Web-Based Employee Management System for CICT Faculty at Taguig City University

SE101- Software Engineering

Group Members:
Balmoja, Dorothy Zoe L.
Gonzales, Hannah Vine D.
Jimenez, Althea Jasmine J.
Orcales, Marianne V.
Tanabe, Denise Koyasha H.

Introduction
Most employee management systems today only have basic features for tracking employee
information and do not cater specifically to the needs of schools and universities. For our
project, we propose creating a web-based employee management system for the CICT Faculty
at Taguig City University. This system will streamline the management of faculty details with
features like attendance tracking, performance evaluations, and quick access to personal
information. It will also include functionality for faculty members to clock in and out and submit
leave applications. Reducing manual processes and improving organization, the system aims to
enhance overall efficiency in managing faculty records.

Objectives
● To create an easy-to-use web-based application that helps manage faculty information
effectively.
● To streamline processes like attendance tracking, performance evaluation, and data
updates for CICT faculty.
● To allow admins and faculty to check availability for classes and ensure schedules are
aligned and covered when needed.
● To allow quick access to faculty records from any device, improving efficiency in
managing information.
● To reduce manual paperwork and errors by automating record-keeping tasks.
● To provide a secure platform that ensures the privacy and confidentiality of faculty data.

Target Customers
Faculty Members – Teachers and professors at Taguig City University who need an efficient
way to manage their personal and professional information, including attendance, performance
evaluations, and leave applications.
Administrative Staff – Personnel responsible for managing faculty records and schedules who
require an organized and accessible system to track attendance, evaluate performance, and
facilitate communication with faculty members.
University Management – Decision-makers and department heads need comprehensive data
insights on faculty performance and attendance to inform staffing decisions and resource
allocation.
Value Proposition
This web-based employee management system addresses the need for an easy and efficient
way to manage faculty records and simplify administrative tasks. Automating attendance
tracking and performance reviews, enables faculty and staff to focus on their core
responsibilities instead of getting lost in paperwork. Additionally, the feature that allows users to
check availability for classes ensures that scheduling is smooth and effective. With no existing
tools tailored specifically for educational institutions, this system fills an important gap, making
work more organized and efficient for everyone involved.

Application Features and Description

The employee management system requires users to sign in through a web page to access the
tool. There are two types of users: Admins (such as the head of HR or head of faculty) and
Faculty Members (teachers and other staff).

Admin Features:
● Admins can access all data related to faculty members, including personal information,
attendance records, performance evaluations, and leave applications.
● They can add, edit, or delete faculty records, ensuring that all information is up-to-date
and accurate.
● Admins can generate reports to track attendance patterns and performance metrics over
time, aiding in evaluations and decision-making.
● If a professor is unavailable for a class or meeting, the admin can easily check the
schedules of other faculty members. This process helps find someone available,
ensuring smooth scheduling and coverage.

Faculty Member Features:

● Faculty members can sign in to clock in and out for attendance, making it easy to track
their working hours.
● They can submit leave applications through the system, providing details such as the
reason for leave, start and end dates, and any supporting documents if needed.
● Faculty members can update their personal information, such as contact details and job
titles, ensuring their records are current.
● When a professor is unavailable, they can notify the system, allowing admins and other
faculty members to see who is available for their subject or time slot, helping to maintain
an organized schedule.

The system organizes and stores all this information on a central server, making it accessible at
any time for both admins and faculty members. If a faculty member needs to make a change,
the system prompts them to fill in the necessary fields to maintain data integrity. Additionally, the
application tracks attendance and leave patterns, providing insights to admins to help evaluate
faculty performance and manage resources effectively.
Tools and Resources
HTML / CSS / JavaScript – For building the user interface and ensuring a responsive,
user-friendly experience.
PHP / MySQL – For back-end development and database management to store and process
faculty records securely.
Bootstrap – For streamlined design and responsive layout, ensuring the system works across
devices.

Challenges
One of the main challenges we expect is handling the system's complexity, especially when
making it simple and easy for everyone to use. Since admins and faculty members will need
access to different features, we must ensure the design is clear and not confusing. Another
challenge is building a good scheduling system that helps admins find available faculty
members and avoid schedule conflicts. Security is also a major concern, as we need to protect
sensitive faculty data and ensure that only authorized users can access the system. Balancing
these tasks while keeping the system flexible for future changes will be a big challenge for the
project.
 Student Organization Event Management System for Taguig City University
SE101- Software Engineering

Group Members:
Balmoja, Dorothy Zoe L.
Gonzales, Hannah Vine D.
Jimenez, Althea Jasmine J.
Orcales, Marianne V.
Tanabe, Denise Koyasha H.

Introduction
Managing student organization events at Taguig City University can be a complex task,
especially with multiple proposals and activities happening simultaneously. To address this, we
propose a web-based Student Organization Event Management System that will improve
approving, tracking, and overseeing student-led events. This system will allow both the
administrative staff and student organizations to handle event details more effectively. Key
features include event proposal submissions, attendance tracking, feedback collection, and
notifications for upcoming activities. The system aims to reduce manual tasks, ensuring better
coordination and communication between university staff and student organizations.

Objectives
● To provide a platform for student organizations to submit event proposals efficiently.
● To allow administrative staff to review, approve, or reject event requests with real-time
updates.
● To send automated notifications and reminders via SMS or email, keeping all parties
informed.
● To ensure proper tracking of event attendance and feedback for future reference.
● To minimize administrative workload by digitizing event management processes,
facilitating smoother coordination between students and staff.

Target Customers
Student Organizations – Groups that need a centralized system for submitting event
proposals, managing event details, and tracking attendance.
University Staff – Administrative personnel responsible for approving, overseeing, and
managing student-led events, ensuring everything runs smoothly.
University Management – Decision-makers who require access to information about event
activities, participation, and feedback for evaluation purposes.

Value Proposition
The Student Organization Event Management System enhances the management of
student-led events by providing both university staff and student organizations with a structured
platform. The system simplifies the process of submitting and approving event proposals, sends
automatic reminders, and tracks attendance and feedback. By digitizing these processes, it
eliminates manual paperwork, making the entire process more organized and efficient. This
system is specifically designed to meet the needs of educational institutions, offering a solution
to the current challenges in event management.
Application Features and Description
The system has two main user roles: Admins (such as university staff responsible for event
management) and Members (students and student organizations).

Admin Features:
● Approve or reject event requests from student organizations.
● Monitor ongoing and completed events, including tracking event activity and feedback.
● Send notifications and automatic SMS/email reminders for upcoming events to ensure
proper coordination.

Member Features:
● Submit event proposals, including date, location, and required resources.
● Manage event details, track attendance, and collect feedback from participants.
● Receive notifications and updates about the status of their event proposals and
reminders for important deadlines.

The system organizes all event data in one place, making it easy for both admins and student
organizations to access and manage information. By providing tools for real-time updates,
notifications, and feedback tracking, the system improves the overall event management
process at Taguig City University.

Tools and Resources

HTML / CSS / JavaScript – For the front-end development of the user interface.
PHP / MySQL – To manage back-end processes and database operations securely.
Bootstrap – For responsive design, ensuring the system works well on various devices.

Challenges
Developing a system that meets the needs of both university staff and student organizations
while remaining easy to use is a significant challenge. The system must offer a straightforward
interface for event proposal submissions and approvals, making it accessible even to users with
limited technical knowledge. Additionally, handling event scheduling efficiently, especially when
dealing with overlapping events or resource constraints, requires careful planning to avoid
confusion or conflicts.

Maintaining flexibility in the system is also important. Student organizations may have diverse
requirements for their events, so building a system that can accommodate different event types
and updates without becoming overly complicated will be essential. Furthermore, integrating
features like attendance tracking and feedback collection requires a reliable method to ensure
data accuracy while keeping the process simple for users.

Balancing these technical and usability challenges, while ensuring the system remains intuitive
for all users, will be key to the project's overall success.