Catering Request - Operations Meeting - KZN Office - 16 - 17 Oct 2024
Catering Request - Operations Meeting - KZN Office - 16 - 17 Oct 2024
Catering Request - Operations Meeting - KZN Office - 16 - 17 Oct 2024
5. 2
Vegetarian Meal
Special
Service provider to have necessary condiments and to have the drinks in ice upon
instruction
delivery.
s
Proposed Menu (17 October 2024)
ITEM NO. DESCRIPTION NO OF
DELGATES
1. BREAKFAST (Assorted Muffins Fresh Fruits) (Vegetarian Breakfast 2)
5. Vegetarian Meal 2
Special
Service provider to have necessary condiments and to have the drinks in ice upon
instruction
delivery.
s
TO:
FROM:
ADDRESS:
Contact number:
Email address:
PART A
2. you are kindly requested to submit this Form either by post, facsimile or e-mail
tothe address, facsimile number or e-mail address as stated above.
4.1 information relating to the race, gender, sex, pregnancy, marital status, national,
ethnic or social origin, colour, sexual orientation, age, physical or mental
health,well- being, disability, religion, conscience, belief, culture, language
and birth of the person;
4.3 any identifying number, symbol, e-mail address, physical address, telephone
number, location information, online identifier or other particular assignment
to the person;
4.7 the views or opinions of another individual about the person; and
4.8 the name of the person if it appears with other personal information relating to
the person or if the disclosure of the name itself would reveal information
about the person.
PART B
☐ Give my consent.
By Ticking the next box, I am aware that I am Digitally Signing this Consent
request Form
☐
Full Name:
Date:
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN
ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]
ARE YOU THE
ACCREDITED ARE YOU A FOREIGN
REPRESENTATIVE BASED SUPPLIER FOR THE Yes No
IN SOUTH AFRICA Yes No GOODS /SERVICES
FOR THE GOODS /WORKS OFFERED? [IF YES, ANSWER
/SERVICES /WORKS [IF YES ENCLOSE PROOF] PART B:3 ]
OFFERED?
QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS
PART B
TERMS AND CONDITIONS FOR BIDDING
1. BID SUBMISSION:
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE
BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION.
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE-
TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.
1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT,
2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL
CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL
CONDITIONS OF CONTRACT.
1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN
CONTRACT FORM (SBD7).
NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY
RENDER THE BID INVALID.
SIGNATURE OF BIDDER:
……………………………………………
DATE:
…………………………………………..
SBD 4
BIDDER’S DISCLOSURE
Where a person/s are listed in the Register for Tender Defaulters and
/ or the List of Restricted Suppliers, that person will automatically be
disqualified from the bid process.
2. Bidder’s declaration
2.1 Is the bidder, or any of its directors / trustees / shareholders / members
/ partners or any person having a controlling interest1 in the enterprise,
employed by the state? YES/NO
1 the power, by one person or a group of persons holding the majority of the equity of an
enterprise, alternatively, the person/shaving the deciding vote or power to influence or to
direct the course and decisions of the enterprise.
2.2 Do you, or any person connected with the bidder, have a relationship
with any person who is employed by the procuring institution? YES/NO
2.2.1 If so, furnish particulars:
…………………………………………………………………………………
…
…………………………………………………………………………………
…
3 DECLARATION
I, the undersigned,
(name) ................................................................................................ in
submitting the accompanying bid, do hereby make the following
statements that I certify to be true and complete in every respect:
3.6 I am aware that, in addition and without prejudice to any other remedy
provided to combat any restrictive practices related to bids and
contracts, bids that are suspicious will be reported to the Competition
Commission for investigation and possible imposition of administrative
penalties in terms of section 59 of the Competition Act No 89 of 1998
and or may be reported to the National Prosecuting Authority (NPA) for
criminal investigation and or may be restricted from conducting
business with the public sector for a period not exceeding ten (10) years
in terms of the Prevention and Combating of Corrupt Activities Act No
12 of 2004 or any other applicable legislation.
………………………………
..……………………………………………
Signature Date
………………………………
……………………………………………
…
This preference form must form part of all tenders invited. It contains general
information and serves as a claim form for preference points for specific goals.
1. GENERAL CONDITIONS
1.1 The following preference point systems are applicable to invitations to tender:
- the 80/20 system for requirements with a Rand value of up to R50 000
000 (allapplicable taxes included); and
- the 90/10 system for requirements with a Rand value above R50 000
000 (all applicable taxes included).
a) The applicable preference point system for this tender is the 80/20 preference
point system.
b) The 80/20 preference point system will be applicable in this tender. The
lowest/ highest acceptable tender will be used to determine the accurate
system once tenders are received.
1.3 Points for this tender (even in the case of a tender for income-generating
contracts) shall be awarded for:
(a) Price; and
(b) Specific Goals.
POINTS
PRICE 80
SPECIFIC GOALS 20
Total points for Price and SPECIFIC GOALS 100
1.5 Failure on the part of a tenderer to submit proof or documentation required in
terms of this tender to claim points for specific goals with the tender, will be
interpreted to mean that preference points for specific goals are not claimed.
1.6 The organ of state reserves the right to require of a tenderer, either before a
tender is adjudicated or at any time subsequently, to substantiate any claim in
regard to preferences, in any manner required by the organ of state.
2. DEFINITIONS
(a) “tender” means a written offer in the form determined by an organ of state in
response to an invitation to provide goods or services through price quotations,
competitive tendering process or any other method envisaged in legislation;
(b) “price” means an amount of money tendered for goods or services,
and includes all applicable taxes less all unconditional discounts;
(c) “rand value” means the total estimated value of a contract in Rand,
calculated at the time of bid invitation, and includes all applicable taxes;
(d) “tender for income-generating contracts” means a written offer in the form
determined by an organ of state in response to an invitation for the origination
of income-generating contracts through any method envisaged in legislation that
will result in a legal agreement between the organ of state and a third party that
produces revenue for the organ of state, and includes, but is not limited to,
leasing and disposalof assets and concession contracts, excluding direct sales
and disposal of assets through public auctions; and
(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000
(Act No. 5 of 2000).
80/20
𝑷𝒕−𝑷
𝑷𝒔 = 𝟖𝟎 (𝟏 − 𝒎𝒊𝒏 )
𝑷 𝒎𝒊𝒏
Where
Ps = Points scored for price of tender under
consideration
Pt = Price of tender under consideration
Pmin = Price of lowest acceptable tender
Where
Ps = Points scored for price of tender under
consideration
Pt = Price of tender under consideration
Pmax = Price of highest acceptable tender
4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential
Procurement Regulations, preference points must be awarded for
specific goals stated in the tender. For the purposes of this tender
the tenderer will be allocated points based on the goals stated in
table 1 below as may be supported by proof/ documentation stated
in the conditions of this tender:
4.2. In cases where organs of state intend to use Regulation 3(2) of the
Regulations, which states that, if it is unclear whether the 80/20
preference point system applies, an organ of state must, in the
tender documents, stipulate in the case of—
(a) an invitation for tender for income-generating contracts,
that either the 80/20 or preference point system will apply
and that the highest acceptable tender will be used to
determine the applicable preference point system; or
(b) any other invitation for tender, that either the 80/20
preference point system will apply and that the lowest
acceptable tender will be used to determine the applicable
preference point system,
then the organ of state must indicate the points allocated for specific
goals for both the90/10 and 80/20 preference point system
Table 1: Specific goals for the tender and points claimed are indicated per the
table below.Note to tenderers: The tenderer must indicate how they claim points
for each preference point system.)
1. Procurement from entities Sub - Maximum To be completed by
who areBlack Owned points points for supplier
specific
goals
Tenderer who have 100% black 8
Ownership
Tenderer who have 51% to 99% black 4 8
ownership
Tenderer who have less than 51% 0
black ownership
2. Procurement from entities who are
Black women Owned
Tenderer who have 100% women 4
Ownership
4
Tenderer who have 30% to 99% 2
women ownership
Tenderer who have less than 30% 0
women ownership
……………………………………….
SIGNATURE(S) OF TENDERER(S)
DATE: ………………………………………………………
ADDRESS: ………………………………………………………
………………………………………………………
………………………………………………………
………………………………………………………
Pricing Schedule
17 October 2024
R……………………………………… (A)
LUNCH 16 October 2024
Full Lunch (Starch, Salad, Vege, meat) 18 (pax)
17 October 2024
Full Lunch (Starch, Salad, Vege, meat) 18 (pax)
1. Samp
2. Grilled Chicken and Beef Stew,
3. 2 Vegetables,
4. Green salad with generous portions of lettuce, tomatoes,
Cucumber, lives, avocado
5. Variety of cold drinks including fruit juice cans 330ml
6. Vegetarian Meal (2 pax)
R………………………… (B)
Transportation costs
(delivery fee) for catering
services for one (1) day
R………………………………………. (C)