PROPOSAL for

Addin Project Management System Documentation

PROPOSED
TO
Addin

PROPOSED BY

www.ebexsoft.com
Contact No: +88-01977-663736, +88-01727-663736, Email: [email protected]

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N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
PREFACE

This document entails the quotation for the comprehensive documentation of the Addin Project

Management System. This phase is designed to lay a solid foundation for both users and

administrators by delivering thorough documentation that aligns with the client’s unique needs.

Our team will be closely working with Addin, allowing for any feedback and guidance to ensure

we create an optimal, customized system in the development phase following this

documentation.

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N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
September 27, 2024
To
Owner

Addin

Subject: Financial Proposal For Addin Project Management System Documentation

.
Dear Sir,
Thank you for your interest in the Addin Project Management System of your company and for
providing us the opportunity to offer our expertise on a complete solution. With due respect, we are very
much pleased to submit our Technical & Financial Proposal for Documentation, which is totally your
company based & as our needs by setting & discussion with you for your kind perusal & consideration.
We are handling some of the big ICT projects for various local and international companies in different
Industries.

We therefore, draw your kind attention to this proposal and expect your decision on it. If you, please,
provide us a work order for commencing the documentation after judging the Documentation & financial
Proposal, we can be confident of providing the best solution for your company.

We hope that you will find our offer competitive and that same would meet all your requirements.
Meanwhile, if you have any query regarding our offer, please fill free to contact us. Assuring you of our
prompt and the best services at all the times.

Best Regards.

Md. Mamunur Rashid

Founder & CEO
Ebexsoft
Cell: +88-01727-663736

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N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
ORGANIZATION INFORMATION

Company Name Ebexsoft

Established 14th February, 2011

Office: 254, Dhanmondi 10/A, Dhaka-1209
Address
Branch: 3/3, Naya Paltan, Dhaka- 1000
Telephone 9336654, 0359660
Mobile 01727 663736, 01977 663736
E-mail address [email protected]

Website www.ebexsoft.com

MD MAMUNUR RASHID, CEO

Contact person Cell: 01727 663736

Email: [email protected]

Ebexsoft is a Software Development Company

Type of company
(WEB, APPS, ERP, DIGITAL MARKETING)

Motto Electronic Business Express

Our mission is 100% client satisfaction and we focused on

Mission versatile project management with the aim to provide Software,

Website other solutions with global acceptability

Life will be easy and smooth of the people of Bangladesh by

Our Vision
software automation.

Ebexsoft TIN & BIN 235028654509 , 006022551-0201

Software Development | Website Development | Apps Development | Digital Marketing

N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
 Software Development | Website Development | Apps Development | Digital Marketing
N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
 Software Development | Website Development | Apps Development | Digital Marketing
N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
 Software Development | Website Development | Apps Development | Digital Marketing
N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
 Software Development | Website Development | Apps Development | Digital Marketing
N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
 Software Development | Website Development | Apps Development | Digital Marketing
N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
 Section Details

Our team will include five dedicated professionals over a 30-day

timeline:

1. Technical Writer :

Responsible for organizing, drafting, and compiling comprehensive and

user-friendly documentation.

2. System Analyst:

Conducts requirement analysis and defines specifications for every

Team feature, ensuring full system compatibility.

Composition 3. Quality Assurance Specialist:

Performs testing and validation of documentation and system

descriptions, ensuring accuracy and coherence.

4. Technical Support Specialist:

Adds practical insight to user guides and provides scenarios based on

common user inquiries.

5. Project Manager:

Oversees the timeline, resource allocation, and ensures seamless

communication between teams and Addin, incorporating feedback

efficiently to stay on schedule.

System Overview:

Documentation Introduction to the Project Management System's purpose, overall

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N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
Scope & goals, intended impact, and high-level architecture.

Features Functional Specification Document (FSD):

A thorough, feature-by-feature breakdown that includes compatibility

details, system architecture, input/output specifications, user roles, and

interactions. Language model feasibility testing ensures accuracy in

anticipated user input.

End-User Guide:

Covers essential tasks with step-by-step instructions for quick user

onboarding, troubleshooting FAQs, and visual aids.

Administrator & Setup Guide:

A comprehensive setup and configuration guide, detailing role

permissions, backup methods, and administrative best practices for data

security.

Technical Documentation:

Covers backend and codebase structure, in-depth API documentation,

data handling processes, and deployment instructions. Also includes a

modular overview for easier future updates and scaling.

Maintenance & Troubleshooting Manual:

Provides proactive maintenance recommendations, visual

troubleshooting flowcharts, regression testing guidelines, and update

planning.

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N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
 Phase 1: Requirement Gathering and Analysis :

Involves thorough discussions, stakeholder interviews, and review of

Documentation
any existing materials. We’ll assess requirements, document user

Workflow & expectations, and define detailed specifications. This phase includes

template setup and user case studies.

Phases
Phase 2: Content Development and Technical Writing :

This core phase involves technical writing, graphic creation, and

continuous content validation, ensuring all materials align with client

objectives. Regular reviews with Addin ensure client-centered

outcomes.

Phase 3: Review & Quality Assurance :

Includes meticulous quality testing and feedback collection. User

simulation sessions will identify any gaps, and client feedback is

incorporated in detail.

Phase 4: Finalization and Delivery :

Final adjustments to all documents, preparation in multiple formats,

and handover. We conduct knowledge transfer sessions for

administrators or users, ensuring they are equipped to utilize the

documentation effectively.

Deliverables Document Formats:

Delivered in PDF and editable Word files.

Visual Aids: Includes detailed diagrams, annotated screenshots,

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N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.
 flowcharts, and step-by-step visuals to support each section.

Source Files: All editable files provided to the client for easy future

updates.

Glossary & Index: Comprehensive glossary of terms, abbreviations,

and indexed sections for quick reference.

Optional Update Service: Quarterly update services available to keep

documentation current with future system changes.

Timeline Total Duration: 30 Days

Key Milestones:

Initial Draft Submission: 20 days

Review and Client Feedback Period: 5days

Final Document Submission: 5 days

Total Cost 60,000/- Sixty Thousand Taka only

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N.B: All the materials enclosed with this offer are to be treated as strictly confidential and not to be circulated outside.