PRACTICAL FILE

This report contains practical over different topics of book

information technology (code 402 ) .which are done by
student Manav .

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 INDEX

UNIT-Digital Documentation(Advanced)

Assignment page no.

1. Writer template 4-5

2. Image cropping 6-7

3. Drawing objects 8-9

4. Inserting images 10-11

5. Mail merge 12-15

6. Different styles 16 - 17

7. Create a custom template 18-19

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 Unit- Spreadsheet (Advanced)

Assignments Page no.

1. Subtotals 20-22

2. Multiple operations 23-25

3. Consolidation 26-28

4. Scenario 29-30

5. Goal seek 31

6. Record macro 32-33

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 Unit-RDMS (Advanced)

Assignment Page no.

1. Concept of primary key 34
2. Concept of DBMS 35

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  Writer template

A template is a document type that create a copy of itself

when we open it .

For example, we can create a template for a certificate, and

then use it again and again instead of making it again from
scratch every time.

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To save it as a template

1. Go to the file menu, click on save as option.

2. Browse to the desired place to save it and write the

desired name for the file .Choose the file type as
template.

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  Image cropping

1. We make a new writer file ,and insert the image.

2. Now we will crop the image by keeping scale. Right click
the image , click on picture.

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 3. Under the crop tab, click on keep scale radio button .
Set specification and click on OK

This image is about cyber ethics .cyber ethics are;

1) We should not use abusive or offensive language with
anyone online.
2) We should not break into someone’s computer or try to
infect in any possible way.
3) We should not do plagiarism or copy someone’s work
and present it as our own.
For this image ,I have used square as text wrapping as it is
easy to move or place it anywhere on the document after
doing so.

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  Drawing objects
First ,we will add two drawing objects heart and moon.

Then we change the life style.

Now, we will change the object’s colour.

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For grouping, we will select both of them while holding shift.
Right click on selection.

Now we can adjust drag the corner to increase or decrease the

size.

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  Inserting image
1. insert image from gallery, go to insert then picture then
from file,

2. Browse the image and click on open.

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3. Resize the image or rotate as per your need .
4. Apply the desired the filter.

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  Mail merge
Mail merge help us to create multiple copies of a document at once ,
such as letters , saving us time and effort to type the letter again and
again.

The steps are:

1. Make a document with spaces left for different fields.

120

2. Make the data base containing the details of recipients . Go to

File then New then Database.

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3. Create a new database and store it at an accessible place.
click on use wizard to use table.

4. Under personal category, in addresses sample table,

choose the required fields . Next, change anything if you
want and then click on finish

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5. Fill the details in the table and then save it.

6. In the writer, go to insert then fields then others .

7. Go to database then mail merge fields then choose the

desired fields .Click add. After doing all, click on close .

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8.Go to tools, then click on mail merge wizard

9. click on next until the last step . choose the desired way
to save or send the letter and click on finish.

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  styles
different styles in open office writer
Objective: Understanding the different styles available in
writer and insert a style using drag and drop.
Task: Explain different types of styles available in open office
writer. Write steps to insert a style using drag and drop.

Open office.org supports the following types of styles:

1) page style include margins , headers and footers ,
borders and backgrounds. In calc , page style also
includes the sequence for printing sheets
2) paragraph style control all aspects of a paragraph , such
as text alignment, tab stops, line spacing, and borders
and can include character formatting.
3) Character styles affect selected text within the
paragraph , such as font and size of text , or bold an italic
format.
4) Frame style are used to format graphic and text frames,
including wrapping type, borders, backgrounds, and
columns.
5) Numbering styles apply similar alignment, numbering
or bullet characters ,and fonts to numbered or bulleted
lists.
6) Cell styles include fonts , alignments, borders,
backgrounds, number formats.(for example, currency,
date, number) and cell protection.

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 7) Graphics styles in drawings and presentations include
line , area, shadowing, transparency , font, connectors,
dimension, and other attributes.
8) Presentation styles include attributes for font , indents,
spacing, alignment, and tabs.

Dragging and dropping to create a style

We can drag and drop a text selection into the styles and
formatting window to create a new style.
Select some text and drag it to the styles and formatting window.
If paragraph styles are active , the paragraph style will be
added to the list.
If character styles are active, the character style will be added
to the list.

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  Set a default template
Different templates in open office writer
Objective: understanding concept of template in writer.
Task: write the steps to create a template from a document
and set a custom template as the default template .

To create a template from a document:

 Open a new or existing document.
 Add the content and styles that you want.
 From the main menu , choose the file then templates
then save.
 In the new template field, type a name for new template.
 In the categories list , click the category which you want
to assign the template.
 Click ok to save the new template.

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To set a custom template as default:
 From the main menu , choose file then templates then
organize. The template management dialog open.
 In the box on the left, select the folder containing the
template that you want to set as default.
 Click the commands button and choose set as default
from the drop down menu.

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  Subtotals
In this table, different accounts are recorded and other
important fields ( AccType,branch,customer etc.)are
present.

Here ,we use subtotals to find the total number in

branches or number of branches.

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To perform subtotals, the steps are:-

1. Select the range of cells as shown below.

2. Go to data menu and choose subtotals.

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3. Choose AccType in group by drop box menu and
calculate subtotals for amount and then use function
sum.

4. in the 2nd group ,group by branch 7 calculate subtotals

for amount 7 use function count . then press OK.

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  Multiple operations
Here, we have a data set and want to calculate the profit value.

now we use the multiple operations to check the profit with

changing the sale quantity and the price .

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To perform multiple operations , the steps are :-
1. Select the data range with the input cells and space between
them . do not select the data labels.

2. go to data 7 multiple operations .

3. choose the cell containing formula in formulae

textbox.

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 4. Choose the sale quantity in row input cell and price
per quantity cell in column input cell 7 OK.

By following these steps, we are able to perform multiple

operations.

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  Consolidation
These are four sheets with same structure – quarterly results
of sales of a stationery shop.

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 A total yearly sales sheet has been made . the steps are ;-
1. Go to data in menu bar and click on consolidate.

2. The consolidate dialog box appears . Here we can select the

function we need to apply (here , sum).

3. Then we have to specify ranges for consolidation. To do so ,

choose the range while the source data range text box in
focus, then click on add.

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4. Choose the desired cell for result to copy in copy results to
text box.click OK.

We will the final input as shown in image below.

We get the consolidated data in final sheet, named yearly

sales.

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  Scenarios
Scenarios in open office calc comes under what if analysis
tool, where we are able to get different values for output by
changing the input cell.
Here, we have a table with cost price , selling price and profit

percentage .
Now we will perform the scenarios, the steps are:-
1. Select the range of cells that are input and will be
changed here .Cost price and selling price then go to
tools and then to scenarios.

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2. Give the scenario desired name , check prevent changes
and uncheck copy back. Then click on OK.

3. Repeat step 2 to add more scenarios and we can see

output changing.

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  Goal seek
This option is used to find the value of input cells by
giving the value of output cells.

In other cases, the discount % is given and we have to

find the selling price. We can use goal seek in following
ways.
1. Go to tools and click goal seek .

2. Set the formulae cell as discount %cell , target as

specified, here, and variable cell to be selling pri

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  Record macro
The steps to record macro are:-
1. Go to tools then macros then click record macro.

2. Do the required steps to be coded in macro. Here

we write the formulae in the cell B4 i.e. “=B1-B2”.
Then click on stop recording.

1. Write a suitable name for macro and click on

save.

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2. to run the macro , go to tools, then macro and
click on run macros.

3. Choose the desired macro and click on run.

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 Unit : RDBMS (Advanced)

 Primary key
Create table using SOL command and primary key
Objective : understanding creation of tables and concept of
primary key.
Task : create a table and identify the primary key.

Ans : create table “ TOY “.

(
Sno numeric (4)
Toy name varchar (15)
Category varchar (20)
Price numeric (5)
Qty numeric (5)
);
Primary key : a primary key also called the primary keyboard ,
is a key in a relational database that is unique for each record.
So in in the above table TOY our primary key is Toy code
which is unique for each record in table.

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  DBMS
Appreciative the concept of database management
system

Objective : understanding the concept of data ,

information and database. Understanding the concept of
primary key.

Task : find out primary key in following table:

Ans : student ID is primary key in above table as it is

unique for each record in table.
Task : find out data, information, and database.

Ans:

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