Midterm Reviewer

IT Application Tools in Business

10.01.24

Coverage:
o Modules 4 to 5

Role / Applications of Computers in Society

MODULE 4:
Computers are being used in schools and
colleges all around the world. Computer
Lesson 10: Role of IT in Business and Society Education
technologies are important to teach students
digitally and creatively with data visualization.
Role of Information Technology in Business
The computer is the nerve center of the
In the business world, ___________ plays an
banking system around the world. It functions
important role in maintaining the relationship Banking and
to control the entire banking system that also
between employees, suppliers, and Finance
includes 'Electronic Banking Services'.
Communication customers.
Electronic banking provides 24-hour services.
o E-mail
o Video chat rooms; or
o Social networking site users can access account balances, pay bills,
Online banking copy monthly transactions from the bank’s
Organizations need to maintain computer right into their computers.
Inventory
enough stock to meet demand without
management
investing in more than they require.
buying and selling of stocks without the use
Online investing
Information data is very important for an of a broker.
organization and a valuable resource
Management requirement for the safe and effective care.
Information
System (MIS) The company should use ___________ the helps in boosting the economy. It makes
to enable the company to track sales data, E-commerce buying and selling activities easier, more
expenditure and productivity… efficient and faster.

Customer These systems capture every relation

Relationship a company has with a customer, so that a Nearly every area of health care uses
Management more experience gain is possible. computers. Computers are used in hospitals
Healthcare
to create a database of patients with their
Establishing an ___________ is necessary treatment and medicine records.
even though your business may not be an
Internet Provides society with direction by making and
ecommerce type business. It allows current
Presence administering policies. As a part of the daily
and potential customers to view your Government
products and services conveniently online. job, government employees use computers
every day to run their respected agencies.
With accounting software, many businesses
are able to handle accounting functions All branches of science, from biology to
without the need for a CPA. astronomy to meteorology, use computers to
assist them with in:
Accounting The technological advances in accounting Science o collecting
software have turned tracking sales, o analyzing
invoicing, employee records and payroll into o modeling data
simple tasks with no specialized training o communication with other scientist
required.
Is the process of making works available to
In late 2009 doctors gained the ability to use the public printed in:
their computer and hand-held devices for Publishing o books
writing prescriptions which are sent directly to o magazines
Technology in pharmacies. o newspapers
the Medical
Field In addition, doctors are able to access patient Industry
records, check for drug interactions and can The use of computers to assist with
do ultrasound examinations from devices that Computer-aided manufacturing processes such as fabrication
fit into the pockets of their lab coats. Manufacturing and assembly.
(CAM)

Onboard navigation systems are built into

many cars today.
Travel
The Web allows anyone to prepare for a trip
very easily.

Other sectors:
o Architecture
o Arts
o Career
o Home
MODULE 5:
Lesson 11: MS Excel Introduction and Its Environment Lesson 12: MS Excel Basics

See module for…

a spreadsheet program that makes it possible
 To create a blank workbook
to analyze, store, organize, manage,
Microsoft Excel manipulate and share information in many  To open an existing workbook
ways. The data in Excel are organized into  To save a workbook
rows and columns.

It is where you see and use the tools in Excel

Microsoft Excel on the screen. This includes the way the tools
Interface are organized and presented to you, the Lesson 13: Working with Cells and Sheets
software user.

Cells the basic building blocks of a worksheet.

The Ribbon is a toolbox at the top of the Cell Basics

screen. It’s organized into three main parts.
The Ribbon o Tabs Cell Intersection of a row and a column.
o Groups
o Commands Columns Letters. Identified by letters (A, B, C)

Tabs - Tabs represent a general activity area. For example, Rows Numbers. Identified by numbers (1, 2, 3)
the “Home” has the tools most often used, and the “Insert”
tab has the tools to “put objects into” the work area.
Each cell has its own name – or cell address – based in its
Groups – Groups show “related tools” together more column and row.
specifically, like “Font” or “Alignment”.
See module for…
Commands – A command is one of the “actual tools”, which  Selecting cells
can be a button, expandable menu, or a box for entering  Merge cells
information.  Delete a cell
 Entering content
It is where you can create a New document,  Changing an entry within a cell
Open an existing one, Save changes, Save  Cut, copy and paste
File Tab As a different file with a different name, Print  Autofill
the current workbook, and many other  Editing cells
options.
 Formatting
The place to keep the items that you not only
need to access quickly, but want to
be immediately available regardless of which Ctrl + B : Bold
Quick Access
of the Ribbon's tabs you're working on. If
Toolbar Ctrl + I : Italics
you put so many items on the Quick Access
Toolbar that it becomes too big to fit on the Ctrl + U : Underline
title bar, you can move it onto its own line.

A place where you can enter or view formulas

Formula Bar
or text.

Worksheet By default, every workbook starts with 1

navigation tabs sheet.

Used to display the worksheet that a user

is currently editing. By clicking a worksheet
Sheet tab tab (located at the bottom of the window),
users may move between the various
worksheets.

This is the “normal view” for working on a

Normal view
spreadsheet in Excel.

Page layout View the document as it will appear on the

view printed page.

View a preview of where pages will break

Page break view
when the document is printed.
Lesson 14: Formulas and Functions
FORMULAS a predefined formula that performs
calculations using specific values in a
It performs calculations or other actions on particular order.
the data in your worksheet.
Formulas Excel includes many common functions that
A formula starts with an equal sign (=). can be used to
Functions quickly find the:
o sum
To create a formula, do the following steps: o average
o count
Step 1. Select the cell that will contain the formula. o maximum value,
Step 2. Type the equals sign (=). Notice how it appears in o and minimum value
for a range of cells.
both the cell and the formula bar
Step 3. Type the cell address of the cell you wish to
reference first in the formula. Formula: = A1+A2+A3+A4+A5
Step 4. Type the mathematical operator you wish to use Function: = SUM (A1:A5)
Step 5. Type the cell address of the cell you wish to
reference second in the formula. Then press enter

Equal sign – the basic syntax for a function.

‘IF’ FUNCTION
Excel uses ___________ for formulas, such
Check whether a condition is met, and returns one value if
as:
o plus (+), for addition TRUE and another value if FALSE.
Standard o minus (-), for subtraction
operators o asterisk (*), for multiplication Syntax:
o forward slash (/), for division =If (Logical_Test, Value_if_True, Value_if_False)
o and caret (^) for exponential
to produce numeric results. Example:
=If (A2=1001, “Introduction to IT”, “Java Programming”)
Operator are used to compare two values
like when two values are compared by using
these operators, the result is logical value
either True or False. ‘VLOOKUP’ FUNCTION
Comparison o =, equal to Looks for a value in the leftmost column of a table, and the
operators o >, greater than returns a value in the same row from a column you specify.
o <, less than
o >=, greater than or equal to
Syntax:
o <=, less than or equal to
=Vlookup (Lookup_value, Table_array, Col_index_num,
o <>, not equal to
Range_lookup)

Text Is used to join or concatenate one or more Example:

concentration text strings to produce a single piece of text =Vlookup (B4, E$3:F$8, 2, False)
operator o &, e.g., (“Salaries” & “Benefits”).

COMPLEX FORMULAS
Lesson 15: Working with Data
Excel calculates formulas based on the following order of
operations: (PEMDAS) By freezing rows or columns in place, you'll
1. Operations enclosed in Parentheses Freezing Rows
be able to scroll through your content while
and Columns
2. Exponential calculations (3^2, for example) continuing to view the frozen cells
3. Multiplication and Division, whichever comes first
4. Addition and Subtraction, whichever comes first Content can be sorted alphabetically,
numerically, and in many other ways. For
Sorting Data
example, you could organize a list of contact
Two types of cell references: information by last name.
o Relative references change when a formula is
copied to another cell. Filters can be used to narrow down the data
Filtering data in your worksheet, allowing you to view
only the information you need.
o Absolute references remain constant, no matter
where they are copied When working with a lot of data, it can be
difficult and time consuming to locate specific
Using Find and information. You can easily search your
Replace workbook using the ‘Find’ feature, which also
allows you to modify content using the
‘Replace’ feature.

FUNCTIONS Lesson 16: Pivot Table

 It can help make your worksheets more
When you create or edit a document, you’ll
manageable by summarizing your data and
Pivot Tables use the __________ command to save your
allowing you to manipulate it in different
changes.
ways.
Save
When you ‘save’ a file, you’ll only need to
choose a file name and location for the first
time.

MODULE 6: You’ll use this command to create a copy of a

document while keeping the original.
Lesson 17: Word Processing Save As
When you use ‘save as’, you’’’ need to
choose a different name and/or location for
the copied version.
A word processing application that allows you
Microsoft Word to create a variety of documents, including
letters, resumes, and more.

Types of documents you can create with Word: Lesson 19: Working With Text

Letters - personal, business (including resumes), creative… Indicated where text will appear as you type;
Cursor
Notices - basic flyers, menus, checklists. it also indicated font size for that spot.
Reports - for school, work or a special interest group.
Mouse pointer arrow is for clicking
command, or buttons in general.

The Word The way tools and menus are organized in Mouse pointer text tool (I-Beam) is for
Interface Word 2016. selecting text or positioning cursor for typing.

The __________ runs along the top, contains

all the Word tools, and is organized into three Ctrl + C : Copy
parts: Ctrl + X : Cut
o Tabs – general activity area Ctrl + V : Paste
Ribbon
o Groups – related tools
o Commands – a button, expandable
menu, or a box for entering related
information. Line spacing The space between each line in a paragraph.

Bulleted and numbered list can be used in

Located just above the Ribbon, the
Lists your documents to outline, arrange and
__________ lets you access common
emphasize text.
The Quick commands no matter which tab is selected.
Access Toolbar By default, it shows you the Save, Undo and
Redo commands, but you can add other
commands depending on your needs.

The __________ is located at the top and to

The Ruler the left of your document. It makes it easier to
adjust your document with precision.

Gives you various options for saving, opening

Backstage view
a file, printing, and sharing your document.

File menu Contains actions at the file level.

Shows the name of the program and the

Title bar
name (title) of your document.

Help menu Has articles on using the software.

Ribbon display Allows you to see more or less of the ribbon

options and work area as a result.

Lesson 18: Word Basics