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Create Employees (Payroll)

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17 views5 pages

Create Employees (Payroll)

Uploaded by

aizoneho
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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2/18/2021 Create Employees (Payroll)

Create Employees (Payroll)


The employee master in Tally.ERP 9 can be used record all employee-related information. You can
capture not only general information consisting basic details of the employee but you can also enter
Payment, Statutory, Expat and Contract details of employees. To enter Statutory related information in
the Employee Master, enable the optionShow Statutory Details in the Payroll
Configurations screen.

When data is moved from earlier release to release 6.6.1, by default, all employees are grouped
under Regular Tax Regime (old regime). You can change the tax regime details as per your
requirement with revised applicable date as 01-Apr-2020 or later.

On this page

Create Single employee

Create Multiple employees

Create Single Employee


1. Go to Gateway of Tally > Payroll Info. > Employees > Create (under Single Employee ).

2. Enter the Name of the employee. By default, the system displays the same value in the Display
name in reports as .
3. Modify the Display name in reports as , if required.
4. Select the Employee Group in the field Under.
5. Enter the Date of joining.

Note: The Date of resignation/retirement option is available only on


the Employee Alteration screen. After you enter the Date of resignation/retirement ,
you can also select a Reason for leaving .

6. Set the Define salary details? option to Yes , and p ress Enter to
open Salary Details Creation screen.
In the Salary Details Creation screen, you can specify salary details of an employee. The Salary
Details Creation screen appears as shown below:

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2/18/2021 Create Employees (Payroll)

o The relevant Pay Heads from the List of Pay Heads in the Pay Head column, and enter
values for the required pay heads.
o Define the salary structure, and press Enter to navigate to the Employee Creation screen.

Note: This option will be available only if the option Add NOTES for Employees is enabled in
the Employee Configuration screen.

7. Enter remarks, if any, in the Notes field.


8. Enter the employee General Information , employee's Bank Details for salary
processing, Payment Details , Statutory Details , Passport & Visa Details and Contract
Details.

Note:

♦ Date of Birth is the basis to determine if the Employee is a senior citizen


while Gender is used to arrive at the correct Income Tax computation (based on the
slab).
♦ If your bank master is enabled for e-payments, you can choose any of the e-payments
options (e-fund transfer, e-cheque, or e-DD) during voucher creation for payroll
payments.
♦ Starting from the financial year 2020-21, you can select Applicable Tax Regime for a
employee. The new tax regime is based on the section 115BAC, with a new optional tax
slab and no deductions and exemptions.
In Statutory Details , you must select applicable tax regime and enter the Income Tax Number
(PAN) ,Aadhaar Number , Universal Account Number (UAN) , EPS Account Number, PF
Account Number andESI Number . This information is required for printing Employee Count
(No. of Employees) in the PF & ESI Challans and other Statutory Reports.

To update the Permanent Retirement Account Number (PRAN) of the employees covered
under theNational Pension Scheme (NPS), enable the Applicable for NPS? option and specify
the PRAN in the PR Account Number field.

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2/18/2021 Create Employees (Payroll)

9. Press Enter to save.

Note: For International Companies, only Income Tax Number option is available
under Statutory Details.For UAE, only Labour Card Number, Emirates ID
number and Emirates ID expiry date options is available under Statutory Details.

You can configure the salary structure using the Salary Details screen.

Employee Configuration
1. Click F12: Configure to change the default display for the Employee Creation screen.

2. Set the option Provide aliases along with name? to Yes to add aliases for the employee.
3. Set the option Provide language aliases for name? to Yes to add the aliases in other
languages as selected (only while using Multilingual feature)
4. Set the option Add notes for employees? to Yes to add notes or remarks for an employee.
5. Set the option Show statutory details? to Yes to enter the PAN, PF, PR, EPS Account
Number, the Date of Joining and Relieving.
6. Set the option Provide passport and visa details? to Yes to enter the passport and visa details
of the employee.
7. Set the option Provide contract details? to Yes , to enter contract details such as Work Permit
Number, Contract Start Date and End Date.
8. Set the option Show employee display name? to Yes , to print a different name for an
employee while printing reports. This option is useful the same name is shared by a number of
employees.
9. Press Ctrl+A to accept.

Create Multiple Employees


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2/18/2021 Create Employees (Payroll)

1. Go to Gateway of Tally > Payroll Info. > Employees > Create (under Multiple Employees ).
2. Select the employee group under which you want to create all the employees, in the Under
Employee Groupfield. If an independent employee is to be created, select All Items in this field.
3. Select the employee category in which you want to add the group, in the Category field . The
default category Primary Cost Category appears selected in this field.
4. Specify the name of the employee in the Employee Name field.
5. Select the employee group into which you want to add the employee in the Under field.
6. Select the Regular Tax Regime (old regime) or Tax Regime U/s 115BAC (new regime) in
the Applicable Tax Regime column.
7. Enter the employee's PAN in the Income Tax Number (PAN) column.
8. Enter the joining date of the employees in the Date of Joining field.
The Multi Employee Creation screen appears, as shown below, displaying the details of
employees you added.

9. Press Ctrl+A to accept the changes.

In the Multi Employee Alteration screen, there is an additional column provided to capture the
effective from date for the tax regime selected. The Multi Employee Alteration screen appears as
shown below:

Note : In Multi Employee Creation and Multi Employee Alteration screens, you can disable
tax regime details by setting the option Show Tax Regime to No under F12: Configure .
Further, you can enter date of leaving in the alteration screen by enabling Show Date of
Leaving option.

Tax Regime History


With two different income tax slabs for the employees to choose from, the employee can change the tax
regime in middle of a financial year. Tally.ERP 9 allows you to choose either tax regime at any point of
time. You are prompted to enter the date of revision every time the tax regime is changed for an
employee. Additionally, you can keep track of the all the tax regimes applied to the employee's income
using the Tax Regime History .

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2/18/2021 Create Employees (Payroll)

The button L : Tax Regime History is provided in Employee Alteration and Multi Employee
Alterationscreens. Click the button to view Tax Regime History screen with details of the tax regime
applied for different periods with applicable from date.

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