DICENTIS

Conference System

en Software Manual
DICENTIS Table of contents | en 3

Table of contents
1 Safety 6
2 About this manual 7
2.1 Intended audience 7
2.2 How to use this manual 8
2.3 Copyright and disclaimer 9
2.4 Document history 10
3 System Overview 13
3.1 Hardware requirements 17
3.2 Network requirements 19
3.3 Software requirements 19
3.4 License requirements 19
3.4.1 License overview 20
3.5 Security measures 23
3.6 GUI languages 23
4 Software installation 24
4.1 Installing the DICENTIS software suite 24
4.2 Downloading software to the devices 25
4.3 Adding third-party application to a device 25
5 Software server 27
5.1 Adding and removing licenses 27
5.1.1 Activation tool description 27
5.1.2 Initial activation of the system 28
5.1.3 Adding additional fulfillments/licenses 28
5.1.4 Returning and repairing a license 29
5.2 Backing up a license file 29
5.3 Server console 30
5.4 Rapid Spanning Tree Protocol (RSTP) support 31
6 Meeting application 32
6.1 User rights and meeting rights 35
6.2 Manage 37
6.2.1 Meeting 37
6.2.2 Agenda 38
6.2.3 Participants 38
6.2.4 Voting 38
6.2.5 Discussion 40
6.2.6 Menu 41
6.3 Prepare 42
6.3.1 Persons 42
6.3.2 Discussion profiles 44
6.3.3 Meetings 46
6.3.4 Meeting details 47
6.3.5 Participants 48
6.3.6 Agenda 48
6.3.7 Topic details 49
6.3.8 Participant List 49
6.3.9 Speaker waiting list 49
6.3.10 Voting script 49
6.3.11 Voting round details 50

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6.4 Configure 52
6.4.1 User groups 52
6.4.2 Users 52
6.4.3 Rooms 52
6.4.4 Audio settings 55
6.4.5 Audio routing settings 58
6.4.6 Camera Settings 59
6.4.7 Seats and Devices 61
6.4.8 Language Selection 65
6.4.9 Languages 67
7 Post-meeting tools 68
7.1 Meeting notes file 68
7.2 Voting results file 69
7.3 Modifying the XSLT style sheets 70
7.4 Adding custom setting to style sheet after a software update 70
8 System extension 72
9 Configuring an external HD‑SDI switcher 74
9.1 Hardware and software requirements 74
9.2 Configuration Procedure 74
10 Synoptic Microphone Control 77
10.1 Configuration Procedure 77
10.2 Manage Synoptic Microphone Control 78
11 System Activation Website 80
11.1 Overview 81
11.2 Manage license 82
11.3 Manage users 82
11.4 Manage dealers 82
12 Hints and Tips 83
12.1 Adding additional keyboards to a device 83
12.2 Attaching a (remote) SQL server to DICENTIS 84
12.3 Changing NetTime options 87
12.4 Configuring secretary’s PC for use in other VLAN as DICENTIS server 87
12.5 Disabling control encryption 89
12.6 Downgrading DICENTIS software to a previous version 89
12.7 Creating a clean database 90
12.8 Importing an existing database 90
12.9 Installing the image server on a different computer 90
12.10 Making a copy of your database 91
12.11 Recovering devices from fail-safe mode 91
12.12 Replacing a defective device 91
12.13 Uploading and accessing files (documents, pictures, and presentations) 91
12.14 Configuring the date and time format of the DICENTIS Multimedia device 93
13 Troubleshooting 94
13.1 Customer service 94
13.2 Known issues 94
13.2.1 Licensing 94
13.2.2 Releasing Dual License 94
13.2.3 Network 94
13.2.4 Software and hardware installation 95

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13.2.5 Meeting application and DICENTIS device 96

13.2.6 Camera control 97

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1 Safety
Prior to installing or operating products, always read the Important Safety Instructions which
are available as a separate multilingual document: Important Safety Instructions (Safety_ML).
These instructions are supplied together with all equipment that can be connected to the
mains supply.
Safety precautions
Some of the DICENTIS Conference System products are designed to be connected to the
public mains network.
To avoid any risk of electric shock, all interventions must be carried out with disconnected
mains supply.
Interventions with the equipment switched on are authorized only when it is impossible to
switch the equipment off. The operation must only be performed by qualified personnel.

Old electrical and electronic appliances

Electrical or electronic devices that are no longer serviceable must be collected separately and
sent for environmentally compatible recycling (in accordance with the European Waste
Electrical and Electronic Equipment Directive).
To dispose of old electrical or electronic devices, you should use the return and collection
systems put in place in the country concerned.

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2 About this manual

The manual provides information on how to configure the DICENTIS Conference System,
prepare meetings, and manage prepared meetings in the Meeting application. This manual
does not describe the hardware installation and user operating instructions. If required, refer
to the DICENTIS Hardware Installation manual and DICENTIS User Operation manual.

This manual is available as a digital document in the Adobe Portable Document Format (PDF).
Refer to the product related information on: www.boschsecurity.com.

2.1 Intended audience

This manual is intended for technicians, system integrators and people who have the
authorizations to prepare and/or to manage prepared meetings of a DICENTIS Conference
System. Before using this manual you should have completed a training course for the
DICENTIS Conference System.

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2.2 How to use this manual

Refer to the following chapters during installation and maintenance of your system:
– Chapter 1: Safety, page 6 - contains essential safety information, which you should read
before installing or operating your system.
– Chapter 2: About this manual, page 7 - this section; gives information on the intended
audience and explains how to use this manual.
– Chapter 3: System Overview, page 13 - provides a high-level description of the DICENTIS
Conference System. A brief description of the system hardware and software is included,
as well as an overview of the software licenses/modules.
– Chapter 4: Software installation, page 24 - describes how to initially configure the system
by installing the DICENTIS software suite and downloading software to the DICENTIS
devices.
– Chapter 5: Software server, page 27 - explains the Server software, including the
Activation Tool, which is required for activating the system and adding additional
software modules, as required.
– Chapter 6: Meeting application, page 32 - describes all menu items of the DICENTIS
system software. This section assumes that your DICENTIS system has all of the available
licenses.
Note: If the required software licenses are not installed some of the menu items
described in this manual may not be present on your system.
When navigating the menu items in the system software, use the small triangle in the left
window pane to fully expand all options in the navigation tree. These options are
sequentially described in the sub-sections of this chapter.
– Chapter 7: Post-meeting tools, page 68 – gives information on the automatically
generated XML meeting notes and voting notes files that can be used for making the
minutes of the meeting. An explanation for modifying the XSLT style sheet, which allows
information to be displayed in the local language, is also included.
– Chapter 8: System extension, page 72 - explains the requirements for extending your
system, that is, how an ARNI (Audio Routed Network Interface) can be used to add
additional multimedia devices to the system.
– Chapter 9: Configuring an external HD‑SDI switcher, page 74 - explains how a video
switcher can be added to the DICENTIS Conference System for dynamically switching
HD‑SDI video signals. This enables video signals from a camera to be displayed with low
latency on a hall-display.
– Chapter 10: Synoptic Microphone Control, page 77 - explains how to configure and
manage Synoptic microphone control. This enables a chairperson or clerk to have more
control over a meeting by granting or stopping speech via a visual layout of the speakers’
room. He/she can also switch between microphone control and displaying voting results
in a synoptic layout.
– Chapter 11: System Activation Website, page 80 - gives information on the Bosch System
Activation Site, which amongst other is used to: activate DICENTIS licenses; view received
licenses; and create and maintain users and (sub)dealers.
– Chapter 12: Hints and Tips, page 83 - provides useful information for upgrading,
maintaining and using your system. An overview of the hints and tips is included at the
beginning of this chapter.
– Chapter 13: Troubleshooting, page 94 - explains where to find Troubleshooting
information, and provides a list of known issues and their solutions.

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2.3 Copyright and disclaimer

All rights reserved. No part of this document may be reproduced or transmitted in any form by
any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior
written permission of the publisher. For information on getting permission for reprints and
excerpts, contact Bosch Security Systems B.V..
The content and illustrations are subject to change without prior notice.

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2.4 Document history

Release date Documentation version Reason

2013.08 V1.0 1st edition.

2014.02 V1.1 Sections updated: 2.3, 3.1,

3.3, 4.1, 6.3.4.

2014.07 V1.2 Sections updated: 1, 2, 2.1,

2.3, 3.1, 3.4, 4.2, 5.1, 6.2,
6.2.2, 6.2.3, 6.3, 6.3.2, 6.3.3,
6.3.4, 6.3.5, 6.3.8, 6.3.9, 6.4.1
and 6.4.3.
New sections: 7, 8.

2014.10 V1.3 Sections shifted: old 8 > new

9 and old 9 > new 10.
Sections updated: 2.3, 3.1,
5.1, 6, 6.1, 6.2.4, 6.4.3, 7, 9.1.
New sections: 4.3, 5.3, 8, 9.4
up to 9.10.

2015.01 V1.4 New sections: 2.3, 6.2.3,

6.4.5.
Sections updated: 2.2, 3, 3.4,
5.1, 5.2, 5.3, 6, 6.2, 6.2.1,
6.2.2, 6.2.4, 6.2.5, 6.3.2,
6.3.3, 6.3.4, 6.3.5, 6.3.6,
6.3.7, 6.3.11, 6.4, 6.4.1, 6.4.2,
6.4.3, 6.4.4, 6,4,5, 6.4.7,
6.4.8, 8, 9, 10.

2015.04 V1.5 New sections: 3.4.1, 3.5,

9.12, 9.13, 9.14, 9.15, 9.16,
10.2 with sub-sections 10.2.1
through 10.2.5.
Sections updated: 3.2, 3.4,
4.1, 5.3, 6, 6.2.3, 6.3.4, 6.3.7,
6.3.10, 6.3.11, 6.4.3, 9.4.

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Release date Documentation version Reason

2016.01 V1.6 New sections: 7, 10, 11.11.

Sections shifted: old 7
through 8 > new 8 through 9,
old 9 > new 11.
New sections added to 5 and
9.
Sections in 11 rearranged.
Sections updated: 2.2, 2.4,
3.1, 3.3, 3.4, 3.4.1, 3.5, 4.1,
4.2, 4.3, 5.1.1, 5.3, 6.2.1,
6.2.3, 6.2.4, 6.3, 6.3.1, 6.3.2,
6.3.4, 6.3.5, 6.3.7, 6.3.11,
6.4.3, 6.4.6, 6.4.7, 6.4.8
(graphic added), 12.2.3.

2016.07 V1.7 New section: 6.4.9.

Sections updated: 6.3.2,
6.4.2, 6.4.3, 6.4.7, 6.4.8, and
8.
General:
– All sections, product
name changed from
‘DCN multimedia’ to
‘DICENTIS.’
– Dual Use at Seat
functionality added.
– Functionality information
added for the various
device types.

2016.11 V1.8 New sections: 3.5, 12.14.

Sections updated: 2.2, 3.1,
3.2, 3.6, 6, 6.2.6, 6.3.2, 6.4.1,
6.4.7, 10.1, 12.3, 13.2.5.
General:
– Authentication via
Windows Server added.
– Uniform discussion
settings.
– Display participant image
of active speaker.
– Easy arranging of
Synoptic icons.
– Option to switch
between Microphone
control and Voting
results.

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Release date Documentation version Reason

2017.01 V1.9 Sections updated: 3, 3.4.1,

3.6, 4.1, 4.2, 5.4, 6, 6.1, 6.3.1,
6.3.2, 6.4.1, 6.4.4, 6.4.5,
6.4.6, 12.6, 13.2.
General:
– Dante Floor input and
output added.
– Several audio options
added.
– Speech timer
functionality added.
– Panasonic SDI/IP
cameras are supported
via Panasonic CGI
commands.
– Sony SDI/IP cameras are
supported via Sony CGI
commands.

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3 System Overview
The DICENTIS Conference System is an IP based conference system which runs on an OMNEO
compatible Ethernet network. It is used for distributing and processing audio, video and data
signals.
Refer to the latest “Release notes” for important information.
It is advisable to participate in the DICENTIS Conference System training before you install,
configure, prepare, and operate a DICENTIS Conference System.

1 2
9

8 5.1
7
8
8 6

8 8
8 4 3

6 6 6 6
5.2

Figure 3.1: Typical DICENTIS Conference System setup

A typical DICENTIS Conference System consists of:

1. System server controller (PC):
– The heart of the system. It licenses functionality, configures and controls the system.
2. Client PC:
– Can be used to: Manage meetings, prepare meetings and configure the system.
3. Audio Powering Switch (DCNM-APS / DCNM-APS2):
– Controls the system audio, routes audio from and to the system and supplies power
to the DICENTIS devices.
4. Powering Switch (DCNM-PS / DCNM-PS2):
– Is used to increase the number of DICENTIS devices connected to the system.
5. DICENTIS devices): DCNM-D, DCNM-DVT, DCNM-DSL, DCNM-DE / DCNM-MMD, DCNM-
MMD2:
– Participants can use their DICENTIS device to contribute to a meeting.
– 5.1 is a DICENTIS multimedia device used for “system power on/off”. This device is
always connected to the powered socket of the Audio Powering Switch or Powering
Switch.
Note: Only one DICENTIS Multimedia device should be connected here.
– 5.2 is a DICENTIS device used via a “Power over Ethernet” (PoE) Ethernet switch.
Note: Only one DICENTIS device should be connected here.
6. System Network Cable (DCNM‑CBxxx):
– Connects DICENTIS devices, the Audio Powering Switch, and one or more Powering
Switches to each other.
7. Ethernet switch:

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– Ethernet switch with PoE on some ports.

- Routes the system data via Ethernet.
- Provides power to the DICENTIS devices via PoE.
8. CAT‑5e Ethernet cable (minimum requirement).
9. Optional video camera (Bosch Onvif Profile-S, Sony IP cameras via CGI commands, or
Panasonic HD Integrated IP) + external power supply:
– Captures the image of a speaking participant.
Note: The Sony camera needs to be placed in a separate VLAN to avoid problems with the
multicast data.
Note: The Panasonic camera requires an external H.264 encoder if the SDI video needs to
be displayed on the multimedia devices (or in the Meeting Application).

Figure 3.2: Typical camera setup

A typical camera setup in a DICENTIS Conference System consists of:
1. H.264 encoder to encode the HD SDI video to H.264
2. HD-SDI switcher
3. Projector
4. Video camera (Bosch Onvif, Sony, Panasonic)
5. System server controller (PC)
6. L3 Ethernet switch
7. Audio Powering Switch (DCNM-APS / DCNM-APS2)
8. DCNM-MMD

Cables:

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– Dotted line = HD-SDI (coax cable)

– Black with arrow = Ethernet TCP/IP
– Black straight line = DCNM-cable

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DICENTIS software suite

The DICENTIS Conference System software is used:
– To control and monitor a DICENTIS Conference System.
– To control a meeting, which is held in a room.
Each meeting consists of an agenda with several topics, and each topic has a discussion.
The DICENTIS software suite consists of two major parts:
1. The DICENTIS software server.
2. The Meeting application.

DICENTIS software server

The DICENTIS software server is a set of windows services. These services do not have a user
interface and are run in the background to control and monitor all of the DICENTIS devices
and client PCs running the Meeting application. The software server also includes a license
activation module. This module is required for activating the license of the DICENTIS
Conference System, as well as adding and returning fulfillments (a fulfillment consists of one
or more licenses) See Adding and removing licenses, page 27.

DICENTIS Meeting application

The DICENTIS Meeting application acts as a PC user interface for configuring the system and
preparing and managing meetings.

The PC running the services acts as a server for controlling the system and requires no user
interaction in an operational DICENTIS Conference System. Basic functions for managing a
meeting are available in the multimedia device. Optionally, the Meeting application can be
installed on the server PC to control and monitor the meeting. If required, the Meeting
application can be installed on a client PC instead. This means that the server PC can be
installed in a 19" rack instead, which is normally located in a technical room. It is possible to
have multi PCs running the Meeting application simultaneously.
The system audio is controlled by the DICENTIS Audio Powering Switch (DCNM-APS or DCNM-
APS2). This means that the system will not have audio when an Audio Powering Switch is not
present.

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3.1 Hardware requirements

This section lists the minimal requirements for each part of the system. For an overview of
which parts are required or optional, see the DICENTIS manual System Overview sections.
PC
A PC can be used for three purposes:
1. PC running the server software in a multi‑PC system.
2. Client PC (running the Meeting Application only).
3. Single PC used for both above purposes.
For each use there are minimal requirements as listed in the following table.

Single PC system running server software and – Windows server 2008 R2 64 bits, or:
meeting application: – Windows server 2012 R2 64 bits
(including .NET Framework 3.5 feature):
– Processor i5 4 cores 2.4 GHZ.
– 8 GByte RAM.
– 20 GB free disk space.
– 1 GB Ethernet card.

PC running the server software in a multi‑PC – Windows server 2008 R2 64 bits, or:
system: – Windows server 2012 R2 64 bits
(including .NET Framework 3.5 feature):
– Processor i5 4 cores, 2.4 GHZ.
– 8 GByte RAM.
– 20 GB free disk space.
– 1 GB Ethernet card.

PC running the meeting application only: – Windows 7 home premium 64 bits, or

– Windows 8.1 Pro/Windows 10 Pro 64
bits (including .NET Framework 3.5
feature):
– Processor i5 4 cores, 2.4 GHZ.
– 8 GByte RAM.
– 20 GB free disk space.
– 1 GB Ethernet card.
Note: Windows 10 is only suitable for use
with the client PC.

Switches
The following minimal requirements apply to switches:
– 1 Gbit or higher with hardware switching capabilities.
– Quality of Service through differentiated services with 4 or more output queues and strict
priority packet scheduling.
– (Optional) IGMPv3 or IGMPv2 snooping. To optimize bandwidth usage, IGMP snooping
can be used. This is useful in systems with >10 multicast streams, although not absolutely
required. Sufficient performance for handling a large number of IGMP query responses,
depending on the number of (directly or indirectly) connected devices to that switch.
Hardware support for IGMP is strongly recommended.
– It is recommended VLAN separation instead of IGMP, because most switches are unable
to handle the multicast changes in the system. Filtering multicast data may be necessary
for some devices, such as 100 Mb devices (Sony cameras, TVOne, AMX, and others).

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– (Rapid) Spanning tree needs to be DISABLED for optimal operation. When enabled, it can
cause slow connections to the switch. In case of a redundant network where you would
require RSTP, configure the switch to use the “portfast” mode.
– (Optional) SNMPv3 support for switch supervision purposes.
Routers
The following minimal requirements apply to routers:
– 1 Gbit or higher Ethernet ports.
– Supports PIM‑DM or Bidirectional PIM.
– Performs IP routing in hardware (i.e. a ‘layer 3 switch’) to minimize the routing delay.
– Packet forwarding rate > 1,000,000 packets per second per port (e.g. 8 Mpps for an
8‑port router).
– Non-blocking backplane per switching port, i.e. 2 Gbit per port (e.g. 16 Gbps for an
8‑port router).
– MAC address table of at least 1000 addresses per directly connected subnet.

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3.2 Network requirements

If the DICENTIS Conference System is being used as a standalone system, it uses the so‑called
dynamic link‑local addresses. This means that the TCP/IPv4 setting of the server PC and client
PCs need to be set to "Obtain an IP address automatically". Normally, these settings are
default and therefore do not require PC network configuration settings.

In case more functionally is required, for example, internet access, the dynamic link‑local
addresses cannot be used. In this case the DICENTIS devices and PCs need to be connected
to a DHCP server and gateway to provide internet access. If the DICENTIS Conference System
will become part of a locally present network, contact your local IT department for how to set
up the network.

The DHCP server has to comply with RFC 4676 and must be able to handle 500 requests per
30 seconds. A consumer grade DHCP server as is used in most home router/wireless access
points is not able to comply with this requirement and will cause unexpected and unrequested
behavior.
The DHCP server functionality of Windows 2008 server and Windows 2012 server does comply
with these requirements.
The DICENTIS Conference System service uses ports 13 and 9530 to 9550 for communication.
Please make sure that these ports are not used by any other applications on the DICENTIS
server computer.

Notice!
How to set up an Ethernet network is outside the scope of this manual.

3.3 Software requirements

For the server PC, DICENTIS requires:
– Windows 2008 Server R2, or
– Windows 2012 Server R2 (including .NET Framework 3.5 feature).
All versions must have the latest service packs and updates installed.

3.4 License requirements

Before the DICENTIS Conference System can be used, you have to:
1. Install the DICENTIS System Server Software (DCNM‑LSYS) license on the server PC. See
Installing the DICENTIS software suite, page 24.
2. Activate the DICENTIS software.
Additional licenses can then be purchased to add functionality to the system. See License
overview, page 20.

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3.4.1 License overview

The DICENTIS system has the following types of license:
– System license (activates one or more features in the system).
– Seat license (activates one or more features in a DICENTIS device).
– Service license (keeps the DICENTIS software up-to-date).
This section describes the main features of these licenses. For detailed information (including
ordering information), refer to the DICENTIS datasheets on www.boschsecurity.com.

System licenses:
DCNM-LSYS DICENTIS System Server Software
DICENTIS System Software, software platform for controlling the DICENTIS system. Additional
software modules can be added to extend functionality. The system is configured with the
Meeting Application.
– Automatic device discovery
– Controls up to 750 DICENTIS devices for participants
– Client server solution
– No user interaction needed to run the system
TM
– Dante inputs and outputs for floor audio
Note: This license is always required and must be installed first to activate the system.

DCNM-LCC DICENTIS System Camera Control

DICENTIS Camera Control enables the use of Bosch Onvif compliant cameras in the DICENTIS
Conference System and DICENTIS Wireless System. DCNM systems require system license
DCNM LSYS.
– Automatically shows current speaker on display of multimedia devices
– Interface for Bosch Onvif compliant IP
– Automatically discovers Bosch Onvif cameras
– Controls HD-SDI video switchers

DCNM-LMS DICENTIS Media Sharing

DICENTIS Media Sharing enables the display of a remote presentation computer to be shared
on all DICENTIS Multimedia devices. Requires system license DCNM‑LSYS.
– Media sharing from remote presentation computer
– Shared screen is auto scaled

DCNM-LMPM DICENTIS Meeting Prep & Management

The DICENTIS Meeting Preparation and Management software module enables the prepare
and manage meetings functions in the Meeting Application. Requires system license
DCNM‑LSYS.
– Enables meeting and agenda preparation and management
– Creates structured meetings with agenda topics
– Links multimedia content to meetings and/or agenda topics
– Meetings can be easily managed
– Discussion settings can be defined

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DCNM-LPD DICENTIS Participant Database

DICENTIS Participant Database gives the ability to define participant’s names and assign
participants to seats. Requires system licenses DCNM‑LSYS and DCNM‑LMPM.
– Comprehensive database information for all participants
– Reuse of participant information across meetings
– Defines discussion, manages meeting and priority authorization for each individual
participant
– Option to add pictures to participants

DCNM-LVPM DICENTIS Voting Preparation and Management

Enables the preparation and management of voting rounds. Requires system licenses
DCNM‑LSYS, DCNM‑LMPM, and DCNM‑LPD. An individual seat license (DCNM-LSVT) is
required for each DICENTIS Discussion device with touchscreen and/or Multimedia device, the
Meeting Application, and the API client.
– Voting rounds can be prepared beforehand and conveniently selected during a meeting
– Individual voting authorization can be defined for participants
– Secure storage and easy-access of voting data for post-voting or post-meeting analysis
– Total and interim voting result options for public voting and secret ballot
– Easy third-party access of data via system APIs

Seat licenses:
DCNM-LSVT DICENTIS Voting at Seat
DICENTIS software license for enabling voting at seat in the DICENTIS Multimedia, DICENTIS
Discussion device with touchscreen, and DICENTIS wireless Extended. The DICENTIS
Discussion device with voting has the functionality built-in.
– User friendly voting procedure
– Voting choice and results can be automatically displayed on the DICENTIS Multimedia and
DICENTIS Discussion devices with touchscreen
– Voting results can be displayed in a synoptic layout
– Reuse of voting licenses for new seats if old seats are deleted
– Intuitive colored voting buttons for ease of use

DCNM-LSID DICENTIS Identification at Seat

DICENTIS software license for enabling identification at seat in the DICENTIS Discussion
device with voting, DICENTIS Discussion device with language selector, DICENTIS Discussion
device with touchscreen, DICENTIS Multimedia device, and DICENTIS wireless Extended.
– Enables use of a unique username (and password) for logging in to a DICENTIS
Multimedia device
– NFC tag can be used to log in a DICENTIS wireless Device Extended, DICENTIS Discussion
device with voting, DICENTIS Discussion device with language selector, DICENTIS
Discussion device with touchscreen or a DCNM-MMD2 device
– Possibility to use fixed or free seating
– DICENTIS wireless Device Extended and DICENTIS Discussion devices with touchscreen
can display a welcome screen with personal participant information
– Participants are recognized during login; number of present and absent participants can
be displayed on DICENTIS wireless Device Extended and DICENTIS Discussion devices
with touchscreen

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DCNM-LSSL DICENTIS Select Language at Seat

The DICENTIS Select Language at Seat license enables the language selection feature of the
DICENTIS Multimedia and DICENTIS Discussion device with touchscreen. The DICENTIS
Discussion device with language selector has the functionality built-in. Requires system license
DCNM‑LSYS.
– Intuitive interface for switching between floor language and other available languages
– Name of selected language is clearly displayed using original name and characters
– Interpreted speech can be listened to via headphone output of DICENTIS Multimedia
device, DICENTIS Discussion device with touchscreen or DICENTIS Discussion device
with language selector

DCNM-LSDU DICENTIS Dual Use at Seat

DICENTIS software license for enabling dual-use at seat in the DICENTIS Discussion device,
DICENTIS Discussion device with language selector, DICENTIS Discussion device with
touchscreen, and DICENTIS wireless devices.
– Facilitates dual-use functionality in a DICENTIS wireless Device and a DICENTIS
Conference device
– Enables the participant’s name to be correctly displayed when the DICENTIS devices are
used by two participants

Service license:
DCNM-SMA DICENTIS Software Maintenance Agreement
Software Maintenance Agreements (SMAs) are available for one, two, or five year(s). Includes
the licensed system and seat software upgrades, as well as third-party compatible updates.
– Enables best‑possible system performance
– Convenient upgrade of software instead of expensive hardware
– Regular updates

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3.5 Security measures

The installer takes care of security measures to prevent improper use of the system via the
Internet and local wired or wireless networks.
Consider the following items to increase security:
– Change the default admin password
– Prevent unauthorized access to the DICENTIS server computer
– Prevent unauthorized physical and logical access to the wired Ethernet connection of the
DICENTIS network
– Place the DICENTIS network in a separate VLAN
– Use a firewall

3.6 GUI languages

The DICENTIS Conference System has the following GUI languages:

ar ca de en es fr fi id it ja ko nl pl pt pt- ru th tr vi zh- zh-

BR CN TW

Multimedia • • • • • • • • • • • • • • • • • • • • •
device

Discussion • • • • • • • • • • • • • • • • • • • •
device with
touchscreen

Meeting • • • • • • • • • • • • • • • • • • • •
application

Server Console • • • • • • • • • • • • • • • • • • • •

Activation tool • • • • • • • • • • • • • • • • • • • •

APK upload •
tool

Activation • • • • • • • • • • • • • • • • •
website

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4 Software installation
Before the DICENTIS Conference System can be used, it needs to be configured.
Configuration of the system is done in the following order:
– Network installation:
– This is not part of one of our Bosch Security Systems B.V. manuals, and needs to be
defined together with your local IT department. Refer to Hardware requirements, page
17 and Network requirements, page 19.
– Installation of hardware devices:
– This is not part of this manual. Refer to the DICENTIS Hardware Installation manual.
Refer to the product related information on www.boschsecurity.com.
– Installation of software: Installing the DICENTIS software suite, page 24.
– Activate the system and application software by registering the software: Adding and
removing licenses, page 27.
– Update device (firmware) software: Downloading software to the devices, page 25.
– Configuration of system and application software: Meeting application, page 32.

4.1 Installing the DICENTIS software suite

Configure network interface

Notice!
Before installing the DICENTIS software, make sure the server PC only has one enabled
network interface (Bluetooth is also seen as a network interface).

Download and install latest version of DICENTIS System Server Software from the Internet
1. Go to: https://licensing.boschsecurity.com/software
2. Click the Software link (small square) to download the latest version of the software.
You can also download the latest version of the Release Notes here.
3. Follow the on-screen instructions.

Notice!
After installing/upgrading the System Server Software, maker sure you download the latest
version of the software to the devices, as described in Downloading software to the devices,
page 25.

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4.2 Downloading software to the devices

– Factory delivered DICENTIS devices are delivered with diagnostics software and must be
upgraded to the latest software version before they can be used.
– All DICENTIS devices must be upgraded after upgrading the System Server Software.
To do this:
1. Make sure all devices are correctly connected to the network and fully started.
2. Right-click the DICENTIS Server Console in the Windows taskbar.
3. Click Upgrade devices. This will stop the DICENTIS services and start the upgrade
process.
Use this procedure to upgrade other hardware components, such as the DCNM APS, as
required.

Notice!
It is not advisable to upgrade the devices at the same time as the DCNM‑APS, because the
DCNM‑APS resets itself during the download process. This will remove power from the
devices, which will cause a firmware upgrade of the devices to fail.

Notice!
Upgrading the devices will stop all current meeting activities, as well as the DICENTIS
services. After upgrading the devices, you will have to restart the services by right-clicking the
DICENTIS Server Console in the Windows taskbar and then clicking “Restart services”.

Notice!
In a DICENTIS system with an ARNI, a restart of the services via the Server Console may take
up to 3 minutes. If you want to restart the services, please use the stop services function in
the Server Console, wait for 30 seconds and then use the start services function in the Server
Console.

4.3 Adding third-party application to a device

The APK (Android application package) upload tool is used to add a third‑party Android
application to a multimedia device. Before you can add a third‑party Android application, you
must verify if the application is compatible with the multimedia device.

Caution!
All installed third‑party applications (APKs) will be deleted when firmware is uploaded to a
! multimedia device.

Notice!
The APK upload tool can not run at the same time as the OMNEO Firmware Upgrade Tool.

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Add a third‑party Android application to a multimedia device as follows:

1. Place the APK files on the server PC.
2. Click the Browse button.
3. Browse to the location of the APKs.
4. Select the multimedia device which needs the APK.
5. Select the APK.
6. Click Upload.

Notice!
If the new APK is not shown on the home screen of the multimedia device, try to click the
home button several times, or reboot the multimedia device.

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5 Software server
5.1 Adding and removing licenses
The activation tool is used to:
– add fulfillments to the DICENTIS system.
– return fulfillments that are no longer required.
A fulfillment consists of one or more licenses that can be installed on the DICENTIS system.

Before the system can be used, the DICENTIS System Software has to be installed, which
enables basic functionality in the system. Additional software modules can then be installed to
extend system functionality, providing that the system has a valid Software Maintenance
Agreement (SMA).

Notice!
The DICENTIS System Software includes an SMA that is valid for one year from the date of
activating the DICENTIS System Software.

5.1.1 Activation tool description

– Fulfillments window: Shows the fulfillments activated on the system. When more than
one fulfillment is activated, an All Fulfillments line is displayed at the top of the
Fulfillments window. Selecting a fulfillment line displays the related licenses in the List
of licenses and quantity pane. The fulfillment lines have the following color codes:
– Black: the fulfillment is okay.
– Orange: the fulfillment is not trusted and should be repaired.
– Gray and strike-through: the fulfillment is returned and is awaiting the response to
be removed.
– Gray and strike-through: The fulfillment has expired (time limited). Return the license
to clean up your system.
– List of licenses and quantity window: For each license, this window shows: Qty (number
of licenses), Order number, Description, Activated (activation date of license) and Expires
(expiry date of license).
– Software Maintenance Agreement window: Shows the Software Maintenance Agreement
(SMA) end date. When the SMA end date has expired, it turns red and the additional red
text System is not operational! Additional SMA is required is displayed at the bottom of
the window.
– Add fulfillment: Use this button to add a fulfillment. A fulfillment can consist of one or
more licenses that add additional functionality to the system.
– Process response message: Click this button to:
– upload the response file that you received from the Activation site.
– finalize the return or repair process.
Note: You must click this button to finalize these processes.
– Return fulfillments button: Use this button to return fulfillments/licenses, as required.
Do this when the functionality is no longer required for a system, for example, when you
want to install the software on another server.

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5.1.2 Initial activation of the system

Activate the system for initial use as follows:
1. Make sure you have:
– an activation ID (this was sent by email after purchasing the software license).
– Technician rights.
– a PC connected to the internet.
– a USB stick.

Notice!
To perform the following steps, your user account must have “Technician rights”. The ‘Admin
user’ of your organization can grant these rights.

2. At the server PC:

– Start the DICENTIS activation tool by right-clicking the DICENTIS Server Console in
the Windows taskbar and then clicking Activate licenses.
– Click the Add fulfillment button.
– Enter all required information including the activation ID. The activation ID is on the
Overview page of the System Activation Website (see Overview, page 81) and is
included in the email you received after purchasing the software license.
– Click Activate. A save as dialog box is shown.
– Save the Request file to the USB stick.
3. At the website https://licensing.boschsecurity.com:
– Select the Manage license tab page.
– Use the USB stick to process the Request file on this page.
– After processing the Request file, save the Response file to the USB stick.
4. At the server PC:
– Select the DICENTIS activation tool.
– Insert the USB stick.
– Click Process response message.
– Upload the Response file.
– Restart the services by right-clicking the DICENTIS Server Console in the Windows
taskbar and then clicking Restart services. Now the system is activated.

5.1.3 Adding additional fulfillments/licenses

If you want to add additional fulfillments/licenses to the system, the system must have a valid
SMA. This ensures for correct functioning of the latest DICENTIS features.

Caution!
Upgrading the DICENTIS system without having a valid SMA can cause the system to stop
! functioning.

Add additional fulfillments/licenses as follows:

1. Open the Activation tool, and check the activation date of the system. If the system was
activated less than a year ago, you can safely proceed with the installation.
2. If the SMA end date is displayed at the bottom of the window in red text, you need to
extend your SMA.
3. Software versions 1.3 and lower: if the SMA end date field is not displayed at the bottom
of the window, and the system was activated more than a year ago, you should calculate
if the SMA end date is still valid as follows:
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– add 1 year to the activation date.

– add 1 year to the activation date for each DCNM-1SMA which is in the list of licenses.
– add 2 years to the activation date for each DCNM-2SMA which is in the list of
licenses.
– add 5 years to the activation date for each DCNM-5SMA which is in the list of
licenses.
4. If the outcome is after today’s date, you can safely proceed with the installation.
5. If the outcome is before today's date, you need to extend your SMA, because the
DICENTIS software will not start up after the upgrade.
6. To add the fulfillment, click the Add fulfillment button and repeat the steps of the ‘Initial
Activation’ procedure.
7. If after adding the fulfillment, the SMA end date is displayed in red at the bottom of the
window, you need to extend your SMA.

5.1.4 Returning and repairing a license

Returning a license
Use the Returning a license function of the Activation tool to either:
– return a license.
– release a license, so that you have the possibility to install the DICENTIS software on
another server instead.
To return a license:
1. Select the fulfillments you want to return.
2. Select the Return fulfillments button, and then follow the instructions on screen.
3. Make sure you finalize the process by pressing the Process response message button.
The procedure on the website is similar to activating a license. See Adding and removing
licenses, page 27.
Repairing a license
If a license becomes defect, the software will not work correctly. The server console will
announce the defect with an on-screen warning message. The activation tool will then enable
the Repair license button.
To repair a license: click the Repair license button, and then follow the instructions on screen.
The procedure on the website is similar to activating a license. See Adding and removing
licenses, page 27.

5.2 Backing up a license file

After installing the licenses on the system, the license files should be backed-up. This will
prevent license(s) being lost if the hard‑drive containing the licenses crashes or is formatted.
The directory should be saved in a safe location, preferably on another hard‑drive.
To do this:
1. Stop all services of 'Bosch DICENTIS', including the Bosch DICENTIS License Manager
and FlexNet Licensing Server 64' services. Always do this before performing a backup
and/or restore.
2. To make a backup of trusted storage, copy C:\ProgramData\FlexNet to a backup
location.
3. To make a restore, copy these files to the PC that originally stored them.

Notice!
The folder and files are normally hidden in Windows. Change the setting of Windows Explorer
to make them visible, by selecting: Organize > Folder and search options > View.

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5.3 Server console

In Windows Server 2008 and 2012, a console application is provided for showing the status of
the DICENTIS server.
The DICENTIS server console icon is displayed in the notification area of the DICENTIS server
PC, i.e. on the right side of the taskbar next to the time.

DICENTIS Server console status

Right-click the DICENTIS Server console to:
– Start/Stop services.
– Start the activation tool.
An icon showing the status of the DICENTIS server is displayed:

Status Description

Running

Stopped

Warning. For example, this icon is displayed when a license is not activated.

How to permanently display the server console icon

By default, the server console icon is only displayed on event. To permanently display this
icon:
1. Select the Notification Area Icons window:
– Windows Server 2008:
Click the arrow on the left side of the notification area, and then click Customize.
Or,
Click the Start button and search for the word notification in the Start Menu search
box. Then click Notification Area Icons.
– Windows Server 2012
Go to the Start screen and type notification. Filter the results by Settings, and then
click Notification Area Icons.
2. Use the slider bar to scroll down to DICENTIS server console.
3. Select Show icon and notifications.
4. Click OK. The Server console icon will now be permanently displayed.

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5.4 Rapid Spanning Tree Protocol (RSTP) support

The DICENTIS system supports redundant cabling when the Rapid Spanning Tree Protocol
(RSTP) is enabled. By default RSTP is disabled to prevent network failures in a system where
RSTP is not supported or allowed.
To enable cable redundancy:
1. Power up the system without cable redundancy.
2. Enable Rapid Spanning Tree Protocol (RSTP) in the DICENTIS server:
– In Windows explorer, select: C:\Programs Files\Bosch\DICENTIS.
– Open: Bosch.Dcnm.Services.DeviceService.Main.exe.config.
If you have Administrator rights, this file can be opened in notepad; otherwise, copy
the file to a local area on your PC.
– To enable RSTP, set the OcaRstpModeEnabled key from false to true.
<!-- Indicates whether rstp should be enabled or disabled on all OCA devices -->
<add key="OcaRstpModeEnabled" value="false"/>
3. Restart the DICENTIS server.
Restart the APS, PS and Discussion devices (MMD, Dxx).
4. Wait until the system is fully started. The devices can then be cabled redundantly (loops
can be closed).

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6 Meeting application
The meeting application consists of four main parts (only available with the applicable
license):
1. Manage, page 37: To manage a meeting.
2. Synoptic Microphone Control, page 77: To configure and manage synoptic microphone
control.
3. Prepare, page 42: To prepare a meeting.
4. Configure, page 52: To configure the DICENTIS system.

Starting the Meeting application

1. From the Windows Start menu, select: All Programs > Bosch > DICENTIS > Meeting
application. A Login dialog is displayed.
2. To log in to the application, enter a User name and Password.
The preferred application language can also be selected.

Figure 6.1: Meeting application main screen (showing all icons)

Automatic login to Meeting application

By default, the DICENTIS Meeting application will automatically log in when the windows login
user name is the same as a user name in the DICENTIS system. In this case, the authorization
rights of this user will be used for the DICENTIS Meeting application.

Notice!
The default User name is “admin” and the password is empty. The default language is the
language of the operating system; if the default language is not available, English is
automatically selected.

Disable/enable automatic login to Meeting application

The automatic login feature can be disabled and enabled as follows:
1. In Windows explorer, select: C:\Programs (x86)\Bosch\DICENTIS.
2. Open: Bosch.Dcnm.UserInterfaces.MeetingManager.exe.config.
– To disable automatic login, set the key from true to false.
<add key="ENABLE_AUTOMATIC_WINDOWS_AUTHENTICATION_TO_LOGIN"
value="false"/>
– To enable automatic login, set the key from false to true.
<add key="ENABLE_AUTOMATIC_WINDOWS_AUTHENTICATION_TO_LOGIN"
value="true"/>

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Authentication via Windows Server

It is possible to synchronize the user and password data between the corporate network and
the DICENTIS Conference System. Users who are part of the organization are often already
registered in the Microsoft system with their username and password. When this option is
enabled, users can log in to the discussion device with the same user name and password
they use for Windows authentication. The user name and password will be validated on their
computers on the corporate network.
The authentication service is normally part of the corporate network. The IT department wants
the DICENTIS system to be isolated from the corporate network because they do not want the
multicast traffic (the audio) to influence the corporate network. The DICENTIS system should
have access to the corporate network without being part of the corporate network. This can
be solved as follows:
– Create a separate subnet on a different VLAN, for the DICENTIS system in the network.
– Create routing between the DICENTIS and corporate subnets.
Note: Do not use a second NIC for the DICENTIS server to create a solution with the DICENTIS
server as step-stone between the DICENTIS system and corporate network.
– Test if everything is working by accessing a share on a file server, using a computer which
belongs to the corporate domain. See schematic below.

Figure 6.2: System diagram

For a DICENTIS Conference System with more than 100 devices an ARNI is required. To
configure a system with ARNI:
– Define a proper gateway address in the ARNI, so that routing to the corporate network
will work.
– Use the ARNI as the DHCP server for the DICENTIS subnet.
– Configure the DNS Parent address; this is the address of the DNS server in the corporate
network.

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Figure 6.3: Configuration for a system with ARNI

To enable authentication via the Windows Server:
1. Make sure all persons using the multimedia devices in the central system which uses
Windows authentication server are registered (including first name, last name, user name
and password). The username must be identical to the username assigned to these users
in the Windows authentication system.
2. Configure the user group “Participant group” to use Windows Server authentication:
– Open Configure in the Meeting Application.
– Go to User groups.
– Select Participant group.
– Tick Windows Authentication.
See also User groups, page 52.
Note: Windows authentication is applied per user group. User groups from outside the
organization (like Service technicians) are usually not registered in the customer’s
authentication system. For these groups do not enable Windows Authentication. This means
their password has to be stored in the Meeting Application.

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6.1 User rights and meeting rights

To use functions, certain rights are needed. DICENTIS provides two types of rights:
1. User rights
– User rights are defined in User groups, page 52.
2. Meeting rights
– Meeting rights are defined per seat and per participant in a meeting.
– Refer to Seat assignment.
– Refer to Participants, page 48.

Figure 6.4: Meeting application main screen (showing all icons)

(Touch) button Description User rights Meeting rights

Manage To manage meetings. Manage meeting.

Synoptic view To configure and manage the speakers’ Configure system (to Manage meeting (to
microphones via a visual layout. be able to configure be able).
the layout).

Prepare To prepare meetings. Prepare meeting and

agenda.

Configure Configure the system. Configure system.

Power Sets the system to standby or wakes-up the Device right: Power
system. off.

WWW Opens a web browser.

Exit Exits the application.

Home Returns to the home screen of the meeting

application.

Back Goes one page back from the navigation history.

Back to active Brings you to the active part of the meeting.

Volume Opens the master volume control slider. Device right: volume
control.

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(Touch) button Description User rights Meeting rights

Summon Activates a chime to summon the participants. Manage meeting.

Menu (…) Opens a menu for additional functionality. Manage meeting.

Notice!
The “Power On” button on the Meeting application, or on a DICENTIS multimedia device
connected to the low power socket of the Audio Powering Switch, only wakes up DICENTIS
devices that are powered by an Audio Powering Switch or Powering Switch device. DICENTIS
devices that are powered via a PoE switch, must be powered on with the “Power on” button
of the DICENTIS MMD instead. These devices will also power up when the PoE port disables
and enables PoE functionality.

Notice!
DICENTIS Discussion devices that are powered via a PoE switch will always be powered on.
These can only be powered on and off by disabling the PoE on the Ethernet port of the PoE
switch.

See also
– Manage, page 37
– Prepare, page 42
– Configure, page 52

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6.2 Manage
Manage is used to manage a meeting. Click the Manage button on the main screen to open
the manage screen. Initially the manage screen shows a list of all prepared meetings.
When there are no prepared meetings, the list is empty. This means that the default meeting is
active and a default discussion is open. To access this default discussion, click the green back
to active button. Refer to Discussion, page 40.

Manage meeting means:

– Activate and Deactivate a meeting. Refer to Meeting, page 37.
– Open and Close a meeting. Refer to Meeting, page 37.
– Manage the meeting agenda. Refer to Agenda, page 38.
– Manage voting. Refer to Voting, page 38.
– Manage the discussion. Refer to Discussion, page 40.
– Manage the menu. Refer to Menu, page 41.

Preconditions
– The PC from which the meeting application is run, must have meeting rights: Manage
meeting.
– A meeting has to be prepared before it can be managed. For information on how to
prepare a meeting, refer to Prepare, page 42.

6.2.1 Meeting
Click the Manage button on the main screen to display a list of all prepared meetings. The
icon to the left of the meeting number and name shows the status of the meeting:
– Gray: The meeting is deactivated.
– Green: The meeting is activated.
– Red: The meeting is open.

Activate a meeting
– To activate a meeting, press the Activate button for the meeting that needs to be
activated.
– To show the meeting content without activating or deactivating the meeting, click
anywhere in the meeting row.
When the meeting is activated:
– the meeting details screen is opened.
– On the left, the agenda and the assigned participants are shown.
– On the right, the meeting details and the agenda are shown.
– The name of the activated meeting is shown in the header of the meeting
application.
– all prepared data of the meeting is sent throughout the system. The data contains names
and meeting rights of the participants and the assigned seats.
– a meeting notes file is created. During a meeting, data is saved to this file as applicable.
The file is closed once the meeting is deactivated. For more information, refer to Post-
meeting tools, page 68.
If the Auto Open function is enabled, the meeting is automatically opened.

When the Activate button is not shown:

– the seat to which the PC is assigned to, does not have "manage meeting" rights or,

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– the user name used to logon to the meeting application is not assigned to the meeting
and/or, does not have the "manage meeting" rights.

Open the meeting

Click the Open to start the meeting. If the Auto Start option is enabled, the first agenda topic
is automatically opened.

Close the meeting

To close the meeting, select the meeting on the left, and then click Close on the right. The
meeting is closed and the meeting list is shown where the meeting can be deactivated.

6.2.2 Agenda
Only a prepared agenda can be managed.
Manage an agenda
1. Make sure the meeting is activated and open.
2. Click Meeting in the left‑pane.
3. Select the required topic from the left or right pane.
– The open agenda is shown in the header of the meeting application.
– The prepared discussion settings and prepared speaker list are sent throughout the
system and are activated.
4. To continue with the next agenda topic, just open the next agenda topic in the agenda
view.

6.2.3 Participants
– To display a list of participants, click Participants in the left‑pane: A list of participants is
displayed in the right‑pane.
– To also view participants in the left pane, click the small triangle next to Participants.
– If the participants have images assigned to them, the image is displayed next to their
name,
– If the meeting has identification, the following information is displayed at the top of the
right‑pane:
– Number of participants registered.
– Number of participants present. The presence of a participant is shown by a blue
bar; their absence by a grey bar.
– Log off all participants button: Logs off all participants in a meeting. Participants
will have to log on again before they can take part in a meeting.

6.2.4 Voting
– If you want to hold a prepared voting round:
– The licenses DCNM‑LVPM and DCNM‑LSVT must be enabled in the system. For more
information on these licenses, see License overview, page 20.
– The voting round should be prepared beforehand by using the Prepare button on the
main screen. For more information, see Voting script, page 49 and Voting round
details, page 50.
– A simplified ad-hoc voting round can be held during a prepared meeting by entering the
details of the voting round during the meeting.
Manage a voting round
1. In the Meeting application, click the Manage icon.
2. Make sure the meeting is activated and open.

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3. Click the voting icon (tick mark) in the menu button (…) at the bottom right-hand corner
of the screen to display:
– A list of prepared voting rounds (shown on both panes).
– Total number of participants authorized to vote and the number of participants
present (shown at top of right-pane).
– The ad-hoc voting fields (the black/grey area at the bottom of the right-pane).
Note: After clicking on another item in the left pane, you can click on Votings to
redisplay the list of all voting rounds in the right-pane.
4. Either:
– Hold an ad-hoc voting round by completing the fields Number, Subject, and
Description, and then clicking on the Ready to vote button, or
– Open a prepared voting round, by clicking the Ready to vote button of a voting
round.
5. The voting screen is displayed:
– The subject of the vote is displayed at the top of the screen.
– Previous button: Selects the previous voting round.
This button is hidden when:
- The first voting round in the list is selected.
- Ad-hoc voting is used.
– Next button: Selects the next voting round.
This button is hidden when:
- The first voting round in the list is selected.
- Ad-hoc voting is used.
– Recall button: Recalls the selected voting round. For example, use this button if you
selected the incorrect voting round by mistake.
– Open button: Opens the selected voting round.
– Close button: Closes the voting round.
– Hold button: Puts the current voting round on hold. The participants voting buttons
are temporarily disabled and votes cannot be changed or cast.
– Accept button: To confirm that the motion is accepted.
– Reject button: To confirm that the motion is rejected. The voting round can be held
at another time.
– Abort button: Aborts the current voting round once voting is opened. Voting results
are not saved.
Voting results
Depending on the installed licenses and system settings, a voting results file is created on the
DICENTIS server when a voting round is opened. During a voting round, data is saved to this
file as applicable. The voting results file is closed when the voting round is closed. For more
information, refer to:
– Voting round details, page 50 (which explains the voting round settings).
– Post-meeting tools, page 68 (which gives information on the voting results and meeting
results files).

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6.2.5 Discussion
To manage the discussion, click the back to active button.
The list on the left shows the discussion list. This list contains speaking and waiting
participants. The following color-coded icons are used:
– Red icon: The participant is speaking.
– Grey icon: The participant’s microphone is muted.
– Green icon: The participant is waiting to speak.
Use the shift button, at the bottom of the discussion list, to shift participants from waiting to
speaking. If the speaker list is full, the longest speaking participant is removed from the
speaker list.

Context menu
The discussion list has a context menu to manage the discussion. Right-click the discussion
list to show the context menu. The context menu has the following options:
– When an item is not selected (i.e. not clicked on):
– Cancel all: Stops all speakers and removes all requests.
– Cancel all request: Removes all requests.
– Add: Opens a menu to add a participant to the list, either as a speaker or a waiting
participant. Right-click the required participant to add the participant and select
grant the floor or add to waiting list. Depending on the number of open
microphones and microphone mode setting, a participant added to the waiting list
might be immediately moved to the speaker list.
– When a speaking participant is selected (clicked on), the following option is available:
– Stop speaking: Stops the selected participant from speaking. Depending on the
number of open microphones and microphone mode setting, the first waiting
participant might be immediately shifted to the speaker list.
– When a waiting participant is selected (clicked on), the following options are available:
– Shift: Shifts the selected participant from waiting to speaking.
– Remove: Removes the selected waiting participant from the list.

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6.2.6 Menu
For more managing options, click the menu button (...) at the bottom right-hand corner of the
screen. A pop-up menu with icons will appear. If the menu button (...) is not shown, the
Manage meeting rights checkbox is not selected in the Seats and Devices screen. For more
information, see Seats and Devices, page 61.

The pop-up menu has the following options:

– Presentation: Click the presentation icon, and then click on “on” to enable the
presentation mode. Click on “off” to disable the presentation mode.
– The system license must contain DCNM‑LMS.
– Discussion settings: Click the discussion settings icon, to “open” the discussion setting
of the current activated discussion. Changed settings will not be stored in the prepared
discussion settings of the agenda. The following can be set:
– Discussion mode
– Speakers list
– Priority options
– Camera control options (system license must contain DCNM-LCC)
– Multimedia device and Meeting Application options
– Pan and tilt camera control (PTZ): Click the pan and tilt camera control icon, and then
click on Show to show the Pan and tilt camera control. Click on Hide to hide the camera
control.
– The icon is only visible in the discussion screen.
– The system license must contain DCNM‑LCC.
– Voting: Click the voting icon to go to the voting screens. The system will either use
“basic” voting or “prepared” voting depending on the installed licenses and system
settings.
– Basic voting requirements:
– DCNM-LSVT voting license is activated.
– Voting function has been assigned to licensed seats in the Meeting application. For
more information, see Seats and Devices, page 61.
Note: Basic voting screens do not have a subject and description displayed on the
multimedia device; the voting results are not stored.
– Prepared voting requirements:
– All requirements of basic voting are met.
– DCNM-LVPM voting license is activated.
– One or more voting rounds have been prepared in the meeting application. For more
information, see Voting script, page 49.
– A meeting is activated and open.
Note: Prepared voting screens have a subject and description displayed on the
multimedia or discussion extended device; the voting results are stored.

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6.3 Prepare
The meeting administrator should use a PC to prepare a meeting. To prepare a meeting, click
Prepare. This opens the Prepare screen.

Prepare meeting means:

– Administrate Persons.
– Add meetings.
– Add Persons to the meeting.
– Add Agenda topics.
– Add Meeting details.
– Add a Voting script and one or more Voting rounds.
– Discussion profiles to define the discussion settings.

Preconditions
– The logged on user must have the user right: Prepare meeting and agenda.

6.3.1 Persons
To add people/names to the system, click Persons in the tree (left pane). Requires system
license DCNM-LPD. Persons can be assigned to a meeting, as described in Participants, page
48.
The edit icons and a list of persons is displayed in the middle pane. Use the edit icons to add
or remove persons from the list.
For each person, General and Security fields can be entered in the right pane:
– General fields are:
– First name
– Middle name
– Last name
– Title
– Region
– Country
– Group
– Image
– Security fields are:
– User name
– User-group: Drop down list for selecting: ParticipantGroup, Operator, Secretary,
Admin
– NFC id: The number of the Near Field Communication (NFC) tag of the participant.
See following sub-heading: “Configure system for use with NFC tags”.
– Password: Button for changing the password of a user.
The security fields are used for enabling logon in the Meeting application and the multimedia
devices.

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Configure system for use with NFC tags

Notice!
NFC tags can only be used with DCNM-MMD2 , DCNM-DE , DCNM-DSL , and DCNM-DVT
devices.

If NFC tags are used to identify/authenticate participants, the secretary or clerk should create
a unique NFC ID for each participant. To do this:
1. In the Persons (middle) pane, click on the name that you want to assign the NFC tag to.
2. In the right-pane, click in the NFC Id field to select it.
3. Identify the NFC Id to the system:
– Make sure a suitable NFC-USB card reader is connected to the USB port of the Client
(secretary’s) PC. Bosch Security Systems B.V. recommends using one of the
following Smart Card Readers: HID Omnikey 5022 CL, HID Omnikey 5421, Identiv
SCM PC-Card uTrust 470x F, or Sony USB NFC Reader RC-S380/S.
– Scan the NFC tag at the USB card reader. The NFC Id will appear in the NFC Id field.
– If you do not have a USB card reader, you can type the NFC Id in the NFC Id field
instead.
– If the same NFC card/ID is used for more than one participant, a red border is shown
around the NFC Id field, indicating that there is a validation error.

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6.3.2 Discussion profiles

Discussion profiles are used to define the discussion settings. Click Discussion profiles in the
tree. These profiles are used during the preparation of the agenda topics.
Use the edit icons to add or remove discussion profiles.
The following can be set:
– Profile Name: The name of the profile.
Discussion settings
– Discussion Mode:
– Open (automatic): When selected, queues in the waiting list are automatically
shifted to the speaker list if it is not full yet. If the speakers list is full, a microphone
request is queued in the waiting list.
– Open (manual): When selected, participants can issue a request to speak and enter
the queue. A user using the Meeting Application or a participant with “manage
meeting” rights using an MMD or the Synoptic application can grant the participant
the floor.
– First in first out: When selected, participants can control their own microphone. If
the speakers list is full, a microphone request overrides the longest speaking
participant.
– Voice activated: When selected:
‑ the microphone buttons on the discussion devices are colored red.
‑ the microphone is activated when a participant speaks.
‑ participants do not need to press the microphone button to get the floor.
‑ the microphone button can be held in to temporarily mute the microphone.
‑ the discussion list is cleared and is not updated while voice mode is active.
‑ the chairperson can still use the priority button to override all participants.
‑ camera control is not available.
This mode can be used for systems with up to 50 devices. It can be configured in the
profile and agendas during a discussion.
If a microphone has VIP rights (refer to Participants, page 48), it will not be
automatically activated when the participant speaks. Instead a participant with VIP
rights has to press the microphone button to speak, which will mute all other
participant microphones.
– Speakers list:
– Max active microphones: The maximum number of active microphones in the
speakers list can be pre‑selected (max. 25).
– Allow speaker to switch mic off: When selected, participants are allowed to switch
off their microphone. Disabled when Open (automatic) is on or First in first out is
on.
– Switch mic off after 30 sec of silence: This function can be used when participants
forget to switch‑off the microphone manually.
– Ambient microphone: When selected, the ambient microphone connected to input 1
is enabled.
– Speakers queue size: The maximum number of requests in the waiting list. A
maximum of 200 requests can be selected. This is disabled when First in first out is
on.
– Allow request to speak: When selected, request‑to‑speak is allowed. This is disabled
when Open (automatic) is on.
– Allow cancel request to speak: When selected, participants are allowed to cancel
their request‑to‑speak. This is disabled when Open (automatic) is on.

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– Show waiting in queue by green mic LED: When selected, the LED in the
microphone will be on for devices in the waiting list (instead of off when not
selected). For the first device or participant in the waiting list, the LED could be
blinking instead of steady depending on whether the Show first in queue by blinking
green mic LED setting is selected or not. All other devices in the waiting list will have
the LED on steady.
– Show first in queue by blinking green mic LED: When selected, the LED on top of
the device’s microphone that is the first in the waiting list will blink green instead of
being steady green (on). Can only be used when Show waiting in queue by green
mic LED is also selected.
– Note: this does not influence the behavior of the button bar LEDs.
– Speech timer:
– Speech time per speaking turn: When selected, the speech timer can be set per
speaking turn in minutes and seconds. Each time a speaker is allowed to speak, this
time is awarded.
– Show last minute by red blinking mic button: When selected, the microphone
button on the active speaker’s device will start blinking when the last minute of
speech time has been reached.
– Show last minute by red blinking mic LED: When selected, the microphone LED on
the active speaker’s device will start blinking when the last minute of speech time
has been reached.
– Adjust speech time: When selected, the speech time can be increased or decreased
with the number of minutes and seconds entered by clicking the + / - icons at the top
of the Discussion profiles screen.
– Turn microphone off when time has elapsed: When selected, the microphone is
switched off after the set speech time has elapsed. When not selected, the
microphone will stay open after the set speech time has elapsed.
– Priority options:
– Priority tone: When selected, a priority tone is audible when priority is used. Set to
off by default. The priority tone can be configured per agenda item or during the
discussion, but can only be used if a priority tone was defined.
– Mute all speakers: When selected, it mutes all speakers temporarily when priority is
used. Disabled when Open (automatic) is chosen.
– Switch off microphones and clear queue: When selected, all speakers and persons
in the waiting list are cancelled when the priority is used.
– Camera control options (only available with DCNM-LCC license):
– Camera control: When selected, activates external or SDI video switchers, as
required; directs the cameras towards the required pre-configured positions;
displays the camera image on the multimedia devices.
– Camera override: When selected, the last participant that activated their
microphone is shown.
– Multimedia device and meeting application options:
The available options depend on the installed licenses and the settings in the Discussion
profile.
With DCNM-LPD license only:
– Display image of speaker: When selected, the image of the first speaker during the
meeting, as stored in the Participant details, is shown along with his/her participant
details

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– Display image of newest speaker: When selected, the image of the latest speaker
during the meeting is shown.
– Display logo: When selected, the customer logo, or if no logo has been configured, a
blank background is displayed in the Meeting Application and on the multimedia
devices.
With DCNM-LCC license only:
– Camera control options are available.
– Display video on device: When selected, and Camera control is selected, the active
speaker or overview camera will be displayed in the camera view in the Meeting
Application and on the multimedia devices.
– Display logo: If Camera control is not selected, the customer logo or a blank
background is displayed in the Meeting Application and on the multimedia devices.
With DCNM-LCC and DCNM-LPD licenses:
If both Camera control and Camera override are selected in the Camera control options:
– Display video on device: When selected, and Camera control is selected, the active
speaker or overview camera will be displayed in the camera view in the Meeting
Application and on the multimedia devices.
– Display image of speaker: When selected, the server controls the video switcher and
the cameras. The latest speaker is displayed in the Meeting Application and on the
multimedia devices.
– Display image of newest speaker: When selected, the image of the latest speaker is
shown in the Meeting Application and on the multimedia devices.
If Camera control is not selected in the Camera control options:
– Camera override becomes disabled and Display logo is activated. The company logo
is shown in the Meeting Application and on the multimedia devices.

Notice!
If a profile is changed, the agenda items that use this profile are not automatically updated.
Therefore, after updating a profile you will have to reapply this profile to all agenda items that
require the new settings.

6.3.3 Meetings
To prepare a meeting:
– Use the edit icons to add or remove a meeting.
– When a new meeting is added, the Meeting details can be entered.
– Use the copy icon to copy a meeting, including all meeting details.

See also
– Meeting details, page 47
– Participants, page 48
– Agenda, page 48

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6.3.4 Meeting details

Click meetings in the tree to display the list of meetings.
– Name: Type the name of the meeting.
– Description: Enter a suitable description.
– Start Date/Time: Select the required start date and time of the meeting.
– End Date/Time: Select the required end date and time of the meeting.
– URL: Enter a suitable URL, as described in Uploading and accessing files (documents,
pictures, and presentations), page 91. Enables documents stored on the
DcnmMeetingDocuments website to be displayed when the blue More info hyperlink on
the multimedia device is pressed.
– Automatically open the meeting after the meeting is activated: Select the checkbox to
automatically open the meeting once the meeting is activated (Multimedia device only).
– Automatically start the agenda when the meeting is opened: Select the checkbox to
automatically start the agenda when the meeting is opened.
– Identification (Only present when license DCNM‑LSID is present in the system.): When
selected, meeting participants are requested to identify themselves. Select the required
option:
– No identification at seat required: Participants are assigned to a fixed seat during
the preparation of the meeting, and they do not need to verify themselves at the
DICENTIS device.
– Identify participant at seat by:
Confirmation: Participants use the log in button to confirm their identity at a seat
(multimedia and DCNM-DE only).
User name: Participants enter their user name to confirm their identity (multimedia
device only).
Select from list: Participants can select their name from a list of participants
(displayed on the screen line) to confirm their identity (multimedia device only).
External system: Participants are identified by means of an external system (all
DICENTIS devices).
NFC card: Participants can use an NFC card to identify themselves (DCNM-MMD2,
DCNM-DE , DCNM-DSL and DCNM-DVT ). To use this option, the system has to be
configured for use with NFC tags. See Persons, page 42.
– Authenticate participant at seat by:
User name + password: Participants use their user name and password to
authenticate themselves (multimedia device only).
Select from list + password: Participants can select their name from a list of
participants and then use a password to authenticate themselves (multimedia device
only).
External system: Participants are authenticated by means of an external system (all
DICENTIS devices).
NFC card + password: Participants can use an NFC card and a password to
authenticate themselves (DCNM-MMD2 device only). To use this option, the system
has to be configured for use with NFC tags. See Persons, page 42.

Notice!
When one of the “Identify participant at seat” options is selected, a participant is assigned a
seat but can log on to another device, if required.
When one of the “Authenticate participant at seat” options is selected, a participant can only
log on to a device that has been assigned to him/her in the Participants pane. See
Participants, page 48.

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6.3.5 Participants
Persons can be added to and removed from a meeting by using the Add and Remove buttons
in the Participants pane. As soon as a Person is added to a Meeting that person becomes a
Participant.
Persons are added to the system as described in Persons, page 42.

Button Description

Add Used to add Persons to a meeting.

Remove Removes the selected participant from the

list.

Tab. 6.1: Button fuction

– Discuss: When selected, the Participant is allowed to discuss.

– Vote: When selected, the Participant is allowed to vote (requires system license DCNM
LVPM and seat licenses DCNM-LSVT). DCNM-MMD2, DCNM-DE , and DCNM-DVT only.
– Manage meeting: When selected, the Participant is allowed to manage the meeting
(DCNM-MMD2 or Meeting application only).
– Priority: When selected, the Participant is able to use the priority button.
– Vip type: Assigns additional microphone authorizations to the participant, independent of
the microphone mode and numbers of open microphones (use the small triangle and
drop-down list to select a Vip type):
– Button Operated: The microphone will always be activated when the microphone
button is pressed. This is the default setting for a chairperson.
– Ptt Operated: Push to talk. The microphone will always be activated when the
microphone button is pressed and held in. This is the default setting for a discussion
device that is used as an interruption microphone.
– Seat name: Assigns a participant to the selected seat name. Use the small triangle and
drop-down list to select a seat name.
– Screen Line: Displays the text/name which will be visible. The Screen Line is configured
in Configure > Rooms. See Rooms, page 52.

Notice!
Do not assign a participant to the Meeting application seat, because this could be confusing
for the user. The meeting application has a login screen that the user should use to log into
the system.

6.3.6 Agenda
An Agenda, which is part of every meeting, can have one or more topics.
– Use the edit icons to add or remove a topic.
– Use the arrow buttons to change the order of the topics.
– Use the copy icon to copy an Agenda.
– To prepare a topic, select the new topic in the tree, and enter the required information,
as described in:
– Topic details, page 49
– Participant List, page 49
– Speaker waiting list, page 49

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Notice!
The items in the top bar of the agenda pane, Subject, Description, URL, and Discussion
Settings can be hidden and displayed by right-clicking on one of the items and then selecting
or deselecting the required item.

See also
– Discussion profiles, page 44

6.3.7 Topic details

The following information can be defined for an agenda topic:
– Subject: Enter a suitable subject
– Description: Enter a suitable description
– URL: Enter a suitable URL, as described in Uploading and accessing files (documents,
pictures, and presentations), page 91. Enables documents to be displayed when the blue
More info hyperlink on the multimedia device is pressed (DCNM-MMD2 only). These
documents can be stored on:
– the DcnmMeetingDocuments website
– the customer’s website
– Discussion settings:
– Select the required profile from the drop‑down list.
– Click the text in the drop‑down list. The discussion setting of the agenda topic will
open. Make your settings, and optionally save them as a new profile.
– See also: Discussion profiles, page 44.

Notice!
As the discussion settings are defined in a profile, a local copy of the discussion settings is
made and stored in the agenda topic. This means, that after a profile has been selected in an
agenda topic, the discussion settings of an agenda topic are not updated when a profile is
changed.

6.3.8 Participant List

All Participants that are assigned to the meeting can be selected and added to the Speaker
waiting list.
– Use the Add button to add the selected Participant to the Speaker waiting list.
– The Filter by text box can be used to narrow the search, for example Participant names.

6.3.9 Speaker waiting list

The Speaker waiting list is used to set up the sequence of the Participants who are planned
to speak during the agenda topic.
– Use the arrow buttons to change the order.
– Use the Remove button to remove the selected Participant from the Speaker waiting
list. This participant will stay a Participant in this meeting.

6.3.10 Voting script

A Voting script, which can have one or more voting rounds, can be added to a meeting. Use
the following procedure to add a voting round to a Voting script:
1. In the tree, click on Voting script (green tick mark).
2. In the right pane, click on a row.
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3. At the top of the page:

– Use the blue plus icon to create an empty voting round (all settings have to be
manually updated).
– Use the blue minus icon to delete a selected voting round.
Note: To delete multiple voting rounds, use Shift + left mouse click to select the
voting rounds, and then click the red cross.
– Use the duplicate icon to create a new voting round, based on the settings of the
selected voting round.
– Use the up/down arrows to change the order of a selected voting round.
4. To prepare a voting round, select the voting round in the tree, and then enter the
required information, as described in Voting round details, page 50.

6.3.11 Voting round details

The following information can be defined for a voting round (voting functionality is only
available on a multimedia device, DCNM-DE, and DCNM-DVT):
Number: For entering the reference number of the voting round.
Subject: For entering the subject of the voting round.
Description: For entering a short description of the voting round.
URL: Enter a suitable URL, as described in Uploading and accessing files (documents, pictures,
and presentations), page 91. Enables documents stored on the DcnmMeetingDocuments
website to be displayed when the blue More info hyperlink on the multimedia device is
pressed (multimedia device only).
Vote settings:
Answer set: Drop‑down list with options for:
– For/Against
– For/Against/Abstain
– For/Against/Abstain/DNPV
– Yes/No
– Yes/No/Abstain
– Yes/No/Abstain/DNPV

Notice!
DNPV (Do Not take Part in the Vote). This option allows participants to indicate that they do
not want to participate in the vote.

Voting timer: For defining a time for a voting round. The voting time is displayed on the
multimedia devices and in the voting screen of the Meeting application (DCNM-MMD2 only).
The voting timer has radio buttons options for:
– No voting timer. When selected the voting timer is not used, and the voting timer
Duration box is hidden.
– Keep voting round open when time is reached. When selected, the voting round is kept
open when the voting time has expired. Participants can still cast or change their vote.
The additional time is shown as a negative value. For example, if a voting time was set for
30 seconds (00:30), -00:30 will be displayed after one minute.
– Hold voting round when time is reached. When selected, the voting round is put on hold
when the voting time has expired. The voting round can be resumed and put on hold as
required. The additional time is shown as a negative value. Participants can still cast or
change their vote.

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– Close voting round when time is reached. When selected, the voting round is closed
when the voting time has expired. Participants can no longer cast or change their votes.
Voting must take place within the specified time.
– Duration. For entering a value for the voting timer. Use the up/down arrows to select the
time in minutes and seconds.
Type
– Open voting with: For selecting one of the ‘open voting’ options (‘open voting’ is
sometimes referred to as ‘public voting’). When selected, data from the individual voting
rounds is saved in xml files on the DICENTIS server. For more information see, Voting
results file, page 69.
– Total and individual interim results: During voting, the total interim results are
displayed on the multimedia devices and the Meeting application. The total and
individual results are available on the API while the voting round is open.
– Total interim results: During voting, the total interim results are displayed on the
multimedia devices and the Meeting application. The total results are available on
the API while the voting round is open. Individual results are available when voting is
on hold or closed.
– No interim results: During voting, only the cast vote of each participant is displayed
on their multimedia device. The interim results (individual and total) are not
displayed on the multimedia devices, the Meeting application, or the API. Individual
and total results are available on the API when the voting round is on hold or closed.
– Prevent influencing (no interim results and cast vote is hidden). When selected, the
cast vote is hidden. When the voting round is open, interim and total results are not
displayed on the multimedia devices, Meeting application, or API. Total and individual
results are saved on the DICENTIS server. When the voting round is on hold or closed:
– the total results are displayed on the multimedia devices and the Meeting
application.
– individual results are available via the API when the voting round is on hold or closed.
– Secret ballot: When selected, the cast vote is hidden. Individual results are not displayed
on the multimedia devices, Meeting application, or API, and cannot be retrieved from the
DICENTIS server or via the API.
– Total interim results. When selected, the total interim results are displayed on the
multimedia devices and the Meeting application.
– No interim results. When selected, the total results are only displayed when voting is
on hold or closed.
Save settings as default button: Saves the Vote settings of the selected voting round as the
default for creating a new voting round.

Notice!
The Save settings as default feature can be helpful if you want to create multiple voting
rounds that have the same Vote settings.

– Use the button like this:

– Select the voting round you want to reuse, by clicking the green icon in the tree.
– Click the Save settings as default button.
– Click Voting script, and then use the ‘plus’ icon to create a new voting round with
your favorite settings.

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6.4 Configure
Configure is used to set up and configure the system. To start configuration on the main
screen, click Configure. This opens the Configure screen. Use the tree in the left pane to
navigate this screen. Click the small triangle to open the menu items in the tree.

Configure means:
– Add User groups.
– Add/modify/delete Users information.
– Define Rooms.

Preconditions
– The user logged on needs to have the user right Configure system.

6.4.1 User groups

User groups can only be defined if you have the necessary rights. Different types of User
groups can be created by defining privileges for each user group. Examples of User groups
are; secretary, operators, etc.
– To add, remove or copy User groups, use the edit icons.
– Access Rights: Per User group several options can be selected.
– Authentication: Per User group Windows Authentication can be selected. When enabled,
the user name and password will be validated against the data in the Windows
Authentication server. When disabled, the password will be checked against the
password that is stored in the DICENTIS Meeting Application.
When Windows Authentication is used, the PC running the DICENTIS services and the
MMDs must be able to access the Windows Authentication server. The user name has to
be used in combination with the domain, for example, USA\Bill where USA is the name of
the domain and Bill is the user name of the user.

6.4.2 Users
To add Users that should logon to the system, click Users in the tree.
Here the Users are listed. To add or remove Users, use the edit icons.

For each User: General and Security fields can be entered:

– General fields are for example, name, title, country.
– Security fields are used to be able to logon in the Meeting application and the multimedia
devices.
To add a participant picture, click Change. Select the picture you want to display for the user
and click Open. The picture will be displayed in the login screen at Select from List, in the
participant details in the list of users taking part in a meeting, and in Synoptic Microphone
Control if a participant is present. Click Delete image to remove the picture.

6.4.3 Rooms
Rooms contain all settings related to the room.
To change the room details, the user right Configure system is needed.

Room details
– Automatic seat assignment: When selected, a new device connected to the system:
– is automatically assigned to a seat.
– has the seat license assigned, when available.
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Uncheck the Automatic seat assignment checkbox after you have configured the system.
This gives you more control over your system with respect to replacing devices and
adding seats.
– Default participants device GUI language: Use the drop-down list to select the required
GUI language of all multimedia devices.
– Screenline definition: The screen line is defined here. To activate the screen line, click
the Apply button. The information entered in the general fields of a Person or User (i.e.:
FirstName, LastName, MiddleName, Title, Region, Country) can be inserted here by using
the $‑sign directly in front of the description.
Screenline definition example: $FirstName $LastName $MiddleName $Title $Region
$Country
Optionally the number of characters of an item shown can be limited from 1 to 99 by adding
the number behind the field between parentheses. Numbers used below 1 or above 99 are
parsed as normal text. The screen line entry must contain at least one of the above items. If
the entry is not accepted, it is enclosed within a red box.
– Meeting notes location: The location of the meeting notes is defined here. By default, the
meeting notes are saved on the Server PC in: \ProgramData\Bosch\DICENTIS.
Use the Browse button to select another location, if required. For more information on
the meeting notes, refer to Post-meeting tools, page 68.
Note: The default location for the meeting notes is only displayed if the DCNM‑LMPM
license is activated.
– HTTP Proxy devices:
– Proxy address: Address (IP address or host name) of the host running the proxy
server.
– Proxy port: Port number of the host running the proxy server. This is the port at
which the proxy server will listen to clients.
– Image server info:
– Image server url: Address (IP address or host name) of the host running the image
server. This is by default the same PC the DICENTIS Meeting Application is installed
on. To avoid performance and/or space issues you can install the image server on a
different computer. Refer to Installing the image server on a different computer, page
90.
– Test image server connection button: Used to test if the image server connection is
working. If the configuration is working properly, the message ‘Successful’ is
displayed. This is especially useful if the image server has been moved to a different
PC.
– Customer logo: Click Change to select a logo (e.g. your company logo) that will be
displayed:
– in the login screen of the multimedia device
– in the home screen of the multimedia device
– in the camera view of the multimedia device if no camera has been configured or if
Display video on device is not selected under Prepare > Discussion profiles >
Speaker Viewing Options. Refer to Meetings, page 46.
– in the home screen of the meeting application
– Note:
– The recommended size of the logo image is 1024 X 600 px.
– It is recommended that the selected logo is plain at the corners, because the image
will cropped by 150 px at each end to display the image on the camera view.

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– It is recommended to use images with dark, preferably black background for

optimum readability of texts.
– The image will automatically be scaled vertically to fit the camera view window (a
small part from the left side and right side will be cut off) if the aspect ration is
different from 1024 X 600 px.
– Presentation Source:
– Default (DcnBeamer): Use the DcnBeamer application as your default presentation
source. Copy the DcnBeamer directory to a USB-drive and then run it from that
location on a remote notebook.

Notice!
The horizontal resolution of the PC running the DcnBeamer.bat should be dividable by 8. If
this is not the case, the image can be distorted on the multimedia device and Meeting
Application.

– H.264 stream: Enter the URL of the H.264 presentation source you use, refer to the
documentation of your presentation source (e.g. RTSP://<IP address HD Conference
Dome>). The H.264 stream is packed in RTP stream according to
http://www.rfc-base.org/txt/rfc-3984.txt
It can be configured as:
- direct RTP stream (unicast and multicast)
- RTP stream served by an RTSP server (unicast and multicast).
The settings of the H.264 stream are:
‑ 720p25 or 720p30.
‑ Target bit‑rate 2Mbit/s
‑ Maximum bit-rate 2.5Mbit/s.
‑ GOP length 15 (also known as I-Frame distance).
‑ No B‑frames, I and P frames only.

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6.4.4 Audio settings

– Audio tones: Use the Set and Remove buttons to upload and remove custom chimes for
Summon and Priority.
Audio file specification:
– PCM format.
– 16 bits per sample.
– 48 k sample rate.
– Mono.
– Max 700 kb file size.
– Audio tones audible on headphones: When selected, the audio tones are sent to the
headphones of the participants and interpreters. Off by default.
– Mic: Shows the signal of the microphones when they are being spoken in.
– System:
– Master volume: Master volume to control the devices’ loudspeakers and the sound
reinforcement output.
– LSP: Sets the volume for the device loudspeakers in decibel (dB).
– SR: Sets the volume for the sound reinforcement output.
– Change EQ: Sets the equalizer for both the device’s loudspeaker and the sound
reinforcement output.
– Line Input / Output:
– In 1: Sets the sensitivity of Line input 1.
– Out 1: Sets the sensitivity of Line output 1.
– Ambient: Sets the ambient audio On or Off for Line input 1:
On (default setting): Audio connected to In 1 is only routed to the delegate
headphones and the recorder output when no microphone is active.
Off: Audio connected to In 1 is always routed to the delegate loudspeakers, delegate
headphones, and the PA output.
– In 2: Sets the sensitivity of Line input 2.
– Out 2: Sets the sensitivity of Line output 2.
– In 2 / Out 2 mode selection menu: Defines the mode of Line input 2 and Line output
2. Click the arrow on the drop-down list to choose between:
LSP: When selected, allows the audio from the delegate’s loudspeaker to be
amplified by an external system.
Recorder (Int. floor): When selected, allows the audio to be recorded.
Mix-minus: When selected, prevents acoustic feedback when two systems are
connected for example via telephone coupler.
Insertion: When selected, allows an external system to process/equalize the audio.
Unprocessed: When selected, receives/sends the unprocessed audio from In 2 / Out
2.
– For more information, see Audio routing settings.
– Dante Input / Output:
– In 1: Sets the sensitivity of Dante TM / OMNEO input 1.
– Out 1: Sets the sensitivity of Dante TM / OMNEO output 1.
TM
– Ambient: Sets the ambient audio ON or OFF for Dante / OMNEO input 1:
ON (default setting): Audio connected to In 1 is only routed to the delegate
headphones and the recorder output when no microphone is active.
OFF: Audio connected to In 1 is always routed to the delegate loudspeakers,
delegate headphones, and the PA output.
– In 2: Sets the sensitivity of Dante TM / OMNEO input 2.

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– Out 2: Sets the sensitivity of Dante TM / OMNEO output 2.

– In 2 / Out 2 mode selection menu: Defines the mode of Dante TM / OMNEO input 2
TM
and Dante / OMNEO output 2. Click the arrow on the drop-down list to choose
between:
LSP: When selected, allows the audio from the delegate’s loudspeaker to be
amplified by an external system.
Recorder (Int. floor): When selected, allows the audio to be recorded.
Mix-minus: When selected, prevents acoustic feedback when two systems are
connected for example via telephone coupler.
Insertion: When selected, allows an external system to process/equalize the audio.
Unprocessed: When selected, receives / sends the unprocessed audio (also referred
to as dry signal) from In 2 / Out 2.
– For more information, see Audio routing settings.

TM
Configuring Dante compatible devices
The DICENTIS Conference System supports integration with third party Dante TM compatible
devices (like for example, a laptop). Configuring which Dante inputs and outputs are routed to
the Dante inputs and outputs of the DICENTIS Conference System is done via Audinate’s
Dante Controller which can be downloaded from the Audinate website.

Note: The Dante Virtual Device is running on the DICENTIS Conference System server for the
Dante functionality. Only one Dante device can be active on a computer, therefore it is not
possible to install any other Dante device on the DICENTIS Conference System server.
Note: The Dante Controller can be run from any computer in the network. Its serves to route
Dante inputs and outputs between Dante compatible devices.

1. Open the Dante controller Network view.

2. The new Dante devices from the APS are shown on the screen:
– Dante Receivers:
DICENTIS <hostname server>
– Dante In 1
– Dante In 2
– Dante Transmitters:
DICENTIS <hostname server>
– Dante Out 1
– Dante Out 2
– All other devices that are visible on the network are shown as well.

Next, multicast streams need to be created from the transmitters, as the DICENTIS
Conference System utilizes these:
1. Press Ctrl-D to open the Device info view.
2. Select the device you want to configure to work with DICENTIS.
3. Go to the Transmit tab.
4. Press Ctrl-M to create a multicast flow.
Make sure to select only 1 channel per multicast flow.
5. When the multicast flows have been created, switch back to the Dante controller network
view to create the connections you want. All successful connections are shown by a
check mark.
For further details on configuring Dante, refer to the “Dante Controller User Guide”.

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– Acoustic Feedback:
– No Acoustic Feedback Suppression (AFS): Off, sets the AFS function to “off”.
– Natural speech Acoustic Feedback Suppression: Sets the AFS function to “on” and
selects the natural algorithm for speech.
– Maximum Acoustic Feedback Suppression: Sets the AFS function to “on” and
selects the maximum algorithm for speech, which reduces the risk of acoustic
feedback (howling) at higher system volume levels.
Note: Audio artifacts might occur at higher volume levels.
– Loudspeaker is active when microphone is on: Enables the loudspeaker of the
device, when the microphone is on.
– Attenuate headphone when speaking by x dB: x can be set using the textbox or the
slider. The range of x is 0 dB up to 12 dB. Attenuates the headphone volume of the
device, when the microphone is on.
– Mute: When selected, mutes the Line Input / Output or Dante Input / Output. There are
separate mute buttons for In 1 / Out 1 and In 2 / Out 2.
– Test Tone: To test the audio in the system. Select either Off, 1 kHz, or Sweep.
Note: When a Test Tone option is selected the Test Tone checkbox appears in the
System and Line Input / Output fields.
– Headroom: When Unprocessed is selected, the headroom can be set for the Line 2 and
Dante 2 outputs. The range is from 3 dB up to 30 dB. Headroom is the buffer you have
against transient peaks or loud sounds before the system goes into clipping.

See also
– Audio routing settings, page 58

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6.4.5 Audio routing settings

The following options are available for the audio routing:
– LSP: Use this mode if you want audio output 2 of the Audio Powering Switch to transmit
a signal that can be connected to an external public address system. The Audio Powering
Switch sets:
– volume signal level.
– audio equalization.
Audio input 2 signal of the Audio Powering Switch is added to the floor signal.
– Recorder (Int floor): This is the default audio I/O routing mode. Use this mode if you
want audio output 2 of the Audio Powering Switch to transmit a signal that can be
connected to an external audio recorder. The Audio Powering Switch has no effect on the
volume level of the signal. Audio input 2 signal of the Audio Powering Switch is added to
the floor signal.
– Mix-Minus: Use the Mix-Minus mode to prevent acoustic feedback when two systems are
connected, for example with a telephone coupler, via the audio input and audio output 2.
– Insertion: Use this mode to enable audio output 2 and audio input 2 of the Audio
Powering Switch to add signals from external audio devices.
Example: An external audio mixer is connected between audio output 2 and audio input 2
of the Audio Powering Switch.
– Unprocessed: Use the Unprocessed mode to receive / send the unprocessed audio (also
referred to as dry signal) to input 2 and output 2 of the Audio Powering Switch.
See the following figure for a schematic overview of these settings:

Figure 6.5: Audio Routing Settings

– Language Selection: If DCNM‑LSSL is available, language selection (interpretation) can
be assigned to licensed seats/multimedia devices. Free and available licenses are
numbered in the header of the language distribution column.
When selected:
– The number of free language selection licenses will be decreased.
– On the licensed multimedia devices the available languages can be selected and
listened.

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6.4.6 Camera Settings

The camera settings page enables a technician to quickly and easily configure/update the
camera settings.
– The Status column indicates whether a camera is connected (by means of a red cross or a
blue check mark), enabling the technician to carry out any corrections. Cameras that are
no longer used are marked by a red cross and can be easily deleted, using the minus (-)
symbol.
– The camera name can be changed to a logical name, making it easy to find.
– The camera website can be quickly accessed by clicking a hyperlink.
– The camera type is automatically detected and displayed.
Camera settings are only available if software license DCNM-LCC is installed.

Prior to a meeting a technician can configure the camera:

1. Add the camera to the list of cameras.
2. Configure to which SDI input it is connected in the XML configuration file, see
Configuration Procedure, page 74. The SDI makes it possible to dynamically switch
HD‑SDI video signals on the MMD or in the Meeting Application.
3. If required, configure the H.264 video stream of the camera. This can be an external
H.264 encoder if necessary.
4. Configure the camera presets (Prepositions), allowing the technician to:
– Call up presets
– Pan, tilt, zoom the camera
– Focus near, focus far
– Store presets
During a meeting:
1. The system controls the camera via the stored presets.
2. The operator can control the camera via the PTZ-control (Pan, Tilt, Zoom) in the Meeting
Application and modify presets and store them. The PTZ-control is called up by clicking
the … at the bottom right of the Meeting Application screen.
Camera Settings
– Overview: Defines the camera used as the overview camera.
The following video options are supported:
– Bosch Onvif (compliant) cameras.
– Panasonic SDI/IP cameras which support HD Integrated Camera Interface Specifications
version 1.06. The H.264 stream of the Panasonic cameras is not supported. An external
H.264 encoder is required if the H.264 stream needs to be displayed on the multimedia
devices. If the video stream only needs to be displayed on the Meeting Application, the
H.264 stream of the Panasonic camera can be used (e.g. rtsp://<ipaddress>/mediainput/
h264/stream_2).
– Sony SDI/IP cameras which support CGI Commands according to Sony standards
(RCTG001, RTSP streaming function supported by Sony). The second H.264 stream of the
Sony camera can be used to display on the multimedia devices and the Meeting
Application. It is also possible to use an external encoder to encode the SDI stream for
display on the multimedia devices and Meeting Application.
Note: The Sony camera needs to be placed in a separate VLAN to avoid problems with the
multicast data.
Please configure the H.264 correctly so it will be displayed properly:

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Image 2

Image codec 2 H.264

Image size 2 704 x 576

Frame rate 2 25 fps

I-picture interval 2 5S

H264 profile 2 Main

Bit rate compression mode 2 VBR

Image quality 2 6

Maximum bit rate limit 2 Yes

Max kbps 2500

Stream rtsp://<ip address>/video2

– External video streams.

For specific video camera types see “System Overview” , page 13.

Notice!
Ensure that the Bosch Onvif Camera has firmware 5.80 or higher, with the following settings:
- H.264.
- Set the main frequency of the HD conference dome from 50Hz to 60Hz to reduce the latency
(Settings\Advanced mode\Camera\Installer Menu).
- 720p50 or 720p60.
- Target bit‑rate 2Mbit/s.
- Maximum bit-rate 2.5Mbit/s.
- GOP length 15 (also known as I-Frame distance).
- No B‑frames, I and P frames only.

– Add: Click the plus (+) symbol to add a new camera. Bosch Onvif cameras are
automatically detected, but Panasonic and Sony cameras need to be added manually.
– Enter the IP address or host name of the camera in the network. After saving the
camera settings, you can click the blue hyperlink in the camera overview screen to
access the camera website (allows for easy configuration of the camera).
– Enter the Camera user name and Camera user password. The default username and
password for Sony was “admin” “admin” and for Panasonic “admin” “12345” at the
time this manual was written.
– Enter the H.264 video stream. The H.264 image can be displayed on the MMD and in
the Meeting Application. In case the image only has to be displayed in the Meeting
Application, the camera’s H.264 stream can be used. If the stream also has to be
displayed on the MMD, it is recommended to use the Epiphan (external H.264)
encoder.
– Select the Control protocol. <Panasonic> or <Sony>, for Panasonic or Sony cameras.
Select <Unknown> if you want to add an external video stream.
– Delete: Click the minus (-) symbol to delete cameras that are no longer connected.
Deleted cameras are also removed from the configuration file of the HD-SDI video
switcher, which makes it easier to maintain.

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– Camera name: This is the default name of a connected camera.

In the Camera name column on the right side of the screen, you can change it to a logical
name, e.g. right-side or front. This makes it easier to identify the camera when assigning it
to a seat in the Seat and Devices page. See Seats and Devices, page 61.
– Type: This is the type of camera connected, e.g. PTZ (Pan Tilt Zoom).

Configuring additional video streams

The DICENTIS system can discover Bosch Onvif (compliant) cameras, allowing the active
speaker to be displayed on the multimedia device.
However, other video input solutions and even HD-cameras that convert their video through
encoders can be configured, so that the DICENTIS system can detect them as if they are
supported cameras. The provided video streams should comply with the standards used
within the system (e.g. Real-Time Streaming Protocol, RTSP).

The H.264 (data type/codec) stream is packed in RTP stream according to:
http://www.rfc-base.org/txt/rfc-3984.txt
It can be configured as:
– direct RTP stream (unicast and multicast).
– RTP stream served by an RTSP server (unicast and multicast).
The settings of the H.264 stream are:
- Set the main frequency of the HD conference dome from 50Hz to 60Hz to reduce the latency
(Settings\Advanced mode\Camera\Installer Menu).
– 720p50 or 720p60.
– Target bit‑rate 2Mbit/s.
– Maximum bit-rate 2.5Mbit/s.
– GOP length 15 (also known as I-Frame distance).
– No B‑frames, I and P frames only.

See also
– System Overview, page 13

6.4.7 Seats and Devices

The main purpose of this screen is to assign seats to, and un-assign seats from devices.
If the Automatic seat assignment checkbox under the Rooms tab is selected, a new device
connected to the system is automatically assigned to a seat and has the seat license assigned,
when available.
The Automatic seat assignment checkbox under the Rooms tab should not be selected if you
want to manually assign and un-assign seats. Use the Assign device to seat button and Un-
assign devices from seat button to manually assign and un-assign devices. These buttons and
their associated options are described in the following sections:

Seats Assignment pane

– Configure mode (select on device) checkbox: Used for locating multimedia devices.
When this checkbox is selected, a Select device button is displayed on all multimedia
devices. Pressing this button:
– switches on the microphone LED.
– displays a green tick in the Select column next to the seat and device name.
This feature can be particularly useful when you want to locate seat positions in a
large conference hall.

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Notice!
When Configure mode is active, the devices cannot be used for discussion purposes.
Pressing the microphone button will function to locate the device.

If Synoptic Control is used and the Configure mode (select on device) checkbox is selected:
– The microphone LED on the device will be illuminated when moving the icon in the
synoptic layout. This makes it easier to identify the device in the room during
configuration.
– When the Select device button on the device is selected, the icon in the synoptic layout
turns red.
– When the Microphone button on the device is selected, the icon on the synoptic layout
turns red.
Note: The option is only available when there is no active meeting, because this would
otherwise disturb the meeting.
See also Configuration Procedure, page 77.
– Rename Seats checkbox: Enables you to assign logical names indicating the position of
the seats in the room, e.g. Row 1, Seat 1.
When Configure mode is active and this checkbox is selected, you can enter the name of
the first seat that will be selected. The first device / seat on which the Select device or
microphone button is touched, will get the seat name that was entered. For each
consecutive device, the number will be increased by one. If only text was entered in the
seat name, the value will not increase.

Notice!
After renaming seats, deselect Configure mode to restore the discussion devices for regular
use. When Configure mode is active, you cannot activate a meeting. Vice versa, when a
meeting is in progress, you cannot use the Configure mode.

– Select: Used for locating assigned discussion devices.

Click anywhere in a row to select it (the row is highlighted blue). Click the Select cross-
hair, and hold down the mouse button. A blue tick is displayed next to the seat and
device name. The selected device is also indicated in the lower pane. To help you locate
the seat position assigned to a multimedia device, the screen of the device will flash
every time the mouse button is clicked.
– Name: This is the name of the seat. Double-click this field to select it. You can then type a
new seat name.
– Status: Shows the status of multimedia devices assigned to seats:
– Blue tick: Device is assigned to a seat.
– Red cross: Device is unassigned from a seat.
– Devices: This is a list of the connected devices:
– Discuss checkbox: For setting Discussion rights for seats.
– Manage meeting checkbox: For setting Manage meeting rights for seats.
– Priority checkbox: For setting Priority rights for seats.
– VIS type (Very Important Seat): This drop-down list is used to assign additional
microphone authorizations to a seat, independent of the microphone mode and the
number of open microphones:
– None: No VIP settings selected.

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– Button operated: Pressing the button once activates the microphone. This is the
default setting for a chairperson.
– Ptt operated: Push‑to‑talk. Press and hold to activate the microphone. This setting is
default used as an interruption microphone.
– Voting: If DCNM‑LSVT is available, licensed seats can be assigned the voting function
(DCNM-MMD2, DCNM-DE, DCNM-DVT, Meeting Application, Synoptic application, and
API ). Free and available licenses are numbered in the header of the voting column. When
selected:
– The number of free voting licenses decreases.
– Voting sessions can be managed and controlled (DCNM-MMD2, Meeting Application,
and API).
– Votes can be cast on licensed DICENTIS devices, by touching the color-coded
representative button on the displays of the devices.
– The voting results are automatically displayed as color-coded bar graphs on the
displays of the conference devices (Meeting Application, multimedia device, DCNM-
DE, Synoptic application, and API).
Note: To manage and control voting within an active meeting, the user right ‘manage
meeting’ is required.
– Identification: If DCNM‑LSID is available, participant login identification credentials can
be assigned to licensed seats/multimedia devices (multimedia device, DCNM-DE, DCNM-
DSL and DCNM-DVT only). Free and available licenses are numbered in the header of the
identification column.
When selected:
– The number of free identification licenses will be decreased.
– Free and fixed seating is possible.
– A participant welcome screen (with i.e. participant credentials) is displayed on the
multimedia device display (multimedia device and DCNM-DE only).
– A meeting participant login screen can be displayed on the display of the multimedia
devices (multimedia device and DCNM-DE only).
– User login credentials can be requested and entered at the multimedia devices
(multimedia device only).
– Attendance registration for meetings and voting rounds is enabled when an
identification method is configured for the meeting.
– The camera and pre‑position of this camera can be assigned to seats, if DCNM‑LCC
is available.
– Language selection checkbox: If DCNM‑LSSL is available, the language selection function
can be assigned to licensed seats (multimedia device, DCNM-DE and DCNM-DSL only).
This enables users to select an interpreted language on the device. Free and available
licenses are numbered in the header of the voting column.
– Camera: This drop-down list is used to select a camera. The camera name can be
changed in Camera Settings. See Camera Settings, page 59.
– Preposition: Defines which pre‑position is used for the overview. This field is hidden,
when the “camera selected for overview” does not support pre‑positions.
– Un-assign devices from seat button: Un-assigns a selected device from a seat.
Use the button like this: In the Devices column, click on the device you want to un-assign
(the row is highlighted blue). Click the Un-assign Devices from seat button. The Status
column displays a red icon to show that the device is unassigned, and the details of the
unassigned device appear in the Unassigned Devices window.

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– Delete empty seats button: Removes empty seat rows. An empty seat row is created
when a device is unassigned from a seat as explained above. Clicking the button will
remove multiple seat rows at the same time.
– Create empty seat button: Creates a new row for assigning a device to a seat.
Unassigned Devices pane
– Select: Used for locating unassigned multimedia devices.
Use the button like this: Click anywhere in a row to select it (the row is highlighted blue).
Click the Select checkbox, and hold down the mouse button. A green tick is displayed
next to the seat and device name. To help you locate the multimedia device, the screen of
the device will flash every time the mouse button is clicked.
– Name: The name of the installed component, e.g. EINZ1315-MeetingApplication,
MMD-5811430716101008-MultimediaDevice.
– Type: The type of device, e.g. MultimediaDevice.
– Serial: The serial number of the device, e.g. 5811430716101008.
– Version: The firmware version of the device, e.g. 1.40.7715.
– Assign device to seat button: Assigns a selected device to seat. Use this button when you
want to replace an existing device, i.e. the device is defective
Use the button like this: Click anywhere in a row to select it (the row is highlighted blue).
In the Seats Assignment pane, click the seat that you want to assign the device to. In the
Unassigned Devices pane, click the Assign device to seat button.
– Create seat from device button: Creates a new seat row in the Seat Assignment pane
with the selected device assigned to that seat.
Use this button when you want to quickly create new seat positions with devices
automatically assigned. Click anywhere in a row to select it (the row is highlighted blue).
Click the Create seat from device button. The device and the newly created seat appears
in the Seats Assignment pane.
Lower overview pane
This pane gives an overview of all installed components, such as the Multimedia devices,
(Audio) Power switches, Video Switcher, Meeting applications, and Cameras, and shows their
version and status. It can be used to enable the power off functionality and volume control,
and is useful for diagnostics purposes.
– Select: Used for locating multimedia devices.
– Name: The name of the installed component, e.g. EINZ1315-MeetingApplication,
MMD-5811430716101008-MultimediaDevice.
– Type: The type of component.
– Status: The working status of the component.
– Serial Number: The serial number of the component.
– Version: The firmware version of the component.
– Has Power Off check‑box: Allows the device to power off the system (DCNM-MMD2,
Meeting Application, Synoptic application, and API).
– Has Volume Control check‑box: Allows the device to control the master volume (DCNM-
MMD2, Meeting Application, and API).
– Dual Use check‑box: Allows the device to be shared by two participants (DCNM-D, DCNM-
DE, and DCNM-DSL only). Requires software license DCNM-LSDU.

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6.4.8 Language Selection

– Language Selection: If DCNM‑LSSL is available, language selection (interpretation) can
be assigned to licensed seats/multimedia devices. Free and available licenses are
numbered in the header of the language distribution column.
When selected:
– The number of free language selection licenses will be decreased.
– On the licensed multimedia devices the available languages can be selected and
listened.
Here you can configure:
– the Omneo channel for delivering the floor language to the DCN Next Generation system.
– the languages received from the DCN Next Generation system.
– The way the language is displayed on the device:
– Original – the original description of the language is displayed.
– Number and abbreviation – the number assigned to the language in Languages along
with its abbreviation is displayed.
– Number and original – the number and the original description of the language is
displayed.
– Abbreviation – the abbreviation for the language is displayed.
System Channels are available when at least 1 DCNM‑LSSL license is detected.
– Floor output from DICENTIS: Configures the device and its input number used for
delivering the Floor audio to the DCN Next generation system.
– Device: All connected Omneo Devices are displayed under Device. Press the arrow
to select a device.
– Omi Input: Omi input number for the selected device. Press the up/down arrows to
select an input number.
– Languages from DCN Next Generation: Configures the device and its output number
used for delivering the interpreted languages from the DCN Next generation system.
– Device: All connected Omneo Devices are displayed under Device. Press the arrow
to select a device.
– Omi Output: Omi output number for the selected device. Press the up/down arrows
to select an output number.
– Languages: Assigns the language name (of an interpretated language) to an Omi
output number.
– Displayed on device.

Enable language selection/settings

– To enable language selection on the devices, select the Language selection checkbox on
the Seats and Devices screen. See Seats and Devices, page 61.
– To activate changed settings in the system, either:
– start a meeting, or,
– restart the DICENTIS services.
Configuring the language selection
DICENTIS can be interfaced with DCN Next Generation to enable interpretation (see following
figure). The DCN Next Generation system:
– receives the Floor audio from DICENTIS.
– delivers the interpreted languages to DICENTIS.

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The DCN-IDESK is used to configure which language is on which DCN Next Generation
Channel. For information on how to do this, refer to the DCN Next Generation installation
manual.
The push/rotate button on the Omneo Media Interface (PRS-4OMI4) is used to configure:
– which Omneo input is used to receive the Floor audio from DICENTIS. To do this:
– select the Omneo Input number.
– configure the DCN NG channel for Floor (00 is the Floor channel for DCN NG).
– which Omneo outputs are used to send the interpreted languages to DICENTIS. To do
this:
– select the Omneo Output number.
– configure the DCN NG channel (01 – 31), which is forwarded to DICENTIS.
The DICENTIS application is used to configure:
– which language is received on which Omneo Media Interface Output (the order of the
languages determines how the languages will be displayed on the DICENTIS devices).
– which Omneo Media Interface Input the DICENTIS Floor audio is sent to.

1 2 3 4 5 6 9 10 11 12 13
Figure 6.6: Configuring the language selection

1. DCN‑IDESK:
– Interpreter Desk for configuring which languages are on which output channels.
2. LBB 4116:
– DCN Extension Cable, terminated at both ends with a molded six-pole circular
connector.
3. DCN‑CCU2:
– Central Control Unit for DCN Next Generation and DCN wireless systems.
4. LBB 4416:
– Optical Network Cable, terminated at both ends with network connectors.
5. Omneo media device:
– Media device with push/rotate button for configuring the DCNNG channels on each
4OMI4 device.
6. Ethernet cable:
– Ethernet cable terminated at both ends with network connectors.
7. Network switch:
– Connects the devices together on the network.
8. Ethernet cable:
– Ethernet cable terminated at both ends with network connectors.
9. DICENTIS Server PC:
– Activates the DCNM‑LSSL language selection at seat licenses.
– Assigns Language selection licenses to seats.
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– Configures the system channels.

10. Ethernet cable:
– Ethernet cable terminated at both ends with network connectors.
11. DCNM‑APS (Audio Powering Switch):
– Routes, controls, and processes the audio signals.
– Supplies power to the DICENTIS devices.
12. DCNM‑CBxx:
– DCNM system Network Cables for connecting DICENTIS components to each other.
13. Multimedia device, DCNM-DE , DCNM-DSL :
– Participants can select between Floor and the interpreted languages on the
DICENTIS devices.

6.4.9 Languages
The predefined languages in the Meeting Application cannot be removed. However, you can
add or remove your own (custom) languages and set the sorting order that is used to show
the languages during meeting preparation.
To add custom languages:
1. Navigate to Configure > Languages.
2. Click the plus sign to add a new language. A blank row is inserted in the list.
3. Enter a number in Sorting Order, for example 26. The sorting order number of the
languages can be changed. This helps the Technician with easier configuration of the
language setup. Refer to Language Selection, page 65.
4. Enter a name for the Language, for example Swahili. This is used as a general description.
5. Enter the Original name for the language. For example, Swahili can be displayed as
Kiswahili.
6. Enter an Abbreviation for the language. For example, SW. If Swahili is assigned to OMI
output-2 it can be displayed as: 26 Kiswahili (so number and language name in the
original language) on the discussion and multimedia devices. The way the language is
displayed depends on the setting selected under Language Selection > Language is
displayed on device as.
To remove a custom language, select the row you want to delete and click the minus sign.

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7 Post-meeting tools
Depending on the installed licenses and system settings, the DICENTIS system can
automatically create XML meeting notes files and voting results files that can be used for post
meeting analysis (i.e. for making the minutes of a meeting). The meeting notes files and voting
results files have their own XSLT style sheets that enable the XML content to be easily viewed
in a browser. The “look up table” in these style sheets can be modified so that information can
be displayed, for example, in the local language. See the following sections for more
information:

7.1 Meeting notes file

When a prepared meeting is activated (requires software module DCNM‑LMPM), an XML
meeting notes file is created. During a meeting, data is saved to this file as applicable. The file
is closed once the meeting is deactivated.
By default, the XML meeting notes files (with tamper detection) are saved on the Server PC. If
required, the location for saving these files can be changed. See explanation in Meeting notes
location in section Rooms, page 52.
By default, the following field names are created for a meeting:
Meeting:
– Name
– Description
– URL
– Activated
– Opened
– Closed
– De-activated
List of all present participants
– Participant name
– Group
– Login time
List of absent participants
– Participant name
– Group
Agenda:
– Name
– Description
– URL
– Opened
– Closed
List of all present participants
– Participant name
– Group
– Login time
List of absent participants
– Participant name
– Group
Voting round details
– Reference number
– Subject
– Description

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– Opened
– Closed
– State
– URL
– Answer set
– Voting type
– Voting timer type
The present/absent record of participants for meetings and agenda items requires software
modules DCNM‑LPD and DCNM‑LSID. The absent/present record is also available for third-
party systems via the API.
The voting round details for meetings requires software modules DCNM‑LVPM and
DCNM‑LSVT.
To view the meeting notes:
1. Browse to the same folder you selected to save the meeting notes in on the DICENTIS
server. See explanation in Meeting notes location in section Rooms, page 52. The XML
files are displayed by subject and date and time.
2. Use a web browser (Mozilla firefox, Google Chrome, or Internet Explorer) to open one of
the XML files. The displayed browser page can be saved or printed.

See also
– Rooms, page 52

7.2 Voting results file

Voting results files
When a prepared voting round is opened (requires software module DCNM‑LVPM and
DCNM‑LSVT), an XML voting results file is created. During a voting round, data is saved to this
file as applicable. The voting results file is closed when the voting round is closed.
By default, the XML voting result files (with tamper detection) are saved on the Server PC. If
required, the location for saving these files can be changed.
By default, the following fields are created for a voting round:
Meeting:
– Name
– Description
– URL
Agenda:
– Subject
– Description
– URL
Voting round
– Reference Number
– Subject
– Description
– Opened
– Closed
– State
– URL
– Answer set
– Voting type
– Voting timer type

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To view the voting results file:

1. Browse to the same folder you selected to save the meeting notes in on the DICENTIS
server. See explanation in Meeting notes location in section Rooms, page 52. The XML
files are displayed by subject and date and time.
2. Use a web browser (Mozilla firefox, Google Chrome, or Internet Explorer) to open one of
the XML files. The displayed browser page can be saved or printed.

7.3 Modifying the XSLT style sheets

XSLT style sheets for the meeting notes files and voting notes files are included in the location
where the voting results are saved, which enables the XML content to be easily viewed in a
browser.
You can modify the “look up table” in these XSLT style sheets so that information can be
displayed, for example, in the local language. To do this:
1. Browse to the same folder you selected to save the meeting notes in on the DICENTIS
server. See explanation in Meeting notes location in section Rooms, page 52.
2. Make a backup of the XSLT style sheet.
3. Use a source code editor (for example Notepad++) to open the XSLT style sheet.
4. In the look up table, modify the select values, as required. Do not change the name
values. See the following example.

Default settings for select:

<xsl:variable name="variableMeeting" select="'Meeting'" />

<xsl:variable name="variableMeetingName" select="'Name: '" />
<xsl:variable name="variableDescription" select="'Description: '" />

Select value modified for the local language:

<xsl:variable name="variableMeeting" select="'Vergadering'" />

<xsl:variable name="variableMeetingName" select="'Naam: '" />
<xsl:variable name="variableDescription" select="'Beschrijving: '" />

7.4 Adding custom setting to style sheet after a software update

When the DICENTIS software is updated, the existing XSLT style sheet is not overwritten, as
this would delete any custom settings. Instead the installer copies a new version of the style
sheet, containing all latest updates, to the :\ProgramData\Bosch\DICENTIS\ default directory,
or to the location you entered if you changed the location where results are stored.
Use the following procedures to update new style sheets (and add any custom settings from
the previous style sheet):

MeetingResult.xslt style sheet:

1. Rename MeetingResult.xslt to any suitable name, for example MeetingResult_old1.xslt.
2. Open the automatically created MeetingResult_new.xslt, and apply the same
customization as for MeetingResult_old1.xslt.
3. Add any new customization to MeetingResult_new.xslt, as required.
4. Rename MeetingResult_new.xslt to VotingResult.xslt.

VotingResult.xslt style sheet:

1. Rename VotingResult.xslt to any suitable name, for example VotingResult_old1.xslt.

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2. Open the automatically created VotingResult_new.xslt, and apply the same customization
as for VotingResult_old1.xslt.
3. Add any new customization to VotingResult_new.xslt, as required.
4. Rename VotingResult_new.xslt to VotingResult.xslt.

Note: The installer will always overwrite MeetingResult_new.xslt and VotingResult_new.xslt

during a software update, therefore you should not use these filenames to store any custom
settings.

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8 System extension
The DICENTIS Conference System is scalable from small to medium to large systems.
A small DICENTIS Conference System (refer to System Overview, page 13) consists of:
– Up to 100 DICENTIS Discussion or Multimedia devices
– All devices are in one subnet
– 1 DICENTIS Audio Powering Switch for the audio processing
– 1 Server PC that hosts the DICENTIS services

A system with more than 100 discussion or multimedia devices requires an ARNI (Audio
Routed Network Interface). For the system setup, refer to System extension in the Hardware
Installation Manual.
An ARNI is used to increase the number of DICENTIS devices on a single subnet and to
connect multiple DICENTIS system subnets. If more than one subnet is required, two types of
ARNI must be used.
– OMN‑ARNIS (ARNI S OMNEO interface): The ARNI S is required for increasing the system
size above 100 DICENTIS Discussion or Multimedia devices. It supports up to 450
DICENTIS nodes in its subnet. It also acts as a DHCP server in its subnet.
– OMN‑ARNIE (ARNI E OMNEO interface): The ARNI E is required for increasing the system
size above 450 DICENTIS nodes. It supports up to 450 DICENTIS nodes in its subnet. It
also acts as a DHCP server in its subnet. It can connect up to 40 subnets, each with an
ARNI S.

Notice!
Redundant ARNI is not supported in the DICENTIS Conference System.

Notice!
A detailed description of the ARNI is available in the ARNI manual on www.boschsecurity.com
> DICENTIS product related information.

DICENTIS Conference System subnet and ARNI preconditions

– An ARNI is used in systems when more than a hundred (100) DICENTIS devices are
needed.
– When multiple subnets are used, the subnet in which the DICENTIS PC server is present
requires an ARNI‑E, the others require an ARNI‑S.
– The ARNI Configuration Tool must be used, which can be found in the start menu after
installing DICENTIS system server software.
– When configuring ARNI's, make sure that the DICENTIS server PC services are not
running. Stop the services using the server console.
– When configuring ARNI's, connect the ARNI directly to the PC (without a (managed)
switch in between).
– When setup a multi‑subnet configuration, attach each ARNI to the PC one by one to
configure it.

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Configuration of an ARNI
1. If required/requested, upgrade the ARNI with the OMNEO firmware upgrade tool to the
firmware version as already available/installed by the DICENTIS system setup.
2. Start the ARNI Configuration Tool.
3. Follow the wizard steps of the ARNI Configuration Tool to configure the ARNI(s).
Furthermore:
– The type of ARNI is always primary when you are not working with redundancy.
– Name each ARNI, especially if more then one ARNI is used within the system.
– Make sure that the IGMP querier is disabled.
– Enable DHCP for every ARNI.
– If the IP address of an ARNI must be changed: reset the ARNI to factory default with
the ARNI Configuration Tool. Use the function “restore factory defaults”.
Configuration of a switch with VLANs
When configuring a switch with VLANs, ensure the following:
– Use the ARNI as the DHCP server for all VLANs that will contain DICENTIS devices,
DCNM‑APS and DCNM‑PS units. For other VLANs, you may use any other DHCP server.
– Enable IGMP snooping on all ports.
– Enable multicast routing between all VLANs. Use “dense‑mode” routing mode.
– Configure unicast routing correctly between all VLANs.
– Use MTU 1500 or larger.
– Set the IGMP snooping to at least 70s (usually 7 retries with 10s interval).
– Enable spanning tree protocol to mode “pvst”.
– Use IGMP version 3.
– Set Timeout of register on multicast to 1 second.

See also
– System Overview, page 13

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9 Configuring an external HD‑SDI switcher

Background information
An external video switcher service can be added to the DICENTIS Conference System for
dynamically switching HD‑SDI video signals. This enables video signals from a Dome camera to
be displayed with low latency on a hall-display.

Caution!
To ensure that the third-party video switcher works correctly, the switcher service must be
! correctly configured.

9.1 Hardware and software requirements

– Server PC running the DICENTIS software.
– Bosch DICENTIS Ext.VideoSwitcher service installed on the server PC.
– DCNM‑LCC DICENTIS Camera Control license.
– HD‑SDI switcher: the following switches are supported:
– TvOne C2-2355A in combination with TvOne S2‑108HD.
– Kramer MV‑6.
– TvOne CORIOmatrix.
– TvOne C2-2355A and Kramer MV‑6 only: Network switch that filters multicast data
towards the HD‑SDI switching equipment (the preferred way is by creating a separate
VLAN).
– Only one HD‑SDI video switcher is supported per system.

Notice!
To control an HD‑SDI video switcher, the External Video service must be installed first. This
service is part of the DICENTIS setup wizard. During installation, make sure the checkbox for
“Bosch DICENTIS Ext.VideoSwitcher” is selected - this checkbox is not selected by default!
After the service has been installed, it must be configured.

9.2 Configuration Procedure

The External Video service works on three main inputs:
– HD‑SDI Switcher details
– Presentation source input details
– Camera details
To configure these inputs:
1. Use an XML editor to open the following file:
C:\Program Files\Bosch\DICENTIS\Configuration\Config.xml
2. In the switcher section, configure the connection to the HD‑SDI switcher you are using.
Take care not to remove parts of the configuration file. Refer to the following example:
– VideoSwitchers Model can be “TvOne”, “Kramer” or “TvOneCorioMatrix”.
– VidSwitchPort is the port number of the Video switch.
For TvOne and TvOneCorioMatrix this is 10001 by default.
For Kramer this is 5000 by default.
– VidSwitchIPaddress, e.g. 192.168.0.80, is the IP address of the switcher.
– VidSwitchUserName is the administrator username (admin) of the switcher
(only used for TvOneCorioMatrix).

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– VidSwitchPassword is the administrator password (adminpw) of the switcher

(only used for TvOneCorioMatrix).

<VideoSwitchers Model="TvOne">

<VideoSwitcher>

<VidSwitchPort>10001</VidSwitchPort>

<VidSwitchIPaddress>192.168.0.80</VidSwitchIPaddress>

<VidSwitchUserName></VidSwitchUserName>

<VidSwitchPassword></VidSwitchPassword>

</VideoSwitcher>

</VideoSwitchers>

3. If there is a presentation source, e.g. RGB, enter the presentation source input between
<VideoSwitchInput>, as shown in the following example. Do not remove
<PresentationConfig> if there is no presentation source.
– TvOne supports two presentation inputs: RGB, and DVI. None can also be entered.
RGB: Presentation is taken from the VGA port.
DVI: Presentation is taken from the DVI port.
None: No presentation (the video switcher will not switch to the presentation source
during presentation mode but will continue to display the camera image instead).
– Kramer does not have a VGA or DVI input, so None should be entered when a Kramer
MV-6 is used.
– TvOneCorioMatrix supports None or a specified input such as: Slot_<X>_in_<Y>.
For example: Slot_5_in_1 (for input 1 of the SDI input card which is inserted in slot
5).

<PresentationConfig>

<PresentationSources>

<VideoSwitchInput>RGB</VideoSwitchInput>

</PresentationSources>

</PresentationConfig>

4. The system will detect the available cameras, and add the details to the config file, as
shown in the following example:
– <CameraId>, <CameraName> and <CameraState> are read only values that are
generated by the system. Do not modify these values!
– <CameraState> lists:
True: When there is an Active speaker and Presentation is InActive.
False: No: Active speaker and Presentation is Active.
– <VideoSwitchInput> contains the input on which the camera is located:
1 to X (numeric) for the TvOne and Kramer model.
Slot_<X>_in_<Y> for the TvOneCorioMatrix.
For Example: Slot_5_in_1 (for input 1 of the SDI input card which is inserted in slot
5).

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<CameraConfig>

<Camera>

<CameraId>99bfb876-59eb-39af-9d3b-b64d0cbc4957</CameraId>

<CameraName>044000110225010081</CameraName>

<VideoSwitchInput>1</VideoSwitchInput>

<CameraState>false</CameraState>

</Camera>

<Camera>

<CameraId>9939afb876-39af-59eb-9d3b-b64d0cbc4587</CameraId>

<CameraName>0440240110225012382</CameraName>

<VideoSwitchInput>2</VideoSwitchInput>

<CameraState>false</CameraState>

</Camera>

</CameraConfig>

5. When the External Video Switcher is used in combination with TvOneCorioMatrix, an

output must also be configured, as shown in the following example:
– Do not remove <OutputConfig> if you are using another switcher model.
– <VideoSwitchOutput> describes the output of the TvOneCorioMatrix in a specific
way, such as Slot_<X>_out_<Y>.
For example: Slot_3_out_1 (for output 1 of the SDI output card which is inserted in
slot 3).

<OutputConfig>

<Output>

<VideoSwitchOutput></VideoSwitchOutput>

</Output>

</OutputConfig>

Notice!
If switcher information, such as switcher model, IP port has changed, a restart of the External
video-switcher service is required.

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10 Synoptic Microphone Control

Background information
A chairperson or clerk can have more control over a meeting by granting or stopping speech
via a visual layout of the speakers’ room, thus making the discussion more productive. The
functionality consists of two parts:
– Configure Synoptic Microphone Control
– Manage Synoptic Microphone Control

10.1 Configuration Procedure

Synoptic Microphone Control is automatically installed with the server software on the server
PC. A user account called “Synoptic” has been created automatically. This user is necessary
for the communication between the web application and the DICENTIS server.
Precondition
– To use this page, the logged in user must belong to a User Group that has the right
Configure System (for example, Admin User).

To configure synoptic control in the Meeting Application:

1. Navigate to Configure > Users.
– Check if the user account “Synoptic” has been created successfully.
– The Password for the synoptic user is “synoptic”.
2. Use the Synoptic view button in the Meeting Application to navigate to the web address:
http://<serverpc>/synopticcontrol
– Add the exception, and accept the proposed certificates for all clients that you want
to run Synoptic Microphone Control on.
3. Log in with the user “Admin” in the synoptic application.
– Click the Select background button, and select a suitable background for the room.
– Click the Start configuration button.
– Drag and drop the synoptic icons to the place where they are physically sitting in the
room. Use Show grid and Snap to grid for easier placement in a (large) room.
Note: If Start illuminate device has been selected in the synoptic application, the
microphone LED illuminates when moving the device icon in the synoptic layout, so it can
be easily identified in the room. If the Select device or Microphone button on the device
is selected, the icon in the synoptic layout turns red.

– Adjust the size of the icons using the blue plus and minus sign.
– Once you are satisfied with the layout, click Stop configuration.
4. The synoptic layout can automatically switch to displaying voting results when a voting
round is open. This can be configured via the Manual / Auto switch button. The Web
client seat requires a voting license to display the voting results.
5. Navigate to Seats and devices in the Meeting Application.
– Create a seat for the device <serverpc> Webclient.
– Give the seat a logical name, for example, Synoptic control.
– Grant “Manage meeting” rights to the seat. This is needed for synoptic to be able to
switch the microphones on and off.
– If the synoptic layout is also used to display the individual voting results in a synoptic
layout, a voting license should be assigned to the seat for the synoptic layout.
– If the synoptic layout is also used to power on and off the devices, the Web client
device should be granted Has power off capabilities.

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6. If participant pictures are available and you want to display them on the Synoptic control
(DCNM-LPD is required):
– Navigate to the web address: https://<serverpc>:31418
– Add the exception, and accept the proposed certificates for all clients that you want
to run Synoptic Microphone Control on.
– Participant pictures will be displayed on Synoptic Microphone Control.

10.2 Manage Synoptic Microphone Control

Precondition
– An initial first time login and use of participant pictures.
Note: If this has not been done, you will not be able to use the Synoptic Microphone Control.

First time login and use of participant pictures

1. First time login for the Synoptic Control:
– Use the Synoptic view button in the Meeting Application to navigate to the web
address: https://<serverpc>/synopticcontrol
– Add the exception, and accept the proposed certificates for all clients that you want
to run Synoptic Microphone Control on.
2. First time use of participant pictures on Synoptic Control (DCNM-LPD is required)
– Use the Synoptic view button in the Meeting Application to navigate to the web
address: https://<serverpc>:31418
– Add the exception, and accept the proposed certificates for all clients that you want
to run Synoptic Microphone Control on. Participant pictures will be displayed on
Synoptic Microphone Control.

Notice!
If the IP-address of the DICENTIS server has changed, the synoptic control button may no
longer be found in the Meeting Application. To solve this, go manually to the correct address
once: http://<IP address DICENTIS Server or hostname>/synopticcontrol.

Manage speakers’ microphones

1. Make sure there has been a first time login and use of participant pictures.
2. Log in to the Synoptic control:
– with a username and password of a User that has “Activate meeting“ rights,
or,
– when a meeting is activated, with a username and password of a participant that has
“Manage meeting” rights.
3. Manage the speakers’ microphones as required:
– Click the synoptic icon to allow a speaker to speak that is not speaking.
– Click the synoptic icon to stop speech if the speaker is speaking.
The Synoptic icon is displayed in different colors to show the speaker state:
– speaking - red
– not speaking - gray
– waiting to speak - green
– first in the speaker list - green blinking

Change synoptic layout from Microphone control to Voting results

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The synoptic layout can be manually switched between showing microphone status and
showing individual voting results by using the two icons in the bottom bar. If the option has
been configured to switch automatically to display individual voting results, the operator can
always switch manually back and forth.
System Power On/off button
If the Synoptic webclient device has power off capabilities it can be powered off by:
- a participant who has “Manage meeting” rights,
- a user (who is not part of the User group participants).

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11 System Activation Website

The main purpose of the System Activation Site website (https://license.boschsecurity.com) is
to activate DICENTIS licenses, as described in Initial activation of the system, page 28 and
Adding additional fulfillments/licenses, page 28.
This website can also be used to:
– view received (activated and not activated) licenses.
– create and maintain users.
– create and maintain (sub)dealers.

User rights are assigned to the following types of user during log in:
– Admin user: can modify user and dealer accounts; cannot access Manage license pages.
– Logistics user: can assign orders to a dealer; cannot access Manage license, Manage
users, and Manage dealers pages.
– Technician: can activate, return, and repair fulfillments; cannot access Manage users and
Manage dealers pages.

To access the website:

1. Enter: https://licensing.boschsecurity.com/StartPage.aspx in your web browser. The
following page is displayed:

Figure 11.1: System Activation Site Login page

1. Use the drop-down list at the top left-side of the page to select the required language.
2. Click Login and enter your User name and Password.
3. Click the blue Login button. The Overview page is displayed.
Note: If you forgot your password, a new password can be requested by clicking Login >
Forgotten your password?

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11.1 Overview
After logging in, the Overview page is displayed by default. This page shows the activated and
non-activated “activation IDs” delivered to your organization.
– Click the blue left/right arrows on the right side of the page to display the next or
previous page
– Click the blue up/down arrows at the top of the columns to change the alphabetical
sequence of the Sales orders.
Search for orders
Use the Search for Orders field to find an existing order. To do this:
1. In the Enter the search text field, enter the order number.
2. From the Search For drop-down list, select Sales order.
3. Click Search. The search results are displayed.

Sales order
Click one of the blue hyperlinks in the Sales order column to display the Order details.
– Order number: The order number from the Sales order column (read only).
– Create date: The date the order was created (read only).
– Assign order: Use this feature to assign a license to a dealer in your organization (the
organization has to be created before you can do this). Technicians can only activate
licenses that have been assigned to their organization. Licenses are assigned to
organizations to prevent them from being lost:
– Select Dealer: Selects the dealer that you want to assign the order to.
– Dealer ID: Unique identification number for the dealer (read only).
– Assign order button: Assigns the order to the selected dealer (requires Logistics
user rights).
Dealer
The name of the dealer.
Location
Click one of the blue hyperlinks to display the System details. A system can contain multiple
Sales orders (licenses can be added as required).
The following information, amongst others, is displayed: location of the installed system,
address, email address, activation date of the system software, and expiration date of the
Software Maintenance Agreement.
Customer
The name of the customer.
City
The city where the customer is located.
Activation ID
The activation ID for activating the license.
Activation date
The date the license was activated.

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11.2 Manage license

Precondition
– To use this page, the logged in user must have the user right “Technician”.

Use the Manage license page to activate, return, and repair fulfillments.
Browse
Use this button to select the required xml file.
Process
Use this button to process the selected xml file.

11.3 Manage users

Precondition
– To use this page, the logged in user must have the user right “Admin user”.

Use the Manage users page to create user accounts for technicians so they can access the
website and activate licenses.
Create Technician
Click this button to create a new technician. Complete the mandatory fields for: First name,
Last name, User name, and Email address. Once completed, this information is displayed in
the columns on the Manage users page, and the check box in the column for Technician rights
is selected.
Edit
Click this hyperlink to change the First name, Last name, and Email address of the technician.
Click Save or Cancel to store or discard the settings.
Delete
Click this hyperlink to delete the selected technician. A dialog box will be displayed asking you
to confirm this action.

11.4 Manage dealers

Precondition
– To use this page, the logged in user must have the user right “Admin user”.

Use the Manage dealers page to view and manage the information of (sub)dealers. This page
is normally used by a Bosch Dealer to assign orders to (sub)dealers.

Create dealer
Click this button to create sub-organizations that can have activation IDs (Sales orders)
assigned to them. These sub-organizations can only see:
– the activation IDs that have been assigned to them.
– the systems they have installed.
Orders are assigned to (sub)dealers on the Overview page. See Overview.
Complete the mandatory fields for: Dealer ID, Dealer name, First name, Last name, User name,
and Email. Once completed, the Dealer ID, Dealer name, Admin user name, and Admin email
address are displayed in the columns on the Manage dealers page.
Dealer ID
Click one of the blue hyperlinks in the Dealer ID column to change the Dealer name or the
Admin details. Click Save or Back to store the settings or return to the Manage dealers page.

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12 Hints and Tips

This Chapter gives information on:
– Adding additional keyboards to a device, page 83
– Attaching a (remote) SQL server to DICENTIS, page 84
– Changing NetTime options, page 87
– Configuring secretary’s PC for use in other VLAN as DICENTIS server, page 87
– Disabling control encryption, page 89
– Downgrading DICENTIS software to a previous version, page 89
– Creating a clean database, page 90
– Importing an existing database, page 90
– Installing the image server on a different computer, page 90
– Making a copy of your database, page 91
– Recovering devices from fail-safe mode, page 91
– Replacing a defective device, page 91
– Uploading and accessing files (documents, pictures, and presentations), page 91
– Configuring the date and time format of the DICENTIS Multimedia device, page 93

12.1 Adding additional keyboards to a device

If required, additional non-European keyboards, e.g. a Chinese or Korean keyboard, can be
added to a DICENTIS device.
To have an Android keyboard in a different language, you first have to upload the APK for that
keyboard and then follow the setup procedure below. For information on uploading APKs,
refer to Adding third-party application to a device, page 25.
Two examples of APKs are:
– com.google.android.inputmethod.korean-0.91.apk, korean language, 877 KB
– com.google.android.inputmethod.pinyin-3.2.1.65352638.apk, chinese language, 12.103
KB
Setup procedure
On the DICENTIS device:
1. Press the home icon, and then press WWW to open the Internet browser.
2. Press the address bar in the browser to display the keyboard.
3. Press the ‘slider icon’ in the bottom right corner of the keyboard.
4. Press input languages.
5. Uncheck Use system language.
6. Select a minimum of 2 languages from the list.
7. Go to the browser, and press the address bar to display the keyboard.
8. Press the ‘keyboard icon’ in the ‘android bottom bar’ next to the Bosch logo.
9. Press Set up input methods.
10. Check the other keyboards.
11. Go to the browser, and press the address bar to display the keyboard.
12. Press the ‘keyboard icon’ in the ‘android bottom bar’ next to the Bosch logo.
13. Select the keyboard you want to use.

Notice!
Additional keyboards have to be individually configured for each DCNM-MMD2 device.

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Notice!
Additional keyboards will have to be reconfigured after a firmware upgrade.

12.2 Attaching a (remote) SQL server to DICENTIS

Needs
Needed files and information:
– A text editor such as notepad / Notepad++ / … to change the files.
– The data connection configuration file Bosch.Dcnm.Service.dll.config located in the
installation folder of DICENTIS (commonly C:\Program Files\Bosch\DICENTIS).
– The name of the SQL server to use (default: .SQLEXPRESS). This SQL server must be
reachable by the DICENTIS PC.
– The connection credentials to connect to the DICENTIS database. This can be either
windows authentication or SQL authentication.
– The name of the DICENTIS database (default: DcnmDatabase).

Formatting the connection string

1. To see the format of the connection string, use a text editor to open the configuration file
Bosch.Dcnm.Service.dll.config.
2. Search in the configuration file for the connection string setting DbConnectionString. The
default content looks like this:

The value content holds the connection string, which holds the following information
(separated by semicolons).
1. metadata=res://*;
2. provider=System.Data.SqlClient;
3. provider connection string="Data Source=.SQLEXPRESS;Initial
Catalog=DcnmDatabase;Integrated Security=True; MultipleActiveResultSets=True";

The third part holds the SQL connection string and defines the SQL server and the database.
The shown SQL connection string is based on the Windows authentication format and refers
to the local SQL server named SQLEXPRESS. The database is named DcnmDatabase.

Windows authentication format

The SQL connection string is based on Windows authentication and has the following format.
In the format the elements to change are marked:
Data Source =.SQLEXPRESS;Initial Catalog=DcnmDatabase;Integrated Security=True;
MultipleActiveResultSets=True
The first mark defines the SQL server. The second mark defines the database name to use.

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SQL authentication format

The SQL connection string based on SQL authentication has the following format. In the
format the elements to change are marked:
Data Source=.SQLEXPRESS;Initial Catalog=DcnmDatabase;User
ID=DbUser;Password=DbPassword;MultipleActiveResultSets=True
– The first mark defines the SQL server.
– The second mark defines the database name to use.
– The third mark defines the SQL user name to use for the connection.
– The fourth mark defines the SQL user password for the connection.
Note: This password is not encrypted.

SQL server reference

The server has to be referenced in the connection string. In the above examples, the SQL
server is defined as .SQLEXPRESS. Actually the reference consists of two parts:
– The machine name where the SQL server is positioned, and
– The name of the SQL server instance.
The machine part is defined with two backslashes, for example:
MySQLMachine
The name of the machine when the local machine is used. The machine name may be replaced
by a dot (.). The SQL server instance is the name of the SQL as given during installation, for
example:
SQLEXPRESS
This name is added after the machine reference and is separated by a backslash. During
installation you can also choose the default instance. In that case the instance name may be
omitted and only the machine name has to be provided.

Creating the database on the SQL server

The database can only be created by using Windows Authentication (the database creation
tool currently does not support SQL authentication). For best support we advise to create the
database on the target machine using administrator rights.
The console tool DcnmDatabaseConsole.exe is used to create the database. When you need
to copy the tool, the following files have to be copied:
– DcnmDatabaseConsole.exe
– DcnmDatabaseConsole.exe.config
– Bosch.Interfaces.dll
For help on the command-line syntax and the available options, execute the command with
the -? option.

Remote creation
For the remote creation, the server and database options have to be passed, such as:
DcnmDatabaseConsole.exe –s SQL-Server –d Database
– Optionally, the command can be added with the –n option to force the creation of a new
database (the old database will be dropped).
– When the -n option is omitted, the presence of the database is checked, backed up, and
upgraded when needed.

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Creation on the target machine

To create the database on the target machine, the files mentioned above have to be copied to
the target machine. The command options to use are the same, except that no machine part is
required. The machine part can be replaced with the dot.

Windows Authentication example

This example shows how to use windows authentication to connect to the remote SQL server
named SQLENT1 on machine SQLSRV.
The database to use for the system is MainConfHall. The changes to the configuration will be
(the changed elements are underlined):

Database creation:
Remote:

On target:

SQL authentication example

This example shows how to use SQL authentication to connect to the remote SQL server
named SQLENT2 on machine SQLSRV.
The user name and password to use are respectively: DcnmUser and P@ssw0rd. The database
to use is ConfHallE53. The changes to the configuration will be (the changed elements are
underlined):

Note: In this situation, the term Integrated Security=True is removed.

Database creation:
Remote:

On target:

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SQL authentication example to default instance

This example shows how to use SQL authentication to connect the default SQL server on
machine SQLSRV. The example is the same as the previous version, except that the
connection is to the default SQL server instant of a defined instance
The user name and password to use are respectively: DcnmUser and P@ssw0rd. The database
to use is ConfHallE53. The changes to the configuration will be (the changed elements are
underlined):

Note: In this situation, the term Integrated Security=True is removed.

Database creation:
Remote:

On target:

12.3 Changing NetTime options

NetTime is used to synchronize timers used in the DICENTIS Conference System. If the
DICENTIS Conference System is used in a corporate environment, you might have to change
the NetTime options.
To change these options:
1. Right click the NetworkTime icon in the notify area, and select Properties -> Settings…
2. Enter the correct Hostname or IP Address of the Time server in your environment.
Normally the time server is the same server as the DHCP server. Consult your local IT
department for more information.
3. Click OK.
4. Click stop, and then click start to activate the new settings.
NOTE: Remember to change the service Windows Time to Automatic after uninstalling
NetTime.

12.4 Configuring secretary’s PC for use in other VLAN as DICENTIS

server
Background information
The secretary (or clerk) should use the Meeting Application on his/her PC to prepare
meetings. If the secretary’s PC is in a different VLAN than the DICENTIS server, the Meeting
Application cannot find the DICENTIS server. This is because the DICENTIS devices and the
Meeting Application use the DNS-SD protocol, which does not work between different VLANs.
If necessary, the technician should use the following procedure to configure the Meeting
Application on the secretary's PC so that it can communicate with the DICENTIS server.
Procedure
At the secretary’s PC:
1. Ping the DICENTIS server:

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– Click the Start logo.

– Type command in the search field, and then choose Command Prompt under
Programs.
– Type ping [hostname of the DICENTIS server].
– Press Enter to ping the DICENTIS server.
2. If you are unable to ping the DICENTIS server, you might require assistance from your
local IT department. If you still cannot ping the DICENTIS server, the IP address can be
used instead. However, this is not preferred because IP-addresses may change.
3. Create a shortcut of the Meeting application on the desktop (use the
Bosch.Dcnm.UserInterfaces.MeetingManager.exe file from the C:Program Files
(x86)BoschDICENTIS directory).
4. Right‑click on the shortcut, and select Properties.
5. In the shortcut tab, update the target, by adding the server that the PC needs to connect
to:
– Usage: Bosch.Dcnm.Userinterfaces.MeetingManager.exe [/server 'servername']
/server Optional parameter with the hostname or IP address of the DCNM server
– Example: Bosch.Dcnm.Userinterfaces.MeetingManager.exe /server
COMPUTERNAME.network.com
6. Double‑click the shortcut. You will be able to connect to the remote server from the
Meeting application.
Additional information
– /window: Starts the meeting manager in a window (instead of full screen).
– /?: Displays a message box with the description of the command line arguments.

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12.5 Disabling control encryption

Control encryption can be disabled using the following procedure.
1. Edit the following file: Bosch.Dcnm.Services.DeviceService.Main.exe.config located in:
C:\Program Files\Bosch\DICENTIS
2. Change:
<add key="OcpControlSecurityForced" value="true"/>
Into:
<add key="OcpControlSecurityForced" value="false"/>
1. Restart services using the server console
Note: To enable control encryption; set the value to true again and restart the services.

12.6 Downgrading DICENTIS software to a previous version

Uninstalling DICENTIS software and installing a previous version will not result in a working
system. Use the following procedure to downgrade your DICENTIS system from the current
version to a previous version:
1. From the Windows Start icon, select Control Panel > Programs and Features.
2. Manually un-install the following programs:
– ARNI Configuration Tool.
– Bosch DICENTIS.
– Bosch DNS-SD Service, this un-install signals for a reboot.
– OMNEO ARNI Firmware.
– OMNEO Firmware Upload Tool.
3. Reboot the PC.
4. Stop the SQL server (SQLEXPRESS) via Services.
5. Delete the old database.
6. Restore the backup database
– Select the folder System Databases.
– Start context menu (right mouse click) Restore Database...
– Select the radio button From Device, and then press the button ..., which opens the
Specify backup window.
– At the Specify backup window, press Add.
– Browse to the directory:
%ProgramFiles%\Microsoft SQLServer\MSSQL10_50.SQLEXPRESS\MSSQL\DATA
\DcnmBackup
– Select the DcnmBackup_v1.00.bak file, and then press OK to go back to the Restore
Database screen.
– At To database, select the database MmcnDatabase from the combobox.
7. Install the previous DICENTIS, as described in Installing the DICENTIS software suite, page
24.
– Select the folder System Databases.
– Start context menu (right mouse click) Restore Database...
– Select the radio button From Device, and then press the button ..., which opens the
Specify backup window.
– At the Specify backup window, press Add.
– Browse to the directory:
%ProgramFiles%\Microsoft SQLServer\MSSQL10_50.SQLEXPRESS\MSSQL\DATA
\DcnmBackup

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– Select the DcnmBackup_v1.00.bak file, and then press OK to go back to the Restore
Database screen.
– At To database, select the database MmcnDatabase from the combobox.
– Check the restore checkbox.
– Press OK.
– If the restore is successful, the message Restore is successful is displayed.

See also
– Creating a clean database, page 90

12.7 Creating a clean database

1. Stop DICENTIS services using the DICENTIS Server Console.
2. Open a command prompt in Administrator mode.
3. Go to: C:\Program Files\Bosch\DICENTIS.
4. Run DcnmDatabaseConsole.exe -n –y.
5. Reboot the DICENTIS server.

12.8 Importing an existing database

1. Stop DICENTIS services using the DICENTIS Server Console.
2. Stop the SQL server (SQLEXPRESS) via Services.
3. Overwrite the original DcnmDatabase_log.LDF and DcnmDatabase.mdf files in C:
\Program Files\Microsoft SQL Server\MSSQL10_50.SQLEXPRESS\MSSQL\DATA with
the database files you want to use.
4. Start the SQL server (SQLEXPRESS) via Services.
5. Open a command prompt in Administrator mode.
6. Go to: C:\Program Files\Bosch\DICENTIS.
7. To upgrade the database, run DcnmDatabaseConsole.exe -y.
8. Reboot the DICENTIS server.

12.9 Installing the image server on a different computer

For reasons of improving performance and/or saving space, you can install the DICENTIS
image server on a different computer:
1. Open the DVD.
2. Locate the DccnmApi.msi and DccnmImageServer.msi.
3. Login to the computer on which you want to install the image server.
4. First install the DccnmApi.msi and then install the DccnmImageServer.msi.
5. Make a note of the computer name or the IP address and port that is used by the image
server.
6. The default is 31418.
To change the location of the image service:
1. Start the Meeting Application.
2. Navigate to Configure > Rooms.
3. Enter the url of the new image server in Image Server url.
4. Example: If the computer name is CITYCOUNCILIMAGESERVER and the port is 31418,
enter the Uri as: https://CITYCOUNCILIMAGESERVER:31418/
5. Click the Test image server connection button to ensure that new DICENTISimage server
is valid.
6. Click the Apply button to save the new image server url.

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12.10 Making a copy of your database

1. Stop DICENTIS services using the DICENTIS Server Console.
2. Stop the SQL server (SQLEXPRESS) via Services.
3. Go to: C:\Program Files\Microsoft SQL Server\MSSQL10_50.SQLEXPRESS\MSSQL
\DATA
4. Copy DcnmDatabase_log.LDF and DcnmDatabase.mdf to your backup location.
5. Reboot the DICENTIS server.

12.11 Recovering devices from fail-safe mode

Although the utmost has been done to safeguard the availability of the system, a situation can
occur where a DICENTIS device enters a fail-safe mode which requires a reload of the
firmware. To reload the firmware:
1. Power up the device.
2. Start the Firmware Upload Tool. After some time the Firmware Upload Tool shows the
devices in failsafe mode window with the id of the defective device displayed.
3. Wait until the device appears in its specific tab of the Firmware Upload Tool (DCNM-APS /
DCNM-APS2, DCNM-PS2 or DCNM-MMD2 / DICENTIS Discussion device).
4. Close the Firmware Upload Tool. The device is now fully operational again.

12.12 Replacing a defective device

A defective device can be easily replaced, without reconfiguring. To do so:
1. Replace the defective device.
2. Upgrade the replacement device with the correct firmware, if necessary.
3. Select: Configure > Seats and Devices > Seat Assignment.
4. Unassign the defective device from the seat by using the Unassign Devices from Seat
button. Record the number/name of the defective device (see sticker on base of device).
Tip: Use your mobile phone to take a picture of the sticker.
5. When Automatic seat assignment is enabled, the replacement device must first be
unassigned from its current seat before it can be assigned to the correct seat. Unassign
the replacement device from the seat by using the Unassign Devices from Seat button.
6. Assign the replacement device to the correct seat using the Assign Device to Seat
button.
7. Remove the empty seat with the Delete empty seats button.

12.13 Uploading and accessing files (documents, pictures, and

presentations)
Background information
During a meeting, participants can open and view files (i.e.: documents, pictures, and
presentations) by clicking a blue More info hyperlink on the multimedia devices (DCNM-MMD2
and DCNM-DE only). The More info hyperlink is displayed for:
– each meeting,
– each agenda item, and
– each voting round.

For participants to be able to use this hyperlink:

– the documents have to be uploaded to either:
– the customer’s Content Management Systems (CMS), or
– one or more folders on the DcnmMeetingDocuments website on the DICENTIS
server.

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– a URL (link) has to be entered in the Prepare pages for:

– each meeting (see Meeting details, page 47),
– each agenda item (see Topic details, page 49), and
– each voting round (see Voting round details, page 50).

Document folders can be created as required; for example, separate document folders can be
created for “Meeting”, “Agenda”, and “Voting” for storing relevant documents, or single
“Meeting” folders can be created for storing all documents.
The advantage of using separate folders is that only the relevant documents will be displayed
when one of the More info hyperlinks is pressed, i.e. only documents relevant to voting will be
displayed when the More info hyperlink for voting is pressed. The disadvantage, however, is
that individual hyperlinks have to be entered in the prepare pages for each folder.
By default DICENTIS (version 1.5 and later) installs the Internet Information Server and
creates a meetingdocuments directory and simple website to enable document browsing. The
meeting documents directory is installed on the drive that has the most space available on the
server.
Note: This is not necessarily the C drive.
Technician tasks
Set up the meetingdocuments directory:
1. Use the Internet Information Services (IIS) Manager and Explore (inetmgr) to determine
on which drive the meetingdocuments directory is installed.
2. Share the meetingdocuments directory, so that the secretary can access it.
3. Create a shortcut to the meetingdocuments directory on the secretary’s computer.

Create one or more folders on the DcnmMeetingDocuments website:

1. In the meetingdocuments directory, create a folder for each meeting; for example,
meeting_1, meeting_2, meeting_3. These folders are used to store the documents that
are displayed when the More info hyperlink is pressed.
2. Optional: In each of the meeting folders, create folders for each agenda item and each
voting round; for example, agenda_1, agenda_2, and voting round_1, voting round_2.

Secretary or clerk tasks

Upload files to the meetingdocuments directory:
1. Click the shortcut to the meetingdocuments directory, or use Windows Explorer to
browse to (Drive):\inetpub\wwwroot\DcnmMeetingDocuments.
2. Make sure the technician has created the appropriate folders, as described in Technician
tasks. See previous section.
3. Upload files (i.e.: documents, pictures, and presentations) to the appropriate folder(s), as
required.

Enter URLs (links) for the meeting and agenda items:

– Use the following format to create URLs (links) in the meeting and agenda items:
http://<IP-address of the DICENTIS server PC>:31415/Default.aspx
– If each meeting has its own directory with documents, the URLs (links) should have the
following format:
http://<IP-address of the DICENTIS server PC>:31415/Default.aspx?meeting=<name of
the directory used in this meeting>

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– If each agenda has its own directory with documents, the URLs (links) should have the
following format:
http://<IP-address of the DICENTIS server PC>:31415/Default.aspx?meeting=<name of
the directory used in this meeting>&agenda=<name of the directory which has the
documents used for this agenda item>
Refer to:
– Meeting details, page 47
– Topic details, page 49
– Voting round details, page 50

Check URLs (links)

1. Activate each meeting, and check that URLs (links) to the meeting documents are
displayed when the More info hyperlink is pressed.
2. Optional: Also do this for each agenda item and each voting round of a meeting.

12.14 Configuring the date and time format of the DICENTIS

Multimedia device
The DICENTIS Multimedia devices (DCNM-MMD and DCNM-MMD2) are using the following
date and time settings from the server PC:
– Time-zone
– Daylight saving time settings
– Time format (Short time)
– Date format (Short date)

To make this work properly you need to execute the following steps:
1. Configure the date and time format on the server PC
– Open Control Panel.
– Select Change date, time, or number formats.
– On the Formats tab-page (of Region) configure the Short date and Short time.
You can also make your own date and time format if you like.
Note: if you make it too long it will not fit the device.
– Select Apply.
2. Configure the server that the settings are part of the administrative settings.
– Open the tab page Administrative (of Region).
– Select the button Copy settings…
– Check the box.
– Welcome screen and systems accounts.
– Select OK.
3. Wait a minute and see that the format on the DCNM-MMD is updated.

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13 Troubleshooting
For troubleshooting, also refer to the DICENTIS Hardware Installation manual, section
“Installation Test”.
Refer to the product related information on: www.boschsecurity.com.

13.1 Customer service

If a fault cannot be resolved, please contact your supplier or system integrator, or go directly
to your Bosch representative.

13.2 Known issues

Refer to the following sections for known issues and their solutions:
– Licensing, page 94
– Releasing Dual License, page 94
– Network, page 94
– Software and hardware installation, page 95
– Meeting application and DICENTIS device, page 96
– Camera control, page 97

13.2.1 Licensing
Issue:
Activating a DICENTIS license when using non-standard ANSI characters can result in the
following error message: Request xml file is tampered. Please submit valid xml.
Version: 1.2.
Solution:
Create a new Request.xml (activate offline) using standard ANSI characters.

13.2.2 Releasing Dual License

Issue:
If a device with a dual license is broken, the license will not be automatically returned.
Solution:
Restart the services on the server console, the licenses will be recalculated and the dual
license will be released.

13.2.3 Network
Issue:
Delay of audio in a multi-subnet DICENTIS Conference System using Cisco c3560x with
firmware 15.0.1 SE3 c3560e-universalk9-mz.150-1.SE3.bin
Solution:
Use the tested and supported firmware versions:
– 12.2.55 SE5 (c3560e-universalk9-mz.122-55.SE5.bin)
– 15.2.2E (c3560e-universalk9-mz.152-2.E.bin)

Issue:
Connecting, out of the box, DICENTIS devices to a network switch can cause connection
problems because the DICENTIS devices have Rapid Spanning Tree Protocol (RSTP) enabled
by default and not all network switches support this protocol.
Solution:
Upgrade the DICENTIS devices with only DCNM-APS / DCNM-APS2 and PC connected.

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Issue:
Client PC does not connect to DICENTIS server when it is not in the same subnet.
Solution:
Define and configure the system in such a way that all Client PC’s are in the same subnet as
the DICENTIS server.

Issue:
When using managed switches with IGMP enabled, this issue can result in loss of audio and
other failures.
Solution:
In your switch, set igmp-last-member-query-count=7, igmp-last-member-query-interval=10000
and enable the IGMP querier to a repetition rate of 60 seconds. If your switch does not
implement an IGMP querier, you can use the IGMP querier in the ARNI-E.

13.2.4 Software and hardware installation

Issue:
Upgrade of DICENTIS on Windows 2012 fails.
Solution:
Run the installation process again.

Issue:
Failsafe devices are not automatically restored by the FWUT if they are not in the same subnet
as the FWUT, e.g. a multi-subnet network with an ARNI.
Solution:
Disconnect all devices that are in failsafe mode and connect them to a system with one subnet
and without an ARNI. The failsafe mechanism is based on multicast DNS, which causes this
technical constraint. Failsafe works with multicast DNS; this is a technical constraint.
Note: Do not connect more than 10 failsafe devices at the same time.

Issue:
Upgrading DICENTIS devices (DCNM-MMD) that have factory firmware prior to 1.2 does not
work in a system with an ARNI, because the Firmware Upload Tool does not list the DCNM-
MMDs.
Solution:
Upgrade the DICENTIS devices with the ARNI disconnected.
Note: Limit the system size to a maximum of 100 DCNM-MMDs while upgrading.

Issue:
DICENTIS not installed because of failure: Failed to verify signature of payload:
SQLServer2008R2.
Solution:
The PC does not have the latest Microsoft Windows update. Install the latest Microsoft
Windows updates on the PC before starting the DICENTIS setup.

Issue:
The system stops working after a new user is created at the PC running the DICENTIS
software services.
Solution:
Reboot the server PC.

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13.2.5 Meeting application and DICENTIS device

Issue:
The DICENTIS Server console shows a green tick mark notifying that all services are started
correctly and the system is properly licensed, but:
– the DCNM-APS / DCNM-APS2 shows a green blinking LED.
– the DCNM-MMD2s / DCNM-DEs show a screen with the ethernet links.
– the Meeting Application remains in splash screen.
Solution:
The SQL server does not see the DICENTIS databases, because you manually un-installed
Microsoft SQL server before installing DICENTIS.
1. Stop the DICENTIS services using the DICENTIS Server Console.
2. Delete all Dcnm*.* files in C:\Program Files\Microsoft SQL Server
\MSSQL10_50.SQLEXPRESS\MSSQL\DATA
3. Open a command prompt with elevated rights (Run as administrator).
4. Go to C:\Program Files\Bosch\DICENTIS
5. Run the command: DcnmDatabaseConsole.exe –y –n
6. Start the DICENTIS services using the DICENTIS Server Console.

Issue:
When using the home button in the browser and the Back To Active button (large green
button), to return to the active meeting after browsing the internet, there is a delay of about 4
seconds.
Solution:
This is standard Android behavior.
When the back button in the browser is used, and then the Back To Active button, there is no
delay.

Issue:
The Meeting application shows disabled buttons or missing buttons. The DICENTIS devices
show the disconnected screen.
Solution:
Disable the sleep mode of the server PC, and then reboot the server.

Issue:
The Meeting application and the DICENTIS devices show a different time.
Solution:
Enable daylight saving on the PC running the Meeting application.

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13.2.6 Camera control

Issue:
Camera pre-positions cannot be set at the seats.
Solution:
1. Close the Meeting application.
2. Remove the file: C:\Users\«servername»\AppData\Local\Bosch
\Bosch.Mmcn.UserInterfaces_...
3. Restart the Meeting application.

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