Class 10 IT 402 Notes
Class 10 IT 402 Notes
The word ‘communication’ comes from the Latin word commūnicāre, meaning ‘to share’. Clear
and concise communication is of immense importance in work and business environment as
there are several parties involved.
1. Transmitting — The sender transmits the message through one medium or another.
3. Feedback — The receiver conveys their understanding of the message to the sender in the
form of feedback to complete the communication cycle.
Methods of Communication
· Face-to-face informal
· communication
· e-mail
· Notices/Posters
· Business Meetings
· social networks, message, phone call for communication, newsletter, blog, etc
• Target audience
• Costs
• Kind/type of information
• Urgency/priority
Written Communication: This form of communication involves writing words. It can be letters,
circulars, reports, manuals, SMS, social media chats, etc. It can be between two or more people.
Small Group Communication: This type of communication takes place when there are more
than two people involved. Each participant can interact and converse with the rest.
Public Communication: This type of communication takes place when one individual addresses
a large gathering.
It is an easy mode of communication in which you can exchange ideas by saying what you want
and get a quick response.
Disadvantages of Verbal Communication
Since verbal communication depends on written or spoken words, sometimes the meanings can
be confusing and difficult to understand if the right words are not used.
Mastering Verbal Communication
• Facial Expressions
• Posture
• Gestures or Body Language
• Touch
• Space
• Eye Contact
• Paralanguage : tone, speed and volume of our voice.
For effective communication, it is important that the sender receives an acknowledgement from
the receiver about getting the message across. While a sender sends information, the receiver
provides feedback on the received message.
Types of Feedback
• Positive Feedback
• Negative Feedback
• No Feedback
• Specific: Avoid general comments. Try to include examples to clarify your statement. Offering
alternatives rather than just giving advice allows the receiver to decide what to do with your
feedback.
• Timely: Being prompt is the key, since feedback loses its impact if delayed for too long.
• Polite: While it is important to share feedback, the recipient should not feel offended by the
language of the feedback.
• Offering continuing support: Feedback sharing should be a continuous process. After offering
feedback, let recipients know you are available
for support.
Importance of Feedback
• It validates effective listening: The person providing the feedback knows they have been
understood (or received) and that their feedback
provides some value.
• It motivates: Feedback can motivate people to build better work relationships and continue the
good work that is being appreciated.
• It is always there: Every time you speak to a person, we communicate feedback so it is
impossible not to provide one.
• It boosts learning: Feedback is important to remain focussed on goals, plan better and
develop improved products and services.
• It improves performance: Feedback can help to form better decisions to improve and increase
performance.
Physical Barriers
Physical barrier is the environmental and natural condition that act as a barrier in communication
in sending message from sender to receiver. Not being able to see gestures, posture and general
body language can make communication less effective.
Linguistic Barriers
The inability to communicate using a language is known as language barrier to communication.
Language barriers are the most common communication barriers, which cause
misunderstandings misinterpretations between people
Interpersonal Barriers
Barriers to interpersonal communication occur when the sender’s message is received differently
from how it was intended.
Organisational Barriers
Organisations are designed on the basis of formal hierarchical structures that follow performance
standards, rules and regulations, procedures, policies, behavioural norms, etc. All these affect the
free flow of communication in organisations
Cultural Barriers
Cultural barriers is when people of different cultures are unable to understand each other’s
customs, resulting in inconveniences and difficulties.People sometimes make stereotypical
assumptions about others based on their cultural background
7 C's of Communication
Writing skills are part of verbal communication and include e-mails, letters, notes, articles,
SMS/chat, blogs, etc.
Capitalisation Rules
The part of speech indicates how a particular word functions in meaning as well as grammatically
within the sentence. Some examples are nouns, pronouns, adjectives, verbs ,adverbs ,
Conjunctions, Prepositions, Interjections
Types of Sentences
• you are worried about what people would think of you if you don’t dress well or cannot speak
confidently.
Stress Management
Managing stress is about making a plan to be able to cope effectively with daily pressures. The
ultimate goal is to strike a balance between life, work, relationships, relaxation, and fun. By doing
this, you are able to deal with daily stress triggers and meet these challenges head-on.
• Time management: Proper time management is one of the most effective stress-relieving
techniques.
• Physical exercise and fresh air: A healthy lifestyle is essential for students. Stress is generally
lower in people who maintain a healthy routine. Doing yoga, meditation and deep breathing
exercises help in proper blood circulation and relaxes the body. Even taking a walk or playing in
the park will help you get a lot of fresh oxygen, which will help you become more active.
• Healthy diet: Having a healthy diet will also help you reduce stress. Eating a balanced diet,
such as Dal, Roti, vegetables and fruits will give you the strength to do your daily work efficiently.
• Positivity: Focussing on negative aspects of life will add more stress. Instead, learn to look at
the good things and stay positive. For example, instead of feeling upset over a scoring less in a
test, try to maintain a positive attitude and look at ways to improve the next time.
• Sleep: We should get a good night’s sleep for at least 7 hours so that your brain and body gets
recharged to function better the next day.
• Holidays with family and friends: Going to a relative’s place, such as your grandparents’
house or a new place during your summer vacations can help you break from the normal routine
and come back afresh.
If you can become a calm and relaxed person, you will have the ability to work independently,
which means.
Emotional Intelligence
Emotional intelligence is the ability to identify and manage one’s own emotions, as well as the
emotions of others.
• Emotional awareness : the ability to identify and name one’s own emotions.
• Harnessing emotions : the ability to harness and apply emotions to tasks like thinking and
problem solving.
• Managing emotions : the ability to regulate one’s own emotions when necessary and help
others to do the same.
• Understand your emotions: Observe your behaviour and note the things you need to work on.
You can then work on the things you need to improve.
Finding Weaknesses
Point out the areas where you struggle and the things you find difficult to do.
Look at the feedback others usually give you.
Be open to feedback and accept your weaknesses without feeling low about it. Take it as an
area of improvement.
Interests
1. Things that you like to do in your free time that make you happy. An acquired or natural
capacity
2. Things you are curious about or would do even if no one asked you to do it.
3. Things you want to learn or would like to do in the future
Ability
Session 3: Self-motivation
Self-motivation is simply the force within you that drives you to do things. Self-motivation is what
pushes us to achieve our goals, feel happy and improve our quality of life. In other words, it is our
ability to do the things that need to be done without someone or something influencing us.
Building Self-motivation
Goal setting : It is all about finding and listing your goals and then planning on how to achieve
them.
• Specific : A specific and clear goal answers six questions. Who is involved in the goal? What
do I want to do? Where do I start? When do I start and finish? Which means do I use? Why am I
doing this?
Not a specific goal: “I would learn to speak English.”
Specific goal: “I would learn to speak English fluently by joining coaching classes after my
school everyday, and in six months I will take part in the inter-school debate competition.”
Measureable : A measureable goal answers the questions “How much?”, “How many?” and
“How do I know that I have achieved results?”
Achievable : Breaking down big goals into smaller parts will make the goal achievable. Bigger
Goal: “I want to become a teacher in my school.”
Realistic : A realistic goal would be something that we want to achieve and can work towards.
Example of unrealistic goal: “I will read my entire year’s syllabus in one day and get good
marks.”
Realistic goal: “I spend 3 hours every day of the year after school to revise my subjects to get
good marks in the exams.”
• Time bound : A SMART goal should have a timeframe by when the goal needs to be achieved.
This encourages us to take actions to completely fulfill the goals.
Basic ICT Skills gives you a complete understanding of computer operations and its
maintenance.
ICT skills help us to communicate, run our business and stay connected with our family and
friends. Hence, every person needs to acquire ICT skills and build them to stay updated with the
latest software and applications (apps).
Hardware- The physical parts that we can see and touch are called hardware. It is the machinery
of a computer. These are the keyboard, monitor, CPU, etc.
Software: The part which cannot be seen but it makes hardware to work. Example: Windows,
MS office etc.
Operating System (OS). This is the software that starts working as soon as we switch on a
computer. It displays the desktop on the monitor. Some of the most commonly used operating
systems for laptops and desktop are Ubuntu, Microsoft Windows and Mac OS.
Starting a Computer
To start a computer, press the Power button on the CPU. This will start the operating system and
display the desktop on the monitor.
Basic Functions performed when a computer starts a computer automatically runs a basic
program called BIOS (Basic Input/Output System) as soon as it is switched on or the power
button is pushed on. The BIOS first does a self-test. If the self-test shows that the system is fine,
the BIOS will load the Operating System.
Login and Logout
When you login to the computer with your login-ID and password (as shown in Figure 3.5), the
computer knows that you are an authorised person and allows you to work on the applications in
the computer.
You can shut down the windows computer clicking Star button at the bottom left corner and then
click Shut Down. When you click Shut down, the Operating System will close all the applications
and turn off the computer.
A keyboard is an input device used to type text, numbers and commands into the computer.
Function Keys
Keys labeled from F1 to F12 are function keys. You use them to perform specific functions.
(a) Control keys: Keys, such as Control (CTRL), SHIFT, SPACEBAR, ALT, CAPS LOCK and
TAB, are special control keys
(b) Enter key: The label on this key can be either ENTER or RETURN, depending on the brand
of computer that you are using. You use the ENTER or the RETURN key to move the cursor to
the beginning of a new line.
(c) Punctuation keys: Punctuation keys include keys for punctuation marks, such as colon (:),
semicolon (;), question mark (?), single quotation marks (‘ ’), and double quotation marks (“ ”). (d)
(d) Navigation keys: Keys, such as the arrow keys, HOME, END, PAGE UP, and PAGE DOWN
are navigation keys.
(e) Command keys: Keys, such as INSERT (INS), DELETE (DEL), and BACKSPACE are
command
keys. When the INSERT key is turned ON, it helps you overwrite characters to the right of the
cursor
(f) Windows key: Pressing this key opens the Start menu
Using a Mouse
a small device that you can use to move, select and open items on your computer screen.
Double-click
Double-clicking means to quickly click the left mouse button twice. When we double-click on a
file, it will open the file.
Basic Shortcuts
CTRL+z — undo
CTRL+y — redo
CTRL+a — select all
CTRL+x — cut
CTRL+c — copy
CTRL+v — paste
CTRL+p — print
CTRL+s — save.
Taking care of electronic devices, such as computer and mobiles helps them to work properly.
(ii) Screen: You can wipe the screen with a soft cloth to remove any finger marks.
(iii) Handle devices carefully: Handle and move your laptop carefully and avoid dropping or
banging it against a hard surface.
(v) Keep the computer cool: If a computer, laptop or mobile device gets overheated, the internal
parts can be damaged. The CPU has an internal fan to keep it cool. We should make sure the fan
is functioning.
(vi) Do not overcharge your battery: Sometimes we keep a device plugged in for charging even
after it is fully charged.This reduces the battery life. Always unplug the device once it
is charged 100%.
(vii) Always plug in devices carefully: Any device being connected to a laptop or computer such
as a USB drive or headphones, should be done gently. It should not be forced into the port.
(viii) Do not run too many programs at a time: When too many programs are running at the same
time, the computer can become slow and even crash.
Increasing Computer Performance If we have been using a computer for a long time we
have a lot of unnecessary files and data, such as temporary files and images. When they use too
much hard-disk space, the performance of the computer goes down. It is important that we keep
cleaning by removing any extra files.
(a) Theft: Theft means stealing of information or hardware. These may be of three types:
• Identity: Where a hacker steals your personal information and assumes your identity. Using this
false identity, the hacker can gain access to your account information or perform illegal activity.
• Software Piracy: This is stealing of software and includes using or distributing unlicensed and
unauthorised copies of a computer program or software.
(b) Virus: Viruses are computer programs that can damage the data and software programs or
steal the information stored on a computer. Major types of viruses are Worms and Trojan Horse.
Worms: These are viruses that replicate themselves and spread to all files once they
Information and Communication Technology Skills 81 attack a computer. This makes it very
difficult to remove them.
Trojan Horse: A Trojan Horse disguises itself i.e., it appears to be a useful software program but
once it reaches a computer it starts behaving like a virus and destroying data.
• Online Predator: Online predators are people who trap you into inappropriate relationships.
They may be older people posing to be your age, bullying you into doing illegal activities
online and sometimes face to face.
• Internet Scams: Sometimes you may receive very attractive offers saying you have won huge
money in a lottery and that you can claim the prize by depositing a certain amount of money.
When you deposit the money using credit card or online banking, you not only lose the deposit
money but your card/account information may be misused later.
(a) Use passwords to login to your computer: Use passwords that are difficult to guess.
Passwords are difficult to hack if they are a mix of small (For example ‘a b c d’) and capital letters
(For example, ‘H J E R’), numbers (For example ‘8 7 6 5’) and special characters
(For example, ’% ^ # $’). This would prevent unauthorised people from using your computer.
(b) Install Anti-virus and Firewall: Anti-viruses and Firewall monitor the data coming in and out
of a computer and prevent and viruses from entering. Anti-viruses can also detect and clean
viruses that may have entered a computer.
(c) Encrypt Data: This is usually done by banks and companies in which important customer
information is stored. They can encrypt their entire hard disk using the encrypting feature in
Windows (Bitlocker). This would force users to use a decryption password (or key) before starting
the computer thus preventing unauthorised usage.
(d) Secure sites: Give details of your credit card or bank account only on secure sites. See in the
address bar of the browser. If the site address starts with https://and a lock symbol, then it is safe
to give your credit card and bank details.
In this chapter, you are going to read about Entrepreneurial Skills. This will help you to become
an entrepreneur. Entrepreneur means the person who provides a service to society. In easy
words, you can say that entrepreneurs are the businessman,. This does not mean only big
businessmen, an entrepreneur can be a small businessman too. Their new idea of a product
makes them different from the rest people. Here you will learn the qualities of an entrepreneur,
his importance and role. Entrepreneur can be a career option for you. Unit 4: Entrepreneurial
Skills of employability Skills class 10 provides you the complete knowledge to become an
entrepreneur.
Help Society
Entrepreneurs have a positive relationship with society. They make profits through activities that
benefit society. Some entrepreneurs work towards saving the environment, some give money to
build schools and hospitals. This way, the people and area around them becomes better.
Create Jobs
With the growth of a business, entrepreneurs look for more people to help them. They buy more
material, and from more people. The also hire more people to work for them. In this way, more
people have jobs. Sharing of Wealth. Wealth means having enough money to live a comfortable
life. As entrepreneurs grow their business, the people
Qualities of an Entrepreneur
Functions of an Entrepreneur
Session 3: Myths about Entrepreneurship
Misconceptions
1. The misconception is that every business idea needs to be unique or special.
2. The misconception we have is that a person needs a lot of money to start a business.
3. A misconception we have is that only a person having a big business is an entrepreneur.
4. A misconception we have is that entrepreneurs are born, not made.
A career is a line of work that a person takes for life. There are two ways a person can earn a
living.
1. self-employment
2. wage employment
A person who becomes an entrepreneur goes through a career process. This process is
as follows:
ENTER
When an entrepreneur is starting, they are just entering the market to do business.
For example, Sanjana is starting a small grocery store in a locality.
SURVIVE
There are many entrepreneurs in the market. The entrepreneur has to remain in a competitive
market.
For example, there are many other grocery stores in the area. Yet, Sanjana’s store survives
the competition and does well. She also expands the store to two more floors.
GROW
Once the business is stable, an entrepreneur thinks about expanding his or her business.
For example, after five years, Sanjana has opened a chain of four more grocery stores in the
same city. In the next two years, she plans to expand to tow other cities.