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Project Business
Transformation with PBA
How Project Business Automation from Adeaca enables the
transformation of your project business.
Table of Contents
▪ What is Project Business Transformation?
▪ Why Project Business Transformation?
▪ What is Project Business Automation?
▪ How PBA is different from PPM
▪ Guage your appetite for Transformation
▪ Essentials for Project Business Transformation
▪ Get started on your transformation

Proprietary and confidential. © 2024

What is Project
Business
Transformation?
Project Business Transformation is a strategic initiative
aimed at fundamentally changing how an organization
manages and delivers projects. This transformation
involves rethinking and redesigning project business
processes, systems, and practices to improve efficiency,
effectiveness, and alignment with overall business goals.

Key aspects of Project Business Transformation include:

▪ Process Optimization: Streamlining and

standardizing project business processes to
eliminate inefficiencies, reduce risk, lower costs, and
improve project delivery timelines.

▪ Technology Integration: Implementing an advanced

project business system to standardize and systemize
optimized processes and deliver the efficiencies, data
visibility, and enhanced decision-making desired by
the transformation.

▪ Cultural Change: Shifting the organizational culture

to break down silos and embrace a cohesive project
business perspective.
Why Project Business Transformation?

The purpose of undergoing a Project Business Transformation Reduced risk and uncertainty: By
optimizing processes in a way that provide
is to create a fully optimized project organization that is more a single source of truth for everyone in the
effective at delivering projects successfully. This is organization, issues are discovered and
accomplished by optimizing your all aspects of your project mitigated before they be come larger
business processes. problems that put the project at risk.

While typical process transformations focus on administrative

efficiencies, the impact for project businesses is Scalability and Growth: As
compounded. companies grow, their project Improved Efficiency and Productivity:
management needs become more By transforming project-related
For instance, a delay in material delivery can disrupt an entire complex. A project business processes, companies can eliminate
project schedule, leading to severe consequences. Workers transformation helps in creating inefficiencies, reduce bottlenecks, and
scalable processes that can support improve overall productivity. This leads to
scheduled for tasks dependent on that material become idle, better use of resources, faster project
larger, more complex projects,
potentially requiring costly overtime when the materials finally facilitating sustainable growth. delivery, and higher profitability.
arrive. Subsequent tasks are also delayed, which could result
in postponing the final project delivery, triggering penalties. A
minor inefficiency in project supply chain coordination can
snowball into a much larger issue, risking millions of dollars
and jeopardizing the entire project.

Therefore, while process optimization is the immediate goal of Enhanced Decision-Making: A

a project business transformation, the broader business Customer Satisfaction and Competitive transformation often involves the
impact of that optimization is substantial. Advantage: By delivering projects more integration of advanced data analytics
efficiently and effectively, companies can and reporting tools, providing leaders
enhance customer satisfaction. This can lead with real-time insights. This enables more
Technology (a Project Business System) is then used to informed decision-making, leading to
to repeat business, positive referrals, and a
standardize and systemize this transformation, removing stronger competitive position in the market. better project outcomes and strategic
uncertainty and risk in managing your project business. alignment with business goals.

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What is Project Business Automation?
In the past, we went through digital transformations enabled by ERP and MRP. Project
Business Systems (PBS) represent the same transformation for project business.

Adeaca Project Business

Automation (PBA) is a
comprehensive Project Business
System (PBS) for managing the
processes and data of projects.
Financials Production Projects Going from current state to PBA
requires a transformation of your
project business processes
similar to how the ERP
transformed company financial
management processes 30 years
ago.

ERP MRP PBS

(Adeaca PBA)

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Solving the root problem for project business requires
transformation
?
Current State: The current state for most project businesses is
represented by the illustration on the left. Inefficient manual
processes dominate the landscape and a lack of a single
source of truth to manage entire project business organization
is the norm.

▪ Everything is disconnected
Spreadsheets ▪ Silos of people, processes, and data
ERP
Result: lack of visibility and control for top management
HRM

Project
Timesheets Management

Risk Management

Project Business Chaos

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Future state (after transformation): PBA

Estimating
Future State: The desired future state for project
business is to have everything managed in a single Scheduling Costing

system that is designed from the ground up to make

all your processes work seamlessly together. This is
accomplished with Project Business Automation
Supply Earned
(PBA). Chain Value
Coord. Mgmt.

Result: “One truth”, leaders and organization are on

the same page at all times.
Resource
Risk Mgmt.
Mgmt.

Insight &
Analytics

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Transforming your organization
?

Estimating

Scheduling Costing

Business Process
Reengineering
Spreadsheets To go from current to future state, Supply Earned
business process reengineering is Chain Value
ERP required. Your processes must be Coord. Mgmt.
redesigned because they will be
HRM enhanced, streamlined and in
some cases completely
automated with the new project
business system. This is the Resource
Project Risk Mgmt.
transformation your organization Mgmt.
Timesheets Management
must go through to reach the
Insight &
desired future state. Analytics

Risk Management

Project Business Chaos Transform Project Business Automation

(Current State) (Future State)

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How PBA is different from PPM and other project “tools”
The transformation of your processes is the key difference in adopting a Project Business System like PBA vs PPM or other productivity tools
for project management. Project tools are designed with features to support distinct parts of your current processes. PBA is designed as a
complete business system that drives you to redesign and interconnect all your project business processes with the goal of optimizing the
entire organization.

Which path do you choose?

PPM Project Tools: Feature approach, optimizing PBA: Process approach, optimizing entire project
discrete areas of your current processes with business organization through business process
tools. redesign and digital transformation.

Tool/solution approach Fully integrated business system

Multiple sources of information and data One source of truth

Siloed visibility Complete transparency

Insufficient governance Universal systemized governance

Limited business impact Compounded business impact

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What is your appetite for
transformation?
Business transformation with PBA is a strategic investment with long-
term ROI. Therefore, you need to make sure your organization is
prepared to go through this type of change.
Compared to a traditional “tool” or “solution” approach, the
transformation offered by Adeaca PBA:
▪ Has a larger impact to organization
▪ Requires commitment from the executive team
▪ Requires more time and effort from the project team
▪ Usually necessitates a larger budget
▪ May involve phasing the project while keeping the larger vision in
mind

Proprietary and confidential. © 2024

Essentials for Project Business
Transformation
To ensure your organization is ready for a project business transformation, it's
essential to prepare. Here are the critical steps you should go through to create the
output required for a successful project business transformation:

1. Review Core Project Business Processes: Analyze your current processes to

understand how they function and identify any missing processes or
inefficiencies in existing processes.

2. Estimate the Cost and Prioritize Problematic Processes: Pinpoint the most
important process issues that are hindering your project business efficiency
and effectiveness and quantify their impact on your business. This exercise will
calculate the cost of doing nothing, which is key to establishing the business
case for transformation. It also prioritizes which process issues should be
addressed first.

3. Establish a Budget: With the information gathered to this point, you should be
able to establish a high-level budget. This will ensure you understand the size
of the problem and seek the right type of solution and vendor.

4. Form a Stakeholder Team: create a team of key leaders who will drive the
transformation and ensure the solution meets the organization’s needs. This
should include executives who drive and commit to transformation as well as
the business process leaders.

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 Get started on your journey
The hardest part of transformation is getting started, and preparation is the key to
avoiding the stalls and pitfalls that so many companies experience.

Depending on your team’s bandwidth and expertise, it might be best to engage with
a third-party to help you get started. An objective consultant who specializes in
Business Process Reengineering (BPR) can help put you on the right track.

In addition to PBA and our transformation services, Adeaca offers an optional

Project Business Transformation Readiness Analysis that can jumpstart your
transformation journey.

We can help setup the proper structure, lead the interviews with your team, and
deliver tangible artifacts that will guide you along your transformation journey.

Features of our analysis program:

▪ Independent third-party provides an object perspective

▪ Vast project business experience and expertise enables us to uncover the key
challenges in your business

▪ Fixed-cost packages with a clearly defined scope

▪ 1-to-2-week engagement gets you results fast

▪ Clear deliverables that you can use as a map to the rest of your transformation
journey

Contact us for a review of your current situation and to determine if the Project
Business Transformation Readiness Analysis is the best next step for your
Project Business Transformation Readiness Analysis organization. If you believe you are ready to engage in your transformation and
learn more about Project Business Automation, please reach out as well.
About Adeaca
We created Project Business Automation, the first fully
integrated project business system for project-driven
organizations.
Since 2007 we have helped companies transform their
project organizations by standardizing and systemizing
fully optimized processes into a single business system.
Contact us to learn more about how Adeaca can help your
project business.

www.adeaca.com
[email protected]
+1 844 589 2053