BTT Microsoft Word – Master Handout

Microsoft Word Booklet – Table of Contents

Lesson 1 – Getting Familiar with Microsoft Word 2007

Exercise 1 – Create Sample Data Exercise 2 – The Arrow Keys

Exercise 3 – Close and Save

Lesson 2 – Microsoft Word 2007 Basic Features

Exercise 4 – Type and Backspace Exercise 5 – Insert/Overtype Button

Exercise 6 – Bold, Italicize and Underline Exercise 7 – Save A File

Lesson 3 – More Basic Features

Exercise 8 – Open A File Exercise 9 – Cut With The Ribbon

Exercise 10 – Copy With The Ribbon Exercise 11 – Use Spell Check

Exercise 12 – Use Find With The Ribbon Exercise 13 – Change The Font Size

Exercise 14 – Change The Font With The Ribbon

Lesson 4 – Formatting Paragraphs and Working With Styles

Exercise 15 – Open A Blank Document Exercise 16 – Add Sample Text

Exercise 17 – Add Space Before/ After Paragraphs Exercise 18 – Change Line Spacing

Exercise 19 – Create A First-Line Indent Exercise 20 – Indent Paragraphs

Exercise 21 – Create The Paragraphs Exercise 22 – Create A Hanging Indent

Exercise 23 – Choose A Style Exercise 24 – Apply The Title Style

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Exercise 25 – Change Style Sets

Lesson 5 – Bullets & Numbers, Undo & Redo, Page Layouts & Printing Documents

Exercise 26 - Bullets Exercise 27 – Undo and Redo

Exercise 28 – Set The Orientation Exercise 29 – Set The Page Size

Exercise 30 – Set The Margins Exercise 31 – Add Page Numbers

Exercise 32 – Change To Print View Exercise 33 – Print Preview

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Lesson 1

1. Microsoft Word is a _______word______ ____processing________ software package.

2. You can use it to type __letters__________, _____reports__________ and other __documents_______.

3. Label the Microsoft Word 2007 Screen below. Use Drawing tool OR Insert Shapes and indicate the
appropriate letter beside each, from the list below. Hint: Move your mouse around the screen and watch
for pop-ups.

A) Microsoft Office Button B) Quick Access Toolbar C) Customize Quick Access Toolbar

D) Title Bar E) The Ribbon F) The Ruler

G) Text Area H) Scroll Bars I) Status Bar

J) Minimize Button K) Restore Down Button L) Close Button

M) Help Menu Tab N) Previous Page Button O) Select Browse Object Button
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P) Next Page Button Q) Zoom Dialog Box R) Zoom Level Controls

S) Print Layout View Button T) Full Screen Read. View Button U) Web Layout View Button

V) Outline View Button W) Draft View Button X) Left Tab Button

Y) View Ruler Button Z) Insertion Point

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The Quick Access Toolbar provides you with access to commands you __frequently______ use. They include

Automatically save save Print preview and undo Touch/Mouse

print mode

new Email Spelling &grammar redo More commands…

open Quick print Read aloud Draw table Show below the
ribbon

4. The Title Bar displays the __title_______ of the document on which you are currently working.
▪ What is the default filename is MS Word: ___document1_____?

▪ What is the extension added to MS Word files: ___Microsoft Word document_____

5. You use The Ribbon to issue ___commands_______. The three parts to The Ribbon are:

tabs groups commands

6. The Status Bar appears at the very _____bottom_______ of your window and provides such information as

the ____current_______ ____page___________ and the number of __words________ in your document.

You

can change what displays on the Status Bar by __right-clicking______on the _______ - _____status
bar__________ and selecting options.

7. In Microsoft Word you can display your document in 1 of 5 views. Identify and explain each of the views.

❶ ___draft______________ View:

▪ ____Draft view is the most frequently used view. You use Draft view to quickly edit your document.

❷ _________________web______________ View:

▪ _______Web Layout view enables you to see your document as it would appear in a browser such as
Internet Explorer.
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▪ ❸_______print_________________ View:

▪ _________The Print Layout view shows the document as it will look when it is printed.___

▪ ❹_______reading_________________ View:

▪ _____Reading Layout view formats your screen to make reading your document more comfortable.

❺_________outline_____________ View:

▪ ______Outline view displays the document in outline form. You can display headings without the text.
If you move a heading, the accompanying text moves with it.
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8. Certain characters, called ____nonprinting______ __characters_______, do not print and will not appear
in your printed document but do affect your document layout. Complete the rest of the following table.

Character Represents
A tab

. A space

¶ The end of a paragraph

hidden text

Lesson 2

9. What’s the difference between insert and overtype mode?

▪ Insert: While creating your document, you may find you need to insert text—place new text between
existing text. Suppose, you type the sentence, "Joe has a large boat." After typing it, you decide you want
to change the sentence to "Joe has a large blue boat." With Microsoft Word, inserting a word, phrase, or
even several paragraphs is easy.

▪ Overtype: Alternatively, you may want to overtype text—replace old text with new text. For example,
suppose you type the sentence, "Joe has a large blue boat." After typing it, you decide you want to
change the sentence to "Joe has a large gray boat." With Microsoft Word, overtyping the word blue with
the word gray is also easy. Before you attempt to insert or overtype, you should check the mode you are
in—Insert or Overtype. You right-click the Status bar and then use the Customize Status Bar menu to
place the Insert/Overtype button on the Status bar. You can then use the Insert/Overtype button to
switch between Insert and Overtype modes. When you are in Insert mode, you can insert text. When you
are in Overtype mode, you can overtype text. By default, Microsoft Word is in the Insert mode.

10. When creating a document, you may need to emphasize particular words or phrases by __bolding_____,
___underlining______, or ____italicizing____ text.

11. What’s the difference between “Save” and “Save As”?

▪ Save: You must save your documents if you wish to recall them later. You can use the Save option on the
Microsoft Office menu, to save a document. You can also save a document by typing Ctrl+s.

▪ Save As: The first time you save a document, the Save As dialog box appears. Use the Save As dialog
box to locate the folder in which you want to save your document and to give your document a name.
After you have saved your document at least once, you can save any changes you make to your
document simply by clicking the Save after you click the Microsoft Office button.
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Lesson 3

12. Microsoft Word checks your ___grammer________ and ____spelling________ as you type.

14. Spelling errors are displayed with a ___red________ wavy line.

15. Grammar errors are displayed with a ___green________ wavy line.

16. If you need to find a particular word or phrase in your document, you can use the __find__ command.

17. In Microsoft Word, you can change the ___font______ (the “family” of type you use for your text).

Lesson 4

18. Line spacing sets the amount of space between lines within a ___paragraph_______. Line spacing options
include (refer to screen image):

Place your Choose the Click the Line Click 2.0 to

cursor Home tab. Spacing button double-space
anywhere in in the the first
the first Paragraph paragraph.
paragraph of group. A menu
the sample text of options
you created in appears.
Exercise 2.

19. Some people organizations want the beginning of a new paragraph to stand out by ___indenting__ the first
line.

20. Microsoft Word gives you a choice of several types of ____alignments______ - the manner in which the text
(characters) appear on the page. The most popular choices include:

Left-Aligned Right-aligned Centered Justified

21. The ____hanging___________ indent feature indent feature indents each line except the first line.

22. When working with Microsoft Word, you can use styles to quickly format your documents. A
__style__________

is a set of formats consisting of such things as fonts, font ___colours____________, font

____sizes___________, and paragraph formats.
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Lesson 5

23. If you have lists of data, you may want to ___bullet_____ or ___number______ them.

24. You can quickly reverse most commands you execute by using _____undo____. If you then change your

mind again, and want to reapply a command you can use __redo_______.

25. There are two page orientations you can use: ____ portrait____ and ___landscape______. In

__portrait____________, the shortest edge of the paper becomes the top of the page. In
_____11__________, the longest edge becomes the top of the page.

26. Margins define the amount of ____white______ space that appears at the top, bottom, left and right edges
of your document.

27. Page ____numbers___________ help you keep your document organized and enable readers to find
information quickly.

28. By using a page ____number______ you can change the point at which a new page begins.