USER MANUAL: LOOKUP & REFERENCE

1. GETPIVOTDATA .............................................................................................................................2
2. HLOOKUP ......................................................................................................................................3
3. INDEX ............................................................................................................................................5
4. LOOKUP ........................................................................................................................................7
5. MATCH ..........................................................................................................................................9
6. VLOOKUP ....................................................................................................................................11

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 USER MANUAL: LOOKUP & REFERENCE

1 GETPIVOTDATA
The GETPIVOTDATA function in Excel is used to extract data from a pivot table.

FUNCTION 1
In this function, GETPIVOTDATA will retrieve the "Amount" data for the "Product" specified
in cell B15 from the pivot table located in cell A3.

FUNCTION 2
In this function, GETPIVOTDATA will retrieve the "Amount" data for the "Country" specified
in cell B18 from the pivot table located in cell A3.

FUNCTION 3
In this function, GETPIVOTDATA will retrieve the "Amount" data for the "Product" specified
in cell B21 and the "Country" specified in cell B22 from the pivot table located in cell A3.

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 USER MANUAL: LOOKUP & REFERENCE

2 HLOOKUP
The HLOOKUP function in Excel is a way to search for a value in the top row of a table and
return a value from a specified row in the table.

1 2

FUNCTION 1
In this function, HLOOKUP will search the top row of the table ($G$1:$I$3) for the value in cell
B2, and return the value from the 2nd row of the table. If the value in B2 is not found in the
top row of the table, the function will return an error.

FUNCTION 2
In this function, HLOOKUP will search the top row of the table ($G$1:$I$3) for the value in cell
B2, and return the value from the 3rd row of the table. If the value in B2 is not found in the
top row of the table, the function will return an error.

FUNCTION 3
In this function, HLOOKUP will search the top row of the table (A17:E25) for the value in cell
H19, and return the value from the 4th row of the table. If the value in H19 is not found in the
top row of the table, the function will return the value from the largest value in the top row
that is less than the search value. If the search value is smaller than the smallest value in the
top row, the function will return an error.

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 USER MANUAL: LOOKUP & REFERENCE

FUNCTION 4
In this function, HLOOKUP will search the top row of the table ($F$36:$I$38) for the value in
cell B32, and return the value from the 3rd row of the table. If the value in B32 is not found in
the top row of the table, the function will return an error.

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 USER MANUAL: LOOKUP & REFERENCE

3 INDEX
The INDEX function in Excel is used to retrieve a value from a range of cells based on a
specified row and column number.

FUNCTION 1
In this function, the array is A2:E7, the row_num is 2, and the column_num is 5. The function
would return the value from the 2nd row and 5th column of the range A2:E7.

FUNCTION 2
In this function, the array is A12:D20, the row_num is 5, and the column_num is 4. This
formula would return the value from the 5th row and 4th column of the range A12:D20.

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 USER MANUAL: LOOKUP & REFERENCE

FUNCTION 3
In this function, the array is (A25:D29, C32:E34, B37:D40), the row_num is 2, the column_num
is 3, and the area_num is 2. This formula would return the value from the 2nd row and 3rd
column of the second area in the array.

The array in this formula is made up of three ranges: A25:D29, C32:E34, and B37:D40. The
second area in the array is C32:E34.

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 USER MANUAL: LOOKUP & REFERENCE

4 LOOKUP
The LOOKUP function in Excel allows you to search for a value in a range of cells and return a
corresponding value from a different range of cells.

FUNCTION 1
If cell E1 contains the value 3125, and the range B2:B6 contains the values 1000, 2000,
3000, 4000, 5000, then the formula =LOOKUP(E1,B2:B6) would return the value 3000
because it is found in the 1st column of the range B2:B6.

FUNCTION 2
If cell E1 contains the value 3125, and the range B2:B6 contains the values 1000, 2000,
3000, 4000, 5000, and the range A2:A6 contains the values Peter, George, Helen,
Taylor, Maria then the formula =LOOKUP(E1,B2:B6,A2:A6) would return the value
Helen because it corresponds to the value 3000 in the range B2:B6 .

FUNCTION 3
LOOKUP is searching for the value 2 in the range 1/(Item=E14) and returning the
corresponding value from the range Price.

The 1/(Item=E14) part of the formula is known as an array formula. It creates an array of
values that consist of either 1 or 0, depending on whether the value in the corresponding cell
in the range Item is equal to the value in cell E14. If the value in the cell is equal to E14, the
formula returns a value of 1. If the value is not equal, the formula returns a value of 0.

If the range Item consists of the following values: "Hat", "Sandals"etc. and the value in cell
E14 is "Sandals", then the array formula 1/(Item=E14) would return the following array
of values: {0,1,0,1,0,0,1,0}.

The LOOKUP function will then search this array for the value 2. Since 2 is not present in the
array, the function will return the next smallest value that is present, which is 1. It will then

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 USER MANUAL: LOOKUP & REFERENCE

return the corresponding value from the range Price, which is the value in the same position
as the 1 in the array.

FUNCTION 4
The LOOKUP function will search the range A24:B28 for the value in cell D24.

If the value in cell D24 was not found in the range, the function would return the next smallest
value that is present.

If the value in cell D24 is "91", then the LOOKUP function would return the value "A" because
it is the next smallest value in column A after "90".

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 USER MANUAL: LOOKUP & REFERENCE

5 MATCH
The MATCH function in Excel is used to find the relative position of an item in an array that
matches a specific value.

1
2

FUNCTION 1
If D4 contains the value "Helen" and the values in A2:A6 are "Peter", "George", "Helen",
"Taylor", "Maria", the MATCH function would return 3, since "Helen" is the first value in the
lookup array that matches "Helen".
If the lookup_value is not found in the lookup_array, the MATCH function will return an #N/A
error.

FUNCTION 2
If D4 contains the value "Helen" and the values in A2:A6 are "Peter", "George", "Helen",
"Taylor", "Maria", the LOOKUP function would return "Helen", since "Helen" is the value in
the lookup_vector that matches the lookup_value.

FUNCTION 3
If the value "Mars" appears in the cell E13, and MATCH function searches for "Mars" in the
range A12:A20, the function will return 4, because "Mars" is the 4th value in the range.

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FUNCTION 4
The range A25:A33 is in ascending order.
If the value in cell E26 is "575" and "500" is the 5th item in the range A25:A33, the function
will return "5".

FUNCTION 5
The range J25:J33 is in ascending order.
If the value in cell E32 is "575" and "600" is the 4th item in the range J25:J33, the function will
return "4".

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6 VLOOKUP
The VLOOKUP function in Excel is used to search for a specific value in a table and return a
corresponding value from a different column in the same row.

FUNCTION 1
The function will search the table array A2:E7 for the value in cell C13. If it finds a match, it
will return the value from the 4th column of the same row. If it doesn't find a match, it will
return an error.

FUNCTION 2
The function will search the table array A21:E28 for the value in cell H20. If it finds a match, it
will return the value from the 4th column of the same row. If it doesn't find a match, it will
return an error.

FUNCTION 3
The function will search the table array $A$21:$E$28 for the value in cell G29. If it finds a
match, it will return the value from the 5th column of the same row. If it doesn't find a match,
it will return an error.

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FUNCTION 4
This function will search the table array C:D for the value in cells G46 and H46 concatenated
together. If it finds a match, it will return the value from the 2nd column of the same row. If it
doesn't find a match, it will return an error.

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