LAB#05

Creating an MS-Excel Worksheet Using Formulas

OBJECTIVE: To create and maintain an MS‐Excel worksheet with the help of
formulas.
THEORY:
The following worksheet shall be created to familiarize students with the
working environment of MS‐Excel. Two snapshots of the required report
and worksheet configuration are given below:
 Figure 5‐1

Figure 5‐2

To Enter the Worksheet Title and Subtitle

With a good comprehension of the requirements document, an understanding
of the necessary decisions, and a sketch of the worksheet, the next step is to
use Excel to create the worksheet. The following steps enter the worksheet title
and subtitle into cells A1 and A2.
1. Run Excel and create a blank workbook in the Excel window.
2. If necessary, select cell A1. Type Olivia’s Art Supply in the selected
cell and then press the DOWN ARROW key to enter the worksheet title.
3. Type Salary Report in cell A2 and then press the DOWN ARROW key
to enter the worksheet subtitle.
To Enter the Column Titles
The column titles in row 3 begin in cell A3 and extend through cell K3. The
employee names and the row titles begin in cell A4 and continue down to
cell A16. The employee data is entered into rows 4 through 12 of the
worksheet. The remainder of this section explains the steps required to
enter the column titles, payroll data, and row titles, as shown in Figure 5 ‐3,
and then to save the workbook. The following steps enter the column titles.
1. With cell A3 selected, type Employee and then press the RIGHT ARROW
key to enter the column heading.
2. Type Email Address in cell B3 and then press the RIGHT ARROW key.
3. In cell C3, type Dependents and then press the RIGHT ARROW key.
4. In cell D3, type Hours and then press the ALT+ENTER keys to enter
the first line of the column heading. Type Worked and then press the
RIGHT ARROW key to enter the column heading.

Figure 5‐3
5. Type Hourly in cell E3, press the ALT+ENTER keys, type Pay Rate, and
then press the RIGHT ARROW key.
6. Type Gross Pay in cell F3 and then press the RIGHT ARROW key.
7. Type Federal Tax in cell G3 and then press the RIGHT ARROW key.
8. Type State Tax in cell H3 and then press the RIGHT ARROW key.
9. Type Tax % in cell I3 and then press the RIGHT ARROW key.
10. Type Net Pay in cell J3 and then press the RIGHT ARROW key.
11. Type Hire Date in cell K3 and then press the RIGHT ARROW
key.
To Enter the Salary Data
The salary data in Table 5‐1 includes a hire date for each employee. Excel
considers a date to be a number and, therefore, it displays the date
rightaligned in the cell. The following steps enter the data for each
employee, except their email addresses, which will be entered later in this
module.
1. Select cell A4. Type Bennett, Joanne and then press the RIGHT
ARROW key two times to enter the employee name and make cell C4 the
active cell.
2. Type 2 in cell C4 and then press the RIGHT ARROW key.
3. Type 64.25 in cell D4 and then press the RIGHT ARROW key.
4. Type 19.75 in cell E4.
5. Click cell K4 and then type 4/5/12.
6. Enter the payroll data in Table 5–1 for the eight remaining employees
in rows 5 through 12.

Table 5‐1
To Enter the Row Titles
The following steps add row titles for the rows that will contain the totals,
highest, lowest, and average amounts.
1. Select cell A13. Type Totals and then press the DOWN ARROW key to
enter a row header.
2. Type Highest in cell A14 and then press the DOWN ARROW key.
3. Type Lowest in cell A15 and then press the DOWN ARROW key.
 4. Type Average in cell A16 and then press the DOWN ARROW key

Figure 5‐4
To Change the Sheet Tab Name and Color
The following steps change the sheet tab name, change the tab color, and
save the workbook in the Excel folder (for your assignments).
1. Double‐click the Sheet1 tab and then enter Salary Report as the
sheet tab name and then press the ENTER key.
2. Right‐click the sheet tab to display the shortcut menu.
3. Point to Tab Color on the shortcut menu to display the Tab Color
gallery. Click Green (column 6, row 7) in the Standard Colors area to
apply the color to the sheet tab.
4. Save the workbook in your hard drive, OneDrive, or other storage
location
using Olivia’s Art Supply Salary Report as the file name.
To Enter a Formula Using the Keyboard
The formulas needed in the worksheet are noted in the requirements
document as follows:
1. Gross Pay (column F) 5 Hours Worked * Hourly Pay Rate
2. Federal Tax (column G) 5 0.22 * (Gross Pay 2 Dependents 3 24.32)
3. State Tax (column H) = 0.04 * Gross Pay
4. Tax % (column I) = (Federal Tax + State Tax) / Gross Pay
 5. Net Pay (column J) 5 Gross Pay 2 (Federal Tax 1 State Tax) Arithmetic
Operations
Excel provides powerful functions and capabilities that allow you to
perform arithmetic operations easily and efficiently. Table 5–2 describes
multiplication and other valid Excel arithmetic operators.

Table 5‐2

Order of Operations
When more than one arithmetic operator is involved in a formula, Excel
follows the same basic order of operations that you use in algebra.
The order of operations is the collection of rules that define which
mathematical operations take precedence over the others in expressions
with multiple operations. Moving from left to right in a formula, the order
of operations is as follows: first negation (–), then all percentages (%), then
all exponentiations (^), then all multiplications (*) and divisions (/), and,
finally, all additions (+) and subtractions (–).
As in algebra, you can use parentheses to override the order of operations.
For example, if Excel follows the order of operations, 8 * 3 + 2 equals 26. If
you use parentheses, however, to change the formula to 8 * (3 + 2), the
result is 40, because the parentheses instruct Excel to add 3 and 2 before
multiplying by 8. Table 5–3 illustrates several examples of valid Excel
formulas and explains the order of operations.
 Table 5‐3

To Copy Formulas Using the Fill Handle

The five formulas for Joanne Bennett in cells F4, G4, H4, I4, and J4 now are
complete. The next step is to copy them to the range F5:J12. When copying
formulas in Excel, the source area is the cell, or range, from which data or
formulas are being copied.
When a range is used as a source, it sometimes is called the source range.
The destination area is the cell, or range, to which data or formulas are
being copied.
When a range is used as a destination, it sometimes is called the destination
range. Recall from Module 1 that the fill handle is a small square in the
lower‐right corner of the active cell or active range. The following steps
copy the formulas using the fill handle.

1. Select the source range, F4:J4 in this case, activate the fill handle,
drag the fill handle down through cell J12, and then continue to hold the
mouse button to select the destination range.
2. Release the mouse button to copy the formulas to the destination
range (Figure 5–5).
 Figure 5‐5
To Determine Totals Using the Sum Button
The next step is to determine the totals in row 13 for the hours worked in
column D, gross pay in column F, federal tax in column G, state tax in
column H, and net pay in column J.
To determine the total hours worked in column D, the values in the range
D4 through D12 must be summed using the SUM function. Recall that a
function is a prewritten formula that is built into Excel. Similar SUM
functions can be used in cells F13, G13, H13, and J13 to total gross pay,
federal tax, state tax, and net pay, respectively. The following steps
determine totals in cell D13, the range F13:H13, and cell J13.
1. Select the cell to contain the sum, cell D13 in this case. Click the Sum
button (Home tab | Editing group) to sum the contents of the range D4:D12
in cell D13 and then click the Enter button to display a total in the selected
cell.
2. Select the range to contain the sums, range F13:H13 in this case. Click
the Sum button (Home tab | Editing group) to display totals in the selected
range.
3. Select the cell to contain the sum, cell J13 in this case. Click the Sum
button (Home tab| Editing group) to sum the contents of the range J4:J12
in cell J13 and then click the Enter button to display a total in the selected
cell (Figure
5–6).
 Figure 5‐6
To Determine the Total Tax Percentage
With the totals in row 13 determined, the next step is to copy the tax
percentage formula in cell I12 to cell I13. The following step copies the tax
percentage formula.
1. Select the cell to be copied, I12 in this case, and then drag the fill handle
down through cell I13 to copy the formula (Figure 5–7).

Figure 5‐7
TASK:
1. Create a worksheet for maintenance of sales data of a
superstore chain.
2. Create a worksheet for cricket players.
3. Create a worksheet for movies.