Types of master Data in SAP MM

In SAP – MM we have following master data’s

Material Master data

Vendor Master data

Purchasing info record (PIR)

Types of
Master Data’s
Source List

Quota Arrangement List (QAL)

Condition Master data (Pricing)

1. Material master data:

Material is one of the master data available in SAP MM.
Material is also called item, goods, products. The information of the material like material
description, material UOM material weight etc. maintained in SAP system is called material
master data.
Material is the first mater data available in MM.
Why we create material in SAP system:
If we want to buy, sell the check the material stock status throw SAP system then we have
to create in SAP system.
Business requirement:
In real time project client deals with different types of material such as raw material,
semifinished, finished material, spares, consumables, packing material, food material,
operating material, trading material etc... we consultants have to provide solutiondifferent
types of material in SAP system.
1. material type:
Material type differentiate the types of material in SAP system by generating material code
to every material. SAP has designed below standard types.
 ROH – Raw Material
 HALB – Semi finished material
 FERT – Finished Goods
 VERP – Packing Material
 ERSA – Spares
 FOOD – Food Material
 PIPE – Pipeline material
 PIEN – Services (In ECC version)
 SERV – Services (In S4 HANA)
 HAWA – Trading Material
 NLAG – Nonstock Material
UNBW – No valuated material:
We can use above standard material types or we can customise new material types by
copying standard.
Examples of material type codes customization in live projects:
 ZRM – Raw Material
 ZSFG – Semi finished good
 ZFG – Finished good
 ZSPR – Spares
 ZCON – Consumables
 PIPE – Pipeline material
 SERV – Service material
 FOOD – Food Material
 ZPAK – Packing Material
 ZNVL – Non – Valuated material
 ZTG – Trading goods
 ZOTH – Other materials
 ZSCP – Scrap Material
 ZOM – Operation Material.
Use below T. code or Path to define new material type
T. code – OMS2 – Material type.
Path:
SPRO→ IMG→ Logistics general → Material Master→ Basic Setting→ Material Type→
Define attributes of material type→ Enter→ Click on Position→ Give standard material
type ROH for raw material→ Enter→ select ROH line→ click on copy as icon→ Give you
own material type (should start with Z or Y with 4 CHAR), maintain material type
description→ press enter, click continue and save the material type.
Note: Use same above steps to configure other material types.
Material type control material master types of control:
 It controls number range of material.
 It manages fields of materials.
 It controls views of material.

Define number range of material:

Number range will be used to identify materials in SAP system. Each material will have
unique code which will be used to buy, sell or to check material stock in SAP system. This
unique code will generate based on material type.
We consultant will create number ranges and it will be assigned to material type. Clients
while creating materials they will select material type, based on material type selection
system will generate material code.
In SAP standards for each material type we can maintain 1 internal and 1 external number
range.
Internal means system will generate automatically within the range defined in SAP system
and while creating material if we are entering material code manually within the range
defined then it is called external number range.
Material number range length is 18 digits maximums.
Internal number range will accept only numeric and external will except alphanumeric.

T. code – MMNR
Path:
SPRO→ IMG→ Logistics - general → Material Master→ Basic Setting→ Material Type→
Define number ranges for each material type→ Press Enter.
Define field selection of material master:
Field selection will be used to manage field of material. Managing field is nothing but we
can make field mandatory, optional, display or we can hide the fields.
In SAP standard each material type should have one field selection to manage fields. SAP
has designed below standard field selections.

 ROH – Raw material field selections

 HALB – Semi finished material
 FERT – Finished material
And for remaining all other standard material type SAP is used ROH as standard field
selection.
We can use above standard field selections or we can customise new field selections by
copying standard. (Same like material type).
Use below T. code or path to define, manage and assign field selections to material type.

T. code – OMS9
Path:
 SPRO→ IMG→ Logistic General→ Material master→ field selection→ Maintain field
selection for data screens→ Click on position→ Field reference ROH raw material
selection→ Enter→ Select ROH line→ Then click on copy icon→ Filed reference your own
field selection (4 CHAR) → Press enter→ Double clicks on your own field selection→
Click on field selection group in (contract icon) → Check the field name and close→
Manage the field and save it→ Go back→ Material type screen (OMS2) → Click on
position→ Give your own field selection→ Press enter→ Double click on own field
selection→ Assign field reference to change own field selection→ Press enter→ Then save
it.
Views of material master:
If any debt wants to use the material, then we have to inform system by selecting views.
SAP has designed below standard views to create material.
Views are nothing but departments available in the company/clients.

Views of Material Master

MM FI CO SD PP WM QM
Basic Data 1 Accounting 1 Costing 1 Sales Org 1 MRP 1 WH 1 QM
Basic Data 2 Accounting 2 Costing 2 Sales Org 2 MRP 2 WH 2
Sales general/plant
Purchasing MRP 3
data
Purchase order test Sales text MRP 4
Plant Data/Storage 1
Plant Data/Storage 2

Clients’ role in Material Master:

Under this heading we will learn how to create material manually but in real time
project clients will create the material and we consultants have to provide training along
with user manual.
User T. code- MM01 – Create material
Creation on Material with MM views
Path:
SAP Easy Access→ SAP Manu→ Logistics→ Material Management→ Material Master→
Material→ Create (General) → Immediately→ Double clicks on Immediately→ Create
Material (Initial Screen).
1. Material:
In this field we have maintain material manually if we have using external number range or
else leave block it we have using internal number range.
2. Industry Sector:
In this field we have to select client industry.
Ex: Chemical industry, construction industry etc...
Click on down ▼ mark industry.
If our client industry not available in the list then we consultant can add new industry sector
by using below T. code or path.

T. code – OMS3.
Path:
SPRO→ IMG→ Logistics General→ Material Master→ Field selection→ Define industry
sector and Industry – Sector – Specific Field selection→ Press Enter→ Click on new
entries→ Give me Industry Sector (1 CHAR) → Industry Description our own industry→
Field reference A→ Then save it.
3. Materia type:
Own material type clicks on.
4. Copy from Material:
If we want create new material by copying exiting material code then in this field maintain
exiting material code.

Select view(s) → view select on 6 views (Basic Data 1, Basic Data 2, Purchasing, Purchase
order test, Plant Data/Storage 1, Plant Data/Storage 2) → Click on default setting→ Click
on Org. level→ Organizational level→ Give me your own plant and Storage location→
click on tick mark.
1. Basic data view:
Under this basic data we will maintain material general information which is applicable to
entire company as display below.
 Material description.
 Unit of measurement.
 Material group.
 Old material number.
 Gross weight/net weight.
 Weight unit.
 Volume.
 Volume unit.
 Size/dimension.
 Packing material details.
1. Material description:
Material description is also called as short text in SAP. In this field we have to maintain
material name and it accept 40 CHAR.
2. Base unit:
Int this field we have to maintain unit of measurement in which material is measured.
Ex: kgs, Litres, EA, SQ. Ft. no’s, Bag, MT ETC… we consultant can add new units of
measurement to fulfil client requirement by using below t. code or path.
T. code – CUNI
Path:
SPRO→ IMG→ SAP NETWEAVER→ General setting→ Check units of measurement →
Enter→ Click on unit of measurement then click on create icon→ Give units of
measurement (3 CHAR), maintain commercial and technical same, maintain description→
ISO code double click→ Press Enter→ and save it.
3. Material group:
Material group is a sub division of material type. Material with same feature grouping
together is called material group.
In real time project we consultant have to add new material groups. Use below or path to
define new material groups.
T. code – OMSF
SPRO→ IMG→ Logistic- general→ Material master→ Setting for key fields→ Define
material group→ Enter→ Click on new entries→ Give your own material group (9 CHAR),
maintain description→ Press Enter→ Save.
4. Old material number:
In this field we can capture client’s non-SAP material code just to identify materials in SAP.
This is not mandatory field.
5. Division:
This field we will discuss in SD module.
6. X-plant material status and valid from:
If we want to block the material from purchase then in this field maintain 01 – block for
procurement and maintain valid from date.
7. Gross weight/Net weight/weight unit:
In this field we will maintain weight of the material along with weight unit (Grams/KGS
etc…)
8. Volume/volume unit:
Volume will be used for liquid materials.
9. Size/Dimensions:
In this field we will maintain material size like height/width etc…
10. Packing material data:
In this field we have to maintain packing material details to pack main material. Packing
materials are like polytene, paper packing, wooden packing, steel packing, bag packing
etc… we have to create packing material in same t. code y using packing material type. Press
enter and go to purchasing view.
Purchasing view:
In this view we will maintain material purchasing information. This information belongs to
individual plant.
1. Base unit:
This field will copy automatically from basic data 1.
2. Order unit:
In this field we have to maintain unit of measurement in which material is ordering to
vender/market.
If order uniting base unit are different then system will ask conversion factory when we
press enter.
Ex: 1 dozed = 12 each
1 ton = 1000 kgs etc…
If order unit and base unit are same then leave order unit field blank because it will copy
base unit automatically.
3. Purchasing group:
Purchasing group is also called as buyer group. The group of people from purchasing
department who are involved buying material from market is called purchasing groups.
In real time projects we consultants must add new purchasing groups to fulfil our client
requirement.
T. code: OME4
Path:
SPRO→ IMG→ Material management→ Purchasing→ create purchasing group→ Enter→
Click on new entries→ Give your own purchasing group (3 CHAR), Maintain description,
Telephone→ Press enters save.
4. Material group:
This field will copy automatically from basic data 1.
5. Auto PO:
In SAP we can create purchase order manually and automatically. If we want to create PO
automatically then first step is to activate this field in material master.
6. Batch management:
If we want batch number for the material then activate this field.

7. Purchasing value key:

7.1 1st Reminder/2nd reminder/3rd reminder:
If we want to send reminder to vendor for delivering material on time then in these field
maintain reminder days and with the help of ABAP consultants, we will design reminder
massage.
7.2 Underdel/ overdely/unlimited over-delivery tolerance:
If we want receive material quantity less then ordered quantity then maintain underdeliver
tolerance in %. If we maintain underdeliver tolerance than system will allow us to receive
material quantity less – then ordered quantity. If we want receive material quantity more
than ordered quantity then maintain overdeliver tolerance in %. If we maintain over delivery
tolerance than system will allow us to receive material quantity more then ordered quantity.
If we want receive material quantity more than order quantity without any limit than activate
unlimited over-delivery tolerance.
7.3 Acknowledgment required:
If we want acknowledgment copy from the vendor for given material order then activate
this field.
 Reminders/tolerance and acknowledgment will be updated by maintaining purchasing
value key. We consultants can add new purchasing value key by using below path.
Path:
SPRO→ IMG→ Material management→ Purchasing→ Material Master→ Define
purchasing value key→ Enter→ Click on new entries→ Give purchasing value key (any 4
CHAR code), maintain reminder days, tolerance, activate acknowledgment as per client
requirement→ Press enter→ Save.
This purchasing value key we have select in every material if we required.
8. GR processing time:
In this field we have maintain no of days required time goods to storage location after GR
(Goods receipt) and quality check.
9. Source list:
If we want to assign fixed vendor to a material then activate source list and we will maintain
fixed vendor in 4th master data.
10. Manufacturing part number:
In this field we can maintain material model numbers.
11. Manufacturer:
In this field we can capture material manufacturer details and this is not mandatory field.
---------------------------------------Press enter----------------------------------------------
Purchase order text view:
In this view we can maintain any material information in the form of text.
Ex: Handle with care etc…
Plant data/storage 1:
In this view we will maintain material storage information in storage location under plant.
This information belongs to individual storage location available in the plant.
1. Base unit:
This field will copy automatically from basic data 1.
2. Unit of issue:
In this field we have to maintain unit of measurement in which material is issue from storage
location to internal departments to external customer.
If unit of issue and base unit are different then system will ask conversion factor when we
press enter.
Ex: 1 dozed = 12 each
1 ton = 1000 kgs etc…
If unit of issue and base unit are same then leave unit of issue blank because it will copy
from base unit automatically.
3. Storage bin:
Storage bin the exact location in the warehouse where material is stored physically storage
bin will be created in warehouse module.
4. Batch management:
This field will copy from purchasing views.
5. Shelf-life data:
Under this heading we will maintain material maximum storage period minimum storage
period shelf-life expiry date (SLED) along with time unit.
Important note:
The date of production must be entered in the goods receipt.
--------------------------------------Press enters------------------------------------------
Plant data/storage 2:
Profit centre:
This field we will discuss in controlling module.
After maintaining all required data click on save icon to save the material and system will
generate material code at left bottom corner of the screen. We will use this material code for
further process like purchase, sales, stock checking etc…
Extension of material:
We will extend existing material code for following levels.
 View of extension
 Organisation levels extension
Extend material to accounting views:
Sometime in real time project client will miss the view while creating material in this case
we will use extension of material to views concept. Use below process to extend the material
to views.
 T. code – MM01
 Go to T. code MM01.
 Give extension material code in material field.
 Press enters for 2 times.
 Select accounting views.
 Press enters.
 Give plant.
 Press enter again and maintain below information in accounting view and save the
material.
Accounting views:
1. Valuation class:
Valuation class will be used to link MM and FI modules. It is also helps us to valuates the
material.
2. Price control:
We can maintain 2 types of prices in material master.
 S – Standard price.
 V – Moving average price.
 Standard price is a fixed price maintained for only finished goods.
 Moving average price is a fluctuating price maintain for all material which are buying
from outsider (vender).
Extend material to new plant and storage location:
Under this heading we will learn how to extend material to new plant and storage location
if we have a multiple plants and storage location using same material then follow below step
to extend product to new org. levels.
 Go to T. code MM01.
 Give extension material code in material field.
 Press enters.
 Give same material code in copy from materials.
 Press enters.
 Select views.
 Give extension plant and storage location.
 Give copy plant and storage location.
 Press enters.
 System will copy data from copy plant to new plant in all the views if required edit the
information then press and save the material.
 The data maintained in SAP in any module will store in
database (DB2, ORACLE, HANEetc..) in the form of tables and
fields. We can check tables in blow T. code.

T. CODE OF MATERIAL MASTER

MM01→ Create/Extend material.
MM02→ Change/Edit material.
MM03→ Display material.
MM04→ Changes.
MM06→ Flag for Deletion/ Undeletion.
MM11→ Create schedule material.
MM12→ Change schedule material. TABLES – SE16N
MM13→ Display schedule material.
MARA→ Material general data.
MM14→ Changes schedule material.
MM16→ Flag for schedule material deletion. MARC→ Material purchasing data (plant data)
MM17→ Mass maintenance. MARD→ Material storage data.
MR21→ Change material price.
MBEW→ Material accounting data.
MMAM→ Change material type.
MMSC→ Extend material to storage location. MVKE→ Material sales data.
MM60→ Material List. MAKT→ Material description.