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Part 1 Database Basics

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7 views

Part 1 Database Basics

Uploaded by

duythai81244
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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PART 1 DATABASE BASICS

STARTER
Task 1. Fill in the gaps with the words in the box.

Record Sort Database Search Fileds

Fileds

Record NAME AGE GRADE FATHER MOTHER


RAHUL 7 2 MAHESH RAMA
SRIRAM 7 2 PRAVEEN PRIYA
PRANAV 7 2 SRIRAM SOWMYA

A Database stores data in tables.

Database can be used to sort and search data easily.

Task 2. Work in pairs and decide whether the following statements are True ( T) or
False (F).
1. T Databases can store large numbers of records about most things.

2. It’s
T quick and easy to find information in a database .
3. Data
F in databases is always secure and can’t be stolen.
4. Databases
T can keep information organized amd give you the power to use it how

you like.

5. F Electronic databases can never accidentally get deleted or go wrong.

READING 1
Task 1. Look at the illustration, which represents a database file. Can you idenify
record and a field ?

Each of the boxes labeled ‘Record1’, ‘Record 2’, ‘Record 3’, and ‘Record 4’ is a record.

‘Name’, ’Address’, ‘Home phone’, ‘Identification’, ‘Occupation’, and ‘Dept’ are all fields.

Task 2. Read the text and check your answer to task 1.

Databases
A database is a collection of related data, and the software used in databases to store,
organized and retrieve the data is called the Database management system, or DBMS. However,
we often use the word database to cover both meanings. A database can manage any type of data,
including text, numbers, images, sound and video and hyperlinks (links to websites).

Information is entered into the database via fields. Each field holds a separate piece of
information, and the fields are grouped together in records. Therefore, a record about an
employee might consist of several fields which give their name, address, phone number, date of
birth, salary and length of employment with the company.
Records are grouped together into files which hold large amounts of information. Files can
easily be updated- you can always change fields, add new records or delete old ones. An
electronic database is much faster to consult and update than a card index system and occupies a
lot less space. With the right software, you can keep track of stock, sales, market trends, orders
and other information that can help your company stay successful.
A database program lets you create an index- a list of records ordered according to the
content of certain fields. This helps you to search the database and sort records into numerical or
alphabetical order very quickly. Modern databases are relational- that is, they are made up of
related files: customers and orders, vendors and purchases, students and tutors, etc. Two database
files can be related as long as they have a common field. A file of students, for example, could
include a field called Tutor ID and another file with details of tutors could include the same field.
This key field can be used to relate the two files. Databases like Oracle, DB2 and MySQL can
manage these relationships.

A database query function allows you to extract information according to certain


conditions or criteria. For example, if a managing director wanted to know all the customers that
spend more than €8,000 per month, the program would search on the name field and the money
field simultaneously.

The best database packages also include network facilities, which can make business more
productive. For example, managers of different departments can have direct access to a common
database. Most aspects of the program can be protected by user-defined passwords and other
security devices. For example, if you wanted to share an employee's personal details but not their
commission, you could protect the commission field.

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