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136 views8 pages

Email Solution

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vishalkr.8168
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Email Solution

Your co-worker, Thomas, has become very busy at work. He sends you an
email for advice on how to manage time more effectively. Write an email
suggesting three things he could do to manage time better.
Your suggestions must come from the following points
• To- do list.
• Task ordered by importance.
• Daily progress review.

Subject: Tips for Managing Your Time More Effectively

Hi Thomas,

I understand that your schedule is too busy these days, and I’m happy to share
some tips that might help you manage your time more effectively.

First, try creating a to-do list at the beginning of each day. This will give you a clear
view of what needs to be done and help you stay organized.

Second, order your tasks by importance. Focus on completing the most critical
tasks first, so you can tackle the big priorities before moving on to less urgent
ones.

Lastly, take a few minutes at the end of each day to review your progress. This will
help you assess what you’ve accomplished and adjust your plan for the next day
if needed.

I hope these tips help you manage your workload more efficiently. Let me know if
you need any further advice.

Best regards,
Vishal Kumar.
You work for a construction company. You think the company needs a new
employee. Write an email to your manager, Mr. Jones, telling him why you
think your company needs to hire someone.
Your reasons must come from the following three themes:
• too much work
• expert needed
• missed business opportunities

Subject: Need for additional new staff.


Dear Mr. Jones,
I hope you are doing well. I wanted to talk about why I think we should hire a new
employee.
First, there is too much work for our current team to handle. Everyone is working
hard, but it's becoming difficult to keep up.
Second, some tasks need special skills that we don’t have right now. Hiring
someone with the right expertise would help us do better work.
Lastly, we’ve had to pass on some business opportunities because we didn’t have
enough people to take on more projects. With another person, we could take
advantage of these chances.
I believe hiring someone new would make a big difference.
Thank you for considering this.

Best regards,
Vishal Kumar
The company you work for is located on a large property, the HR
representative Ms. Wilson has asked the employees for suggestions on how
to utilize the available space on the property. Write an email providing your
suggestions to utilize the extra space. Your suggestions may come from the
following three points-
• Cafe
• On-site Gym
• Flower Garden

Subject: Suggestions for Utilizing Extra Space

Dear Ms. Wilson,

I hope you are doing well. I’d like to share a few ideas on how we can utilize the
extra space on our property.

1. Cafe: Setting up a small on-site cafe would allow employees to grab quick
snacks or coffee without leaving the premises.

2. On-site Gym: A gym would give employees a convenient way to stay fit and
reduce stress, boosting overall well-being and productivity.

3. Flower Garden: A flower garden could create a peaceful area for breaks
and make the property more visually appealing.

I believe these additions would improve the work environment and benefit
everyone.

Thank you for considering these ideas.

Best regards,
Vishal Kumar
You work in an office which does not have good security system. Write an
email to the HR Mr. Smith, suggesting him the ways in which he can improve
the security of the organization. Your suggestions should come from the
following points-
• Identification Card
• Security Guard
• Video monitoring

Subject: Suggestions for Improving Office Security


Dear Mr. Smith,
I hope you are well. I wanted to suggest a few simple ways to improve security in
our office.
1. Identification Cards: Introducing ID cards for employees and visitors
would help control who enters the office.
2. Security Guard: Having a security guard at the entrance would ensure that
only authorized individuals enter the building, adding an extra layer of
safety.
3. Video Monitoring: Installing surveillance cameras in key areas like
entrances and exits would help monitor activity and act as a deterrent to
any potential security issues.
I believe these steps will greatly improve our office security. Please let me know if
you need further suggestions.
Best regards,
[Your Name]
You work in an office where employees share computers. You think all the
employees should have their own computers. Write an email to your team
leader, Mr. Campbell, giving three reasons the office should provide a laptop
computer to each employee. Your reason must come from the following
• Meeting new Customers
• Working from home
• Staying connected during travel.

Subject: Suggestion to Provide Laptops for Employees


Dear Mr. Campbell,
I hope you're doing well. I wanted to suggest that each employee be provided with
a laptop for the following reasons:
1. Meeting New Customers: With personal laptops, employees can present
information more efficiently when meeting with customers.
2. Working from Home: Having our own laptops will allow us to work from
home when necessary, ensuring flexibility and productivity.
3. Staying Connected During Travel: Laptops will help employees stay
connected and work efficiently even when traveling for business.
I believe providing laptops will improve our work quality and flexibility. Thank you
for considering this suggestion.
Best regards,
[Your Name]
You work for a furniture company and the company received a bulk order and
the manager David believes that they will not be able to complete the target
within time. Write an email suggesting how he can complete the target. Your
suggestions should include-
• Working hours
• New equipment
• Hiring new people

Subject: Suggestions to Meet Bulk Order Target


Dear David,
I understand the concern about meeting the bulk order deadline. Here are a few
suggestions that might help us complete the target on time:
1. Working Hours: We could consider extending working hours temporarily or
adding weekend shifts to increase productivity without overburdening the
team.
2. New Equipment: Investing in new, faster equipment would help speed up
the production process and ensure efficiency.
3. Hiring New People: Bringing in temporary workers or hiring additional staff
can help us handle the extra workload and meet the deadline without
compromising on quality.
These steps could help us complete the order in time. Let me know your
thoughts.
Best regards,
[Your Name]
You and your co-workers need to get approval from your supervisor, Mr.
Wilson, to organize a company picnic. Write an email to him explaining why
you think the company should host a picnic for its employees. Your
explanation should come from the following:-
• New employees
• Extra money
• Team Buildings.

Subject: Request for Company Picnic

Dear Mr. Wilson,

I hope you are well. I would like to suggest organizing a company picnic for all
employees. This could benefit us in several ways:

1. New Employees: It would provide a chance for new employees to socialize


and get to know the team better in a relaxed setting.

2. Extra Money: With the extra budget available, it would be a good


opportunity to boost employee morale without straining company finances.

3. Team Building: A picnic would help strengthen team bonds, improve


communication, and make everyone feel more connected.

I believe this would have a positive impact on the entire team. Please consider
this idea.

Best regards,
[Your Name]
The company you work for has a program to reward outstanding workers.
Your co- worker, Anna, has recently finished an important project. Write an
email to your manager, Mr. Henderson, recognizing her as an excellent
employee. Your explanation must come from the following three themes
work habits new ideas customer satisfaction.
• Work Habits.
• New Ideas.
• Customer Satisfaction.

Subject: Recommendation for Anna's Outstanding Performance

Dear Mr. Henderson,

I hope you are doing well. I would like to recognize Anna for her excellent work on
the recent project.

1. Work Habits: Anna consistently demonstrates strong work habits, meeting


deadlines and handling tasks with great attention to detail.

2. New Ideas: She also brought fresh ideas to the project, which helped
streamline processes and improve overall efficiency.

3. Customer Satisfaction: Most importantly, her approach has greatly


improved customer satisfaction, with several clients expressing their
appreciation for her dedication.

I believe Anna’s contribution has been invaluable, and she deserves recognition
as an outstanding employee.

Best regards,
[Your Name]

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