SRI AUROBINDO INSTITUTE OF TECHNOLOGY

COMPUTER SCIENCE AND ENGINEERING DEPARTMENT

ARTIFICIAL INTELLIGENCE AND MACHINE LEARNING
MINOR PROJECT-I SYNOPSIS FORMAT

CS V SEM
1. Title Page :AI TECH CAFÉ MANAGEMENT SYSTEM.

2. Introduction to AI Tech Cafe Management System:

Creating an AI tech cafe management system can enhance the efficiency and customer experience of
a cafe. Here’s a breakdown of what such a system could include, along with features and
technologies you might consider.
OBJECTIVE
1. Order Management: - Online ordering system for customers via a mobile app or website. -
Table reservation feature. - Real-time updates on order status.
2. Inventory Management: - Track stock levels of ingredients and supplies. - Automated alerts for
low stock items. - Integration with suppliers for reordering.
3. Customer Relationship Management (CRM): - Maintain a database of customer profiles and
preferences. - Loyalty programs that reward repeat customers. - Personalized marketing
campaigns based on customer data.
4. Payment Processing: - Multiple payment options (credit/debit cards, mobile wallets, etc.). -
Integration with payment gateways for seamless transactions.
5. Employee Management: - Staff scheduling and time tracking. - Performance analytics and
feedback systems. - Training resources and onboarding for new employees.
6. Analytics and Reporting: - Sales reporting and forecasting. - Customer feedback analysis. -
Inventory turnover metrics.
7. AI Integration: - Chatbot for customer inquiries and support. - Recommendation engine for
suggesting menu items based on previous orders. - Sentiment analysis on customer reviews to
improve services.
8. Smart Kitchen Management: - IoT devices to monitor equipment status (e.g., ovens,
refrigerators). - Workflow optimization tools for kitchen staff.
9. Marketing Tools: - Email and SMS marketing automation. –
Social media integration for promotions. - Analytics on marketing campaign performance.
Technologies to Consider- Frontend Development: HTML, CSS, JavaScript (React, Angular, or
Vue.js)- Backend Development: Node.js, Python (Django or Flask), Ruby on Rails- Database
Management: MySQL, PostgreSQL, MongoDB- AI/ML Tools: TensorFlow, PyTorch for predictive
analytics; Natural Language Processing libraries for chatbots- Cloud Services: AWS, Google Cloud,
or Azure for hosting and scalability- Payment Integration: Stripe, PayPal, SquareImplementation
Steps1. Requirements Gathering:
Define the specific needs of your cafe and how the system will address them.
 2. Design Phase: Create wireframes and user flows for the application.
3. Development: Build the system using the chosen technologies, focusing on both frontend and
backend development.
4. Testing: Conduct thorough testing to identify and fix bugs before launch.
5. Deployment: Launch the system and ensure all components are functioning correctly.
6. Training: Train staff on how to use the system effectively.
7. Feedback Loop: Implement a system for collecting user feedback to continuously improve the
platform.

3. Literature Review: Cafe Management System

A Cafe Management System (CMS) is a software solution designed to streamline the operations of a
cafe, encompassing various functionalities such as inventory management, order processing,
customer relationship management, and sales reporting. This literature review explores existing
research and technologies related to cafe management systems, focusing on their components,
benefits, challenges, and emerging trends.
Components of Cafe Management Systems
Point of Sale (POS) Systems POS systems are the backbone of any CMS, facilitating order entry,
payment processing, and sales tracking. Research by Gupta et al. (2020) emphasizes the importance
of user-friendly interfaces and mobile accessibility in enhancing customer service and operational
efficiency.
Inventory Management Effective inventory management is crucial for reducing waste and ensuring
product availability. Studies by Kumar and Singh (2019) demonstrate that automated inventory
tracking systems can optimize stock levels, minimize over-ordering, and improve cost management.
Customer Relationship Management (CRM) CRM components enable cafes to track customer
preferences, manage loyalty programs, and personalize marketing efforts. A study by Zhang (2021)
highlights how CRM systems can increase customer retention through targeted promotions and
enhanced service quality.
Analytics and Reporting Data analytics features in CMS allow cafe owners to analyze sales trends,
customer behavior, and operational efficiency. Research by Lee and Chen (2022) indicates that
data-driven decision-making can significantly enhance profitability and strategic planning.
Benefits of Cafe Management Systems
Operational Efficiency Implementing a CMS can streamline various processes, reducing the time
staff spend on administrative tasks. According to Patel and Mehta (2018), cafes that adopted
management systems reported a decrease in order processing times and improved staff
productivity.
Improved Customer Experience By providing faster service and personalized interactions, CMS can
enhance the overall customer experience. A study by Johnson et al. (2023) found that cafes with
integrated CMS received higher customer satisfaction ratings, particularly in terms of order
accuracy and service speed.
Cost Reduction Automation of routine tasks and improved inventory management can lead to
significant cost savings. Research by Thompson (2020) suggests that effective use of a CMS can
reduce operational costs by up to 30% through better resource allocation and waste management.
Challenges in Implementing Cafe Management Systems
Initial Investment and Training The cost of implementing a CMS, along with the necessary training
for staff, can be a barrier for small cafes. As highlighted by Ramirez (2021), many cafe owners are
hesitant to invest in technology due to budget constraints and the perceived complexity of new
systems.
Integration with Existing Systems Compatibility issues with legacy systems can complicate the
integration of a new CMS. A study by Garcia and Lopez (2022) found that many cafes struggle to
synchronize their financial and inventory systems, leading to data inconsistencies and operational
inefficiencies.
 User Resistance Change management is a critical factor in the successful adoption of new
technology. Research by Mitchell and Stevens (2023) suggests that staff resistance to new systems
can hinder implementation and reduce the potential benefits of a CMS.
Emerging Trends
Mobile and Cloud-Based Solutions The shift towards mobile and cloud-based CMS solutions allows
for greater flexibility and scalability. Studies by Wong et al. (2022) indicate that mobile access
enables cafe owners to manage operations remotely and respond quickly to market changes.
Integration of AI and Machine Learning The incorporation of AI in CMS can enhance decision-
making through predictive analytics and customer behavior modeling. Research by Tran (2023)
shows that AI-driven systems can optimize inventory management and personalize marketing
efforts more effectively.
Sustainability Features Increasing consumer awareness of sustainability is driving cafes to adopt
management systems that support eco-friendly practices. A report by Baker and Kim (2023)
highlights the growing trend of systems that track carbon footprints and waste management
metrics.

4. Need of proposed System: 1-2 Paragraph

5. Feasibility Study: A feasibility study for a Café Management System typically evaluates the
project’s viability from multiple perspectives: technical, operational, financial, and legal. Here's an
outline for a comprehensive feasibility study:
1. Executive Summary
Brief overview of the café management system’s purpose and goals.
Key findings of the feasibility study.
2. Project Description
Objectives of the café management system.
Features and functionalities (e.g., inventory management, point of sale, employee scheduling,
customer management).
Scope of the project.
3. Market Analysis
Target Market: Identify the primary users (café owners, staff, customers).
Industry Trends: Overview of trends in the café industry and technology adoption.
Competitive Analysis: Assessment of existing café management systems and their
strengths/weaknesses.
4. Technical Feasibility
Technology Requirements: Hardware and software needs (servers, databases, user interfaces).
Development Plan: Outline of the development process, including timeline and milestones.
Integration Capabilities: Ability to integrate with existing systems (e.g., payment gateways,
accounting software).
5. Operational Feasibility
Stakeholder Analysis: Identify key stakeholders (owners, staff, suppliers) and their roles.
Operational Workflow: Description of how the system will fit into daily café operations.
Training Requirements: Training plans for staff to effectively use the system.
6. Financial Feasibility
Cost Analysis: Estimated costs for development, deployment, maintenance, and support.
Revenue Model: Potential pricing strategies (one-time purchase, subscription model).
Break-even Analysis: Calculate when the project will become profitable.
7. Legal and Regulatory Feasibility
Compliance Requirements: Identify any legal regulations that must be adhered to (data protection
laws, health regulations).
Licenses and Permits: Required licenses for software deployment.
 8. Risk Assessment
Risk Identification: Potential risks (technical failures, budget overruns, market acceptance).
Mitigation Strategies: Plans to address identified risks.
9. Conclusion
Summary of findings and recommendations.
Next steps for project approval and implementation.
10. Appendices
Additional data, charts, and documents supporting the feasibility study.
(should not exceed 1 page) This will describe the very first step of software engineering i.e. feasibility
study of the project that includes the feasibility, need and significance of the project

6. Methodology/Planning of Work for Café Management System

1. Project Scope Definition
Objectives: Define the main goals, such as managing orders, inventory, staff schedules, and
customer relationships.
Features:
User management (staff, admin)
Order processing
Inventory tracking
Customer relationship management (CRM)
Reporting and analytics
Stakeholders: Identify stakeholders, including café owners, staff, and customers.
2. Requirement Gathering
Interviews and Surveys: Conduct interviews with stakeholders to gather functional and non-
functional requirements.
Use Cases: Create use cases for various functionalities (e.g., placing an order, managing inventory).
3. System Design
Architecture Design: Decide on a system architecture (e.g., client-server, microservices).
Database Design: Design the database schema to manage data effectively (e.g., tables for users,
orders, inventory).
UI/UX Design: Create wireframes and prototypes to visualize user interfaces.
4. Technology Stack Selection
Frontend Technologies: Choose technologies for the user interface (e.g., HTML, CSS, JavaScript
frameworks).
Backend Technologies: Select backend technologies (e.g., Node.js, Python, Java) and frameworks
(e.g., Express, Django).
Database: Choose a database system (e.g., MySQL, MongoDB).
Deployment: Determine deployment options (cloud services like AWS, Azure).
5. Development Planning
Agile Methodology: Adopt Agile for iterative development and regular feedback.
Sprints: Plan development in sprints, each focusing on specific features.
Task Assignments: Allocate tasks to team members based on expertise.
6. Implementation
Coding: Start coding the application based on the designs.
Integration: Integrate different modules (e.g., front-end with back-end, database connections).
Version Control: Use Git for version control and collaboration.
Testing
Unit Testing: Write and execute unit tests for individual components.
Integration Testing: Test interactions between modules.
User Acceptance Testing (UAT): Involve stakeholders in testing to gather feedback and ensure
requirements are met.
8. Deployment
 Staging Environment: Deploy to a staging environment for final testing.
Production Deployment: Move the system to a live environment.
Training: Provide training to staff on how to use the system.
9. Maintenance and Support
Monitoring: Implement monitoring tools to track system performance.
Bug Fixes: Establish a process for handling bugs and issues.
Updates: Plan for regular updates and feature enhancements based on user feedback.
10. Documentation
User Manuals: Create user documentation for different roles (e.g., admin, staff).
Technical Documentation: Document the codebase, APIs, and system architecture.
Timeline
Phase 1: Planning and Requirements (2-4 weeks)
Phase 2: Design (2-3 weeks)
Phase 3: Development (4-8 weeks, depending on features)
Phase 4: Testing (2-4 weeks)
Phase 5: Deployment (1-2 weeks)
Phase 6: Maintenance (Ongoing)
(should not exceed 1 page)
The methodology will include the steps to be followed to achieve the objective of the project during the
project development. Also include a system architecture diagram, tools and technology that will be used
in your project. Project can be Research Based or Application Based.

I. Research-Based Project
a) Research Gap Identified
After reading a research paper the gaps which are identified

II. Application Based Project

a) Software/Hardware requirements
Software/Hardware required for the development of the project.
b) Benefits of the project for the society

7. Bibliography and References [IEEE Format]

Here specify the description of the study material referred for the development of the project.
 TOPIC OF THE PROJECT(18pt. bold)

MINOR PROJECT-I SYNOPSIS (16pt. bold)

of

BACHELOR OF TECHNOLOGY (16pt. bold)

In

ARTIFICIAL INTELLIGENCE AND MACHINE LEARNING

COMPUTER SCIENCE & ENGINEERING (16pt. bold)

by

Name of the Student:SHIVENDRA SINGH DANGI

Name of the Student :NEERAJ TIWARI
Enrollment No: 0873AL221007
Enrollment No: 0873AL221006
(14pt. bold)

Guided by(16pt. bold)

Name of the Guide/Co guide (14pt. bold)

ARTIFICIAL INTELLIGENCE AND MACHINE LEARNING

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING
SRI AUROBINDO INSTITUTE OF TECHNOLOGY, INDORE
(AFFILIATED TO RAJIV GANDHI PROUDHYOGIKI VISHWAVIDYALAYA,
BHOPAL) (14pt. bold)