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2 - 18 Global Company Code Parameters

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Ehab MOHAMED MAHMOUD
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30 views19 pages

2 - 18 Global Company Code Parameters

Uploaded by

Ehab MOHAMED MAHMOUD
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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1. Maintain fiscal year variant


An accounting period is also known as the fiscal year which usually runs for 12 months (each month
= one period) with your company publishing a financial statement for each fiscal year as well as taking
stock inventory. Each period within a fiscal year is known as a posting period. When you post
transactions in the SAP system each transaction is assigned to a particular posting period (made up of
month and year) and the transaction figures are updated for that period. SAP identifies documents
using document type, fiscal year and posting period. It uses Fiscal Year Variants (FYV) to manage
fiscal years and posting periods variants to open or close posting periods.

There is also a concept called special period to manage activities such as period-end closing (audit or
tax adjustments), a fiscal year can have fewer than 12 months known as a shortened fiscal year, there
are two definitions for a fiscal year.

Calendar Fiscal Year: There are 12 posting periods that correspond to the 12 calendar months,
with the first posting period starting on 1st January. Normally you use the calendar as the fiscal year
which means the start and end date of each posting period is the same as that of the corresponding
calendar month. Depending on posting date the system will assign the correct period to a transaction.

Non-Calendar Fiscal Year: a fiscal year that does not corresponding to a calendar year is known as
a non-calendar fiscal year, and thus such posting periods may or may not match to the calendar months.
Its possible that a fiscal year has fewer then 12 posting periods (shortened fiscal year) which means
you have to define the number of posting periods.

Tcode: OB29
Path:

Execute.
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Click on new entries.

Select and double click on Periods.


Select new entries.

Enter and save.


Two time back then select fiscal year variant and double click on Period texts.
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Select new entries.

Save it.
Or you can copy V3 Fiscal year variant and change name.
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2. Assign company code to fiscal year variant.


When we assign fiscal year variant to company code then our company’s financial year will be 1st
April to 31st March.
Tcode:OB37
Path:

Click on new entries.

Save it.
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3. Define posting period variant

We have already defined fiscal year variant and assign it to our company code, it is time to define
Posting period variant. Posting period variant is used to control which accounting period is open for
posting. This is an important control tool for every organization which has monthly closing. Usually
every posting period is assigned to one company code, but you could assign one posting variant to
many company codes. In this way you will control all the entities in once which has pros and cons.

Despite the strict dates you agree with other departments in your organization there will always be a
cases where for some operation, period should be open. So you should very carefully consider whether
you are going to define one posting period for several company codes or you will have one for each.

Tcode: OBBO
Path:

New entries

Enter and save.


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4. Assign variants to company code


Tcode: OBBP
Path:

Search company code and take posting period variant.

Then save it.


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5. Define open and close posting periods


Tcode: OB52
Path:

Click on new entries

Maintain above details.


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6. Define Document types for entry view.


A number range must be assigned to each document type in the SAP System. Via the document types,
you distinguish the postings according to the different business transactions, for example customer
payment, vendor credit memo, and so on. To store documents separately according to document types,
you must assign a separate number range to each document type, for example to invoices or to credit
memos.

Doc Type No. Range From To


SA – GL ACCOUNT DOCUMENT 01 2023 1 1000
AA – ASSET ACCOUNTING 01 2023 1 1000
AF – DEPRECIATION 04 2023 1001 2000
KR – VENDOR INVOICE 19 2023 2001 3000
KG – VENDOR CREDIT MEMO 17 2023 3001 4000
KZ – VENDOR OUTGOING PAYMENT 15 2023 4001 5000
DR – CUSTOMER INVOICE 18 2023 5001 6000
DG – CUSTOMER CREDIT MEMO 16 2023 6001 7000
DZ – CUSTOMER INCOMING PAYMENT 14 2023 7001 8000

Create number ranges for documents. For each number range you specify (among other things):
•A number interval from which document numbers are selected.
•The type of number assignment (internal or external) you assign one or more.

The number range becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can differentiate
documents by document type.

Tcode: OBA7
Path:
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2. Maintain
Search Document type number range
here for same
no.

1. Check
number

3. Enter
company code

4. Click here to maintain


number range

5. Click here
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6. Maintain current
year and number
range interval

Then Save it.

Follow same steps and maintain number ranges for given document types
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7. Define posting keys


Posting key is a two-digit numeric key. It is defined to control the entry of document line items in a
financial accounting transaction. Posting key specifies the line item is either debit or credit entry,
account type and the screen layout of line items. Special posting keys are used for posting special
general ledger transactions.

The system uses the posting key, special G/L indicator to determine the alternative settlement
account. The posting key determines
1. Account type
2. Debit/Credit posting
3. Layout of entry

Different account type in SAP FICO are


1. A = Asset
2. D = Customers
3. K = Vendors
4. M = Materials
5. S = General ledger account

Tcode: OB41
Path:
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Double click on posting keys

Check Debit/Credit indicator, Account type and Reversal Posting key.


Note: Don’t create new posting key, SAP Suggest us to use existing posting keys.
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All above standard posting keys are available in SAP.


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8. Define Field Status variants

In this section I will cover both Field Status Groups (FSG) and Field Status Variants (FSV), FSG
control the additional account assignments and other fields that can be posted at the line-item level for
a G/L account, it is important to remember that field status of your account must mesh with the field
status group of the posting key and/or Material Management (MM) movement types. A common
posting error occurs when a field in the G/L field status group and the same field in the MM movement
type field is suppressed. It is a good idea to keep as many fields as possible optional and to make only
the most important fields as required or suppressed.

A field can be in one of three states

suppressed - the field is hidden from view.


required entry - the field is a required (mandatory) field and you are required to put a entry in.
optional entry - it is up to you if you want to fill in this field, it can be left blank.

Tcode: OBC4
Path:

2.Click on
copy as
1.Select 0001 or
1000

Change FStV and


Name
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Select FStV and Double click on


Field status Variants

You can use this


group or create
your own.
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If you want to make any field mandatory, you can follow below steps.

2. Click on Field
Status.

1.Select Field selection group

Let’s suppose you want to make some field mandatory, display, hide, optional in general data. Then
follow following steps.

1.Click on General data


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Select Suppress, Req. Entry or Opt. entry and save it.


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9. Assign company code to Field Status Variants


Tcode: OBC5
Path:

Enter and save it.

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