Project On Microsoft Word 2007 - Compress

INTRODUCTION
This lesson will introduce you to the Word window. You use this window to
interact with Word. To begin this lesson, open Microsoft Word 2007. The
Microsoft Word window appears and your screen looks similar to the one
shown here. Word processing is the ability to create text and format it so that it
appears good looking, using different fonts, fancy characters, formatted
paragraphs, and possibly other features not found on classic text editors. Word
processor is an application for manipulating text-based documents; presenting
the electronic equivalents of the function of paper, pen and eraser, typewriter,
dictionary and thesaurus. It
enables you enter and format text.
It eliminate most of the time
involved in typing and retyping
documents. It provides a very
simple way of editing and
correcting mistakes in documents.
All word processor offers facilities for document formatting, such as font
changes, page layout, paragraph indentation, check spelling and has features
that enable you to create documents with graphics, borders, special effects,
hyperlinks and much more. There are various word processing (text editors)
packages, among the most widely used are Microsoft Word, WordPerfect,
WordStar, MultiMate, DisplayWrite, Word craft, Loco Script, Report Star,
Lotus Note, Perfect writer, Professional write, etc. Similar to word processor
program are text editor program such as Word pad and Notepad. Among these,
Microsoft word will be focused as a tool for word processing. Microsoft Word
employ WYSIWYG (What You See Is What You Give) feature. A Microsoft
Word file is called a document or a text document. Microsoft Word is a
Multiple Document Interface (MDI). This means more than one document can
be opened at a time and a user can work from many documents alternatively.
The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft Office
button. When you click the button, a menu appears. You can use the menu to
create a new file, open an existing file, save a file, and perform many other
tasks.
The Quick Access Toolbar
Next to the Microsoft Office button is the Quick Access toolbar. The Quick
Access toolbar provides you with access to commands you frequently use. By
default Save, Undo, and Redo appear on the Quick Access toolbar. You can use
Save to save your file, Undo to rollback an action you have taken, and Redo to
reapply an action you have rolled back.
The Title Bar
Next to the Quick Access toolbar is the Title bar. The Title bar displays the title
of the document on which you are currently working. Word names the first new
document you open Document1. As you open additional new documents, Word
names them sequentially. When you save your document, you assign the
document a new name.
The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007,
you use the
Ribbon to issue commands. The Ribbon is located near the top of the screen,
below the Quick Access toolbar. At the top of the Ribbon are several tabs;
clicking a tab displays several related command groups. Within each group are
related command buttons. You click buttons to issue commands or to access
menus and dialog boxes. You may also find a dialog box launcher in the
bottom-right corner of a group. Clicking the dialog box launcher gives you
access to additional commands via a dialog box.
The Ruler
The ruler is found below the Ribbon. You can use the ruler to change the format
of your document quickly. If your ruler is not visible, follow the steps listed
here:
1. Click the View tab to choose it.
2. Click the check box next to Ruler in the Show/Hide group. The ruler
appears below the Ribbon.
The Text Area

Just below the ruler is a large area called the text area. You type your document
in the text area. The blinking
vertical line in the upper-left
corner of the text area is the
cursor. It marks the insertion
point. As you type, your text
displays at the cursor location. The horizontal line next to the cursor marks the
end of the document.
The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across
your window simply by dragging the icon located on the scroll bar. The vertical
scroll bar is located along the right side of the screen. The horizontal scroll bar
is located just above the status bar. To move up and down your document, click
and drag the vertical scroll bar up and down. To move back and forth across
your document, click and drag the horizontal scroll bar back and forth. You
won't see a horizontal scroll bar if the width of your document fits on your
screen.
The Status Bar

The Status bar appears at the very bottom of your window and provides such
information as the current page and the number of words in your document.
You can change what displays on the Status bar by right-clicking on the Status
bar and selecting the options you want
from the Customize Status Bar menu. You
click a menu item to select it. You click it
again to deselect it. A check mark next to
an item means it is selected.
Understanding Document Views
In Word 2007, you can display your document in one of five views: Draft,
Web Layout, Print Layout, Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to
quickly edit your document.
Web Layout
Web Layout view enables you to see your document as it would appear
in a browser such as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is
printed.
Reading Layout
Reading Layout view formats your screen to make reading your
document more comfortable.
Outline View
Outline view displays the document in outline form. You can display
headings without the text. If you move a heading, the accompanying
text moves with it.
You should use Draft view for these lessons. Before moving ahead, make sure
you are in Draft view:
Click
During the lessons that follow, you will be asked to "click" items and to choose
tabs. When asked to click:
1. Point to the item.

2. Press your left mouse button once.
If you are asked to double-click an item:
1.Point to the item.

2. Quickly press your left mouse button twice.
If you are asked to right-click:
1. Point to the item.

2. Press your right mouse button.
If you are asked to choose a tab, click the tab.
Understanding Nonprinting Characters

Certain characters, called nonprinting caharacters, do not print and will not
appear in your printed document but do affect your document layout. You can
elect to see these characters on the screen as you type or you can elect to have
them remain invisible. For these lessons, opt to see them onscreen. This table
describes most of them:
To view nonprinting characters:
1. Choose the Home tab.

2. Click the Show/Hide button in the Paragraph group.The
Show/Hide button appears in a contrasting color, when it is selected.
Create Sample Data and Select Text

If you type =rand() in your Word document and then press Enter, Word creates
three paragraphs. You can use these paragraphs to practice what you learn.
Throughout these lessons, you will be asked to select text. The following
exercise teaches you how to create data and how to select data. You can select
by using the arrow keys or by clicking and dragging. When using the arrow
keys, use the up arrow to move up, the down arrow to move down, the left
arrow to move left, and the right arrow to move right. When using the mouse,
press the left mouse button and then drag in the direction you want to move.
Place the Cursor

During the lessons, you will often be asked to place the cursor at a specific
location (the insertion point) on the screen. You place the cursor by moving the
cursor to the specified location and pressing the left mouse button or by using
the arrow keys to move to the specified location.
1. Move around you document by using you mouse and clicking in a

variety of location.
2. Click in a location and type. Note what happens.
Execute Commands with Keyboard Shortcuts
There are many methods you can use to accomplish tasks when using Word.
Generally, you choose an option by clicking the option on the Ribbon.
However, you can also use shortcut keys. A key name followed by a plus and a
letter means to hold down the key while pressing the letter. For example,
Ctrl+b means you should hold down the Ctrl key while pressing "b." A
shorthand notation of the above would read as follows:
Press Ctrl+b
Typists who are slowed down by using a mouse usually prefer using keys.
Start a New Paragraph

When you type in Microsoft Word, you do not need to press a key to move to a
new line. To start a new paragraph, press the Enter key.
Exit Word
You have completed Lesson One. Typically, you save your work before
exiting.
Close and Save—Windows Vista
1. Click the Microsoft Office button. A menu appears.

2. Click Exit Word, which you can find in the bottom-right corner
Bold, Italicize, and UnderlineWhen creating a document, you may
need to emphasize particular words or phrases by bolding,
underlining, or italicizing. Also, certain grammatical constructs
require that you bold, underline, or italicize. You can bold,
underline, and italicize when using Word. You also can combine
these features—in other words, you can bold, underline, and
italicize a single piece of text
When you need to perform a task in Microsoft Word, you can usually choose
from several methods. The exercises that follow show you how to bold,
underline, or italicize using four different methods: using the launcher, the
Ribbon, the Mini-toolbar/context menu, and the keyboard.
Bold with the Dialog Box Launcher Bold with the Dialog Box Launcher
1. On the line that begins with Launcher, select the word "Bold." You can
place the curClick the dialog box launcher in the Font group. The Font
dialog box appears.
1. sor before the letter "B" in "Bold." Press the Shift key; then press the
right arrow key until the entire word is highlighted.
3. Click the dialog box launcher in the Font group. The Font dialog box
a
in
ou can see the effect of your action in the Preview
To remove the bold, click Regular.
to close the dialog box.
ywhere in the text area to remove the highlighting.
e bolded the word bold.
thod—Bold with the Ribbon
ne that begins with "Ribbon," select the word

You can place the cursor before the letter "B" in
ress the Shift key; then press the right arrow key
entire word is highlighted.
he Home tab.
Bold button in the Font group. You have bolded
bold.
o remove the bold, you can select the text and then
Bold button again.
thod - Bold with the Mini Toolbar

torials Wo
Top of Form
www.baycongro
Enter your search

terms
www.baycongroup.
Web
com
Search
ne that begins with "Mini Toolbar," select the word
You can place the cursor before the letter "B" in
ress the Shift key; then press the right arrow key
entire word is highlighted. A PROJECT REPORT ON ITT ck. The Mini
toolbar appears.
Bold button . You have bolded the word bold.
Bottom of Form thod

—Bold with Keys
ne that begins with "Keys," select the word "Bold." place the cursor before the letter "B" in "Bold." e Shift
key; then press the right arrow key until the ord is highlighted. on 3: More Basic Features ures in Word 2007 can
make your work easier, make your documents more attractive, and/or enable you to work more efficientlyrl+b
hold down the Ctrl key while pressing b). o remove the Bold, press Ctrl+b again. You can alsot Word lesson
eaches you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find and Replace, and
change
formatting by pressing Ctrl+spacebar. eatures either make your work easier or make your document more
attractive.
ywhere in the text area to remove the highlighting. File
the Dialog Box Launcheru do not have time to complete your work or when you finish your work, you can
save and close your file. After saving a file, yo
o revise or finish it. You learned how to save a file in Lesson
ures in Word 2007 can make your work easier, make your documents more attractive, and/or enable you to
work more efficiently t Word lesson teaches you how to open a file, cut, copy, paste, use AutoText, use spell
check, use Find and Replace, and change
A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

14
eatures either make your work easier or make your document more attractive.
File
u do not have time to complete your work or when you finish your work, you can save and close your file.
After saving a file, yo
o revise or finish it. You learned how to save a file in Lesson 2. In the exercise that follows, you learn how to
open the file you s
SE 1
File with Windows Vista e using Windows Vista: pen Word 2007. lick the
Microsoft Office button. A menu appears. ne that begins with Launcher, select
the wordlick Open. The Open dialog box appears. ocate the folder in which
you saved the file. The file is named Lesson Two.docx.." You can place the
cursor before the letter "I" in
." Press the Shift key; then press the right arrow key entire word
is highlighted.lick Lesson Two.docx. lick Open. The file you
created during the previous lesson appears. he Home tab.
File with Windows XP dialog box launcher in the Font group. The Font ox appears. e using Windows
XP: pen Word 2007. lick the Microsoft Office button. A menu appears. lick Open. The Open dialog
box appears. se the Look In field to move to the folder in which you saved the file. The file is named
Lesson Two.docx.
A PROJECT REPORT ON ITT
ic in the Font Style box. ou can see the effect of

your selection in the Previewlick Lesson Two.docx.

15
To remove the italics, click Regular in the Font Style
lick Open. The file you created during the previous lesson appears.
ate Method—Opening a File with Keys to close the Font dialog box.
ywhere in the text area to remove the
highlighting.pen Word 2007. e
italicized the word Italicize.ress Ctrl+o.
thod—Italicize with the Ribbonocate the
folder in which you saved your file. The
file is named Lesson Two.docx lick Lesson
Two.docx.
lick Open. The file you created during the previous lesson appears.
d Paste
use Word's Cut feature to remove information from a document. The you can use the Paste feature to place
the information you
e in the same or another document. In other words, you can move information from one place in a
document to another place in document by using the Cut and Paste features. The Office Clipboard is a
storage area. When you cut, Word stores the data you c d. You can paste the information that is stored on
the Clipboard as often as you like.

16
SE 2 h the
Ribbon he
Home tab.
Italic button
Italicize.
button again.
ype the following: want to move. I am

content where I am. ne that begins with
"Mini Toolbar," select the word
." You can
place the
ne that begins with "Ribbon," select the word cursor before
." You can place the cursor before the letter "I" in
." Press the Shift key; then press the right arrow key the letter "I"
entire word is highlighted.
in
on the Ribbon. You have italicized
o remove the italics, select the text and click the
thod—Italicize with the Mini Toolbar

17
." Press the Shift key; then press the right arrow keyA PROJECT REPORT
ON ITT entire word is highlighted.
ck. The Mini toolbar appears.
elect "I want to move. "
hoose the Home tab. Italic button . You have italicized the word
lick the Cut button in the Clipboard group. Word cuts the text you selected and places it on the
Clipboard. Yo thod—Italicize with Keys hould now read:
ne that begins with "Keys," select the word am content where I am."
." You can place the cursor before the letter "I" in
with the Ribbon
." Press the
Shift key; then press
the right arrow key
entire word is
highlighted.
rl+i (hold down the Ctrl key
while pressing i).
o remove italics, press Ctrl+i
again. You can also
formatting by pressing
Ctrl+spacebar.
ing.You have italicized the word Italicize.
h the Dialog Box Launcher

e when using Word. Word provides you with many types of

18
which to choose.The following are some of the underlines
if you use the dialog box launcher:
lace the cursor after the period in the

sentence "I am content where I am." ress
the spacebar to leave a space. hoose the
Home tab.
lick the Paste button in the Clipboard group. Word pastes the text on the Clipboard. Your text should now
rea
am content where I am. I want to move."
ate Method—Cut with a Context Menu
ustrates underlining with the dialog box launcher:
ne that begins with "Launcher," select the wordsA PROJECT REPORT ON ITT
ne these words."
he Home tab.
dialog box launcher in the Font group. The Font

19
ox appears. ype the following: want to
move. I am content where I am.
elect "I want to move. " ight-click. The Mini toolbar
and a context menu appear.
lick Cut on the menu. Your text should now read:
am content where I am."
ate Method—Paste with a Context Menu
nderline Style box, click the down arrow to open the

n menu.
type of underline you wish to use.
o remove an underline, you select None from the
n menu.
to close the dialog box. The underline you
selected under the words. ywhere in the text area
o remove the highlighting.
hod—Underline with the Ribbon

20
ne that begins with "Ribbon," select the words
ne these words."
he Home tab.
Underline button in the Font group . vely, you can press the down
arrow next to theA PROJECT REPORT ON ITT
e button and click to choose the type of e you
want. o remove the
underlining, click the
Underline button n. ywhere in
he text area to remove the
highlighting.
hod—Underline with Keys

ne that begins with "Keys," select the words
ne these words." rl+u (hold
down the Ctrl key while
pressing u). o remove the
underlining, press Ctrl+u
again. ywhere in the text area to remove the
highlighting.
h the Dialog Box Launcher

ne that begins with "Launcher," select the words
e." he Home tab.
dialog box launcher in the Font group. The Font
ox appears. lace thnt Style box, click Bold
Italiccursor after the period in the sentence .
ou can see the effect of your selection in the am
cont nt where I am." ress the spacebar to

leave a space. window. To turn off the Bold
Italic, click Regular.
nderline box, click to open the pull-down menu.

Clickight-click. A Mini toolbar and a context
menu appear. of underline you want to use. o
remove an underline, select None from the pull-
ick Paste. Your text should now read:
enu. am content where I am. I want to
move." ate Method—Cut with Keys to
close the dialog box. ywhere in the text area
to remove the highlighting.ype the
following: want to move. I am content
where I am.
hod—All Three with the Ribbon
elect "I want to move."
ne that begins with
"Ribbon," select the
words "All ress Ctrl+x.
our text should now
read: he Home tab.
I am content where I am."
Bold button in the Font group.
ate Method—Paste with Keys Italic
button in the Font group. lace the
cursor after the period in the
sentence: "I am content where I am."
ress the spacebar Underline button to
leave a space. in the Font group.

highlighting.ress Ctrl+v. thod—All
Three with Keys our text should
now read:
ne that begins with "Keys," select

the words "All
21
rl+b (bold).
rl+i (italicize).
rl+u (underline).
ou can remove formatting by highlighting the text
sing Ctrl+spacebar.
d Close Word
our documents if you wish to recall them later. You can use
n the Microsoft Office menu, to save a document. You can
ment by typing Ctrl+s. The first time you save a document,A PROJECT REPORT ON ITT
g box appears. Use the Save As dialog box to locate the
ou want to save your document and to give your document a
have saved your document at least once, you can
save any am content where I am. I want to move."
e to your document simply by clicking the Save
after you nd Pasteft Office button.
soft Word, you can copy information from one area of a document and place the information you copied
anywhere in the same oercise shows you how to save the file you just created and
t. In other words, after you type information into a document, if you want to place the same information
somewhere else, you dowill name your file Lesson Two. e information. You simple copy it and then paste it in
the new location. As with cut data, Word stores copied data on the Clipboa
23
SE 3 Windows Vista: ith the Ribbon
Microsoft Office button. A menu appears.
ve. The Save As dialog box

appears, if you areype the following: our document for the first time.ou will want
to copy me. One of me is all you need. elect "You will want to copy me." hoose
the Home tab.
lick the Copy button
in the Clipboard
group. Word copies the
data you selected to the
Clipboard. with the
Ribbon
22

Address bar to locate the folder in which you want
your file.

25
our file by typing
Lesson Two.docx
in the
ox. File
ve.
Microsoft Office button. A menu
appears.
t Word, which is located in the bottom-right
ndow. Word closes.
corner A PROJECT REPORT ON
ITT
Windows
XPMicrosoft Office button. A menu
appears.
ve. The Save As dialog box appears if you are
ument
aving for the first
time.
he correct folder in the Save In box.
our document by typing
Lesson Two
in the
ox. File
ve.
Microsoft Office button. A menu
appears.
t Word, which is located in the bottom-right
ndow. Word closes.
corner
save your document, you overwrite the
document. For example, you create a
previous
er
aceyou
thedelete
document cursorseveral passages
after the period from
in thethe
sentence: "One of me is all you
your
document
need." changes. The passages from the first draft
ress
no the spacebar to leave a space.
of longer exist. If you want to save both the
ocument
hoos the andtab.
original the revised document, you must
ftave
of Hom
the document using a different name. To
lick the
using
save Pastebutton
a different in the
name, Clipboard
click group. Word places the data you copied at the insertion point. Your
the Microsoft
ow
u read:
appears.
Office "You will
Click
tex want
Save to
As. copy
The me.
Save One
As of me is all you need. You will want to copy
dialog
he
me."
box File Name box to give your document a
ate Method—Copy with a Context
new
Menu
ype the following:

ou will want to copy me. One of me is all you
need.
elect "You will want to copy me."
ight-click. A Mini toolbar and a context menu
appear.
lick Copy. Word places the data you copied at the insertion point. Your text should now read: "You will want to
cne of me is all you need. You will want to copy
me."
ate Method—Paste with a Context
Menu

ace the cursor after the period in the sentence: "One of me is all you
need."
ress the spacebar to leave a space.
ight-click. A context menu
appears.
lick Paste. Word pastes the information on the Clipboard into the
document.
ate Method—Copy with
Keys
ype the following:
ou will want to copy me. One of me is all you
need.
elect "You will want to copy me. "
ress Ctrl+c. Word copies the information you selected to the
Clipboard.
ate Method—Paste with
Keys
ace the cursor after the period in the sentence "One of me is all you
need."
ress the spacebar to leave a space.
ress Ctrl+v.
our text should now read:
You will want to copy me. One of me is all you need. You will want to copy
me."
Clipboard
ut or copy, Word can store the information you have cut or copied on the Clipboard in a hierarchy. Then each time you cut or co
cut or copied moves to the top of the Clipboard hierarchy and the data previously at the top moves down one level. When you ch
at the top of the hierarchy is the item Word pastes into your document. The Clipboard can store up to 24 items. You can paste an
oard into your document by placing your cursor at the insertion point, displaying the Clipboard pane, and then clicking the item.
board pane includes an Options button. You can click the Options button to set the Clipboard options described in the following
Optio Descriptio
n n
Show Office Clipboard Shows the Clipboard automatically when you copy
Automatically items.
Show Office Clipboard When Ctrl+c Shows the Clipboard when you press Ctrl+c
Twice
Pressed twice.
Collect Without Showing Office Copies to the Clipboard without displaying the Clipboard
Clipboard pane

27
Show Office Clipboard Icon on Displays the Clipboard icon on your system
Taskbar taskbar.
Show Status Near Taskbar When Displays the number of items copied on the taskbar
Copying copying
when
.
SE 4
e Clipboard
lace the cursor at the point at which you want to insert your
text.
hoose the Home
tab.
lick the Clipboard dialog box launcher to open the
Clipboard.
lick the item on the clipboard you want to insert into your document. Word pastes the Clipboard item into
tyour
the insertion
point.
AutoText
Copy both store information on the Clipboard. Information you store on the Clipboard is eventually lost. If you want to store info
ntly for reuse, use AutoText. AutoText permanently stores information for future use.
SE
5

28
AutoText

29
ype the
following:
utoText
information is stored
permanently. elect "AutoText information is stored
permanently." hoose the Insert tab. lick Quick Parts in the
Text group. A menu appears. lick Save Selection to Quick
Part Gallery. The Create New Building Block dialog
box appears.
Microsoft Word suggests a name. Change the name by

typing AT in the Name field. lick OK. The dialog box
closes. lick anywhere in the text area to remove the
highlighting. lace the cursor between the period in the sentence you just typed and the paragraph
marker (¶). ress the spacebar to leave a blank space.
ype AT.
ress F3. Your text should now read:
AutoText information is stored permanently. AutoText information is stored permanently." henever you
need the text, simply type the name (AT) and then press F3.
ell Check
ecks your spelling and grammar as you type. Spelling errors display with a red wavy line under the
word. Grammar errors displa vy line under the error. In Word 2007, you can use the Review tab's
Spelling & Grammar button to
initiate a spell and grammar

30
ument. SE 6 ell Check
ype the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont. elect:
"Open thr door for Mayrala. She is a teacher from the town of Ridgemont." hoose
the Review tab. lick the Spelling & Grammar button. The Spelling and Grammar
dialog box appears.
The" is misspelled, so it is highlighted on the screen and noted

in the Not in Dictionary box. Word suggests corr pellings. These
suggestions are found in the Suggestions box. lick "the" in the
Suggestions box.
lick Change.

31
Note: If the word is misspelled in several places, click Change All to correct all
misspellings.
he name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala" in the
docume
urrent spelling.
Note: If a word appears in several places in the document, click Ignore All so you are not prompted to
correct th or each occurrence.
Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary, you
might wa hat word to the dictionary by clicking the Add to Dictionary button. Word will then recognize
the word the next t ppears. Click Add to Dictionary.
he following should appear on your screen: "Word finished checking the selection. Do you want to continue
che
emainder of the document?"
lick No. If you wanted Word to spell-check the entire document, you would have clicked Yes.
ou can also press F7 to initiate a spelling and grammar check. If you don't have anything selected, Word
checks the entire docum d Replace
ed to find a particular word or phrase in your document, you can use the Find command. This command is
especially useful whe
with large files. If you want to search the entire document, simply execute the Find command. If
you want to limit your search to ct that area and then execute the Find command. u find the word or
phrase you are searching for, you can replace it with new text by executing the Replace command.

32
SE 7 nd with the Ribbon
ype the following:

33
Monica is
from
Easton. She lives
on the east side of
town. Her
daughter attends
Eastern High
Schoo elect:
"Monica is from
Easton. She lives
on the east side of
town. Her daughter
attends Eastern High School." hoose the Home tab. lick Find in the Editing group.
A menu appears. lick the Find option on the menu. The Find and Replace dialog
box appears.
ype east in the Find What field.

lick Find Next. ote that the "East" in Easton is highlighted. lick Find Next again.
ote that "east" is highlighted.
lick Find Next again. ote that the "East" in Eastern is highlighted.
lick Find Next. The following message should appear: "Word has finished searching the selection. Do
you want t
he remainder of the document?" lick No. lick Cancel.
ate Method—Find with Keys

elect: "Monica is from
Easton. She lives on the east
side of town. Her daughter
attends Eastern High School."
34
ress
Ctrl+f.
ollow steps 6
through 12 in the
preceding section.
place with the
Ribbon
elect "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School." hoose the Home tab. lick Replace in the Editing group. The Find and Replace dialog box
appears.
ype east in the Find What box. ype west in the Replace With box. lick Find Next. The East in Easton is
highlighted.
lick Replace. Word replaces the "East" in "Easton" with "West" and then highlights the word "east."
lick Replace. Word replaces the word "east" with "west" and then highlights the word "Eastern." lick
Close. Do not replace the "East" in "Eastern" with "West."
our text should now read,
Monica is from Weston. She lives on the west side of town. Her daughter attends Eastern High School."
ate Method—Replace with Keys
elect "Monica is from Easton. She lives on the west side of town. Her daughter attends Western High
School."
ress Ctrl+h.
ollow steps 4 through 11 in the preceding section.
the Font Size

a set of characters (text) represented in a single typeface. Each character within a font is created by
using the same basic style. I
ou can change the size of your font. The following exercise illustrates changing the font size.

35
SE 8 e the Font Size ype the following: can be any size you want me to be.
elect "I
can be any size you want me to
be." hoose the Home tab. n the
Font group, click the down
arrow next to the Font Size
box. A menu of font sizes
appears.
Move your cursor over the
menu of font sizes. As you do,
Word 2007 provides a live
preview of the effect of appl ont
size.
lick 36 to select it as your font
size. you know the font size
you want, you can type it in
the Font Size field.
ate Method— Change

he Font Size with Grow Font
and Shrink Font
also change the size of your font by clicking the Grow Font and Shrink Font buttons. Selecting text and
hen clicking the Grow F our font larger. Selecting text and then clicking the Shrink Font button makes
your font smaller.
ype the following:

Grow Shrink elect "Grow" hoose the Home tab.
lick the Grow Font button several times. You font becomes larger. elect Shrink. lick the Shrink Font
button several times. Your font becomes smaller.
36
the Font
soft Word, you can change the font (the "family" of type you use for your text). This
feature is illustrated in the following exerci
SE 9 e the Font with the Ribbon ype the following: hanging fonts
elect "Changing
fonts." hoose the Home
tab. lick the down
arrow next to the Font
field. A menu of fonts
appears.
Move the cursor over
the list of fonts. Word
2007 provides a live
preview of what the
font will look like if you
sele lick the font name
to select the font you want.
ate Method—Change the Font with the Mini Toolbar
The features in Word 2007 can make your work easier, make your documents more attractive,
and/or enable you to work more efficiently. This Microsoft Word lesson teaches you how to
open a file, cut, copy, paste, use AutoText, use spell check, use Find and Replace, and change
fonts. All of these features either make your work easier or make your document more
attractive.
Open a File
When you do not have time to complete your work or when you finish your work, you can save
and close your file. After saving a file, you can later open it to revise or finish it. You learned

37
how to save a file in Lesson 2. In the exercise that follows, you learn
how to open the file you saved.
EXERCISE 1 Open a File with Windows Vista

If you are using Windows Vista:
1. Open Word 2007.

3. Click Open. The Open dialog box appears.
4. Locate the folder in which you saved the file. The file is named Lesson Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.
Open a File with Windows XP
If you are using Windows XP:
1. Open Word 2007.

4. Use the Look In field to move to the folder in which you saved the file. The file is named
Lesson Two.docx.
Alternate Method—Opening a File with Keys

1. Open Word 2007.
2. Press Ctrl+o.
3. Locate the folder in which you saved your file. The file is named Lesson Two.docx

38
Cut and Paste

You can use Word's Cut feature to remove information from a document. The you can use the
Paste feature to place the information you cut anywhere in the same or another document. In
other words, you can move information from one place in a document to another place in the same
or different document by using the Cut and Paste features. The Office Clipboard is a storage
area. When you cut, Word stores the data you cut on the Clipboard. You can paste the
information that is stored on the Clipboard as often as you like.
EXERCISE 2 Cut with the Ribbon
1. Type the following:

I want to move. I
am content where I
am. 2. Select "I want to
move. "
4. Click the Cut button
in the Clipboard
group. Word cuts
the text you
selected and places
it on the Clipboard. Your text should now read:
"I am content where I am."

39
Paste with the Ribbon
1.
Place the cursor after

the period in the
sentence "I am content
where I am."
2. Press the spacebar to
leave a space.
4. Click the Paste
button in the
Clipboard group. Word pastes the text on the Clipboard. Your text should now read: "I am
content where I am. I want to move."
Alternate Method—Cut with a Context Menu

I want to move. I am content where I am.
2. Select "I want to move. "
3. Right-click. The Mini toolbar and a context
menu appear.
4. Click Cut on the menu. Your text
should now read:
Alternate Method —Paste with a
Context Menu
1. Place the cursor after the period in the

sentence
40

2. Press the spacebar to leave a space.
3. Right-click. A Mini toolbar and a context menu appear.
4. Click Paste. Your text should now read:
"I am content where I am. I want to move."
Alternate Method—Cut with Keys

I want to move. I am content where I am. 2. Select "I want to move."
3. Press Ctrl+x.
4. Your text should now read:
" I am content where I am."
Alternate Method—Paste with Keys

1. Place the cursor after the period in the sentence: "I am content where I am."
3. Press Ctrl+v.
Copy and Paste

In Microsoft Word, you can copy information from one area of a document and place the
information you copied anywhere in the same or another document. In other words, after you
type information into a document,
if you want to place the same
information somewhere else,
you do not have to retype the
information. You simple copy it

41
and then paste it in the new location. As with cut data, Word stores copied
data on the Clipboard.
EXERCISE 3 Copy with the Ribbon

You will want to copy me. One of me is all you need. 2. Select "You will want to copy me."
4. Click the Copy button in the Clipboard group. Word copies the data you selected to the
Clipboard.
1. Place the cursor after

the period in the
sentence: "One of me
is all you need."
leave a space.
4. Click the Paste

button in the Clipboard group. Word places the data you copied at the insertion point. Your
text should now read: "You will want to copy me. One of me is all you need. You will want
to copy me."
Alternate Method—Copy with a Context Menu

You will want to copy
me. One of me is all
you need.

42
2. Select "You will want to copy me."

4. Click Copy. Word places the data you copied at the insertion point. Your text should now
read: "You will want to copy me. One of me is all you need. You will want to copy me."
Alternate Method—
Paste with a
Context Menu

the period in the
sentence: "One of me is all you need."
3. Right-click. A context menu appears.
4. Click Paste. Word pastes the information on the Clipboard into the document.
Alternate Method—Copy with Keys

You will want to copy me. One of me is all you need.
2. Select "You will want to copy me. "
3. Press Ctrl+c. Word copies the information you selected to the Clipboard.

1. Place the cursor after the period in the sentence "One of me is all you need."
3. Press Ctrl+v.
"You will want to copy me. One of me is all you need. You will want to copy me."

43
Use the Clipboard

As you cut or copy, Word can store the information you have cut or copied on
the Clipboard in a hierarchy. Then each time you cut or copy, the data you just cut or copied
moves to the top of the Clipboard hierarchy and the data previously at the top moves down one
level. When you choose Paste, the item at the top of the hierarchy is the item Word pastes into
your document. The Clipboard can store up to 24 items. You can paste any item on the
Clipboard into your document by placing your cursor at the insertion point, displaying the
Clipboard pane, and then clicking the item.
The Option Description Clipboard

pane Show Office Clipboard Shows the Clipboard automatically includes an
Options Automatically when you copy items. button. You
can click the Options
Show Office Clipboard When Shows the Clipboard when you press
button to set the
Ctrl+c Pressed Twice Ctrl+c twice.
Clipboard options
Collect Without Showing Copies to the Clipboard without
described in the
Office Clipboard displaying the Clipboard pane.
following table.
Show Office Clipboard Icon Displays the Clipboard icon on your
on Taskbar system taskbar.
Show Status Near Taskbar Displays the number of items copied
When Copying on the taskbar when copying.

44
EXERCISE 4 Use the Clipboard
1. Place the cursor at

the point at which you want to insert your
text.
3. Click the Clipboard dialog box launcher to
open the Clipboard.
4. Click the item on the clipboard you want to
insert into your document.
Word pastes the Clipboard item
into your document at the insertion
point.
Create AutoText
Cut and Copy both store information on the
Clipboard. Information you store on the Clipboard is eventually lost. If you want to store
information permanently for reuse, use AutoText. AutoText permanently stores information for
future use.
EXERCISE 5 Create AutoText

AutoText
permanently.
2. Select "AutoText
information
is stored
permanently."

45
3. Choose the Insert tab.

4. Click Quick Parts in the Text group. A menu appears.
5. Click Save Selection to Quick Part Gallery. The Create New Building Block dialog box
appears.
6. Microsoft Word suggests a name. Change the name by typing AT in the Name field.
7. Click OK. The dialog box closes.
8. Click anywhere in the text area to remove the highlighting.
9. Place the cursor between the period in the sentence you just typed and the paragraph marker
(¶).
10.Press the spacebar to leave a blank space.
11.Type AT.
12.Press F3. Your text should now read:
"AutoText information is stored permanently. AutoText information is stored permanently."
Note: Whenever you need the text, simply type the name (AT) and then press F3.
Use Spell Check

Word checks your spelling and grammar as you type. Spelling errors display with a red wavy
line under the word.
Grammar errors
display with a green wavy
line under the error. In
Word 2007, you can use
the Review tab's
Spelling & Grammar
button to initiate a
spell and grammar check of your document.

46
EXERCISE 6 Use Spell Check
1. Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont.
2. Select: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont."
3. Choose the Review tab.
4. Click the Spelling & Grammar button. The Spelling and Grammar dialog box appears.
6. "The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box.
Word suggests correct spellings. These suggestions are found in the Suggestions box.
7. Click "the" in the Suggestions box.
8. Click Change.
Note: If the word is misspelled in several places, click Change All to correct all misspellings.
9. The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave
"Mayrala" in the document with its current spelling. Note: If a word appears in several places
in the document, click Ignore All so you are not prompted to correct the spelling for each
occurrence.
10."Ridgemont" is not found in the dictionary. If you frequently use a word not found in the
dictionary, you might want to add that word to the dictionary by clicking the Add to
Dictionary button. Word will then recognize the word the next time it appears. Click Add to
Dictionary.

47
11.The following should appear on your screen: "Word finished

checking the selection. Do you want to continue checking the
remainder of the document?"
12.Click No. If you wanted Word to spell-check the entire document, you would have clicked
Yes.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have
anything selected, Word checks the entire document. Find and Replace
If you need to find a particular word or phrase in your document, you can use the Find
command. This command is especially useful when you are working with large files. If you
want to search the entire document, simply execute the Find command. If you want to limit your
search to a selected area, select that area and then execute the Find command.
After you find the word or

phrase you are searching
for, you can replace it
with new text by
executing the Replace
command.

48
EXERCISE 7 Use Find with the Ribbon

Monica is from
Easton. She lives on
the east side of town.
Her daughter attends
Eastern High School.
2. Select: "Monica is
from Easton. She
lives on the east side of
town. Her daughter attends Eastern High School."
4. Click Find in the Editing group. A menu appears.
1. Click the Find option on the menu. The Find and Replace dialog box appears.
1. Type east in the Find What field.
2. Click Find Next.
Note that the "East" in Easton is highlighted.
3. Click Find Next again.
Note that "east" is highlighted.
Note that the "East" in Eastern is highlighted.
5. Click Find Next. The following message should appear: "Word has finished searching the
selection. Do you want to search the remainder of the document?"
6. Click No.
7. Click Cancel.

49
Alternate Method—Find with Keys

1. Select: "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
2. Press Ctrl+f.
3. Follow steps 6 through 12 in the preceding section.
Use Replace with the Ribbon
1. Select "Monica is
from Easton. She
town. Her daughter
attends Eastern
High School."
3. Click Replace in the Editing group. The Find and Replace dialog box appears.
4. Type east in the Find What box.

5. Type west in the
Replace With box.
6. Click Find Next. The
East in Easton is
highlighted.
7. Click Replace. Word replaces the "East" in "Easton" with "West" and then highlights the
word "east."

50
8. Click Replace. Word replaces the word "east" with "west" and then
highlights the word "Eastern."
9. Click Close. Do not replace the "East" in "Eastern" with "West."
10.Your text should now read,
"Monica is from Weston. She lives on the west side of town. Her daughter attends Eastern High
School."
Alternate Method—Replace with Keys

1. Select "Monica is from Easton. She lives on the west side of town. Her daughter attends
Western High School."
2. Press Ctrl+h.
Change the Font Size

A font is a set of
characters (text)
represented in a single
typeface. Each character
within a font is created
by using the same basic
style. In Microsoft
Word, you can change the
size of your font. The
following exercise
illustrates changing
the font size.
EXERCISE 8 Change the Font Size

51
I can be any size you want me to be.

2. Select "I can be any size you want me to be."
4. In the Font group, click the down arrow next to the Font Size box. A menu of font sizes
appears.
5. Move your cursor over the menu of font sizes. As you do, Word 2007 provides a live preview
of the effect of applying each font size.
6. Click 36 to select it as your font size.
Note: If you know the font size you want, you can type it in the Font Size field.
Alternate Method—
Change the Font
Size with Grow Font
and Shrink
Font
You can also change the

size of your font by
clicking the Grow Font
and Shrink Font
buttons. Selecting
text and then clicking the
Grow Font button makes your font larger. Selecting text and then clicking the Shrink Font
button makes your font smaller.
1. Type the following: Grow Shrink

2. Select "Grow"
4. Click the Grow Font button several times. You font becomes larger.
52
5. Select Shrink.
6. Click the Shrink Font button several times. Your font becomes
smaller.
Change the Font
In Microsoft Word, you can change the font (the "family" of type you use for your text). This
feature is illustrated in the following exercise:

53
EXERCISE 9 Change the Font with the Ribbon
1. Type the following: Changing fonts 2. Select "Changing

fonts."
4. Click the down arrow next to the Font field. A menu of fonts appears.
5. Move the cursor over the list of fonts. Word 2007 provides a live preview of what the font
will look like if you select it.
6. Click the font name to select the font you want.
Alternate Method—Change the Font with the Mini Toolbar
The features in Word

2007 can make your
work easier, make your
documents more
attractive, and/or
enable you to work more
efficiently. This
Microsoft Word
lesson teaches you how to
attractive.
Open a File
how to save a file in Lesson 2. In the exercise that follows, you learn how to open the file you
saved.

54

1. Open Word 2007.

1. Open Word 2007.

Lesson Two.docx.

1. Open Word 2007.
2. Press Ctrl+o.

55
Cut and Paste

You can use Word's Cut feature to remove information from a document. The
you can use the Paste feature to place the information you cut anywhere in the same or another
document. In other words, you can move information from one place in a document to another
place in the same or different document by using the Cut and Paste features. The Office
Clipboard is a storage area. When you cut, Word stores the data you cut on the Clipboard. You
can paste the information that is stored on the Clipboard as often as you like.

I want to move. I
am content where I
move. "
in the Clipboard
group. Word cuts
the text you
selected and places

56
1.

the period in the
where I am."
leave a space.
4. Click the Paste
button in the

menu appear.
should now read:
Context Menu

sentence
57


3. Press Ctrl+x.

3. Press Ctrl+v.
Copy and Paste


58

Clipboard.

the period in the
is all you need."
leave a space.
4. Click the Paste

to copy me."

you need.

59

Alternate Method—
Paste with a
Context Menu

the period in the


3. Press Ctrl+v.

60
Use the Clipboard


button to set the
Clipboard options
described in the
following table.

61

the point at which you want to insert your
text.
3. Click the Clipboard dialog box launcher to
open the Clipboard.
4. Click the item on the clipboard you want to
insert into your document.
Word pastes the Clipboard item
into your document at the insertion
point.
Create AutoText
Cut and Copy both store information on the
Clipboard. Information you store on the Clipboard is eventually lost. If you want to store
information permanently for reuse, use AutoText. AutoText permanently stores information for
future use.
EXERCISE 5 Create AutoText

AutoText
permanently.
2. Select "AutoText
information
is stored
permanently."

62
3. Choose the Insert tab.

4. Click Quick Parts in the Text group. A menu appears.
5. Click Save Selection to Quick Part Gallery. The Create New Building Block dialog box
appears.
6. Microsoft Word suggests a name. Change the name by typing AT in the Name field.
7. Click OK. The dialog box closes.
8. Click anywhere in the text area to remove the highlighting.
9. Place the cursor between the period in the sentence you just typed and the paragraph marker
(¶).
10.Press the spacebar to leave a blank space.
11.Type AT.
12.Press F3. Your text should now read:
"AutoText information is stored permanently. AutoText information is stored permanently."
Note: Whenever you need the text, simply type the name (AT) and then press F3.
Use Spell Check

Word checks your spelling and grammar as you type. Spelling errors display with a red wavy
line under the word.
Grammar errors
display with a green wavy
line under the error. In
Word 2007, you can use
the Review tab's
Spelling & Grammar
button to initiate a
spell and grammar check of your document.

63
1. Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont.
2. Select: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont."
8. Click Change.
occurrence.
Dictionary.

64
11.The following should appear on your screen: "Word finished

checking the selection. Do you want to continue checking the
remainder of the document?"
Yes.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have
anything selected, Word checks the entire document. Find and Replace
want to search the entire document, simply execute the Find command. If you want to limit your
search to a selected area, select that area and then execute the Find command.
After you find the word or

phrase you are searching
for, you can replace it
with new text by
executing the Replace
command.

65

Monica is from
from Easton. She
town. Her daughter attends Eastern High School."
2. Click Find Next.
Note that the "East" in Easton is highlighted.
Note that "east" is highlighted.
5. Click Find Next. The following message should appear: "Word has finished searching the
selection. Do you want to search the remainder of the document?"
6. Click No.
7. Click Cancel.

66

1. Select: "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
2. Press Ctrl+f.
Use Replace with the Ribbon
from Easton. She
town. Her daughter
attends Eastern
High School."

5. Type west in the
Replace With box.
6. Click Find Next. The
East in Easton is
highlighted.
word "east."

67
School."

2. Press Ctrl+h.

A font is a set of
characters (text)
represented in a single
typeface. Each character
within a font is created
by using the same basic
style. In Microsoft
Word, you can change the
size of your font. The
following exercise
illustrates changing
the font size.

68
I can be any size you want me to be.

2. Select "I can be any size you want me to be."
4. In the Font group, click the down arrow next to the Font Size box. A menu of font sizes
appears.
5. Move your cursor over the menu of font sizes. As you do, Word 2007 provides a live preview
of the effect of applying each font size.
6. Click 36 to select it as your font size.
Alternate Method—
Change the Font
Size with Grow Font
and Shrink
Font
You can also change the

size of your font by
clicking the Grow Font
and Shrink Font
buttons. Selecting
text and then clicking the
Grow Font button makes your font larger. Selecting text and then clicking the Shrink Font
button makes your font smaller.

2. Select "Grow"
69
5. Select Shrink.
6. Click the Shrink Font button several times. Your font becomes
smaller.
Change the Font
In Microsoft Word, you can change the font (the "family" of type you use for your text). This
feature is illustrated in the following exercise:

70
1. Type the following: Changing fonts 2. Select "Changing

fonts."
The features in Word

2007 can make your
work easier, make your
documents more
attractive, and/or
enable you to work more
efficiently. This
Microsoft Word
lesson teaches you how to
attractive.
Open a File
how to save a file in Lesson 2. In the exercise that follows, you learn how to open the file you
saved.

71

1. Open Word 2007.

1. Open Word 2007.

Lesson Two.docx.

1. Open Word 2007.
2. Press Ctrl+o.

72
Cut and Paste

You can use Word's Cut feature to remove information from a document. The
you can use the Paste feature to place the information you cut anywhere in the same or another
document. In other words, you can move information from one place in a document to another
place in the same or different document by using the Cut and Paste features. The Office
Clipboard is a storage area. When you cut, Word stores the data you cut on the Clipboard. You
can paste the information that is stored on the Clipboard as often as you like.

I want to move. I
am content where I
move. "
in the Clipboard
group. Word cuts
the text you
selected and places

73
1.

the period in the
where I am."
leave a space.
4. Click the Paste
button in the

menu appear.
should now read:
Context Menu

sentence
74


3. Press Ctrl+x.

3. Press Ctrl+v.
Copy and Paste


75

Clipboard.

the period in the
is all you need."
leave a space.
4. Click the Paste

to copy me."

you need.

76

Alternate Method—
Paste with a
Context Menu

the period in the


3. Press Ctrl+v.

77
Use the Clipboard


button to set the
Clipboard options
described in the
following table.

78

the point at which*
6. Press F3. Your text should now read:
"AutoText information is stored permanently.
AutoText information is stored permanently."
Note: Whenever you need the text, simply
type the name (AT) and then press F3.
Use Spell Check

Word checks your spelling and grammar
as you type. Spelling errors display with a
red wavy line under the word. Grammar errors
display with a green wavy line under the
error. In Word 2007, you can use the Review
tab's Spelling & Grammar button to initiate a spell and grammar check of your document.
1. Type the following

exactly as shown.
Include all errors.
Open thr door for
Mayrala. She is a
teacher from the town
of
Ridgemont.

79
2. Select: "Open thr door for Mayrala. She is a teacher from the town of
Ridgemont."
8. Click Change.
occurrence.
Dictionary.
11.The following should appear on your screen: "Word finished checking the selection. Do you
want to continue checking the remainder of the document?"
Yes.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have anything
selected, Word checks the entire document.
Find and Replace


80
want to search the entire document, simply execute the Find command. If
you want to limit your search to a selected area, select that area and then
execute the Find command.
After you find the word or phrase you are searching for, you can replace it with new text by
executing the Replace command.

Monica is from
from Easton. She lives on the east side of town. Her daughter attends Eastern High School."

2. Click Find Next.
Note that the "East" in
Easton is
highlighted.
Note that "east" is
highlighted.

81

5. Click Find Next. The following message should appear: "Word has
finished searching the selection. Do you want to search the remainder of the document?"
6. Click No.
7. Click Cancel.

1. Select: "Monica is from Easton. She lives on the east side of town. Her daughter attends
Eastern High School."
2. Press Ctrl+f.
3. Follow steps 6
through 12 in the
preceding section.
Use Replace
with the Ribbon
from Easton. She
lives on the east side of town. Her daughter attends Eastern High School."
5. Type west in the Replace With box.
6. Click Find Next. The East in Easton is highlighted.
word "east."

82
School."

2. Press Ctrl+h.

A font is a set of characters (text) represented in a single typeface. Each character within a font
is created by using the same basic style. In Microsoft Word, you can change the size of your
font. The following exercise illustrates changing the font size.

I can be any size you
want me to be.
2. Select "I can be any
size you want me to
be."

83
4. In the Font group, click the down arrow next to the Font Size box. A
menu of font sizes

appears.
5. Move your cursor over
the menu of font
sizes. As you do,
Word 2007 provides a
live preview of
the effect of applying
each font size.
6. Click 36 to select it as
your font size.
Alternate Method—Change the Font Size with Grow Font and Shrink Font
You can also change the size of your font by clicking the Grow Font and Shrink Font buttons.
Selecting text and then clicking the Grow Font button makes your font larger.
Selecting text and then clicking the Shrink Font button makes your font smaller.

2. Select "Grow"
5. Select Shrink.
6. Click the Shrink Font button several times. Your font becomes smaller.
Change the Font

In Microsoft Word, you can change the font (the "family" of type you use for your text).
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This feature is illustrated in the following exercise:
1. Type
the
following:
Changing
fonts 2.
Select
"Changing fonts."

85
Lesson 4: Formatting Paragraphs and Working with Styles

When you type information into Microsoft Word, each time you press the
Enter key Word creates a new paragraph. You can format paragraphs. For example, you can indent
the first line of a paragraph, you can set the amount of space that separates paragraphs, and you
can align a paragraph left, right, center, or flush with both margins. Styles are a set of formats you
can quickly apply to a paragraph. For example, by applying a style, you can set the font, set the
font size, and align a paragraph all at once. In this lesson, you will learn about the various formats
you can apply to a paragraph and about styles.
When you are formatting a paragraph, you do not need to select the entire paragraph. Placing the
cursor anywhere in the paragraph enables you to format it. After you format a paragraph, pressing
the Enter key creates a new paragraph in the same format.
Open a Blank Document

To begin a new Word project, you start by opening a new document.To begin this lesson, open a
blank document in Microsoft Word.
EXERCISE 1 Open a Blank Document
1. Open Word 2007.

2. Click the Microsoft Office
button. A menu
appears.
3. Click New. The New
Document dialog box
appears.
4. Click Blank
Document.

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5. Click Create. A new blank document opens.

Add Sample Text
This lesson uses sample text provided by Microsoft for training and demonstration purposes.
You can type the text; however, there is a quicker way. You can use the rand function.
Functions are used to obtain information. You tell the function what you want and the function
returns that information to you. By default, in Word, when you type the rand function, Word
returns three paragraphs. When working with functions, you use arguments to be specific about
what you want the function to return. There are two arguments you can use with the rand
function. The first one tells Word how many paragraphs you want, and the second one tells
Word how many sentences you want in a paragraph. You place arguments between the
parentheses and you
On the Insert tab, the galleries include items that are designed to
separate them with
coordinate with the overall look of your document. You can use
a comma. For
these galleries to insert tables, headers, footers, lists, cover pages,
example, if you type
and other document building blocks. When you create pictures,
=rand() and then press
charts, or diagrams, they also coordinate with your current
Enter, word returns
document look. ¶
three paragraphs.
You can easily change the formatting of selected text in the
To tell Word you want
document text by choosing a look for the selected text from the
two paragraphs
Quick Styles gallery on the Home tab. You can also format text
with three sentences
directly by using the other controls on the Home tab. Most
in each paragraph,
controls offer a choice of using the look from the current theme or
you type =rand(2,3).
using a format that you specify directly. ¶
To change the overall look of your document, choose new Theme

elements on the Page Layout tab. To change the looks available in
the Quick Style gallery, use the Change Current Quick Style Set
command. Both the Themes gallery and the Quick Styles gallery
provide reset commands so that you can always restore the look of
87
your document to the original contained in your current template.
¶
EXERCISE 2 Add Sample Text

1. Type =rand().
2. Press the Enter key. The following text appears:
Add Space Before or After Paragraphs

When creating a document, space is often used to clearly identify where each paragraph begins
and ends. By default, Word may place slightly more space between paragraphs than it does
between lines in a paragraph. You can increase or decrease the amount of space that appears
before and after paragraphs by entering amounts in the Before and After fields in the Paragraph
section of the Page Layout tab. Use the up arrows next to the Before and After fields to increase
the amount of space before or after each paragraph; use the down arrows to decrease the amount
of space before or
after each paragraph.
The following illustrates:

88
EXERCISE 3 Add Space Before or After Paragraphs
1. Place your cursor anywhere in the second paragraph of the sample text you
created in Exercise 2.
2. Choose the Page Layout tab. The default spacing appears in the Spacing Before field.
3. Click the up arrow next to the Spacing Before field to increase the space before the paragraph.
4. Click the up arrow next to the Spacing After field to increase the amount of space after the
paragraph.
Note: You can click the down arrows next to the Spacing Before and the Spacing After fields to
decrease the amount of space before or after a paragraph. You can also type the amount of space
you want to use directly into the fields. Space is measured in points. There are 72 points to an
inch.
Change Line Spacing

Line spacing sets the amount of space between lines within a paragraph. The spacing for each
line is set to accommodate the largest font on that line. If the lines include smaller fonts, there
will appear to be extra space between lines where the smaller fonts are located. At 1.5, the line
spacing is set to one-and-a-half times the single-space amount. At 2.0, the line spacing is set to
two times the single-space amount (double space).
EXERCISE 4 Change Line Spaci

1. Place your cursor anywhere in the first paragraph of the sample text you created in Exercise
2.
3. Click the Line Spacing button in the Paragraph group. A menu of options appears.
4. Click 2.0 EXAMPLE: First-line Indent to double-
space the On the Insert tab, the galleries include items that are designed first
to coordinate with the overall look of your document. You can use paragraph.
these galleries to insert tables, headers, footers, lists, cover pages, and
89
other document building blocks. When you create pictures, charts, or
diagrams, they also coordinate with your current document look.
Create a First-Line Indent

Some people and organizations delineate the start of a new paragraph by
indenting the first line. If you want to indent the first line of your paragraphs, you can use the
Paragraph dialog box to set the amount by which you want to indent. In the Special Field of the
Paragraph dialog box, you tell Word you want to indent the first line by choosing First Line
from the menu options. In the By field, you tell Word the amount, in inches by which you want
to indent.
EXERCISE 5 Create a First-line Indent
1. Place your cursor

anywhere within the
first paragraph
of the sample text
you created in Exercise
2.
3. In the Paragraphs
group, click the launcher. The Paragraph dialog box appears.

90

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INTRODUCTION

The Quick Access Toolbar

1. Click the View tab to choose it.

appears below the Ribbon.

The Text Area

The Vertical and Horizontal and Vertical Scroll Bars

The Status Bar

1. Point to the item.

1.Point to the item.

1. Point to the item.

Understanding Nonprinting Characters

1. Choose the Home tab.

Create Sample Data and Select Text

Place the Cursor

1. Move around you document by using you mouse and clicking in a

Start a New Paragraph

Close and Save—Windows Vista

1. Click the Microsoft Office button. A menu appears.

right arrow key until the entire word is highlighted.

2. Choose the Home tab.

thod—Bold with the Ribbon

ne that begins with "Ribbon," select the word

thod - Bold with the Mini Toolbar

Enter your search

Bottom of Form thod

ywhere in the text area to remove the highlighting. File

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

ic in the Font Style box. ou can see the effect of

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

ype the following: want to move. I am

on the Ribbon. You have italicized

o remove the italics, select the text and click the

ywhere in the text area to remove the highlighting.

thod—Italicize with the Mini Toolbar

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

h the Dialog Box Launcher

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

lace the cursor after the period in the

ate Method—Cut with a Context Menu

ustrates underlining with the dialog box launcher:

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

ate Method—Paste with a Context Menu

nderline Style box, click the down arrow to open the

hod—Underline with the Ribbon

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

hod—Underline with Keys

h the Dialog Box Launcher

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

nderline box, click to open the pull-down menu.

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

ne that begins with "Keys," select

ve. The Save As dialog box

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

ype the following:

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page

A BRIEF INTRODUCTION ABOUT MS-WORD[Type text]Page