DIRECTOR GENERAL NAVAL PROJECTS (V)

NAVAL BASE VISAKHAPATNAM

INVITES

EXPRESSION OF INTEREST

FOR

CONSULTANCY SERVICES FOR CONSTRUCTION

OF BREAKWATER AND JETTIES AT
VISAKHAPATNAM OUTER HARBOUR

DEC 2018

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 CONTENTS

S No. SUBJECT PAGE NO

1. IMPORTANT DATES 3
2. CLARAFICATION AND CORRESPONDENCE 3
3. INTRODUCTION 3
4 OBJECTIVE OF THE PROJECT 3
5. PURPOSE 4
6 TECHNICAL DETAILS OF THE PROJECT 4

6.1 Duration
6.2 Project Scope

7. SCOPE OF CONSULTANCY 6
8. ELIGIBILITY CRITERIA 6

8.1 Minimum Eligibility Criteria

8.2 Experience
8.3 Available Expertise
8.4 Financial Strength
8.5 General Conditions

9. INSTRUCTIONS TO CONSULTANTS 8
10. CONFLICT OF INTREST 9
11. EOI SUBMISSION FORMAT 10

General particulars – Annexure I

Consultancy Undertaken – Annexure II
Financial capacity – Annexure III
Key Personnel Particulars – IV
12. ATTACHMENTS

Appendix A – Diagrammatic Representation of The Project 11

Appendix B – Envisaged Role of The Consultants 12

Appendix C – Indicative List of Personnel 15

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1. Important Dates

ACTIVITY TIME DATE

Issue of EoI 1200 hrs 19 Dec 2018
Submission of EoI Start Date 1600 hrs 31 Dec 2018
Submission of EoI End Date 1800 hrs 31 Jan 2019
Opening of EOI 1100 hrs 04 Feb 2019

2. Clarification and Correspondence

Contact person Cmde Siddhartha Sant

Contact Address DDG(Plg) DGNP(V)
Telephone No. (0891) 2577444
Fax No. (0891) 2577444
Email id [email protected]

3. Introduction

3.1 The first Indigenous aircraft carrier presently under construction is likely
to be based at Visakhapatnam with Eastern Naval Command. Accordingly,
suitable berthing (draught – over 10 m) including breakwater and other
associated infrastructure and facilities are required to be created at Outer to
Outer Harbour at Visakhapatnam. The proposed infrastructure will also cater
for berthing of other future naval platforms.

4. Objective of the Project

4.1 The project involves creation of jetties, breakwater and associated

support infrastructure. The tentatively envisaged infrastructure is as follows:-

(a) Construction of a breakwater of 1725m (1145 m linear stem of

breakwater attached with 280 m extension towards NW direction and
300m extension towards NE direction).

(b) Construction of a jetty of 500m length and 32m width usable on

both sides between the existing south breakwater at Visakhapatnam
outer harbour and the proposed breakwater at Para(a) above.

(c) Construction of a jetty of 1725m length and 20 m wide, usable

on one side conjoined or close to the inner side of the proposed
breakwater.

(d) Provision of Ship Support Infrastructure like Bollards, Capstans,

Fenders, Cranes, and Pontoons etc.

(e) Provision of Services like Fresh Water, Fire main, Chilled Water,
High Pressure/Low Pressure Air, Sewage, Power, Telephone etc.

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 (f) Construction of Land Based support infrastructure like Repair
Workshops (including equipment), Accommodation, Office Space, Fire
Brigade, Security and Roads etc.

(g) Mobile assets for administrative, logistic and operational

support.

(h) Sumps, Main Receiving Station and Captive Power Generation.

4.2 Diagrammatic representation of the proposal is placed at Appendix A.

5. Purpose

5.1 The purpose of this EoI is to enable short listing and identification of
reputed and capable Consulting firms/institutions/Consortiums, etc. (herein
after referred as Consultant) with proven track record, which could be
appointed as a consultant for following activities:-

(a) Preparation of a Detailed Project Report (DPR) and Design

Consultancy (Stage I).

(b) Project Management Consultant (PMC) (Stage II).

5.2 A detailed combined Request for Proposal (RFP) will be subsequently

issued to the short listed firms for both the stages of consultancy as
highlighted at Para 5.1 above. The proposals will be evaluated as per extant
Government of India Guidelines for selection/appointment of consultant. The
Contract with the selected consultant (for both the stages) would be
concluded in two parts. Stage I contract for DPR and Design Consultancy
would be concluded first and the Stage II contract for PMC would be
concluded after acceptance of the DPR and Design by the Indian Navy.

6. Technical Details of the Project

6.1 Duration

6.1.1 Stage 1 Contract – Consultancy Preparation of DPR &

Detailed Design is to be completed within 54 to 72 weeks from the
conclusion of Stage I contract.

6.1.2 Stage 2 Contract – PMC Over complete construction period

plus one year after the completion of the project. The approximate time
lines for completion of the project are to be worked out by the
consultant in Stage I of the consultancy contract as part of the DPR.

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6.2 Scope of Work for construction of breakwater and jetties

6.2.1 Project consists of construction of 1725m of Breakwater and

jetty on one side for berthing ships/submarines/other naval craft up to
7000 Tons and a Jetty of 500m length for berthing ships up to 80000
Tons on both sides of the jetty by construction of suitable infrastructure,
associated equipment, services and support infrastructure. Summary of
the project is as enumerated in succeeding paragraphs.

6.2.2 Berthing Infrastructure. The Project involves construction /

provisioning of following berthing facilities for Naval
Ships/Submarines/other Naval Crafts including provision for Capital
dredging:-

(a) Construction of a breakwater of 1725m (1145 m linear

stem of breakwater attached with 280 m extension towards NW
direction and 300m extension towards NE direction.

(b) Construction of a jetty of 500m length and 32m width

usable on both sides between the south breakwater and the
proposed breakwater.

(c) Construction of a jetty of 1725m length and 20 m wide,

usable on one side conjoined or close to the inner side of the
proposed breakwater.

(d) Construction of a trestle bridge connecting the 500m jetty

with the shore and a suspension bridge connecting the proposed
breakwater and jetty with shore.

(e) Creation of a Sand Trap and construction of Groyne

between the proposed south breakwater and coast.

(f) Capital dredging of approach Channel and alongside the

new Jetties.

(g) Two lane road connectivity with roadway width of 12m

across Dolphin Hill up to trestle and suspension bridge.

(h) Ship support facilities at the jetty such as bollards,

fenders, fresh water supply, fuel supply, pressurised air supply,
fire main supply, power supply, sewage disposal, effluent
disposal, jetty cranes, pontoons, telephone/ Naval Computer
Network connectivity and other services at both the places.

(j) Infrastructure for Main Receiving Station to receive power

supply from the Andhra Pradesh Transmission Company and
distribution of power supply to the jetties.

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 (k) Infrastructure for stowage and pumping of fresh water
and fuel for ships berthed on the jetty.

6.2.3 Mobile Equipment and Utility Vehicles. Various mobile equipment

and motor transport vehicles required for efficient administrative, operational,
maintenance and logistics function of the new infrastructure at both the
locations.

6.2.4 Associated Land Based and Security Infrastructure. Infrastructure

for housing of support services like pumps for fire main and freshwater
systems, treatment plants, mobile shore support assets, yard liaison office,
maintenance complex, fire brigade station, testing tuning teams, parking
areas, in-living accommodation , street lighting, security related facilities like
light towers, sentry towers, accesses control points with barriers and other
services.

6.2.5 Navaids. Installation of Navigational aids (buoys, lights, leading lights

etc) in the channel leading to the berth and on the breakwater.

7. Scope of Consultancy Being Sought

7.1 Brief Scope of Consultancy. The consultant is expected to undertake

following:-

(a) Stage I – Preparation of DPR and Detailed design involving

various modelling studies, Geo tech investigation, Environmental
Impact Analysis, CRZ study/clearance and preparation of Tender
Documents etc.

(b) Stage II – Project Management Consultant/Construction

Supervision as per FIDIC Red book norms, Tendering and Contracting
and providing techno legal assistance.

7.2 The indicative envisaged roles of the consultant for both the stages is
elaborated at Appendix B.

7.3 The execution of this work is envisaged to be undertaken as per FIDIC

contract norms. The “FIDIC Red Book” standards will be used for conclusion
of the contract.

8. Eligibility Criteria

8.1 Minimum eligibility Criteria. In order to qualify the Consultant should

satisfy the following minimum eligibility criteria and submit supporting
documentation.

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8.2 Experience The consultant is required to possess necessary
experience to undertake both the tasks of preparation of DPR (including
Design consultancy) and Project Management Consultant. Therefore the
consultant must have undertaken the following tasks during the last 10 years:-

(a) At least one task entailing similar major marine consultancy

services involving design and construction with a minimum project cost
of Rs. 1000 Cr.

and

(b) At least one task entailing Project Management of major marine

infrastructure work with a minimum project cost of Rs 1000 Cr.

With the project fee as mentioned below

(i) Three separate consultancy contracts with the combined

value of the three consultancies not be less than INR 100 Cr (or
equivalent in foreign currency)

OR

(ii) Two consultancy contracts with combined value of the

two consultancies not be less than INR 125 Cr (or equivalent in
foreign currency)

OR

(iii) One Consultancy contract with the value of the

consultancy not be less than INR 150 Cr (or equivalent in
foreign currency)

8.3. Available Expertise. The consultant is expected to have key

personnel as indicated in Appendix C on their pay rolls/consultants with vast
experience and proven track record in their respective fields. All firms in the
consortium must commit their resources to the project in terms of key
personnel.

8.4 Financial Strength. The consultant shall have an average annual

turnover of INR 75 Crores (or equivalent in foreign currency) during the
previous three years ending 31 Mar 2018.

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 8.5 General Conditions.

8.5.1 Consortium of maximum three firms will be permitted.

8.5.2 In case of consortium involving Indian /Indian registered and

foreign firms, the Indian firm or the Indian registered firm will be the
lead firm. The consortium will submit a legal MoU at the RFP stage.

8.5.3 In case of Consortium, the combined experience and turnover of

the consortium members shall be considered. The Consortium
agreement needs to be notarised in India and should be legally
enforceable prior conclusion of contract.

8.5.4 Bids can be submitted by the Indian firm (lead partner) or Indian
Registered firms only and the contract will be concluded with the Indian
firm (lead firm) or Indian registered firm acting as lead firm.

8.6 The experience and financials of the Indian firm’s parent company/sub-
consultant can also be considered towards the Indian firm’s experience and
financials subject to their being part of the consortium or providing a firm letter
of association with the Indian firm.

8.7 The Consultant should have experience in tender documentation and

project management for marine infrastructure projects as per FIDIC norms of
contract.

8.8 The firms or consortia bidding for preparation of DPR/Project

Management Consultant and Design Consultant would not be eligible to
participate in the construction bidding process for execution of the project.

9. Instructions to Consultants/Firms.

9.1 Applicants meeting the eligibility criteria may submit their expressions
of Interest with relevant details, as per the formats at Annexure I to IV, along
with a covering letter on their Official Letterhead duly signed by their
authorised executive/representative.

9.2 There is no registration fee payable at the time of submitting the EoI.

9.3 Applicants are required to submit their response to the EOI online
through www.defproc.gov.in. In addition all applicants are required to submit
their response/bid for Expression of Interest in a sealed envelope marked
‘Expression of Interest – DPR & PMC – Construction of Breakwater and
Jetties at Visakhapatnam’ to the Director General Naval Projects, Naval
Base, Visakhapatnam-530014 on or before Feb 19, along with all the
supporting documents in both hard and soft copies. Submissions received
after that date and time will not be considered. Incomplete submissions will
also not be considered.

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 9.4 EOI/documents submitted through E-Mail or fax shall only be
considered as advance intimation and Submission through the defproc portal
and ink-signed documents are required to be physically submitted by the
appointed time and date as at Para 1 for final evaluation/short listing.

9.5 Condition under which the EOI is issued. This EOI is not an Offer
and is issued with no commitment. Submission of EoI shall not automatically
make the applicant eligible to receive the tender subsequently. DGNP (V)
reserves the right to withdraw the EOI and or vary any part thereof at any
stage. DGNP (V) further reserves the right to disqualify any bidder, should it
be so necessary at any stage.

9.6 DG, Naval Projects (Visakhapatnam) will treat the EOI forms as
confidential. Materials submitted by the firms will not be returned whether the
interested party’s application is successful or not.

9.7 Successful shortlisted firms will be subjected to security clearance by

the Government of India for eligibility to participate in the subsequent bidding
process.

9.8 Further updates would be posted on website www.defproc.gov.in. For

any clarifications the firms may contact:-

The Director General Naval Projects

for Deputy Director General (Planning)
Naval Base, Visakhapatnam-530014
Email ID: [email protected] Tel: 0891-2577109

9.9 Wrong or misleading information will lead to disqualification.

9.10 The tenderers are advised to visit site by making prior appointment with
DGNP (V). Tenderers/bidders are deemed to have full knowledge of all
relevant documents, samples, site etc whether they have inspected them or
not.

10. Conflict of Interest. Where there is any indication that a conflict of Interest
exists or may arise, it shall be the bidder’s responsibility to inform DGNP (V),
detailing the conflict in writing as an attachment to this Expression of Interest. DGNP
(V) will be the final arbiter in cases of potential conflicts of interest. Failure to notify
DGNP (V) of any potential conflict of interest will invalidate any written or verbal
agreement. A conflict of Interest is where a person who is involved in the
procurement has or may be perceived to have a personal interest in ensuring that a
particular bidder is successful. Actual and potential conflicts of interest must be
declared by a person involved in the bid process.

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11. EOI Submission Format. The required information is to be provided as per
the following format given at Annexure I - IV.

(a) General Particulars (Annexure I)

(b) Consultancy Undertaken (Annexure II)
(c) Financial Capacity (Annexure III)
(d) Key Personnel Particulars (Annexure IV)

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 Appendix B

(Para 7.2 refers)

ENVISAGED ROLE OF CONSULTANTS

1.1 The envisaged role of the consultants would be divided into two parts, the first
part would be for preparation of DPR, EIA and tender documentation for selection of
contractor. The second part would be for the role of the Project Management
Consultant and Design Consultant.

1.2 Consultancy for Preparation of DPR, EIA and Tender Documentation.

The consultant shall assemble a team to prepare a Detailed Project Report and EIA
document, followed by detailed designs and tender documents for selection of
contractors for the work. The consultant shall

1.2.1 Undertake detailed site investigations which will form the basis of DPR
and detailed design as well as collection of baseline data for EIA/EMP. The
site investigations would include, inter alia, hydrological, geophysical,
geotechnical, bathymetric, wave modelling, flow modelling, sedimentation
analysis, vessel manoeuvring, soil investigations, etc and any other studies
and investigations relevant to the project.

1.2.2 Assess technical suitability of the site for the proposed development
and suggest minor changes, if any.

1.2.3 Prepare design basis report and general arrangement drawings.

1.2.4 Prepare detailed design and construction drawings of Structures and

Systems.

1.2.5 Prepare List of Various equipment required on Jetty and at Shore

Support Facilities.

1.2.6 Prepare design and layout of all the Systems across the entire facility
ensuring seamless integration of services with adequate back up.

1.2.7 Prepare EIA/EMP through empanelled agencies.

1.2.8 Prepare detailed BOQ and Detailed Cost Estimates

1.2.9 Prepare Project Time Schedule and Pert/Gantt Chart of the whole
project.

1.2.10 Mobilisation plans

1.2.11 Communication Strategy

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 1.2.12 Prepare Navigational Aids installation plan for safety of navigation.

1.2.13 Deliverables will include interpretation of all data collected, conclusion

of the studies, all data/information/charts as Appendices to the document,
conceptual plan, dredging plan, dumping sites, report and recommendations,
manpower requirements, maintenance philosophy, total life cycle cost for
maintenance, detailed design and construction drawings, EIA/EMP reports,
draft TORs for selection and pre-qualification of contractors, draft tender
documents for selection of contractor(s) and draft contract in accordance with
FIDIC form of contracts.

1.3 Project Management Consultancy

1.3.1 Assist the client in pre-qualification of contractors/sub-consultants,

tendering process, short listing/ selection, negotiations and preparation of
contract documents and award of contract. This would include pre-
qualification of contractors, including pre-qualification criteria/marking system,
pre-qualification reporting and preparation of recommended list of pre-
qualified contractors, selection and appointment of contractors including
preparation of briefs/tender documents, review of submissions and
recommendation of preferred contractor for marine works

1.3.2 Preparation of detailed Work Breakdown Structure (WBS) in

consultation with Indian Navy.

1.3.3 Preparation of Comprehensive Risk Management Plan and Health and

Safety Plan for the Project.

1.3.4 Preparation of Comprehensive Site Management Plan and co-

ordination of activities of contractors.

1.3.5 Monitoring of the Master Cost and Time Plans for the project to provide
timely notification of any potential delays or budget over-runs, and provision of
appropriate advice to DGNP(V) to enable corrective action to be implemented
in a timely manner to minimise adverse effect. Expenditures incurred to be
reviewed periodically to ensure funds released for the project are adequately
utilised and additional requirements if any, projected well in time.

1.3.6 Review, monitoring and managing the performance of the contractor

engaged in the work, including attending monthly meetings and advising
DGNP(V) in relation to requests for Extensions of Time,
alterations/additions/variations to contracted works and financial claims.

1.3.7 Advise DGNP(V) on specialist project management and technical

issues, to ensure that the Project is completed to required standards, program
and budget.

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 1.3.8 Monitor compliance to EMP and QAP by the contractors.

1.3.9 Management of the commissioning and hand-over including providing

recommendations on the in-service upkeep requirements of technical facilities
and equipment developed and procured under the project.

Notes

1.4 The scope of work necessitates undertaking of various modelling studies ,

investigations. These modelling studies and investigations as required will have to be
undertaken by the Consultant through recognised, registered and proven
institutions/sub consultants/contractors.

1.4.1 The list of various studies and investigations highlighted in the EOI and
in RFP (as and when issued) is only indicative and the consultant should
evolve a comprehensive list of various studies and investigations required.

1.4.2 All investigations on Land and Sea shall be the responsibility of the
Consultant.

1.4.3 If at any stage during the consultancy it emerges that certain study or
investigation which were required but not undertaken by the consultant, the
same would need to be undertaken by the consultant at his own cost and risk.
The consultant will also bear the cost for delay to the project,if any, caused by
this eventuality.

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 Appendix C

[Para 8.3 refers]

INDICATIVE LIST OF KEY PERSONNEL

1. Prospective consulting firms shall be expected to have on their payrolls (either

Permanent or as consultants) the following personnel for undertaking the DPR &
Detailed Design and PMC. The list is only indicative and the firm requirements will be
indicated in the RFP/Tender. Details of Key personnel be provided as per Annexure
IV.

2. Preparation of DPR and Design Consultant

SL Discipline
A Chief Consultant / Design Head
B Design Manager/Design Engineers
C Marine Engineering Technical Director
D Maritime Engineers/ Project Engineers
E Project Scheduler
F Quantity Surveyor
G Manager – Contracts, documentation and Procurement
H Cost Manager
J Safety and Environmental Specialist

3. Project Management Consultant

SL Discipline
A Chief Consultant and Project Head
B Consultant Design Manager
C Area Project Managers
D Consultant – IT and Communication
E Architect
F Manager – Contracts, documentation and Procurement
G Cost Manager
H Project Schedulers
J QA/QC Engineers
K Safety and Environmental Specialist

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 Annexure I

[Para 10 refers]

GENERAL PARTICULARS

1 Title of Consultancy DPR & PMC

2 Title of Project Construction of
Breakwater and Jetties at
Visakhapatnam Outer
Harbour
3 Name of Company
4 Technical Status (Pvt Co, Pvt Ltd Co, JV,
etc)
5 Country of Incorporation (should be
incorporated in India)
6 Registered Address
7 Year of incorporation
8 Year of commencement of business
9 Principal Place of business
10 Brief description of company and its main
business
11 Particulars of Chief Consultant and Project
Head

(a) Name
(b) Designation
(c) Address
(d) Tel No
(e) Email Id
(f) Fax No
(g) Mobile No
12 Particulars of Authorised Signatory for the
Applicant

(a) Name
(b) Designation
(c) Address
(d) Tel No
(e) Email Id
(f) Fax No
(g) Mobile No
14 Has the applicant been penalised by any Yes/No
organisation for poor quality of work in the
last 10 years
15 Has the applicant ever failed, in the last 10 Yes/No
years, to complete any work awarded to
them?

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 16 Has the applicant been blacklisted by any Yes/No
Govt Department/PSU in the last 10 years
17 Has the applicant suffered Yes/No
bankruptcy/insolvency in the last 10
years?
18 Does the Applicant’s company function as Yes/No
a contractor and/or manufacturer in
addition to consultancy?
19 Does the applicant intend to temporarily Yes/No
hire personnel from Contractors,
manufacturers or suppliers for advisory
services?
20 Details of Ongoing Consultancy
(a) Name of Project and Location
(b) Scope of Project (Incl Highlights)
(c) Estimated and Final cost of the
Project
(d) Client’s Name and Address
(e) Consultancy and services provided
by the applicant
(f) Value of consultancy
(g) Key Personnel Involved (their
names, qualifications and
experience)
(h) Start date and likely end date of
consultancy

I/We, _______________________ certify that the above details are correct and
incorrect/suppression of information by us/me at any stage would disqualify our/my
bid/tender.

Date:

Signature

Name

Seal

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 Annexure II

[Para 10 refers]

CONSULTANCY UNDERTAKEN

1 Name of Applicant
2 Name of Project and
Location
3 Scope of the Project
(incl highlights)
4 Estimated and Final
Cost of Project
5 Client’s name, address
6 Consultancy and
services provided by
the applicant
7 Value of consultancy
8 Key personnel
involved in consultancy
(their names,
qualifications and
experience)
9 Start date and End
date of consultancy

Note:

(1) Use separate sheet for each eligible project

(2) Attach additional pages for scope of project/consultancy provided with
necessary documentary evidence

Date:

Signature

Name

Seal

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 Annexure III

[Para 10 refers]

FINANCIAL CAPACITY

Sl Financial Year Annual Turnover

(Rs in Millions)
1 2015-16
2 2016-17
3 2017-18

Date

Signature

Name

Designation

Seal

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 Annexure IV

[Para 10 refers]

KEY PERSONNEL PARTICULARS

1 Name
2 Nationality
3 Designation
4. Date of Birth
5. Years of service in present
Organisation
6. Qualifications
7. Total experience with
employment dates
(Mention tenures abroad)
8. Academic and
Professional Qualifications
9. Languages known
(written/oral)

Note:- Use separate sheet for each category of ‘ Key Personnel’

Date

Signature

Name

Designation

Seal

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