Excel Keyboard

Shortcuts

Cheat Sheets
 SELECTING CELLS ESSENTIAL C OMM ANDS

+ + or + : Select current
Edit Paste Specia l

C . ,P
Shift Ctrl Ctrl 1

‘ region around

active cell
opy then use Edit aste Special to paste part of a cell

: L ets you copy part of a cell or multiply ,

Shift + : Extend selection by on cell Alt + E S ,

divide add or substract selected cel l

by one number

Shift + Ctrl +
: Extend selection to

last nonblank cell Alt +

: Paste a format but not the cel l

E S T
contents

Shift + Home : Extend selection to start of row

Alt + E S F : Paste a formula but not its format

Shift + Ctrl + Home : Extend selection to top left

Alt + E S W P : aste column width

C .
: Extend selection to last

Shift + Ctrl + End

cell used
opy a number Then select number s () r

in you

spreadsheet and use

Ctrl + Space : Select the entire column

: M ultiplies your selected number s

Shift + Space : Select the entire row

Alt + E S M by the copied number .A good wa y

to change the sign of raw numbers

Ctrl + A : Select the entire worksheet

R
Shift + Backspace : Only select active cell

ENTE ING DATA

: Extend the selection down

Shift + Page DN
one screen

F 4 or Ctrl + Y R : epeat the last action

Shift + Page Up : Extend the selection up one screen

Alt + Enter : Start a new line in the same cell

End : Turn End mode on or off

Ctrl + Delete : D elete text to the end of the line

: Extend selection to bottom

End , Shift + Home

right
Shift + F 2 : Enter / Edit cell comment

: Extend selection to the

End , Shift + Enter

last cell in row Ctrl + D : F
ill down

Select , Shift + F8 , Enter Select

: Select non-

contiguous cells
Ctrl + R : F
ill to the right

Ctrl + Enter : Fill the selected cell range with entry

F ORM ULA BA R SH OR TCUTS

Shift + Enter : F inish entry and move up in selection

b F
= I
Ta : inish entry and move right in selection

Alt + : nsert the Sum formula

b F
;
Shift + Ta : inish entry and move left in selection

Alt + : Enter the date

Shift + Ctrl + ; : Enter the time

Shift + Ctrl +
“ : C opy value from above cell

Ctrl

Ctrl
+

+
` :

:
D
C
isplay values or formulas

opy formula from above cell

‘
(after function I : nsert function

Shift + Ctrl
name)
+ A
arguments

(after function z
Ctrl + A
name) : Open function wi ard
 FUNCTION KEYS GROUPING SHEETS
F1 : Help menu Dangerous!: Group sheets for printing or multi-sheet
setup. What you do on one grouped sheet happens on
all, so be careful!
F2 : Edit cell
Ctrl + Shift + Page UP/DN : Group sheets
F3 : Paste name into formula
Shift + Click sheet tab : Group sheets
F4 : Absolute reference, repeat
Ctrl + Click sheet tab(s) : Group sheets
F5 : Go to
Move to ungrouped sheet
: Ungroup sheets
F6 : Next pane (if split) Click on ungrouped tab
F7 : Spell check Right-click sheet : Menu choices
F8 : Select anchor
F9 : Calculate
SPECIAL KEYS
F10 : Activate menu bar Ctrl + [ : Select cells referred to by formula
F11 : Creates chart sheet Shift + Ctrl + ( : Select all cells that are directly or

indirectly referred to by formulas

in the selection
F12 : Save as only cells with formulas that refer

Ctrl + ] : Select
directly to the active cell
Alt + F8 : MACRO box
Shift + Ctrl + ) : Select all cells with formulas that

refer directly or indirectly to the

Alt + F11 : Visual basic editor active cell

Shift + F1 : Context sensitive help Alt + Page UP/DN : One screen right or left

Shift + F11 : Insert new sheet Shift + Ctrl + Enter : Enter array formula
Shift + F5 : Find box Shift + Alt + : Group/Ungroup

Shift + F2 : Insert/edit comment

Shift + F3 : Function wizard
CUT, PASTE, CUT / MOVE
Ctrl + F3 : Define a name
Ctrl + C : The reliabile universal copy command
Shift + Ctrl + F3 : Create names
Ctrl + R : Fill right into selected area
Ctrl + F4 : Closes the window
Ctrl + D : Fill down into selected area
Ctrl + F5 : Restores the window size
: Paste after CTRL + D. Pastes and clears out

Enter clipboard
Alt + F4 : Closes the program
: Use for multiple pastes.

Ctrl + V Clipboard remains active until you press

Enter or Esc

Ctrl + X : Cut or move Use Enter to paste

 CTRL SHORTCUTS FORMATTING SHORTCUTS

USE NUMBERS ON KEYBOARD

Ctrl + A : Select current region/Select all
Ctrl + B : Bold
Alt +
Ctrl +
‘1 : Display the STYLE
: Format Cells
Ctrl + C : Copy
Shift + Ctrl + ~ : General number format
Ctrl + D : Copy down
Shift + Ctrl + ! : Comma and 2 decimals
Ctrl + E : Go to current errors
Ctrl + # : I -Jan-00 format
Ctrl + G : Go to
Shift + Ctrl + $ : Currency format
Ctrl + H : Replace
Shift + Ctrl + % : Percentage format
Ctrl + I : Italic
Shift + Ctrl + & : Outline border
Ctrl + J : Calc auto/manual
Ctrl + K : Insert hyperlink
Shift + Ctrl + _ : Remove outline bonder

Ctrl + N : New workbook Shift + Ctrl + @ : 1/1/1900 0:00 AM format

Ctrl + O : Open Shift + Ctrl + ^ : # ##F,02 format

Ctrl + P : Print Shift + Ctrl + 9 : Unnide rows
Ctrl + R : Copy right Shift + Ctrl + 0 : Hide columns
Ctrl + S : Save workbook Shift + Ctrl + F : Font style
Ctrl + U : Underline Shift + Ctrl + P : Font size
Ctrl + V : Paste
Ctrl + W : Close window MOVING WITHIN A SELECTION
Ctrl + X : Cut USING THE KEYBOARD
Ctrl + Y : Redo Enter : Move down a selection
Ctrl + Z : Undo Shift + Enter : Move back through a selection
Ctrl + 5 : Strike-through Tab : Move left to right within selection

Ctrl + 9 : Hide row Shift + Tab : Move right to left within selection
Ctrl + 0 : Hide column Ctrl + Period : Move clockwise in selection
Ctrl + ~ : Show formulas/values Ctrl + Alt + : Move right to nonadjacent
selection
Ctrl + ‘ : Copy above formula Ctrl + Alt + : Move left to nonadjacent
selection
Ctrl + [ : Precedents
Ctrl + ] : Dependents
Ctrl + Space : Select column
Ctrl + Enter : Fill selection with entry
KEYSTROKES FOR MENUS/TOOLBARS/
WINODWS AND DIALOG BOXES
Shift + F10 : Show a shortcut menu
Alt + Space : Show the program icon menu
Ctrl + 7 : Show/hide the standard toolbar
F10 or Alt : Make the menu bar active
Ctrl + Tab : Select the next or previous toolbar
Shift + Ctrl + Tab : Make menu bar active first
Tab or : Select the next/previous button
Alt + Tab : Switch to the next program
Shift + Alt + Tab : Switch to the previous program
Tab : Move to the next option
Shift + Tab : Switch to the previous option
Ctrl + Tab or Ctrl + F6 : Move to next open file
Ctrl + F9 : Minimize workbook
Ctrl + F10 : Maximize workbook
Ctrl + Tab or Ctrl + Page UP/DN : Get to next tab

in a dialog box
Shift + Ctrl + Tab : Get to previous tab in a dialog box

LOGICAL OPERATORS
= : Equal to <> : Not equal to
> : Greater than >= : Greater than or equal to
< : Less than <= : Less than or equal to
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