Microsoft ® Business Solutions–Navision® 4.

Financial Series II Extension for Poland

Corresponding Global Course:

Financial Series II, Course#: 8405A

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Microsoft Navision Financial Series II

Table of Contents

Module: Financial Reporting 3

Section 1: Balance Sheet and Profit & Loss Analysis ........................................... 3
Section 2: Balance Sheet and Profit & Loss Setup ............................................... 4
Section 3: Maintain Balance Sheet and Profit & Loss Analysis............................. 7
Section 4: General Ledger Net Change & Balance Report ................................. 12
Section 5: Customer and Vendor Net Change & Balance Reports ..................... 15
Section 6: Adjust Customer Net Change & Balance with General Ledger Net
Change & Balance Report................................................................................... 19
Section 7: Adjust Vendor Net Change & Balance with General Ledger Net
Change & Balance Report................................................................................... 21
Section 8: Adjust General Ledger Journal with General Ledger Net Change &
Balance Report.................................................................................................... 23
Section 9: Exchange Rate Adjustment Batch Job for Customers, Vendors and
Bank Accounts .................................................................................................... 25
Section 10: Additional Fixed Assets Reports....................................................... 29
Section 11: Additional Fixed Assets Reports in Different Scenarios ................... 30
Test Your Skills – Using Financial Reporting Documents ................................... 41
Test Your Skills Solutions.................................................................................... 43

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Module: Financial Reporting

Section 1: Balance Sheet and Profit & Loss Analysis
In this section you will learn Balance Sheet and Profit & Loss analysis.

According to the Accountancy Act you have to make the Balance Sheet and
Profit & Loss analysis. The structure of the analysis is strictly defined in the
attachment to the Act. The functionality in the program makes it easy to
create and print the analysis. It allows presenting both debit/credit balances.

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Section 2: Balance Sheet and Profit & Loss Setup

In this section you will learn how to set up Balance Sheet and Profit & Loss
analysis.

Set up Level Numbers

In Balance Sheet and Profit & Loss analysis you can add entries for five
levels. In order to define level numbers open FINANCIAL MANAGEMENT Æ
SETUP Æ STATUTORY REPORTING Æ LEVELS NUMBERS. The Levels
Numbers window appears. You have to enter specific symbols for each
level. The example shows the symbols of the level 2.

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Set up Balance Sheet Template

You have to define at least one Balance Sheet template, which you will use
when creating Balance Sheet analysis. Open FINANCIAL MANAGEMENT Æ
SETUP Æ STATUTORY REPORTING Æ BALANCE SHEET TEMPLATES.
The Balance Sheet Templates window appears.

You have to fill in the following fields:

Field Definition
Name Enter the name for the Balance Sheet template.
Description Enter the description for the Balance Sheet
template.
Profit & Loss Name Select the Profit & Loss template name, which is
defined earlier.

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Set up Profit & Loss Template

You have to define at least one Profit & Loss template, which you will use
when creating Profit & Loss analysis. Open FINANCIAL MANAGEMENT Æ
SETUP Æ STATUTORY REPORTING Æ PROFIT & LOSS TEMPLATES.
The Profit & Loss Templates window appears.

You have to fill in the fields:

Field Definition
Name Enter the name for the Profit & Loss template.
Description Enter the description for the Profit & Loss template.

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Section 3: Maintain Balance Sheet and Profit & Loss

Analysis
In this section you will learn how to maintain Balance Sheet and Profit &
Loss analysis.

How to Maintain Balance Sheet Analysis

In order to create Balance Sheet open FINANCIAL MANAGEMENT Æ

GENERAL LEDGER Æ REPORTS Æ FINANCIAL STATEMENT Æ
BALANCE SHEET. The Balance Sheet window appears.

On the header of the Balance Sheet window you have to fill in the fields:

Field Definition
Balance Name Select the template name, which has been
defined earlier. See section 2.
Balance Side Select the appropriate balance side.
Date Filter Enter the period of time for which you will
create Balance Sheet.
Date Filter Comparative Enter the period of time you want to compare
Period Balance Sheet values with.
Department Filter Select the department for which you want to
prepare Balance Sheet.
Project Filter Select the project for which you want to
prepare Balance Sheet.

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Now you can add entries to the Balance Sheet. Every line consists of:

Field Definition
Line Symbol Select the line and appropriate level of the
Balance Sheet using buttons on the bottom -
the left corner of the Balance Sheet Lines
window. The symbol of the Balance Sheet
level appears automatically.
Description Enter description for the entry.
Source Type Select a source type for the line value.
Amount Type Select the amount type.
Initial Balance When you click the Functions button and
then Calculate, it shows the entry’s initial
balance value.
Final Balance When you click the Functions button and
then Calculate, it shows the entry’s final
balance value.

In the Source Type field you have to select one of the five values for each
Balance Sheet line:

• Sum – you have to define for which lines you want to sum initial and
final balance value. The Amount Type field must be empty for this
field,
• Account – you have to click the Setup button and select balance
account from the list. Each account can be selected only once. When
you select the account, it disappears from the available accounts list.
• Entry – you have to click the Setup button and select one of the
Balance Sheet entries,
• P&L - you have to click the Setup button and select one of the
existing Profit & Loss entries,
• Description – you can enter description in this line.

In the Amount Type field you can select options:

• Balance at Date – the balance for the particular date,

• Net Change – net change for the particular date,
• Debit,
• Credit,
• Balance Debit,
• Balance Credit,
• Customer Debit – the debit in the both debit/credit balance for
customer,
• Customer Credit - the credit in the both debit/credit balance for
customer,
• Vendor Debit - the debit in the both debit/credit balance for vendor,
• Vendor Credit - the credit in the both debit/credit balance for vendor,
• Profit,
• Loss.

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After you have filled in each appropriate filed you have to click the
Functions and then the Calculate button in order to calculate the Balance
Sheet line entries.

Maintain Profit & Loss Analysis

In order to create profit& loss open FINANCIAL MANAGEMENT Æ

GENERAL LEDGER Æ REPORTS Æ FINANCIAL STATEMENT Æ PROFIT &
LOSS LINES. The Profit & Loss Names window appears.

On the header of the Profit & Loss Lines window you have to fill in fields:

Field Definition
Name Select the template name, which has been defined
earlier. See section 2.
Date Filter Enter the period of time for which you will create
Profit & Loss analysis.
Date Filter Enter the period of time you want to compare
Comparative Period Balance Sheet values with.
Department Filter Select a department for which you want to prepare
Profit & Loss analysis.
Project Filter Select a project for which you want to prepare
Profit & Loss analysis.

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Now you can add entries to the Profit & Loss lines. Every line consists of:

Field Definition
Line Symbol Select line and appropriate level of the Balance
Sheet using buttons on the bottom - left corner of
the Profit & Loss Lines window. The symbol of
the profit &loss level appears automatically.
Description Enter the entry’s description.
Source Type Select a source type for the line value.
Amount Type Select the amount type.
Previous Year When you click the Functions button and then
Calculate, it shows the entry’s value of the
previous settlement period.
Present Year When you click the Functions button and then
Calculate, it shows the entry’s final balance.
New Page If you select “Yes” option for the entry, it will be
printed on the new page.
Don’t Show If you select this field for the entry, it will not be
printed.
Change Sign If you select “Yes” option for the entry, the sign of
its calculated value will change.
Sum With Opposite If you select “Yes” option for the entry, the sign of
Sign its calculated value will change.

In the Source Type field you have to select one of the five values for each
Profit & Loss line:

• Sum – you have to define for which lines you want to sum previous
year and final balance values. The Amount Type must be empty for
this field,
• Account – you have to click the Setup button and select the Profit &
Loss account from the list. Each account can be selected only once.
When you select the account, it disappears from the available
accounts list.
• Entry – you have to click the Setup button and select one of the
Profit & Loss Lines entry,
• Description - you can enter description in this line.

In the Amount Type field you can select options:

• Balance at Date – the balance for the particular date,

• Net Change – net change for the particular date,
• Debit,
• Credit,
• Balance Debit,
• Balance Credit,
• Customer Debit – the debit in the both debit/credit balance for
customer,
• Customer Credit - the credit in the both debit/credit balance for
customer,

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• Vendor Debit - the debit in the both debit/credit balance for vendor,
• Vendor Credit - the credit in the both debit/credit balance for vendor,
• Profit,
• Loss.

After you have filled in each appropriate filed you have to click the
Functions and then the Calculate button in order to calculate the Profit &
Loss line entries.

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Section 4: General Ledger Net Change & Balance Report

In this section you will learn how to use the General Ledger Net Change &
Balance report.

According to the Accountancy Act you have to use the General Ledger Net
Change & Balance report. It presents for every general ledger account:

• Open Balance,
• Period Net Change,
• Period Balance,
• Net Change to Date – shows net change from the beginning of the
financial year to the given date,
• Balance to Date - shows balance from the beginning of the financial
year to the given date.

Accounting Periods Setup

In order to create the General Ledger Net Change & Balance report you
have to set up accounting periods. Open FINANCIAL MANAGEMENT Æ
SETUP Æ ACCOUNTING PERIODS and fill in periods in an appropriate
way.

Note: More about accounting periods see in Financial Series II, chapter 2.

Create and Print General Ledger Net Change & Balance

Report

Open FINANCIAL MANAGEMENT Æ GENERAL LEDGER Æ REPORTS Æ

POLAND Æ G/L ACC. NET CHANGE & BALANCE. The G/L Acc. Net
Change & Balance window appears.

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On the G/L Account tab, you have to enter the period in the Date Filter field
you want to create the rapport. You can also enter general ledger account
number, or leave this field empty. Then you will get the report to all general
ledger accounts.

On the Options tab you can set a check mark in the following fields:

• Include Open Balance – if you set a check mark in this field the G/L
Acc. Net Change & Balance report will show the open balance for
each account,
• Only non-zero accounts - if you set a check mark in this field the G/L
Acc. Net Change & Balance report will show the accounts with
non-zero net change,
• Show Customers and Vendors Balances - if you set a check mark in
this field the G/L Acc. Net Change & Balance report will show both
debit/credit balance for the accounts, which have entries in customer
ledger entries and vendor ledger entries.

If you click the Print button, you will print the G/L Acc. Net Change &
Balance report. You can preview the G/L Acc. Net Change & Balance
report by clicking the Preview button.

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The example report is shown below.

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Section 5: Customer and Vendor Net Change & Balance

Reports
In this section you will learn how to use the Customer and Vendor Net
Change & Balance reports.

The Customer and Vendor Net Change & Balance reports show balances and
net changes for customers and vendors accounts. You can use them to adjust
balances and net changes between general ledger’s accounts and vendor or
customer analytical accounts. During creating these reports you can filter
customers and vendors by customer or vendor posting group, then you will
get only customers and vendors data that are assigned to the particular
general ledger account.

Customer Net Change & Balance

Open FINANCIAL MANAGEMENT Æ GENERAL LEDGER Æ REPORTS Æ

POLAND Æ CUSTOMER NET CHANGE & BALANCE. The Customer Net
Change & Balance window appears.

On the Customer tab, you have to enter the period in the Date Filter field
you want to create in the report. You can also enter the customer posting
group.

On the Options tab you can set a check mark in the following fields:

• Include Open Balance – if you set a check mark in this field the
Customer Net Change & Balance report will show the open
balance for each account,

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• Only non-zero accounts - if you set a check mark in this field the
Customer Net Change & Balance report will show the accounts
with non-zero net change.

If you click the Print button, you will print the Customer Net Change &
Balance report. You can preview the Customer Net Change & Balance
report by clicking the Preview button. This example report is shown below.

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Vendor Net Change & Balance

Open FINANCIAL MANAGEMENT Æ GENERAL LEDGER Æ REPORTS Æ

POLAND Æ VENDOR NET CHANGE & BALANCE. The Vendor Net
Change & Balance window appears.

On the Vendor tab, you have to enter the period in the Date Filter field you
want to create in the rapport. You can also enter the vendor posting group.
The Options tab is similar to the Options tab in the Customer Net Change
& Balance report.

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If you click the Print button, you will print the Vendor Net Change &
Balance report. You can preview the Vendor Net Change & Balance report
by clicking the Preview button. The example report is shown below.

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Section 6: Adjust Customer Net Change & Balance with

General Ledger Net Change & Balance Report
In this section you will learn how to adjust Customer Net Change & Balance
with the General Ledger Net Change & Balance report.

In order to adjust Customer Net Change & Balance with the General Ledger
Net Change & Balance report you have to have customer posting group
receivables accounts.

Open FINANCIAL MANAGEMENT Æ SETUP Æ POSTING GROUPS Æ

CUSTOMER. The Customer Posting Groups window appears.

Appropriate account numbers are set in the Receivables Account field.

Now you can adjust Customer Net Change & Balance with the General
Ledger Net Change & Balance report for receivables accounts.

For example you can print G/L Net Change & Balance report for the account
number 2310. In order to do that you have to enter 2310 in the No. filed in
the G/L Account of the General Ledger Net Change & Balance window.

Note: More about General Ledger Net Change & Balance report you can
learn in section: 4 of this chapter Use General Ledger Net Change &
Balance Report.

You have to also print the Customer Net Change & Balance report for the
same period of time like in the General Ledger Net Change & Balance report
and choose the customer posting group, which refers to the 2310 account
number.

Note: More about Customer Net Change & Balance report you can learn in
section: 5 of this chapter Use Customer and Vendor Net Change & Balance
Reports.

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Now you can adjust the Total field value for each column of these two
reports:

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Section 7: Adjust Vendor Net Change & Balance with

General Ledger Net Change & Balance Report
In this section you will learn how to adjust Vendor Net Change & Balance
with the General Ledger Net Change & Balance report.

In order to adjust Vendor Net Change & Balance with the General Ledger
Net Change & Balance report you have to have vendor posting group
payables accounts.

Open FINANCIAL MANAGEMENT Æ SETUP Æ POSTING GROUPS Æ

VENDOR. The Vendor Posting Groups window appears.

Appropriate accounts numbers are set in the Payables Account field.

Now you can adjust Vendor Net Change & Balance with the General Ledger
Net Change & Balance report for payables accounts.

For example you can print G/L Net Change & Balance report for account
number 5410. In order to do that you have to enter 5410 in the No. filed in
the G/L Account of the General Ledger Net Change & Balance window.

Note: More about General Ledger Net Change & Balance report you can
learn in section: 4 of this chapter Use General Ledger Net Change &
Balance Report.

You also have to print the Vendor Net Change & Balance report for the same
period of time like in the General Ledger Net Change & Balance report and
choose the vendor posting group, which refers to the 5410 account number.

Note: More about Vendor Net Change & Balance report you can learn in
section: 5 of this chapter Use Customer and Vendor Net Change & Balance
Reports.

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Now you can adjust the Total field value for each column of these two
reports:

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Section 8: Adjust General Ledger Journal with General

Ledger Net Change & Balance Report
In this section you will learn how to adjust General Ledger Journal with the
General Ledger Net Change & Balance Report.

Open GENERAL LEDGER Æ REPORTS Æ POLAND Æ G/L ACC. NET

CHANGE & BALANCE. On the Options tab you have to enter the Date Filter
field with the period of time for which you want to prepare the report. Leave
the No. field empty to get all G/L accounts on the printout or enter the
account number or the range of accounts e.g. 1000..2220.

Open GENERAL LEDGER Æ REPORTS Æ POLAND Æ G/L JOURNAL. On

the Options tab you have to enter the same date in the Posting Date Filter
field as in the Date Filter field in the G/L Acc. Net Change & Balance
window and fill in the G/L Account No. field with the same value as in the
No. field in the G/L Acc. Net Change & Balance window.

Now you can adjust values in the G/L Acc. Net Change & Balance and G/L
Journal reports:

• Period net change with Total in the period values,

• Net change to date with Growing at the end of the period values.

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The examples of the reports are shown below.

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Section 9: Exchange Rate Adjustment Batch Job for

Customers, Vendors and Bank Accounts
In this section you will learn how to use the exchange rate adjustment batch
job for customers, vendors and bank accounts.

Exchange rates are divided into realized and unrealized exchange rates.
Realized exchange rates are calculated in the program automatically when
invoices with payables settlement are done. You can calculate unrealized
exchange rates by using the Adjust Exchange Rates batch job at any time.
You are supposed to adjust unrealized exchange rates at least once a year (on
the balance day).

In order to use the batch job to adjust unrealized exchange rates you have to
set up currency exchange rates and exchange rate accounts.

Note: You can find How to Set up Currency Exchange Rate in Financial
Series II, Chapter 1.

Note: You can find How to Set up Currency Exchange Rate Accounts in
Financial Series II, Chapter 1.

Open FINANCIAL MAMAGEMENT Æ GENERAL LEDGER Æ PERIODIC

ACTIVITIES Æ CURRENCY Æ ADJUST EXCHANGE RATES. The Adjust
Exchange Rates window appears.

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On the Currency tab you can filter for which currency you want to adjust
exchange rates. You can leave the Filter field empty in order to adjust
exchange rates for all currencies.

On the Options tab you have to choose Adjust Account Type:

• Bank Account - exchange rates will be calculated only for bank

accounts,
• Customer - exchange rates will be calculated only for customers,
• Vendor - exchange rates will be calculated only for vendors.

Click the Ok button in order to run the Adjust Exchange Rates Batch job.
The result of the batch job is visible in the Exchange Rate Adjmt.
Register and calculations are made for each customer and vendor.
The Exchange Rate Adjmt. Register. is available in the FINANCIAL
MAMAGEMENT Æ GENERAL LEDGER Æ PERIODIC ACTIVITIES Æ
CURRENCY Æ EXCHANGE RATE ADJMT. REGISTER.

Note: You can find How to Use the Exchange Rate Adjmt .Register in
Financial Series I, Chapter 1.

You can also see adjustment exchange rates in the FINANCIAL

MAMAGEMENT Æ GENERAL LEDGER Æ REPORTS Æ POLAND Æ
EXCH. RATE ADJMT. REGISTER.

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The Exch. Rate Adjmt. Register window appears.

You can filter exchange rates adjustment documents: adjustment document

date and number or you can leave them empty.

The example of the Exch. Rate Adjmt. Register is shown below. It is made
for all existing adjustment documents.

Here is the description of the Exch. Rate Adjmt. Register fields:

Field Definition
Creation Date Shows adjustment exchange rate document
creation date.
Document No. Shows adjustment exchange rate document
number.
Account Type Shows adjustment exchange rate account type:
customer, vendor or bank account.
Account No. Shows adjustment exchange rate account number.
Currency Code Shows adjustment exchange rate currency.
Currency Exchange Shows adjustment transactions currency exchange
Rate rate.

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Field Definition
Adjustment Base Shows adjustment base amount in transaction
currency.
Adjustment Base Shows adjustment base amount in local currency.
(LCY)
Gains Amount (LCY) Shows adjustment gains amount in local currency.
Loses Amount (LCY) Shows adjustment loses amount in local currency.

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Section 10: Additional Fixed Assets Reports

This section presents the additional Fixed Assets reports, which are available
in Navision Poland 4.0.

Physical Fixed Assets List Report

You have to price assets members at least once a year. Fixed assets are also
elements of the assets members. So you have to make fixed assets
stocktaking. Fixed assets stocktaking means the preparation of assets
inventory.

In the program the Physical Fixed Assets List report presents fixed assets
stocktaking.

Depreciation Plan Report

This report presents simulation of fixed assets depreciation.

FA Receipt Report

It is used to confirm the receipt of fixed assets if you want to start using them.
In the program the FA Receipt report allows you to print the confirmation of
the receipt of the fixed assets.

FA Disposal Report

It is used to confirm the disposal of the fixed assets. In the program you can
confirm the disposal by using the FA Disposal report.

Fixed Asset Card

In the program every fixed asset has it own card. It presents important
information of the fixed asset: acquisition cost, disposed or not, current
depreciation, depreciation method, current value, etc.

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Section 11: Additional Fixed Assets Reports in Different

Scenarios
This section presents how to use the additional fixed reports, which are
available in Navision Poland 4.0.

Physical Fixed Assets List Report

Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ

FIXED ASSETS Æ PHYS. FIXED ASSETS LIST. The Phys. Fixed Assets
List window appears.

You can filter the fixed assets, which you want to have in the report:

Field Definition
No. Enter the number or range of the numbers for fixed
assets.
FA Location Code Enter the location code for fixed assets.
FA Class Code Enter the class of the fixed assets.
FA Subclass Code Enter the subclass of the fixed assets.

If you leave filter field empty, you will get the Phys. Fixed Assets List report
with all the existing fixed assets.

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The example report is shown below:

The description of Phys. Fixed Assets List report fields:

Field Definition
Committee members Enter the committee members.
Stocktaking begin date/time Enter stocktaking start date.
Stocktaking end date/time Enter stocktaking end date.
No. Shows fixed asset number.
Description Shows fixed asset description.
FA Class Code Shows fixed asset class code.
FA Subclass Show fixed asset subclass code.
Location Code Show fixed asset location code.
Main Asset/Com Show fixed asset type: whether it is a main
asset or a component of main asset.
Responsible Employee Show employee who is responsible for
particular fixed assed.
Serial No. Show fixed asset serial number.
Quantity Enter zero if fixed asset do not exists or one
if fixed asset exists.
Date Sign Committee member’s signs.

After you count all fixed assets, you have to compare the differences between
the Phys. Fixed Assets List report and the fixed assets amount in the FA
G/L.

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Note: More about FA G/L you can find in Financial Series II.

Depreciation Plan Report

Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ

FIXED ASSETS Æ DEPRECIATION PLAN. The Depreciation Plan window
appears.

On the Fixed Asset tab you can filter the fixed assets, which you want to
have in the report:

Field Definition
No. Enter fixed asset number or range of the
numbers.
FA Class Code Enter the class of the fixed assets.
FA Subclass Show fixed asset subclass code.
Budgeted Asset If you check the field you will indicate that the
asset is for budgeting purposes.

On the Options tab you have to choose deprecation book in the Depreciation
Book field. You have to also enter depreciation start date in the Starting
Date field and end date in the Ending Date.

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If you set the Depreciation Book field on the Options tab, you can filter the
fixed assets, which are in the particular depreciation book.

The example of the Depreciation Plan report is shown below:

The description of Depreciation Plan report fields:

Field Definition
No. Shows fixed asset number.
Description Shows fixed asset description.
Depreciation Starting Date Shows fixed asset depreciation start date.
No. of Depreciation Years Show the number of the depreciation years
for particular fixed asset.

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Field Definition
Depreciation Method Show the fixed asset depreciation method,
which is used to calculate depreciation.
Acquisition Cost 01-01-09 Shows the fixed asset current acquisition
cost for the given starting date on the
Option tab. For example starting date: 01-
01-09.
Depreciation 01-01-09 Shows the fixed asset current depreciation
for the given starting date on the Option
tab. For example starting date: 01-01-09.
Book Value 01-01-09 Shows current value of the fixed asset. It is
the Acquisition Cost minus Depreciation
value for the given start date on the
Option tab. For example starting date: 01-
01-09.
Depreciation in Period Shows the fixed asset deprecation value
for the given period on the Option tab.
Depreciation 01-12-10 Shows the fixed asset depreciation for the
given ending date on the Option tab. For
example ending date: 01-12-10.
Book Value 01-12-10 Shows the value of the fixed asset. It is the
Acquisition Cost in starting date minus
Depreciation value on the ending date. For
example ending date: 01-12-10.

FA Receipt Report

Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ

FIXED ASSETS Æ FA RECEIPT REPORT. The FA Receipt Report window
appears.

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On the Fixed Asset tab you can choose fixed assets by the numbers for which
you want to prepare the FA Receipt Report.

On the Options tab you have to enter the FA Receipt Report fields:

Fields Definition
Depreciation Book Choose the depreciation book.
FA Receipt No. Enter fixed asset receipt number.
FA Receipt Date Enter fixed asset receipt date.
FA Use Start Date Enter fixed asset start using date.

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The example report is shown below:

The FA Receipt Report shows number, serial number, FA Class Code, FA

Subclass Code, FA Location, description, acquisition date and acquisition
cost of the fixed asset.

The report should be filled in and then accepted by the responsible employee
and confirmed by two committee members. After receiving the fixed asset
you can start to use it.

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FA Disposal Report

Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ

FIXED ASSETS Æ FA DISPOSAL REPORT. The FA Disposal Report
window appears.

On the Fixed Asset tab you can filter the fixed assets by setting filters. There
are two fields:

Field Definition
No. Enter fixed asset number or number’s range.

Go to the Options tab.

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Field Definition
Depreciation Book Select the required depreciation book.
FA Disposal Report No. Enter the required FA Disposal Report No.
FA Disposal Report Date Enter the required FA Disposal report Date.

When you fill in all the required fields, you can print the FA Disposal report.

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The FA Disposal Report shows the fixed assets’ status which is up to date:
Fixed Asset No., Description, Serial No., FA Class Code, FA Subclass Code,
FA Location, Acquisition Date and Disposal Date. There are also company
data, the Disposal Report No., Disposal Report Date, FA Depreciation Book,
the Name of Responsible Employee, the amounts of Acquisition Cost,
Depreciation, Book Value, Proceeds on Disposal, Gain/Loss and Book Value
on Disposal.

Fixed Asset Card

Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ

REPORTS Æ FIXED ASSETS Æ FIXED ASSET CARD. The Fixed
Asset Card window appears.

On the Fixed Asset tab you can select appropriate filters:

Field Definition
Field Select the required field from the Field List.
Filter Enter the filter range you want to preview or print.

On the FA Depreciation Book tab you can enter the filter of the FA
Depreciation Book fields’ entries.

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On the Options tab select the required defined book in the Depreciation
Book field.

The example report is shown below:

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Test Your Skills – Using Financial Reporting Documents

Scenario: Set up New Balance Sheet and Profit & Loss Analysis

You will perform new Balance Sheet and Profit & Loss analysis set up in
compliance with the above stated examples.

In FINANCIAL MANAGEMENT Æ SETUP Æ STATUTORY REPORTING Æ

LEVELS NUMBERS add symbols for each level.

In FINANCIAL MANAGEMENT Æ SETUP Æ STATUTORY REPORTING Æ

BALANCE SHEET TEMPLATES fill in all the required fields.

In FINANCIAL MANAGEMENT Æ SETUP Æ STATUTORY REPORTING Æ

PROFIT & LOSS TEMPLATES fill in fields.

Scenario: Use Balance Sheet and Profit & Loss Analysis for Obligatory
Financial Reporting

In FINANCIAL MANAGEMENT Æ GENERAL LEDGER Æ REPORTS Æ

FINANCIAL STATEMENT Æ BALANCE SHEET fill in appropriate fields.

In FINANCIAL MANAGEMENT Æ GENERAL LEDGER Æ REPORTS Æ

FINANCIAL STATEMENT Æ PROFIT & LOSS fill in appropriate fields.

Scenario: Adjusting Customer Net Change & Balance with General

Ledger Net Change & Balance Report

In FINANCIAL MANAGEMENT Æ SETUP Æ POSTING GROUPSÆ

CUSTOMER. Adjust the General Ledger Net Change & Balance and the
Customer Net Change & Balance reports for the same period of time for
2310 account.

Scenario: Use Exchange Rate Adjustment Batch

Set up currency exchange rates for starting balance date for EUR currency.
Create exchange rate adjustment document, which will contain calculated
unrealized exchange rates for customers. Print appropriate report in order to
show exchange rate adjustment.

Scenario: Use Additional Fixed Assets Reports

Physical Fixed Assets List

Create and print Physical Fixed Assets List for the given fixed assets numbers
range, FA Class code and FA Subclass code.

Depreciation Plan
Create and print Depreciation Plan for particular depreciation book, starting
and ending date.

FA Receipt Report

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Create and print FA Receipt Report for particular fixed asset, which will
contain information: depreciation book, FA receipt number, FA receipt date,
and FA use start date.

FA Disposal Report
Create and print FA Disposal Report for particular fixed asset, which will
contain information: depreciation book, FA receipt number, FA receipt date,
and FA use start date.

Fixed Asset Card

Create and print Fixed Asset Card report for particular fixed asset and
depreciation book.

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Test Your Skills Solutions

Set up New Balance Sheet and Profit & Loss Analysis

Step-by-Step

1. Open FINANCIAL MANAGEMENT Æ SETUP Æ STATUTORY

REPORTING Æ LEVELS NUMBERS. In the Levels Numbers window
define specific symbols for 5 levels.

2. Open FINANCIAL MANAGEMENT Æ SETUP Æ STATUTORY

REPORTING Æ BALANCE SHEET TEMPLATES. In the Balance Sheet
Templates window fill in the Name, the Description and the Profit &
Loss Name fields.

3. Open FINANCIAL MANAGEMENT Æ SETUP Æ STATUTORY

REPORTING Æ PROFIT & LOSS TEMPLATES to fill in fields. In the
Profits & Loss Templates window fill in the Name and the Description
fields.

Use Balance Sheet and Profit & Loss Analysis for

Obligatory Financial Reporting

Step-by-Step

Balance Sheet Report

1. In FINANCIAL MANAGEMENT Æ GENERAL LEDGER Æ REPORTS Æ

FINANCIAL STATEMENT Æ BALANCE SHEET fill in fields: Balance
Name with defined Balance Sheet template, Balance Side, Date Filter –
the period of time for which you want to create Balance Sheet, Date
Filter Comparative Period – the period of time you want to compare
Balance Sheet, Department Filter – choose for which department you
want to create Balance Sheet, Project Filter - choose for which project
you want to create Balance Sheet.

2. Add Balance Sheet entries consisting of: Line Symbol – choose

appropriates defined level number, Description, Source Type – amount
value source type, Amount Type.

3. Click FUNCTIONS Æ CALCULATE. Initial Balance and Final Balance

field for each entry will be calculated.

Profit & Loss Report

1. In FINANCIAL MANAGEMENT Æ GENERAL LEDGER Æ REPORTS Æ

FINANCIAL STATEMENT Æ PROFIT & LOSS fill in fields: Name with
defined Profit & Loss template, Date Filter – the period of time for which
you want to create Profit & Loss report, Date Filter Comparative Period –
the period of time you want to compare Profit & Loss report, Department
Filter – choose for which department you want to create Profit & Loss

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report, Project Filter - choose for which project you want to create Profit
& Loss report.

2. Add Profit & Loss report entries consist of: Line Symbol – choose
appropriates defined level number, Description, Source Type – amount
value source type, Amount Type.

3. Click FUNCTIONS Æ CALCULATE. Previous Year and Present Year

field for each entry will be calculated.

Adjust Customer Net Change & Balance with General

Ledger Net Change & Balance Report

Step-by-Step

1. Open FINANCIAL MANAGEMENT Æ SETUP Æ POSTING GROUPSÆ

CUSTOMER. The Customer Posting Groups window shows defined
customer posting groups.

2. Open the General Ledger Net Change & Balance report and enter foe
example 2310 number in the No. field on the G/L Account tab. Print the
report.

3. Open the Customer Net Change & Balance report for the same period
of time. Select the customer posting group which refers to e.g. 2310
account number. Print the report.

4. Now you can adjust the Total field value for each column of these two
reports.

Use Exchange Rate Adjustment Batch

1. Open FINANCIAL MAMAGEMENT Æ GENERAL LEDGER Æ PERIODIC

ACTIVITIES Æ CURRENCY Æ CURRENCIES. On the entry with EUR
currency code click the Exch. Rates button in order to set currency
exchange rates for balance starting date. The currency exchange rate in
the Relational Adjmt. Exch Rate Amt field will be used to calculate
unrealized exchange rates.

2. Open FINANCIAL MAMAGEMENT Æ GENERAL LEDGER Æ PERIODIC

ACTIVITIES Æ CURRENCY Æ ADJUST EXCHANGE RATES.

3. On the Currency tab enter EUR in the Filter field.

4. On the Options tab fill in fields:

• Starting Date – should be earlier than the Starting Date in the

currency exchange rates,
• Ending Date - should be later than the Starting Date in the
currency exchange rates,

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• Posting Date – enter adjustment exchange rates document

posting date, should be later or the same as Ending Date,
• Document No. – enter document number i.e. RK0001.

5. Set the Adjust Account Type on the Customer option.

6. Click the Ok button in order to run batch job.

7. Open FINANCIAL MAMAGEMENT Æ GENERAL LEDGER Æ REPORTS

Æ POLAND Æ EXCH. RATE ADJMT. REGISTER.

8. Enter document number (RK0001) in the Document No. and the

exchange rate document posting date in the Creation Date field.

Use Additional Fixed Assets Reports

Physical Fixed Assets List

Step-by-Step

1. Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ

FIXED ASSETS Æ PHYS. FIXED ASSETS LIST.

Fill in the fields, which will filter available fixed assets:

• ST000020..ST000040 in the No. field,

• RZECZMAJ in the FA Class Code field,
• AUTO in the FA Subclass Code field.

2. Click the Print button.

Depreciation Plan
Step-by-Step

1. Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ

FIXED ASSETS Æ DEPRECIATION PLAN.

On the Options tab fill in fields with values:

• FIRMA in the Depreciation Book field,

• 01-01-01 in the Starting Date field,
• 01-12-10 in the Ending Date field.

2. Click the Print button.

FA Receipt Report
Step-by-Step
1. Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ
FIXED ASSETS Æ FA RECEIPT REPORT.

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2. On the Fixed Asset tab enter fixed asset number i.e. ST000020.

3. On the Options tab fill in fields with values:

• FIRMA in the Depreciation Book field,

• OT0001 in the FA Receipt No. field,
• 01-12-10 in the FA Receipt Date field,
• 01-12-11 in the FA Use Start Date field.

4. Click the Print button.

FA Disposal Report
Step-by-Step

1. Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ

FIXED ASSETS Æ FA DISPOSAL REPORT.

2. On the Fixed Asset tab enter fixed asset number i.e. ST000020.

3. On the Options tab fill in fields with values:

• FIRMA in the Depreciation Book field,

• LT0001 in the FA Disposal Report No. field,
• 01-12-15 in the FA Disposal Report Date field.

4. Click the Print button.

Fixed Assets Card Report

Step-by-Step

1. Open FINANCIAL MANAGEMENT Æ FIXED ASSETS Æ REPORTS Æ

FIXED ASSETS Æ FIXED ASSET CARD.

2. On the Fixed Asset tab enter fixed asset number i.e. ST000020.

3. On the Options tab fill in field the Depreciation Book field with value
FIRMA.

4. Click the Print button.

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