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Activity No1

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Sam Christian Duco
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2 views2 pages

Activity No1

Uploaded by

Sam Christian Duco
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Activity No.

1
Conducting a Meeting

Instructions:
 As a group, watch the video clip.
 Group 1,2, and 3 will watch the first video while 4,5, and 6 will watch the second video.
 After watching, complete the tasks enumerated below. Take notes on the observations you
made during and immediately after the “meeting” and answer the following questions.

1. What is the purpose of the meeting? How do you know this?

To discuss various operational issues within the company. The topics covered include car
parking, staff morale, IT issues, financial performance, and general cleanliness. We know this
because the video does not explicitly state the purpose of the meeting. However, based on
the topics discussed. It can be inferred that the purpose of the meeting is to discuss and
address operational issues within the company.

2. Is the purpose or objective met? How do you know this?

The meeting did not achieve its purpose. Many of the issues that were discussed were
not resolved, and no clear action plans were developed.

3. What are some specific things that are effective? Elaborate and cite some examples.

The meeting is not very effective. Some of the things that make the meeting ineffective
are that it is not focused, it runs over time, and some people are dominant personalities.

4. What makes the meeting ineffective? Discuss by citing specific examples.

 The meeting should be focused on a specific agenda and should not change
direction
 The meeting should start and end on time
 The chair of the meeting should be more assertive and ensure that everyone has
a chance to speak openly
 The participants should be prepared for the meeting and have their talking
points ready

Members:
_______________________________ _______________________________
_______________________________ _______________________________
_______________________________ _______________________________
Meeting Title: Monthly Operational
Meeting Date:
Time: N/A
Attendees: Rita, Jason, Lucy, Sue, Julian, Frank
Agenda Items and Decisions:
1. Apologies: Frank Lyons, Gary Cope, Carl Madden, Joey Ballen Wealsey, Clive, and Janet
Bowers.
2. Introductions: New team member introduced.
3. Car Parking:
 Priority parking spaces allocated to Sue and Jason.
 Two spaces reserved for visitors.
 Inconsiderate parking will result in loss of parking privileges.
4. Staff Morale:
 Low morale identified in certain departments.
 Issues include lack of training, restructuring, and poor management.
 A questionnaire will be sent to staff to gather feedback on potential morale-
boosting activities.
5. IT Issues:
 Recent IT issues identified and discussed.
 Steps will be taken to prevent future occurrences.
6. Financial Performance:
 Financial report reviewed.
 Concerns raised about declining handset sales.
7. General Cleanliness:
 Issues with cleanliness in the kitchen and shower room.
 A solution will be discussed in the next meeting.
Action Items:
o Jason to circulate a list of priority parking spaces.

o Sue and Lucy to prepare a questionnaire on staff morale.

o Frank to investigate the recent IT issues.

o Rita to schedule a meeting to discuss staff morale and training.

Critique of the Meeting Conduct


While the meeting covered a wide range of topics, its effectiveness was hampered by poor time
management, lack of focus, and dominant personalities. The chair could have been more assertive in
keeping the meeting on track and ensuring everyone's input was valued. Hence, Better preparation
and organization could have improved the overall efficiency of the meeting.

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