DELHI PUBLIC SCHOOL MARUTIKUNJ

CLASS X (2023-2024)
UNIT-II ELECTRONIC SPREADSHEET ADVANCED

Chapter 6(Analysing Data in a Spreadsheet)

Answer the following questions
1. What is data consolidation?
Ans. Consolidating data means combining data from different worksheets into one place.

2. Explain the use of Scenarios.

Ans. The Scenarios is an important feature of Calc that you use to test the ‘what-if’ questions. It enables
you to analyse the data by putting different input values.

3. What is Goal Seek?

Ans. Goal Seek is used to set a goal to find the optimum value for one or more target variables, given
certain conditions. It allows you to try different values in the formula to arrive at a solution for the
input value.

4. What is the basic difference between ‘Goal Seek’ and ‘solver’ tools?
Ans. The basic difference between Goal Seek and Solver is that Solver deals with equations that have
multiple unknown variables whereas Goal Seek can only be used with a single variable.

5. How can you name a range of cells?

Ans. To create a named range in Calc, follow these steps:
• Select the range of cells from a spreadsheet.
• Click on Data > Define Range.
• The Define Database Range dialog box opens.
• Specify a name for the range in the Name field and click on OK.

6. What do you mean by Subtotals? Explain its use with the help of an example.
Ans. The Subtotals feature of Calc is used for generating subtotals from the subgroups of data. It helps you
to manage, analyse, and extract specific information from rows of related data. Let us consider an
example where a Senior Sales Manager of a renowned publication wants to calculate the subtotals of
sales of each employee as well as the total sales.

Chapter 7 (Linking Data and Spreadsheets)

1. Why do you link the data of spreadsheets?

Ans. Linking spreadsheets enables you to keep the information up-to-date without editing multiple locations
every time the data changes. The ability to create links eliminates the need to have identical data,
entered and updated in multiple sheets. This saves time, reduces errors, and improves data integrity.

2. Describe relative hyperlinks. Give an example.

Ans. A relative hyperlink contains a partial address, which is relative to the address of the destination file.
Suppose, you have saved a workbook ABC.xlsx and an image file Capture.jpg in D: drive. To create a
relative hyperlink of the image file to the workbook, the relative path will be \Capture.jpg. Relative
linking is only possible when both the source and destination files are on the same drive or location.
3. Explain absolute hyperlinks with the help of an example.
Ans. An absolute hyperlink is a hyperlink that contains the full address of the destination file or web page.
The following are examples of absolute hyperlinks:
 https://cbseacademic.nic.in//index.html
 https://ncert.nic.in/textbook.php

Chapter 8 (Sharing and Reviewing a Spreadsheet)

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1. How can a group of people work on a Calc spreadsheet simultaneously?
Ans. Calc offers a sharing feature using which you can give access to the other users to work on the same
spreadsheet at the same time. It saves the trouble of keeping track of multiple versions of the
spreadsheet.

2. Why do you use the ‘changes’ feature of Calc?

Ans. The Changes feature of Calc enables you to keep track of the changes made by you or the other users
in a spreadsheet.

3. What are the comments? What is the purpose of adding comments in a shared spreadsheet?
Ans. Calc automatically adds to any recorded change a comment describing what was changed (for example,
Cell B4 changed from '9' to '4'). Reviewers and authors can add their comments to explain their
changes. You can view this comment by hovering your mouse pointer over the cell where the change
has been made.

4. Why do you compare and merge spreadsheets?

Ans. When there are multiple edited versions of a sheet that reviewers return at the same time. In such a
situation, the different versions of the file have to be reviewed one by one, which becomes a difficult
task. To overcome this problem, Calc provides the Merge Document feature that enables you to merge
multiple files so that the user can review all these changes at once, rather than reviewing one at a time.
On the other hand, the Compare Document feature is used to compare the worksheets. Suppose, you
have sent a spreadsheet to a reviewer and asked him/her to edit it. He/ She has made the changes in
the spreadsheet without turning on the Record feature and sent the spreadsheet back. You will not be
able to identify the changes done by him/her. In such a case, Calc provides the 'Compare Document'
feature using which you can compare the spreadsheets.

5. Describe the use of the ‘Resolve Conflicts’ dialog box in Calc.

ANs. In case some other user has opened and edited the spreadsheet since you first opened it, one of the
following events will occur:
• The spreadsheet will be saved, if the changes do not conflict.
• If the changes conflict, the Resolve Conflicts dialog box opens and you must decide which version
of the conflicts to keep, by clicking on Keep Mine or Keep Other. The document is saved after all of
the conflicts have been resolved. Notice that while you are resolving the conflicts, no other user can
save the shared worksheet.

6. How do you insert comments in Calc?

Ans. To add a comment in a worksheet, follow the given steps:
• Open the spreadsheet and make the required changes.
• Select the cell where you have made the changes.
• Choose Edit > Changes > Comments from the menu bar. A dialog box will open.
• Here, in the Text textbox, the author or the reviewer can add his/her own comments to show why the
changes have been done.
• After typing the comment, click on OK.

Chapter 9 (Using Macros in a Spreadsheet)

1. What is macro?
Ans. Macros are small programs that record your actions as you perform a task in Calc.
2. How do you turn on the Macro Recorder?
Ans. To turn on the macro recorder, use Tools > Macro > Record Macro option. You can observe a small
Record Macro dialog box with a Stop Recording button. It should be given after the title and copyright
page.
3. By default, which library is located in Calc?

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Ans. By default, the Standard library is located in Calc.

Section 4: Competency Based Questions

1. Ravi is contesting for election where 66% of votes are required to win the election. Assuming
that there are 200 total voting members and currently he has 98 votes, which is not a sufficient
number because it only makes 49% of the total votes. He wants to calculate how many more
votes he has to secure. Suggest to him her feature of Calc that he should use for getting the value.
Ans. Ravi can use the Goal Seek feature to calculate how many more votes he has to secure to win the
elections.
2. Manish has shared a spreadsheet with his friend Kunal to enter some information. Help Kunal
to open the shared spreadsheet in Calc.
Ans. To open a shared file, follow the given steps:
• Locate the file in the network location and double-click it to open it.
• When you open a shared spreadsheet, a message appears stating that the spreadsheet is in the shared
mode and some features are not available in this mode. Click on OK. The spreadsheet will open in
shared mode.
3. Rani has received a spreadsheet which is reviewed by her friend, Kavyansh. Kavyansh made all
the corrections after turning on the changes. The option helps Rani to accept or reject the
changes in the spreadsheet.
Ans. Follow the given steps to accept or reject the changes done in a worksheet:
 Open the edited spreadsheet on your computer.
 Click on the Edit menu and choose Changes > Accept or Reject.
 The Accept or Reject Changes dialog box opens containing the list of changes.
 Click on the Accept or Reject button to accept or reject a change. Or
 Click on the Accept All or Reject All button to accept or reject all the changes at once.
4. Suppose you have sent a worksheet to your friend and he reviewed the worksheet without
activating the changes option. Which feature of skill can you use to easily identify the changes?
Ans, In such a case, Calc provides the 'Compare Document' feature using which you can compare the
spreadsheets. In order to compare the spreadsheets, you must have the original spreadsheet and the one
that is edited.

5. Kanika has created a macro. Suggest a method for her to run the created macro.
Ans. To run an existing macro, follow these steps:
• Select the Tools menu on the menu bar and choose Macros > Run Macro.
• The Macro Selector dialog box opens. Locate your macro in the Library box and select it.
• Click on Run.
6. Raj has created a worksheet where he has added all the information of his employees. He wants
every employee to go through the worksheet and update their address and phone number. If
required. He also would like to know the changes done by his employees which feature of
spreadsheet. He should enable to see the changes made by his employees.
Ans. Raj should use the Changes feature of Calc that enables him to keep track of the changes made by the
other users in a spreadsheet.

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