conditions of Contract and shall thereafter be responsible
for such sub-contractors in every respect. Unless otherwise described the Contractor
is to provide for such Sub-Contractors any or all of the facilities described in these
Preliminaries. The Contractor should price for these with the nominated Sub-contract
Contractor's work concerned in the P.C. Sums under the description "add for
Attendance".

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2.0.33 ATTENDANCE UPON OTHER TRADESMEN, ETC.

The Contractor shall allow for the attendance of trade upon trade and shall afford any
tradesmen or other persons employed for the execution of any work not included in
this Contract every facility for carrying out their work and also for use of his ordinary
scaffolding. The Contractor, however, shall not be required to erect any special
scaffolding for them. The Contractor shall perform such cutting away for and making
good after the work of such tradesmen or persons as may be ordered by the
PROJECT MANAGER and the work will be measured and paid for to the extent
executed at rates provided in these Bills.
2.0.34 INSURANCE
The Contractor shall insure as required in Conditions Nos. 22 and 23 of the
Conditions of Contract. No payment on account of the work executed will be made to
the Contractor until he has satisfied the PROJECT MANAGER either by production
of an Insurance Policy or and Insurance Certificate that the provision of the
foregoing Insurance Clauses have been complied with in all respects. Thereafter the
PROJECT MANAGER shall from time to time ascertain that premiums are duly paid
up by the Contractor who shall if called upon to do so, produce the receipted
premium renewals for the PROJECT MANAGER's inspection.
2.0.35 PROVISIONAL WORK

All work described as "Provisional" in these Bills of Quantities is subject to re-
measurement in order to ascertain the actual quantity executed for which payment
will be made. All "Provisional" and other work liable to adjustment under this
Contract shall left uncovered for a reasonable time to allow all measurements needed
for such adjustment to be taken by the PROJECT MANAGER Immediately the work
is ready for measuring, the Contractor shall give notice to the PROJECT
MANAGER. If the Contractor makes default in these respects he shall if the
PROJECT MANAGER so directs uncover the work to enable all measurements to be
taken and afterwards reinstate at his own expense.
2.0.36 ALTERATIONS TO BILLS, PRICING, ETC.

Any unauthorized alteration or qualification made to the text of the Bills of
Quantities may cause the Tender to be disqualified and will in any case be ignored.
The Contractor shall be deemed to have made allowance in his prices generally to
cover any items against which no price has been inserted in the priced Bills of
Quantities. All items of measured work shall be priced in detail and the Tenders
containing Lump Sums to cover trades or groups of work must be broken down to
show the price of each item before they will be accepted.

WITU
2.0.37 BLASTING OPERATIONS

Blasting will only be allowed with the express permission of the PROJECT
MANAGER in writing. All blasting operations shall be carried out at the Contractor's
sole risk and cost in accordance with any Government regulations laid down by the
PROJECT MANAGER governing the use and storage of explosives.
2.0.38 MATERIALS ARISING FROM EXCAVATIONS

Materials of any kind obtained from the excavations shall be the property of the
Government. Unless the PROJECT MANAGER directs otherwise such materials
shall be dealt with as provided in the Contract. Such materials shall only be used.
2.0.39 PROTECTION OF THE WORKS.

Provide protection of the whole of the works contained in the Bills of Quantities,
including casing , casing up, covering or such other means as may be necessary to
avoid damage to the satisfaction of the PROJECT MANAGER and remove such
protection when no longer required and make good any damage which may
nevertheless have been done at completion free of cost to the Government.
2.0.40 REMOVAL OF RUBBISH ETC.

Removal of rubbish and debris from the Buildings and site as it accumulates and at
the completion of the works and remove all plant, scaffolding and unused materials at
completion.
2.0.41 WORKS TO BE DELIVERED UP CLEAN

Clean and flush all gutters, rainwater and waste pipes, manholes and drains, wash
(except where such treatment might cause damage) and clean all floors, sanitary
fittings, glass inside and outside and any other parts of the works and remove all
marks, blemishes, stains and defects from joinery, fittings and decorated surfaces
generally, polish door furniture and bright parts ofmetalwork and leave the whole the
buildings watertight, clean, perfect and fit for occupation to the approval of the
PROJECT MANAGER.

WITU
COLLECTION PAGE: PARTICULAR PRELIMINARIES
TOTAL FOR GENERAL PRELIMINARIES CARRIED TO SUMMARY

WITU
SUMMARY: PRELIMINARIES
1 Total for Particular Preliminaries from page MKT/Page7
2 Total for General Preliminaries from page MKT/Page17
TOTAL FOR PRELIMINARIES CARRIED TO GRAND SUMMARY

PROPOSED FRESH PRODUCE MARKET AT WITU
BILL OF QUANTITIES
ITEM DESCRIPTION UNIT QTY RATE AMOUNT

MARKET SHED
ELEMENT No. 1
(ALL PROVISIONAL)
EXCAVATIONS AND EARTHWORKS
Allow for planking and strutting to sides of

A. ITEM
excavations.
Allow for keeping the excavation free from water

B. ITEM
including spring water during construction.
Clear the site of all bushes, shrub grass, small trees

C. e.t.c. including grubbing up their roots and burn or ITEM
cart away arising.
Excavate oversite average 150mm deep and

D SM 360
deposit on site as directed.
Excavate foundation trench not exceeding 1.50m

E CM 48
deep commencing from stripped level.
Extra over excavation for excavating in rock

F CM 22
irrespective of class
G Cut and uproot trees average girth 0.5mm NO 5
H Return fill and ram CM 32
Approved fill material well compacted in making up

I CM 25
levels.
J Spread on site surplus excavated materials CM 16
Approved hardcore fill 300mm thick, well compacted

and blinded with stone dust or other approved fine
K SM 360
materials and watered to receive polythene
sheeting.
Carried to collection
MKT/1
BILL OF QUANTITIES
Treat surface of hardcore with approved

A. SM 360
insecticide(Termidor) treatment.
500 Gauge polythene damp proof membrane laid on

B. SM 360
murram blinding.
C. BLINDING CONRETE (1:4:8)
D 50mm thick blinding under strip foundation SM 76
VIBRATED REINFORCED CONRETE CLASS

20/20 in:-
F Strip foundation CM 12
G Column and column bases. CM 4
J 150mm thick floor slab SM 360
Supply and fix bars reinforcement including

bending, hooks, tying wire, cutting, spacers and
supporting all in position as described:
High tensile square twisted bars to BS 4461
K 12mm diameter KG. 268
L 10mm diameter KG. 312
Mild steel to BS 4449
N 8mm diameter KG 276
MKT/2
BILL OF QUANTITIES

Mesh Reinforcement
Mesh reinforcement in slabs Ref. No. A142

C SM 360
including laps.
Steel stud columns
100mm x 4mm CHS steel stud column with

200x200x6mm mild steel plate welded at top and
NO 12
4no 100mm long 8mm diametre steel rod plugs
columns (approx. length 1.60 metres)
Sawn formwork as described:
D Vertical sides of foundation SM 82
E Vertical sides of columns SM 18
F Vertical sides of column bases SM 16
G Edges of floor slab 75-150mm high SM 92
Foundation walling
200mm thick rough chisel dressed natural stone

walling bedded and jointed in cement and sand (1:3)
H SM 210
mortar and reinforced with and including 20swg x
25mm wide hoopiron in every alternate course.
Plinth area finishes
12 mm thick cement/sand woodfloat render to plinth

J SM 40
area.
Prepare and apply three coats bituminous paint to

K SM 40
rendered area.
MKT/3
BILL OF QUANTITIES
COLLECTION
Brought forward from page MKT/1
Total for Element No. 1 Substructure carried to Summary
MKT/4
BILL OF QUANTITIES

ELEMENT No. 2
STEEL SUPERSTRUCTURE
100mm diametre x 4mm CHS steel column with

200x200x6mm thick steel plates welded at top
and bottom, 4no holes drilled into each plate,
bottom bolted to steel stud column.
A. Columns 2850mm high NO 12
Fittings
200x200x6mm gusset plate with 4no holes to

B NO 36
receive bolts.
12mm diametre 50mm long bolts with head, nut and

C NO 48
washer
Painting
Prepare and apply one coat lead oxide primer

on:-
D General surfaces of metal. SM 33
Prepare and apply three coats gloss oil paint on:-
E General surfaces of metal. SM 33
Total for Element No. 2 Steel Superstructure carried to Summary
MKT/5
BILL OF QUANTITIES

ELEMENT No.3
WALLING
Fine chiselled natural stone walling bedded and

jointed in cement and sand (1:3) mortar and
reinforced with and including 20swg x 25mm
wide hoopiron
150mm thick walling reinforced in every alternate

A SM 62
course
B Ditto 100mm SM 60
Horizontal damp proof course: one layer of 3-ply

bituminous felt or other equal and approved
(measured net - allow for laps)
150mm wide levelled and bedded in cement and

C LM 60
sand (1:3) mortar under walls.
100mm wide levelled and bedded in cement and

D LM 84
sand (1:3) mortar under walls.
Total for Element No. 3(Walling) carried to Summary
MKT/6
BILL OF QUANTITIES

ELEMENT No. 4
ROOF CONSTRUCTION AND RAINWATER
DISPOSAL
STEEL TRUSSES
The following in 7No trusses welded and bolted

in accordance with the fabricator's shop
drawings to Engineer's approval.
A 60x60x4mm SHS rafter curved to 10.80m radius. LM 94
B 60x60x4mm SHS rafter curved to 10.80m radius. LM 80
C Ditto curved to 884mm radius. LM 18
D 40x40x3.2mm SHS strus/ties. LM 128
Fittings
200x200x6mm gusset plates with 4no holes to

E NO 12
receive bolts.
12mm diameter x 50mm long bolts with head, nut

F NO 48
and washer.
Purlins
G 125x50x2mm thick steel Z-purlin. LM 388
Sag rods
12mm mild steel sag rods including threaded ends,

H LM 50
nuts and washers
Roof covering
IT5 gauge 28 resincot pre-painted galvanized

corrugated crimped iron sheets 10.80 metres radius
I SM 372
fixed with and including U-bolts cups and washers
on steel purlins.
Total for Element 4: Roofing carried to Summary
MKT/7
BILL OF QUANTITIES

ELEMENT No. 5
RAINWATER GOODS
The following in G28 galvanized mild steel
200x200mm box gutter fixed with and including

A LM 54
30x2mm flat gutter strips at 600mm centres
Extra over gutter for stopped end piece with

C NO 4
200x200mm square outlet.
200x200mm down pipe fixed to steel column with

D LM 22
and including mild steel straps at 600mm centres.
E Extra over down pipe for swan neck NO 8
F Extra over down pipe for water shoe. NO 8
Painting
200 x 25 x 3mm mild steel door fixing cramp once

H bend and twice drilled one end built into blockwork NO 58
and other end screwed to wood
Painting
Prepare and apply one coat of calcium plumbate

and two coats of gloss oil paint to:-
K General surfaces of metal gutters. SM 24
Ditto down pipes SM 17
Total for Element 5: Rainwater Goods carried to Summary
MKT/8
BILL OF QUANTITIES

ELEMENT No.6
GOODS DISPLAY SHELVES
Wrot Hardwood
The following in 32No goods display shelves.
Sawn Cypress
A 50x50mm beared plugged. LM 378
B 50x50mm bearer. LM 515
Wrot cypress
C 150x25mm boarding. LM 1,386
Flap doors
50mm thick wrot cypress matchboarded door size

D NO 114
550x1000mm.
Ironmongery
F 75mm pressed steel butt hinges PRS 90
G 100mm steel padlock bolt complete. NO 114
Total for Element 6: Goods Display Shelves carried to Summary
MKT/9
BILL OF QUANTITIES

ELEMENT No. 7
FINISHES
Floor Finishes
Cement and sand (1:4) screed steel trowelled

smooth.
A 40mm thick paving on concrete surface bed. SM 356
B 20x100mm skirting. LM 60
Plasterwork
12mm thick cement and sand (1:3) plaster to walls

C SM 296
steel trowelled smooth.
Prepare and Apply Three Coats of wall sheen

paint:-
D Plastered surfaces. SM 296
Total for Element 7: Finishes carried to Summary
MKT/10
BILL OF QUANTITIES

SUMMARY (MARKET SHED)
1 Substrucures
2 Steel Superstructure
3 Walling
4 Roof
5 Rain water goods
6 Display Shelves
7 Finishes
Total for Builders Work carried to Grand Summary
MKT/11
BILL OF QUANTITIES

REFUSE BIN
ELEMENT No. 1
(ALL PROVISIONAL)
EXCAVATIONS AND EARTHWORKS
Allow for planking and strutting to sides of

A. ITEM
excavations.
Allow for keeping the excavation free from water

B. ITEM
including spring water during construction.
Clear the site of all bushes, shrub grass, small trees

C. e.t.c. including grubbing up their roots and burn or ITEM
cart away arising.
Excavate oversite average 150mm deep and

D SM 16
deposit on site as directed.
Excavate foundation trench not exceeding 1.50m

E CM 8
deep commencing from stripped level.
F Extra over excavation for excavating in rock CM 3
G Cut and uproot trees average girth 0.5m NO 1
H Return fill and ram CM 5
Approved fill material well compacted in making up

I CM 12
levels.
J Spread on site surplus excavated materials CM 3
Approved hardcore fill 300mm thick, well compacted

and blinded with stone dust or other approved fine
K SM 13
materials and watered to receive polythene
sheeting.
Treat surface of hardcore with approved

A. SM 13
insecticide(Termidor) treatment.
500 Gauge polythene damp proof membrane laid on

B. SM 15
murram blinding.
BLINDING CONRETE (1:4:8)
D 50mm thick blinding under strip foundation SM 6
MKT/12
BILL OF QUANTITIES

VIBRATED REINFORCED CONRETE CLASS
F Strip foundation CM 2
J 150mm thick floor slab SM 13
Supply and fix bars reinforcement including

High tensile square twisted bars to BS 4461
K 8mm diameter KG. 25
L 10mm diameter KG. 30
Mesh Reinforcement
Mesh reinforcement in slabs Ref. No. A142

C SM 12
including laps.
Sawn formwork as described:
D Vertical sides of foundation SM 3
G Edges of floor slab 75-150mm high LM 13
Foundation walling
200mm thick rough chisel dressed natural stone

walling bedded and jointed in cement and sand (1:3)
H SM 9
mortar and reinforced with and including 20swg x
25mm wide hoopiron in every alternate course.
Plinth area finishes
12 mm thick cement/sand woodfloat render to plinth

J SM 6
area.
Prepare and apply three coats bituminous paint to

K SM 6
rendered area.
Total Carried to Collection
COLLECTION
Balance brought from page MKT/30
Balance brought from page MKT/31 above
Total for Element 1 (Sub-Structure) Carried to Summary
MKT/13
BILL OF QUANTITIES

ELEMENT No. 2
SUPERSTRUCTURE WALLING
Fine chiselled natural stone walling bedded and
A 150mm thick walling reinforced in every alternate SM 16
Horizontal damp proof course: one layer of 3-ply
B 150mm wide levelled and bedded in cement and LM 8
Coping
75mm thick weathered and throated saddled-

back grey precast concrete coping jointed in
cement and sand (1:3) mortar.
C For 150mm thick walling. LM 11
Total for Element 2 (Super-Structure) Carried to Summary
MKT/14
BILL OF QUANTITIES

ELEMENT No. 3
EXTERNAL OPENING (GATE)
Mild steel grille framed with 40x25x3mm thick

RHS sections including assembly and fixing to
opening, cutting and pinning lugs to masonry
blockwork and bedding frame in cement and
sand mortar (1:3) in :-
Gate, double leafed, swinging, overall size

A NO 1
2480x1500mm each leaf size 1200x1500mm high.
Prepare and apply three coats of gloss oil paint

to:-
B General surfaces of steel gate. SM 8
Total for Element 3 (Gate) Carried to Summary
MKT/15
BILL OF QUANTITIES

ELEMENT No. 4
FINISHES
Floor Finishes
Cement and sand (1:4) screed steel trowelled
A 40mm thick paving on concrete surface bed. SM 13
B 20x100mm skirting. LM 9
Plasterwork
12mm thick cement and sand (1:3) plaster to walls

C SM 13
(internal & external) steel trowelled smooth.
Total for Element 3 (Gate) Carried to Summary
MKT/16
BILL OF QUANTITIES

SUMMARY (REFUSE BIN)
1 Substrucures
2 Superstructure
3 Gate
4 Finishes
Total for Refuse Bin carried to Grand Summary
MKT/17
BILL OF QUANTITIES

CIVIL WORKS
Paving around the building
Excavate oversite to remove vegetation soil average

A SM 82
150mm deep for paved footpaths.
Excavate to reduced levels not exceeding 100mm

B deep starting from stripped level for paved CM 9
footpaths.
Provide, lay and compact approved murram base

C SM 82
100mm thick.
Treat surface formation with approved total

D SM 82
persistent herbicide.
Provide, lay and joint in cement sand mortar

E 600x600x50mm pcc paving slabs on 50mm thick SM 82
sand bed.
Provide and place 475x200mm concrete bed and

F haunch include for all necessary formwork, in CM 4
concrete mix 1:3:6.
Provide, lay and joint in cement mortar pre-cast

G LM 96
concrete 125x100mm channels as footpath edging.
H Spread on site surplus excavated material. CM 25
Storm drain around building.
Excavate to reduce depths and slopes, the drainage

trench for 175x800x500 shallow IBD and not
I CM 8
exceeding a depth of 300mm. Trim and compact
thetrench to correct falls.
Provide, place and compact 70mm thik aprroved

J CM 3
hardcore fill.
Provide all materials, mix and place 50mm thick

K concrete grade 15 as stormwater channel bliding on CM 6
hardcore base.
Provide, lay and joint 175x800x500mm stormwater

L LM 86
channel.
Provide and place 100mm thick concrete grade Q

M CM 2
as base for 50mm cobbles.
N Provide and place 50mm cobbles in concrete base. CM 1
Total for Stormwater Drainage carried to Grand Summary
MKT/18
BILL OF QUANTITIES

PRIME COST & PROVISIONAL SUMS
Prime Cost Sums
Prime Cost sums for works to be executed by nominated
subcontractors
A Kenya Shillings One Hundred thousand (KES
100,000.00) only for Electrical Installations SUM
A.1 Allow for contractor's profit and overheads %
A.2 Allow for general attendance %
PROVISIONAL SUMS
The following provisional sums are to be measured on
completion and priced in accordance with the rates
contained in these bills of quantities or prorata thereto or
deducted in whole if not required
Provide a Provisional Sum of Kenya Shillings Eighty

B Thousand only for NEMA, NCA Compliance and other SUM
Statutory fees.
Provide a provisional sum of KES 120,000.00 for work

supervision and project management expenses including
C printing, transport, airtime and lunches to be used as SUM
directed by the Project Manager or deducted in whole or
in part as the case may be
Provide a provisional sum of KES 200,000.00 for

D contingencies to be expended as whole or part with the SUM
authority of the client/financier
Total for Provisional Sums Carried to Grand Summary
MKT/19
BILL OF QUANTITIES

GRAND SUMMARY
1 Market shed
2 Refuse bin
3 Civil Works
4 Provisional Sums
Sub-total
Add 16% V.A.T.
TOTAL CARRIED TO FORM OF TENDER
NAME & ADDRESS OF TENDERER……………………………………………….
…………………………………………………………………………………………
SIGNATURE…………………………………...DATE…………………………………
WITNESS………………………………………...…………………………………
SIGNATURE…………………………………...DATE…………………………………
MKT/20

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LAMU COUNTY GOVERNMENT

PROPOSED CONSTRUCTION OFF FRESH FOOD MARKET

TENDER NUMBER: ...........................................................................................................................

COUNTY QUANTITY SURVEYOR PROCUREMENT ENTITY

LAMU COUNTY GOVERNMENT LAMU COUNTY GOVERNMENT

P.O. BOX 74 - 80500, P.O. BOX 74 - 80500,

Public Works - LCG MKT/pg1

1.0.01 PRICING OF ITEMS OF PRELIMINARIES

1.0.02 TENDER VALIDITY

1.0.03 VALUE ADDED TAX (VAT) AND OTHER TAXES

1.0.04 SCOPE OF CONTRACT

1.0.05 DESCRIPTION OF THE WORKS

1.0.07 LOCATION OF SITE

1.0.08 EXISTING BUILDINGS

Public Works - LCG MKT/pg2

1.0.10 CONTRACT COMPLETION PERIOD

1.0.11 PARTICULARS OF INSERTIONS TO BE MADE IN THE APPENDIX TO

(i) Period of final measurement - 6 Months from practical completion date

(ii) Defects Liability Period - 6 Months from practical completion date

(iii) Date for Possession - To be agreed with "PROJECT MANAGER"

(iv) Date of Completion - To be agreed with "PROJECT MANAGER"

(v) Liquidated and Ascertained

(vi) Period of Interim Certificates - Monthly

(vii) Period of Honouring Certificates - Thirty (30) Days

(viii) Percentage of Certified value retained

Public Works - LCG MKT/pg3

(ix) Limit of retention fund - 5%

1.0.12 PROJECT MANAGEMENT EXPENSES

1.0.13 LABOUR CAMPS

1.0.14 OFFICE FOR THE "PROJECT MANAGER"

1.0.16 SIGN BOARD

1.0.18 PROGRAMME PROGRESS CHART

Public Works - LCG MKT/pg4

1.0.19 PERFORMANCE SECURITY (BOND)

1.0.20 PAYMENTS TO DOMESTIC SUBCONTRACTORS

1.0.22 SUFFICIENCY OF TENDER

1.0.23 GENERAL SPECIFICATIONS

1.0.24 TRAINING LEVY

1.0.25 MATERIALS ON SITE

Public Works - LCG MKT/pg5

1.0.26 SECURITY AND ACCESS TO THE SITE

Public Works - LCG MKT/pg6

COLLECTION PAGE: PARTICULAR PRELIMINARIES

1 Balance brought forward from page MKT/Page1

2 Balance brought forward from page MKT/Page2

3 Balance brought forward from page MKT/Page3

4 Balance brought forward from page MKT/Page4

5 Balance brought forward from page MKT/Page5

6 Balance brought forward from page MKT/Page6

TOTAL FOR PARTICULAR PRELIMINARIES CARRIED TO SUMMARY

Public Works - LCG MKT/pg7

2.0.00 GENERAL PRELIMINARIES

2.0.01 PRICING OF ITEMS OF PRELIMINARIES AND PREAMBLES

S.M. Shall mean square metre

L.M. Shall mean linear metre

mm Shall mean Millimetre

KG Shall mean Kilogramme

No. Shall mean Number

PRS. Shall mean Pairs