Phase-I: Outreach Proposal Template

Project Title: BRIGHT FUTURE FOUNDATION

Community Engagement Initiative - Phase I: Outreach

Prepared By:
CEP_GRP04
Shree Rajendra Honeycomb Charitable Trust
14/09/2024

1. Introduction

The initiative focuses on enhancing civic participation by empowering

underprivileged communities through education on hygiene, cleanliness, and
practical methods. It aims to foster responsibility and awareness, addressing
immediate health concerns while encouraging individuals to take ownership of
their well-being. Through collaboration and active involvement, the goal is to
create a lasting social impact, improving the overall health and quality of life
within these communities.

2. Objectives

A community engagement program focused on teaching and playing with school children
aims to enhance education, foster social connections, and support personal development.
Educationally, it supplements school learning, encourages skill development, and broadens
children's knowledge. Socially, it builds relationships, promotes community spirit, and
develops social skills like teamwork and communication. In terms of personal growth, it
boosts children's confidence, inspires creativity, and fosters a love of learning. Together,
these objectives positively impact both the children and the wider community.

Weekly "Learning through Play" sessions organized at a local school

-Volunteers teach subjects like math or science using interactive games and creative
activities (e.g., puzzles, group challenges)

- Team-based sports and arts & crafts are included to promote social skill development and
creativity

- Reinforces classroom learning while making education fun and engaging

- Boosts children's confidence by providing opportunities for participation and success

- Fosters a sense of community and belonging among the children

 3. Methodology

Describe the methodology and approach for each step in Phase I.

Step Details
We conducted surveys and informal interviews to
1)Community Research and Stakeholder understand the community's needs and identify
Identification: key stakeholders like local leaders, teachers, and
NGOs who could help promote the project.

We focused on a grassroots approach by engaging

directly with the community. This involved
collaborating with local leaders, teachers, and
volunteers who helped spread the word through
2)Outreach Strategy Development: personal interactions. We conducted in-person
visits and organized small gatherings to raise
awareness about the project and encourage
participation from families

Personalized invitations were sent to key figures,

3)Personalized Invitations to Key such as school teachers and community leaders, to
Stakeholders: explain their role in the project and gain their
support in encouraging participation.

Volunteers visited homes to personally inform

families about the project, explain its benefits, and
4)Door-to-Door Campaign:
address any concerns, ensuring higher
engagement.

The first sessions focused on interactive learning

5)Initial Engagement Sessions and Feedback activities. Feedback was gathered from
Collection: participants to refine and improve future
phases of the project.

4. Timeline

Activity Timeframe
Initiate Contact [17-07-24] - [30-07-24]
Independence Day Celebration [15-08-24]
Seminar [17-08-24]
Introduction [24-08-24]

Activity 1 [25-08-24]

Hygiene Awareness [29-08-24]

Personality [31-08-24]

5. Evaluation and Reporting

Number of Participants Engaged:

- Track number of children taught and counseled.

- Count parents engaged in discussions on education.

Quality of Dialogue and Feedback:

- Assess depth of parent-teacher discussions and openness of parent concerns.

- Collect qualitative feedback from children and parents on attitudes and behavior
changes.

Alignment with Objectives:

- Measure progress on increasing school attendance and academic understanding.

- Evaluate if parent conversations lead to actions, like sending children back to

school.

Issue Identification and Solutions:

- Identify barriers preventing school attendance (financial, social, logistical).

- Track effectiveness of proposed solutions (e.g., low-cost schooling options).

6. Conclusion

Phase I of the community engagement project played a crucial role in laying the
foundation for long-term impact within the slum area. By focusing on outreach,
building trust, and creating awareness among children and their families, we
successfully established the importance of education and empowerment. This
phase allowed us to connect directly with the community, identify key
stakeholders, and foster meaningful relationships, all of which are essential for the
success of future phases.

7. Appendices

Seminar session:
 (Not Started Yet)

Phase-II: Gather Facts, Brainstorm and Select Template in Table Format

Step Details
1. Create an Environment for
Discussion
Ensure people feel comfortable asking questions
Comfortable Environment
and expressing doubts.
Arrange seating to promote open communication;
Discussion Setup provide necessary materials (e.g., whiteboards,
sticky notes).
2. Gather Facts Related to the Issue
and Its Impact
Use tools such as SWOT analysis, appreciative
Fact-Finding Tools
inquiry, and asset mapping.
Gather data from surveys, interviews, community
Data Collection
feedback, and existing reports.
3. Clarify the Issue’s Alignment
with Community’s Values and
Ethics
Discuss how the issue aligns with the community's
Values and Ethics
core values and ethical standards.
Establish shared values and objectives to base
Common Ground
further conversations.
4. Brainstorm and Gather
Alternative Solutions
Facilitate a session to generate a wide range of
Brainstorming Session
potential solutions.
Encourage participants to ask “what if” scenarios
“What If” Questions
to explore all possibilities.
5. Discuss Options and Potential
Impact
 Step Details
Spend time thoroughly discussing each option and
Discussion
its potential impact on the community.
Help participants visualize the change and its
Visualization
effects.
6. Select the Best Practice/Solution
Use tools such as decision matrices, pros and cons
Decision-Making Tools
lists, or voting to narrow down options.
Select the best practice or solution based on
Final Selection
discussions and decision-making tools.

Detailed Steps for Each Component

Step Details
1. Create an Environment for
Discussion
Ensure people feel comfortable asking questions
Comfortable Environment
and expressing doubts.
Arrange seating to promote open communication;
provide necessary materials (e.g., whiteboards,
sticky notes).
2. Gather Facts Related to the Issue
and Its Impact
Use tools such as SWOT analysis, appreciative
Fact-Finding Tools
inquiry, and asset mapping.
SWOT Analysis: Identify Strengths, Weaknesses,
Opportunities, and Threats related to the issue.
Appreciative Inquiry: Focus on what works well
and how to build on those strengths.
Asset Mapping: Identify community assets,
resources, and strengths.
Gather data from surveys, interviews, community
Data Collection
feedback, and existing reports.
3. Clarify the Issue’s Alignment
with Community’s Values and
Ethics
Discuss how the issue aligns with the community's
Values and Ethics
core values and ethical standards.
Values: Identify key community values relevant to
the issue.
Ethics: Ensure solutions are ethically sound and
align with community principles.
Establish shared values and objectives to base
Common Ground
further conversations.
Common Objectives: Define shared goals and
objectives for the project.
4. Brainstorm and Gather
Alternative Solutions
Facilitate a session to generate a wide range of
Brainstorming Session
potential solutions.
 Step Details
Techniques: Use brainstorming techniques like
mind mapping, round-robin, or brainwriting.
Encourage participants to ask “what if” scenarios
“What If” Questions
to explore all possibilities.
Examples: “What if we had unlimited resources?”,
“What if we partnered with another community?”
5. Discuss Options and Potential
Impact
Spend time thoroughly discussing each option and
Discussion
its potential impact on the community.
Impact Analysis: Evaluate the short-term and long-
term impacts of each option.
Help participants visualize the change and its
Visualization
effects.
Tools: Use visual aids such as charts, graphs, or
simulations to illustrate potential impacts.
6. Select the Best Practice/Solution
Use tools such as decision matrices, pros and cons
Decision-Making Tools
lists, or voting to narrow down options.
Decision Matrix: Evaluate options based on criteria
such as feasibility, impact, and community support.
Voting: Conduct a vote among participants to
select the preferred solution.
Select the best practice or solution based on
Final Selection
discussions and decision-making tools.
Consensus: Aim for a consensus decision or a
majority vote if consensus is not possible.

4. Timeline

5. Evaluation and Reporting

6. Conclusion

7. Appendices

Include any additional information or supporting documents.

Prepared By: