EXCEL FOR THE REAL WORLD I*

Brought to you by KeyCuts and Skillshare

www.thekeycuts.com

*Course taught for Microsoft Excel on Mac

CONTENTS
Video 2: Using the Ribbon
Video 3: Workbook Structure
Video 4: Formatting
Video 5: Formatting Continued
Video 6: Selecting Data
Video 7: Writing Formulas
Video 8: Writing Formulas Continued
Video 9: Lists and Sorting
Video 10: Paste Special
 README:
ORLD I* Hi everyone, thanks for taking Excel for the Real
World I brought to you by KeyCuts and Skillshare. If
at any point you have questions, Tweet us
@KeyCuts or e-mail me at [email protected] and
I'll respond to your question right away. Thanks
again for enrolling in this class!
-Al

CLASS SYLLABUS
Using the Ribbon
Download the worksheet for the class The worksheet is attached below.
Open Excel and click on different menus in the ribbon This will get you used to the interface
comfortable working inside of it.
Adjust ribbon settings Adjust to fit your style when Excel opens.

Workbook Structure
Type random characters in a worksheet This will get you comfortable with the way selection
Create new worksheets in your workbook Also, rename them!

Formatting
Input data into Excel Use any data you like, just drop it in there.
Apply fill and font colors using the Format Cells menu Change your number formats.
Center your data You will center across a selection and merge cells.

Selecting Data
Select one range of cells with the trackpad Hold the COMMAND key.
Select another range of cells Apply autofill by clicking on the bottom right corner of your sele

Writing Formulas
Apply basic formulas Here are a few to get started:
SUM( )
CONCATENATE( )
LEFT ( )
MID ( )
Reference cells on the current worksheet Use SUM ( ) and formulas from other worksheets.
Lock cells Enter in the dollar sign ($) before the cell reference.
Use VLOOKUP to get a value This will easily get a value from a list of data.

Lists & Sorting

Filter a data set by opening the filter menu Select a field to filter.
Sort your data Sort the entire data set using the Sort menu.
Sort on multiple fields at once And now you're filtering!
Writing Formulas
Apply basic formulas Here are a few to get started:
SUM( )
CONCATENATE( )
LEFT ( )
MID ( )
Reference cells on the current worksheet Use SUM ( ) and formulas from other worksheets.
Lock cells Enter in the dollar sign ($) before the cell reference.
Use VLOOKUP to get a value This will easily get a value from a list of data.

Lists & Sorting

Filter a data set by opening the filter menu Select a field to filter.
Sort your data Sort the entire data set using the Sort menu.
Sort on multiple fields at once And now you're filtering!

Paste Special
Copy range of data Copy your entire range.
Apply a regular paste See results!
Paste special values, formats, and formulas Make sure you still have data copied.
 low.
you used to the interface and

e with the way selection works in Excel.

number formats.

y.
m right corner of your selection.

from other worksheets.

data.
from other worksheets.

data.

data copied.
Excel for the Real World I
Video 1: Using the Ribbon
Video 2: Workbook Structure
Video 3: Formatting
Video 4: Formatting Continued
Video 5: Selecting Data
Video 6: Writing Formulas
Video 7: Writing Formulas Continued
Video 8: Lists and Sorting
Video 9: Paste Special
orld I
Using the Ribbon
Steps
1) Click on different buttons on the ribbon
2) Hide the ribbon
3) Click on the settings gear at the top right for more Ribbon settings
Workbook Structure
Steps
1) Type stuff in the worksheet
2) Create a new worksheet by pressing the plus button to the right of all the worksheets
3) Rename the worksheets
Formatting
Steps
1) Change Fill and Font color for text to the right

2) Look at different font colors for different data types (A16:C18)

3) Format the numbers in these cells (A21:C22)

4) Align the text to the right using the Ribbon and the Format Cells menu

5) Use Center Across Selection instead of Merge Cells

HELLO THIS
IS A SAMPLE

Hard-coded numbers in blue 100 200

Formulas in black 300
Cells referenced from other worksheets in gre Workbook Structure

Add Commas Round to two decimals Make Percentage

33987234 3.2523 0.6

Align this to the right Alight this to center

This Text should be merged

This text should be centered across selection
Selecting Data
Steps
1) Select both of these ranges of cells using the COMMAND key

2) Use Autofill by selecting the first few numbers and dragging the plus arrow down

3) Go into edit cell mode and get out of edit cell mode
A A A A A A
A A A A A A
A A A A A A
A A A
A A A
A A A

1 Jan
2 Feb
3 Mar
4 Apr

3 3 6
A
A
A
Writing Formulas
Steps
1) Check out the formula bar at the top for cell J4 3

2) Add the sum of these orders together and find the average order size.
Use the LEFT() and CONCATENATE() functions

3) See what happens when you add the dollar sign ($) in front of cell references

4) An example for how to use VLOOKUP: find the show associated with the character
 1 4 8

Order #1 $ 54.99
Order #2 $ 40.99
Order #3 $ 101.99
Order #4 $ 25.99
SUM
AVERAGE ORDER

Order #1 $ 54.99 Absolute Referenc $ 223.96

Order #2 $ 40.99 Relative Referenc $ 223.96
Order #3 $ 101.99
Order #4 $ 25.99
SUM $ 223.96

Character Show Rating

Will Smith Fresh Prince of Bel-Ai 10
Screech Saved By The Bell 8
Carl Winslow Family Matters 7
Cory Matthews Boy Meets World 8
Arnold Hey Arnold! 6
Skeeter Doug 8
Lists and Sorting
Steps
1) Filter this list of data by show and by rating Character
2) Sort the data by multiple fields Will Smith
Ashley Banks
Philip Banks
Jazz
Screech
Zack Morris
A.C. Slater
Kelly Kapowski
Carl Winslow
Steve Urkel
Eddie Winslow
Cory Matthews
Topanga
Arnold
Helga
Gerald
Skeeter
Doug Funnie
Patti Mayonnais
Show Rating
Fresh Prince of Bel-A 10
Fresh Prince of Bel-A 10
Fresh Prince of Bel-A 10
Fresh Prince of Bel-A 10
Saved By The Bell 8
Saved By The Bell 8
Saved By The Bell 8
Saved By The Bell 8
Family Matters 7
Family Matters 7
Family Matters 7
Boy Meets World 8
Boy Meets World 8
Hey Arnold! 6
Hey Arnold! 6
Hey Arnold! 6
Doug 8
Doug 8
Doug 8
Paste Special
Steps
1) Do a good 'ol copy and paste with the data in column H 3 3

2) Now let's try a paste special values 3 3

3) Now let's try a paste special formats and formulas 3 3

6

Paste Values
6

Paste Formats Paste Formulas

6 10