* University of Brighton Information Services Excel Formulae & Functions Quick Reference (PC) sist atonal ate for videos and exercises to accompany this quick reterence card Ifyou ate using a spreadsheet setup by someone ele, betare typing dat Into a cal check whathar th call contain a formula, ted ita cell contains a formula, te el wi usually show the raul of he When bung a formula formate. The format set can be seen in the formule bar + Allformulge andtuncions begin wih = _ eee + Use your mouse to select calor ange of calls tobe used in atomula | + Click onthe call to sect it ‘The formula bar wil agp the content ofthe + The operators for busing format + Aas Mutply subtract 1 Dwvise “tne cat does contain a farmula, double eck an the ee. ‘This wi colour any ces on the curent worksheet that feed ito that, + BODMAS rues appy fo arthmatc (Brackets Over Diision, then foxmua, 1 hep you workout what that formula does and how it works. Mutipestio, then Addition, then Subtraction). 1+ Aways press ESC to stop checkingedting @ cel containing a formula, + Avoid typing vavabies (uch as tax ates) in toxmulae; instead type the ‘This guarantees that you wil leave the formula as you fount vatiabie ina soparate cel and oer to that cli the formula 1a NOT cick your mouse elsewhere onthe sheet to stop checking a8 this + Torepeat a formulae down a column, build the formula inthe rat cet ot | may break he formula the column, then use aul to copy the formula down the column, See ee ‘Thee is way to show al formulae ona worksheet belore you start using 1+ On the Formulas 2b, click on the Show Formulas icon smi ‘+ Aoy cals with formuine wil show the formula instead ofthe rut {+ To switch this of, go back tothe Formulas t2b an cick onthe Show Functions foow the format aname(arguments) where: + same =the name ofthe function (e.g. SUM, LOOKUP) + arguments the cel or range references containing the values Where function contains more han one argument, each argument must be separated by a, (comm). ‘The shortcut for thi is CRA, SENSEI Zeaeneon no meat seatniennna 4 ryHow to check what a form: fe doing Use this technique o check that your formu ate doing what you think 1+ Click on he cet containing the formula. Hamasca, + Clek once on the formula in the formula ba. ‘making t e359 to spot mistakes. ERI Eroutekerte 1 Giekin the cll where the result ofthe fom wil appear 2 Type= fr eee 8. Glick on the fst cal containing —_ ata to be included inthe SU ate eee 2 ayy 5. Gick on he next cal containing 2 ata to be incladed inthe sum at espe =| 6. Repeat stops 4 and § as required 17. Press ENTER on tne keyboars Cece sf This only works where the total i to appear atthe end fessional i Toe to wt I 1 Soict the range of colle toad up © onthe Home tab click on the Autosum = 5m ‘The total wil be put inthe cal atthe end of the selected cele, Qioig[ + 5!Pak Job World*E https://www_pakjobworld.com/ EMInencet kee 1. Clckin he cal whore he eeu of te fomula wil appear Siemens ete Type Clk on the fst cell containing dat to be included inthe aleuation Type- ick on the next cal containing data o be include in he calewation Building a formula to multiply or divide ee a = ee 2 Tye {3 Clck on tho fst al containing data tobe included in the calculation 4. Type * to mutipy or to divide 5. Clck on the next cal containing data tobe included in the calculation 6. Press ENTER on the keyboor, Fwd By Separate Whatsapp Group for males & females] Qi * i Contact:: https://wa.me/923423606765 &* Jeti (bemoan Sans cuenta otCSc \Using your Keyboard to navigate eaves time when buiding formulae (CTRL + Arrow keys | Jump tothe beginning end, op or Bottom ofa st of data, CTRL + SHIFT + | Select an entre column own arrow CTRL + SHIFT + | Select an entre row Down arrow CTRLSA ‘Select al data (one eel n data wet must be selected) CTRL + SHIFT +" eres ee en tar erry formulae easier ‘+ Start 0 type your fozmula unt the tat bracket e.g. «LOOKUP ‘+ On the formula bar, cick on the function button +The pop-up window spits the formula into its argumon ‘+ To select cells to add them to the formula click on the “Bl icon to jump back othe worksheet. To retum tothe formula bul ater selecting cells click onthe ‘Selects an entire data able icon again. eae ke ‘+ Solet the cos) you want to copy. The fi for hanale wil appear 3 the Botom ight of the P= “+ Point at the til nande unt becomes across. + Clek and drag to copy the data OR Double-click to aula ows ‘+ Glick on Fl to change the type of tt (sees, copy. formula only ete) 1+ Always doubie-elick on some of 72 coped formulas sl doing what you expect. i your copied formula i not Behaving 38 shoul, ily that your ‘tgina ormutaroerences a single cel that should be used in alo he formu. In his case, you wil need to make he cal reference absolut ‘Absolute references for common variables for mora intxmation, ‘When you us the autotiltechrique to copy a formula down a column or _ar085 @ row, Excel wil automaticaly update the cel refronces in the see forma, relate to where th copied formula st Cattreterence | copies down te 19 ecomes Aa comes 8 aap Seven 2007 Faye rocket Vlbton Sonn scone orn ot gaa ign a unevannaCees ‘Avid typing vaviables (sucha tax rates) in formulae instead ype the ‘arabe ina separate cel and eer to that cli the formula ‘The advantage o! hii hat, should the variable change, you oly Update one el and all formuine reterencing that cell wil updated ‘The sisadvantage is hat i you copy a formula that references that variable cell, you tormusa wl not work properly uress you make the rterence 10 the variable cel absolute (insted of relative) ‘There are 2 ways to make a formula absolute (which you choose is upto you! + Naming we variabie cat + Using $ signs to inaiate that cl rleronce is absolute [Name cells or ranges for easier to read form This technique hae the advantage that formule become eater to read ‘The disadvantage isnot many people understand the technique 1+ Selec the cello range you want to name 4+ Glick in the Name box (tof he formula bar) 7 [55 signs to make a c ‘The atematve te naming @ cli 10 use doa signs within the ce telerence to make he cel reterence forthe variable value absolute A quick way todo is: 1+ Glick an he cet containing he formula “+ Glick once on the cel reterence in the formula bar ‘+ Press Fé to add dolar signs to your cel reerence. Eg D2 wil become sos2 ipa Won copying formulae to other calls, sometimes you only want to ‘anchor he column letter or row numberof cal reference within the ‘tginal formula. Ths is achieved by changing the poston of he dolar ‘signs mentioned above. A quick way todo this “+ Glick on he cal containing the formula {Click ones on the cel reterance in the formula bar your requirements (s08 below) + Press F4 unt ‘This table hows how the diferent sign positions affect the cel roleronces in a formula when copied 4+ Type the name and pross ENTER ‘gna ct ae ‘To use, simply ype he name wherever you woud use ates || oe = seta imas memes color ange reference in a forma. ¢.9,=SUMages) soz 2 Th gla rina Tao BOde valuee ina we ene | eeceemearene masa = = Ere | wane oa mane a 7 Sento aye TRUE ara FALSE ara only possvie answers. To change the contert of ‘cell ac the result of an sone coneton is ue, AND Testreguitis TRUE | *ANDIOne -=ANO(A1S20,81="0016") [AND tution, use the siya eonations ‘AND funtion asthe Testa more Tan cone constion i us, R{condtion tert 1, conalton test 2.) on Tost resus TRUE # sy oho conliene a COUNT does not count counr | Coun numarcl eats | eeounrtange ot xin tocouny | wcOUNTIAtat0) cel coving et ne count | Count eate CouwTavange ocala we count) | eCOuNTAIATINO) counraxanx | cout ety cals | FOOUNTBLANKTange Tees | -couyraLankiaate) coum | Satta mes | COUNTFGanes fate uiaom | SOU cenrd ux gua oon aan cae ony | =COUTPT SEDORTFRIT A-STATION —| cap me pre mwa COUNTIFS | Srereat eto | fev erern heck 2 cristo Salty) | the word Gat AND cone Bis roc than 20 ‘erat Sage document ar niFunetion [Used for Format Eaample ‘Ade valves ina ange only els UMIF(ange of cli forereria check; | SSUMIEIAT-ANO."GO14™.C1-C10) range it he range to ada sumer mmosta cerin Tire satay range cae tose) | Asati cotmn Yeon &contns | arnt tothe ange to ‘Rag valuee INS | Eg. lf a space separates tat and ast name, cick on Space © The example shows how to indicate that 2 peces ot “Sa Information are separated by a hyphen Foe Click on Next and then on Finish Tomerge st name In one column + Type te ful name in tha fst cl ofa ‘+ Start typing the full name in the second cet of he ‘+ Press ENTER when Excel suggests th full name for! yal in the column To extract the inkials trom 2 columns + Type he ina in he est cl ofa new column + Start yping the lata inthe Second cal ofthe new ‘Press ENTER when Excel suggests the intias for every cain the column 2tOie[ Ejrwd By-H ak Job World*F : https://www.pakjobworld.com/ ‘TOP TIP: ithe technique above does not work: + Type ine desires resut inthe fst cl ofthe series and press enter. _ |Separate Whatsapp Group for males & females ype he desires osu nthe second cal nthe sei and prose * i Contact: https://wa.me/923423606765 & + Select boc ‘+ Use the Autti technique to copy the cals down column + Ghevon Esean ang owe rash it ‘a ap ay 2007 ibrar Sen ocunans cere 2 MusuaLaiahonacaMisainna 7Colour all cells containing a formula (Excel 2013 oo) This mayhepyouKeep tackot whee Thangs SHS = You have ae trae oa sheet : . = fis + cickon Le salet ine ontve Js + On the Home tab, cick on Conditional Formatting and choote New Rule, + In thes, click to choose Use a formula to determine which cells to format + tne formula box ype =ISFORMULA(A1) + Glick on he Format button. 1+ Chaose the format you requ. 10 — = colour ai ets containing trmula: |= vee |C ¢ cotan sober ot | oe = = 7 = ei Stn eee ee) Excel Pivot Tables summarise data without the nee to buld complex formuine. From Excel 2013 on, the Recommended PhotTables too! wil ‘sugges simple Pivot Tables to summarise your data without the need 0 know the details of how o uid PverTable. © Click anywhere within the table of data. id © Clk onthe INSERT tab © Click on the Recommended PivotTables con. © Tocroste a PiotTabe, click on the PivotTabe you requ and cick OM. ©The PworTabie wil be ceated on ts CGroating a chart from a Pivot Ts ‘Once you've created a simple Pivot Table using the stops above, creating @ chart ogo with tis e387 1+ Click on the Pivot Tablet sect ts + On the Pivot Table Tools ANALYZE tab, cick onthe PlvotChart m= + choose a chart ype = i + Click ox. ‘remot Sage Socument ar on