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1. INTRODUCTION

This document outlines the execution plan for the Engineering, Procurement, and

Construction (EPC) project as per the requirements specified in the contract.

2. PURPOSE OF DOCUMENT

The purpose of this document is to provide a comprehensive overview of the

execution strategy, roles, responsibilities, and management approach for successful

project delivery.

3. SCOPE OF WORK

3.1. Initial Preliminary Works (Survey for Demolition & Modification Works)

• Conducting surveys and assessments for demolition and modification activities.

• Identifying potential risks and challenges associated with the preliminary works.

3.2. Start-Up; Tie-In & Shutdown Philosophy

• Developing strategies for project start-up, tie-in procedures, and shutdown

protocols.

• Ensuring seamless integration of new and existing systems.

3.3. Engineering for Demolition; Modification & New Scope of Works

• Detailing engineering requirements for demolition, modification, and new

construction.

• Coordinating with design teams to ensure compliance with specifications.

3.4. Brief of Contract Scope of Works

3.4.1. Existing Brownfield Scope:

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3.4.1.1. Demolition Scope

• Identifying structures and equipment for demolition.

• Implementing safe and efficient demolition practices.

3.4.1.2. Modification Scope

• Outlining modifications required for existing structures and systems.

• Ensuring minimal disruption to ongoing operations during modifications.

3.4.2. Major Overall Scope of Work

3.4.2.1. New Scope:

• Detailing scope of work for new construction.

• Defining requirements for new systems and infrastructure.

4. EXECUTION STRATEGY

4.1. Project Management

4.1.1. Project Initiation (Contract Award & Kick Off Meeting)

• Formalizing contract agreements.

• Conducting kick-off meeting to align project objectives.

4.1.2. Project Planning, Scheduling, Progress Reporting

• Developing comprehensive project plans and schedules.

• Monitoring progress and reporting on key milestones.

4.1.2.1. Progress Measurement Procedure:

• Defining metrics for progress measurement.

• Implementing tracking mechanisms for timely reporting.

4.1.2.2. Progress Reports:

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• Generating regular progress reports for stakeholders.

• Highlighting achievements, challenges, and mitigation strategies.

4.1.2.3. Progress Meetings:

• Conducting periodic progress meetings with stakeholders.

• Addressing issues and reviewing action plans.

4.1.3. Mobilization

4.1.3.1. Company & Contractor Facilities & Laydown Area Set-Up.

4.1.3.1.1. Contractor’s Facilities:

• Establishing temporary offices and facilities for contractors.

• Providing necessary resources for mobilization.

4.1.3.1.2. Company Facilities:

• Allocating space and resources for project activities.

• Ensuring compliance with safety and regulatory standards.

4.1.4. Detail Engineering & Feed Review

• Reviewing detailed engineering plans for accuracy and compliance.

• Incorporating feedback from stakeholders.

4.1.5. Procurement, Sub-Contract Management.

4.1.5.1. Evaluations of Suppliers / Vendors

• Assessing potential suppliers/vendors based on criteria such as quality, cost,

and delivery.

4.1.5.2. Procedure for Purchasing:

• Establishing procurement processes and procedures.

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• Ensuring transparency and accountability in purchasing activities.

4.1.5.3. Structure of Procurement:

4.1.5.3.1. Engineered Materials / Project Permanent Materials:

• Procuring materials as per project specifications.

• Managing inventory to avoid delays.

4.1.5.4. Subcontracts:

4.1.5.4.1. Broad Factors for Selection of the Subcontractors:

• Selecting subcontractors based on expertise, experience, and track record.

• Negotiating contracts and agreements.

4.1.5.5. Spare Parts & Consumables:

• Identifying spare parts and consumables required for project activities.

• Ensuring availability throughout the project lifecycle.

4.1.5.6. Material Control

4.1.5.6.1. Receipt & Storage of Materials:

• Implementing procedures for receiving and inspecting materials.

• Establishing storage facilities for proper material management.

4.1.5.6.2. Storage of Material:

• Organizing materials in designated storage areas.

• Implementing measures for inventory control.

4.1.5.6.3. Material Identification and Traceability:

• Labeling materials for easy identification.

• Maintaining traceability throughout the supply chain.

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4.1.5.6.4. Material Inspection:

• Conducting regular inspections to ensure quality and compliance.

• Documenting inspection results for record-keeping.

4.1.5.6.5. Documents / Records:

• Maintaining accurate records of material transactions.

• Ensuring documentation compliance with regulatory requirements.

4.1.6. Contract Management & Administration Including Change Orders

4.1.6.1. Variations, Change Orders & Site Instructions

4.1.6.1.1. Variations to Contract:

• Managing variations to the contract scope.

• Documenting changes and obtaining approvals as required.

4.1.6.1.2. Change Order:

• Initiating change orders for modifications to the contract.

• Following procedures for change order approval and implementation.

4.1.6.1.3. Site Instructions:

• Issuing site instructions for changes in project execution.

• Ensuring clear communication and documentation.

4.1.7. Project Coordination (Internal, External & Stakeholder), Interfacing.

• Coordinating activities between internal teams, external contractors, and

stakeholders.

• Managing interfaces to avoid conflicts and ensure smooth project execution.

4.2. Construction:
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4.2.1. Site Mobilization; Office & Laydown Yard Set-Up & Administration:

• Establishing site offices and laydown yards.

• Implementing administrative procedures for site operations.

4.2.2. Site Field Survey & Residual Engineering:

• Conducting field surveys to validate engineering plans.

• Addressing any discrepancies or changes in the field.

4.2.3. Project Construction Execution :

4.2.3.1. Civil & Structural Works

• Executing civil and structural activities as per design specifications.

• Ensuring adherence to safety and quality standards.

4.2.3.2. Mechanical / Piping Works

• Installing mechanical and piping systems according to approved drawings.

• Conducting tests and inspections for quality assurance.

4.2.3.3. Equipment Erection

• Erecting equipment in accordance with manufacturer guidelines.

• Performing pre-commissioning checks to ensure functionality.

4.2.3.4. Electrical Works

4.2.3.4.1. Construction Works:

• Installing electrical systems and components safely and efficiently.

• Conducting tests and inspections to verify compliance.

4.2.3.4.2. Demolition Works:

• Safely dismantling existing electrical systems as per project requirements.

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• Managing hazardous materials and waste disposal.

4.2.3.4.3. Instrumentation Works

• Installing instrumentation systems for process control and monitoring.

• Calibrating instruments and conducting functional tests.

4.2.3.4.4. Field Instrumentation:

• Installing field instruments in designated locations.

• Testing and commissioning instrumentation systems.

4.2.3.4.5. Control Room Instrumentation:

• Installing control room instrumentation for centralized monitoring and control.

• Integrating systems for seamless operation.

4.2.3.4.6. Cable and Terminations – Field:

• Installing cables and terminations for field instruments and equipment.

• Testing cable connections for continuity and insulation resistance.

4.2.3.4.7. Cable and Terminations – Control Room:

• Routing cables to control room locations.

• Terminating cables at control panels and junction boxes.

4.2.3.4.8. Mechanical Completion, Commissioning & Trial Runs

• Completing mechanical installations and commissioning activities.

• Conducting trial runs to verify system performance.

4.2.3.4.9. Hours Test Runs

• Performing extended test runs to validate system reliability.

• Recording test results for documentation and analysis.

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4.2.3.5. Final Clean-Up; Demobilization & Completion Certificate

• Conducting final clean-up activities to ensure site readiness.

• Demobilizing equipment and personnel upon project completion.

• Obtaining completion certificate as per contractual requirements.

5. INTERFACES MANAGEMENT (WITH OTHER AREAS/THIRD PARTIES)

• Managing interfaces with other project areas and third-party stakeholders.

• Addressing interface issues and ensuring coordination for seamless project

execution.

6. LOGISTICS PLAN & ROAD TRANSPORT

• Developing logistics plan for material transportation and site access.

• Coordinating road transport activities to ensure timely delivery.

7. CONSTRUCTION CONSUMABLES

• Identifying and procuring consumables required for construction activities.

• Managing inventory and replenishing supplies as needed.

8. ROLES & RESPONSIBILITIES

8.1. Project Manager

• Overseeing overall project execution and delivery.

• Ensuring compliance with project objectives and contractual requirements.

8.2. Contracts Manager

• Managing contract agreements and variations.

• Handling contract administration and documentation.

8.3. Construction / Site Manager

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• Supervising construction activities on-site.

• Ensuring adherence to safety and quality standards.

8.4. Planning Engineer

• Developing project plans and schedules.

• Monitoring progress and analyzing project performance.

8.5. QA / QC Manager

• Implementing quality assurance and quality control measures.

• Conducting inspections and audits to ensure compliance.

8.6. Discipline Supervisors (Civil, Mechanical, Welding, Piping, Electrical &

Instrumentation)

• Overseeing discipline-specific activities.

• Providing technical guidance and support to teams.

8.7. Quantity Surveyors

• Estimating quantities and costs of materials.

• Monitoring project expenditures and reporting variances.

8.8. QA/QC Inspectors (Civil)

• Conducting inspections of civil works.

• Verifying compliance with design specifications and quality standards.

8.9. QA/QC Inspectors (Welding)

• Inspecting welding activities for quality and integrity.

• Ensuring compliance with welding procedures and standards.

8.10. QA/QC Inspector (Coating)

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• Inspecting coating applications for adherence and quality.

• Conducting tests to verify coating performance.

8.11. QA/QC Inspectors (Electrical and Instrumentation)

• Inspecting electrical and instrumentation installations.

• Conducting tests and calibrations to ensure functionality.

8.12. Material Controller

• Managing material procurement and inventory.

• Tracking material movements and ensuring availability.

8.13. Administration Officer

• Handling administrative tasks related to project operations.

• Coordinating logistical support and facility management.

8.14. Document Controller

• Managing project documentation and records.

• Ensuring document control procedures are followed.

8.15. HSE Manager / HSE Advisors

• Overseeing health, safety, and environmental management.

• Providing guidance on HSE regulations and best practices.

9. HEALTH SAFETY & ENVIRONMENT MANAGEMENT (HSE)

• Implementing HSE policies and procedures to ensure a safe working

environment.

• Conducting regular inspections and audits to identify and mitigate risks.

10.SITE FACILITIES AND ACCOMMODATION MANAGEMENT

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• Managing site facilities and accommodations for personnel.

• Ensuring adequate amenities and services are provided.

11. ATTACHMENTS:

Attachment 1 : Organization Chart

• Providing an overview of project team structure and reporting relationships.

Attachment 2 : Project Schedule

• Detailing project activities, milestones, and timelines.

Attachment 3 : HSE Policy

• Outlining policies and procedures for health, safety, and environmental

management.

Attachment 4 : Risk Register

• Identifying and assessing project risks.

• Developing mitigation strategies to address identified risks.

Attachment 5 : Material Procurement Tracking Register

• Tracking material procurement activities and status.

• Monitoring delivery schedules and lead times.

Attachment 6 : Engineering Execution Plan

• Detailing engineering strategies and methodologies for project execution.