REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF LABOR AND EMPLOYMENT

TUPAD Information Management System (TIMS)

and TUPAD Funds Management System (TFMS)

September 2021
ABOUT THIS USER GUIDE

This User Guide contains procedural steps as well as screen shots of the TUPAD
INFORMATION MANAGEMENT SYSTEM (TIMS) and TUPAD FUNDS MANAGEMENT
SYSTEM (TFMS) that will help all users to better understand the Systems’ features
and functionalities and to efficiently utilize the Systems.

This guide covers TUPAD processes beginning from user, project and batch
creation, encoding of beneficiaries, appraisal, evaluation and approval of
batch, funds and disbursement-related procedures until liquidation.

Moreover, dashboard, reports generation and other nice-to-have features are

currently under development, thus these will be incorporated on the System as
soon as the development and testing are completed.

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 TABLE OF CONTENTS

User -------------------------------------------------- 4-6

Project -------------------------------------------------- 7-9

Batch -------------------------------------------------- 10
- Field Office Focal -------------------------------------------------- 11
- LGU/ACP -------------------------------------------------- 12

Encoding of Beneficiaries -------------------------------------------------- 13-17

- Field Office Focal -------------------------------------------------- 17
- LGU/ACP -------------------------------------------------- 18
- Return for re-check -------------------------------------------------- 20-22

Appraisal -------------------------------------------------- 23-26

Evaluation -------------------------------------------------- 27-28

Approval -------------------------------------------------- 29-32

ADL -------------------------------------------------- 33-34

ADL Breakdown -------------------------------------------------- 35-36

Fund Allocation -------------------------------------------------- 37-40

Replacement of Beneficiary -------------------------------------------------- 41-43

Contract -------------------------------------------------- 44-48

Payroll -------------------------------------------------- 49-52

Obligation Request and Status (ORS) -------------------------------------------------- 53-56

Disbursement Voucher (DV) -------------------------------------------------- 57-59

LDDAP/ Check -------------------------------------------------- 60-62

Liquidation Details -------------------------------------------------- 63-66

Liquidation Report -------------------------------------------------- 67-70

Notice of Transfer Allocation (NTA) -------------------------------------------------- 71-72

Wage Payment Status -------------------------------------------------- 73-74

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TUPAD INFORMATION MANAGEMENT SYSTEM (TIMS)

STEP 1. CREATE USER

• RO-FOCAL shall log into TIMS at web address

https://tupad.dole.gov.ph/tims , click Users tab, create user by clicking
the “Create User” button on the upper right corner.

• RO-FOCAL shall input data on all the required fields. He/ She can create
user for RO-FOCAL, FO-FOCAL, Budget and Accounting access level.
After encoding, he/she shall click “Save” button then “Proceed” button
to save the user record.

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• RO-FOCAL may edit or delete the user record by searching the name
of user then click the appropriate button under Action column.

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Hereunder are the Systems’ user access levels and privileges for information
and reference.

ACCESS LEVEL PRIVILEGE MODULE

Create, Update and Project, Batch, Beneficiary records, Contract, Payroll, FO-FOCAL user
Delete accounts, Attachment/Files and Wage Payment Status
FO-FOCAL Create and Update Appraisal
Funds Status/Details, Dashboard, Summary of Batch and Summary of
View
Beneficiaries
Create, Update and Project, Batch, Beneficiary records, Contract, Payroll, FO-FOCAL user
Delete accounts and Attachment/Files
FO-ENCODER Create and Update Appraisal
View Dashboard, Summary of Batch and Summary of Beneficiaries

Create and Update Appraisal

FO-HEAD Funds Status/Details, Dashboard, Summary of Batch and Summary of
View
Beneficiaries
RO-FOCAL, FO-FOCAL, FO-HEAD, Budget and Accounting user accounts,
Create, Update and Attachment/Files, Liquidation details and Wage Payment Status, Funds
Delete Status/Details, Dashboard, Summary of Batch and Summary of
Beneficiaries
RO-FOCAL (TSSD) Update Project, Batch
Beneficiary records, Contract, Payroll, Dashboard and Funds
View
status/details
Update/Approve Appraisal
Create, Update, ADL Records (TFMS), ADL Breakdown record (TFMS), Fund Allocation
Delete records, ORS Details and Budget user accounts
BUDGET
Project, Batch, Beneficiary records, Appraisal, Contract, Payroll,
View
Dashboard and other Funds details and Attachment/Files
Create, Update, DV, LDDAP/Check Details, NTA Records, Liquidation reports and
Delete Accounting user accounts
ACCOUNTING
Project, Batch, Beneficiary records, Appraisal, Contract, Payroll,
View
Dashboard and other Funds details and Attachment/Files
Create, Update,
Check Details
Delete
CASHIER
Project, Batch, Beneficiary records, Appraisal, Contract, Payroll,
View
Dashboard and other Funds details and Attachment/Files
RO VIEWER Project, Batch, Beneficiary records, Appraisal, Contract, Payroll,
View
(ORD/OARD) Dashboard and other Funds details and Attachment/Files

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STEP 2. CREATE PROJECT

• FO-FOCAL shall log into TIMS (https://tupad.dole.gov.ph/tims), click

Project tab, create project by clicking the “Create Project” button on
the upper right corner.

• If FO-FOCAL already know the corresponding ADL to the project, he/she

shall choose “With ADL” option then type the number of ADL and
choose the appropriate ADL from the records encoded by the Budget
Officer on the TFMS, otherwise, “Without ADL” option shall be clicked.

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• FO-FOCAL shall input data on the required fields and upload the
requirement/s. After encoding, user shall click “Save” button then
“Proceed” button to save the project record.

• FO-Focal may edit a project if necessary by clicking the Action button

and choosing “Edit” option then click “Save” button to save it. Also,
he/she may upload files for the project by choosing the “Files” option,
select the files to be uploaded and click the upload button.

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STEP 3. CREATE BATCH

• Upon creation of project, it will be redirected to creation of

batch/batches page for that particular project. FO-FOCAL shall click the
“Create Batch” button to create batch record.

• Upon clicking “Create Batch” button, window shall appear and FO-
FOCAL shall input the Batch Name and choose either Accredited Co-
Partner (ACP) or the FO itself who shall encode beneficiaries’ information
on the batch.

• FO-FOCAL shall click “Ok” buttons to confirm creation of batch. After the
creation of batch, encoder may start encoding information of the
beneficiaries.

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Note: When a project has only one batch for implementation, FO-FOCAL still needs to
create a batch and proceed to the usual process.

• If necessary, user may edit or delete batch record by clicking the pen or
trash icon. However, batch record shall only be deleted if there is no
beneficiary encoded on that batch.

FIELD OFFICE as the Encoder

• If FO is chosen as the encoder, FO-FOCAL shall click the batch name,

then start encoding beneficiaries’ information by clicking the “Create
Beneficiary” button on the upper right corner.

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ACCREDITED CO-PARTNER as the Encoder

• If Accredited Co-Partner (ACP) is chosen as the encoder, System shall

automatically generate secret key which will be used by the partner to
access the system and encode beneficiaries’ information. FO-FOCAL
shall either click the “Copy” icon to copy the secret key and send the
same directly to the Partner or click the “ID” icon and input the email
address of the partner to send him/her the secret key.

Copy Secret Key

Email Secret Key

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STEP 4. ENCODE BENEFICIARY’S INFORMATION

• FO user shall encode beneficiaries’ information by clicking the “Create

Beneficiary” button on the upper right corner.

• ACP shall login to TIMS at web address

https://tupad.dole.gov.ph/tims/access and he/she shall input the secret
key sent to him/her by the FO-FOCAL and click “Access”.

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 • Both FO-FOCAL and ACP shall input all data on the required fields. For
monitoring purposes, System shall prompt user if the contact number has
been used already.

Note: System shall only accept middle NAME. Middle Initial, special characters like period,
comma, slash, etc., and N/A shall not be accepted.

• Moreover, “found duplicate” tag on the contact number shall be

reflected in the table for reference of FO-FOCAL. When it is clicked,
window shall appear reflecting list of beneficiaries who also used the
contact number.

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• In addition, System shall also notify the user if there is a possible duplicate
record of the encoded beneficiary. Note that the System detects
duplicate only if First Name, Last Name and Birthdate are the same. TIMS
shall show the table indicating the possible duplicate record and its
details.

• User shall input the Justification remarks before clicking the “Proceed”
button if he/she chooses to save the record with a possible duplicate,
otherwise he/she shall click “Cancel Entry” button to discard the
beneficiary record.

• When the user opts to save the beneficiary with a possible duplicate
record, its row on the table shall be highlighted in red color as indicated
in the Legend for easy reference.

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• In order to view the Justification remarks, user shall click the “Action”
button and choose “View”. FO-FOCAL shall check the checkbox to
signify that justification is accepted.

• If necessary, user may edit or delete beneficiary record by clicking

“Action” button and choosing appropriate action. However, user may
only edit or delete the beneficiary record only when the Batch status is
either For Appraisal, Reviewed or Evaluated.

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• User may also download the Excel file of the list of beneficiaries encoded
through clicking the “Excel Download” button on the upper left corner.

• Upon completion of encoding, user shall click “Save” button then

“Proceed” button to save the beneficiary’s record.

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Completion of Encoding of beneficiaries

FIELD OFFICE as the Encoder

• FO-FOCAL shall click the “Mark as Completed” button on the upper right
corner and “Proceed” button to signify completion of encoding.

• When the “Mark as Completed” button is clicked, actions shall now be

limited to View and Replace only. The “Undo” button on the upper right
corner may be clicked when the user inadvertently clicked the “Mark as
Completed” button. This Undo button shall disappear when the Batch
status became Approved.

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ACCREDITED CO-PARTNER as the Encoder

• Once done in encoding all the beneficiaries, ACP shall click the
“Encoding Complete” button then “Proceed” button to signify FO on
completion of encoding.

• ACP may also edit or delete the beneficiary if necessary. However, ACP
may only edit or delete the beneficiary record only when the Batch
status is either For Appraisal, Reviewed or Evaluated.

• Beneficiary record shall be closed for editing when the ACP already
clicked the “Encoding Complete” button. The actions shall be limited to
View and Replace only.

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Return for Re-check Feature

• When the FO-FOCAL has a concern on the beneficiary/beneficiaries

encoded by the ACP, he/she may return the record to ACP for checking
by clicking the “Return for re-check” button, otherwise he/she shall click
the “Mark as Completed” button.

• Upon clicking the “Return for re-check” button, FO-FOCAL shall input the
reason of return or the area of concern on the beneficiary record then
click “Proceed” button to successfully return the record to ACP.

• On the ACP account, he/she may view the Return remarks sent by the
FO-FOCAL.

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• When the ACP successfully edit or address the concern raised by the FO-
FOCAL, he/she shall click the “Re-submit Beneficiaries” button then
“Proceed” button to return back the record to FO-FOCAL.

• When the FO-FOCAL has a concern on the beneficiary/beneficiaries

encoded by the ACP, he/she may return the record to ACP for checking
by clicking the “Return for re-check” button, otherwise he/she shall click
the “Mark as Completed” button.

• When the encoding is already completed and there is no more concern

on the beneficiary records encoded by the ACP, FO-FOCAL shall
proceed to the Appraisal process. FO-FOCAL shall click the Pre-
Implementation tab to view all the batch/ batches which is/are already
marked as completed.

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• FO-FOCAL may filter the batches by choosing the status on the upper
part. In addition, green highlight on the row indicates that encoding is
completed and FO-FOCAL already marked the same as completed
while the blue highlight shows that encoding is completed but FO-
FOCAL has not yet click the “Mark as Completed” button.

• “Appraisal” option shall only appear on the Action button of

batch/batches which are highlighted in green color, those batches
which are already marked as completed.

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STEP 5. APPRAISE BATCH

• Upon creation of batch and encoding of beneficiaries, status of project

batch shall be “FOR APPRAISAL”. FO-FOCAL shall appraise the Batch by
choosing the “Appraisal” option from the Action button of the batch
he/she chooses to validate.

• FO-FOCAL shall input data on the required fields, he/she shall also assess
the requirements and tick the checkbox beside the criteria. Additionally,
the batch which has beneficiary with possible duplicate record is
displayed in red font color texts

• FO-FOCAL can view the uploaded requirement on the project (Letter of

Intent and Work Program) by clicking the file name of the document.

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• FO-FOCAL can also upload files for this batch by clicking the
“Reference” button. He/she shall click “Add File” button then choose
files to be uploaded then click the “Upload” button to successfully
upload the file.

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• When FO-FOCAL completed the appraisal details, he/she may provide
general comments and recommendation, if there is any.

• He/she shall click the “Validate” button on the lower part of the
Appraisal Sheet then click the “Proceed” button. The status of the batch
shall be “REVIEWED”.

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Note: A project with one or more batches shall have one Appraisal, Evaluation
and Approval record. Thus, if the first batch has already been approved by the
Regional Office, the second or succeeding batches of this project shall, after
marked as completed, not need to go through the Appraisal, Evaluation and
Approval process.

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STEP 6. EVALUATE BATCH

• FO-HEAD shall log into TIMS and he/she shall evaluate the batch by
clicking the Pre-implementation tab under Batch then Action button of
the batch he/she chooses to evaluate then select the “Appraisal”
option.

• FO-HEAD shall evaluate the data encoded and the requirements

uploaded by the FO-FOCAL. He/she may click the “Reference” button
to check the documents and if necessary, he/she may input remarks on
the “Remarks” column or on the text area on the lower part.

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• If there is no more issue encountered on the evaluation, FO-HEAD shall
click the “Evaluate” button then “Proceed” button to complete the
Evaluation process.

• After the evaluation of the FO-HEAD, the status of the batch shall be
“EVALUATED”.

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STEP 7. APPROVE BATCH

• RO-FOCAL shall log into TIMS and he/she shall approve the batch by
clicking the Pre-implementation tab under Batch then Action button of
the batch he/she chooses to approve then select the “Edit” option.

• He/she shall edit the final mode of implementation and fund source of
the batch then click “Save” button and “Proceed” button to save the
changes.

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• Upon saving of the final fund source and mode of implementation,
Appraisal sheet shall then appear. RO-FOCAL shall check and evaluate
the encoded data and the requirements uploaded on the batch.
He/she may click the “Reference” button to view the uploaded files.

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• If there is no more concern on the batch, RO-FOCAL shall click the
“Approve” button on the lower part of the Appraisal sheet then
Requirements Checklist window shall appear.

• This requirements checklist is for reference purposes only. Checkboxes

are disabled since the System automatically checks the requirement
when there is document uploaded for it. He/she shall then click the
“Approve” button then “Proceed” button to successfully approve the
batch.

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• After saving, batch status shall become “APPROVED”.

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TUPAD FUNDS MANAGEMENT SYSTEM (TFMS)

STEP 8. ADD ADL RECORD

• Budget Officer shall log into TFMS at web address

https://tupad.dole.gov.ph/tupad_funds and click the ADL Registry tab.
On this tab, he/she shall click the “Create ADL” button to add ADL
record.

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• Budget Officer shall input data on the required fields, click the “Save”
button then “Proceed” button to save the ADL record.

• When necessary, the Budget Officer may edit or delete the ADL record
by clicking the “Action” button and choosing the appropriate action.
However, ADL record can only be deleted when there is no breakdown
created for that particular ADL record.

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STEP 9. ADD ADL BREAKDOWN RECORD

• Budget Officer may create ADL Breakdown record by clicking the

Action button beside the corresponding ADL number and choose “Add
Breakdown”.

• Budget Officer shall fill out the required fields and click “Save” button
then “Proceed” button to save the ADL Breakdown record. System shall
automatically generate Breakdown Series number.

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• The newly created ADL Breakdown record shall be reflected on the ADL
Breakdown tab.

• When necessary, the Budget Officer may edit or delete the ADL
Breakdown record by clicking the “Action” button and choosing the
appropriate action. However, ADL breakdown record can only be
deleted when there is no fund allocation created yet using this
breakdown record.

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STEP 10. ALLOCATE FUND

• The Budget Officer shall log into TIMS and click the Fund Allocation tab.
All approved batches shall be displayed on this table, the Budget Officer
shall choose the batch to be funded and click the Action button and
select “Fund Allocation”.

• Budget Officer shall input data on the required fields. He/She shall select
the ADL to which the budget will come from, the allocation source and
ADL breakdown number. Then he/she shall input the amount to be
allocated on the selected batch. This amount should not exceed the
total Batch Computed Amount indicated on the Batch Information
section.

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• After inputting the amount to be allocated, he/she shall click the
“Allocate Fund” button then “Proceed” button to successfully allocate
the amount to the selected batch.

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• Upon saving, fund allocation record for the batch shall be displayed on
the lower part under Allocated Amount section. This record may be
deleted by the Budget Officer, if necessary.

• Budget Officer shall click the “Delete” button then confirmation

message shall appear, he/she shall click the “Yes, delete it.” button then
click “Ok” to confirm deletion of allocation record.

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• After allocation of funds on the approved batch, the batch status shall
become “FUNDED” which is reflected on both Funds Allocation tab
(under Funds) and Implementation tab (under Batch).

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Replacement of Beneficiary

• In case there is a need to replace the beneficiary during the

implementation stage, FO-FOCAL shall click the project series number
then click the batch name then click the Action button then select the
Replace option.

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• FO-FOCAL shall input data on the required fields including the “Replace
Remarks” for reference purposes.

• FO-FOCAL shall click “Save” button then “Proceed” button to confirm

replacement of beneficiary.

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• Replaced beneficiary may be viewed on the List of Replaced table
below while the row of replacement is highlighted in violet color as
indicated on the legend for easy reference.

• FO-FOCAL shall click “Remarks” button then “Proceed” button to view

the reason for replacement.

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STEP 11. CREATE CONTRACT

• Under implementation tab, FO-FOCAL shall click the project series

number, click the batch name, select the Contract tab then click the
“Create Contract” button. FO-FOCAL may create one or more
contracts, if necessary.

• FO-FOCAL shall select the beneficiaries to be included on the contract

by clicking the name of beneficiary, it shall then automatically go to the
box on the right side. He/she may either select all beneficiaries by
clicking the “Select All” button or select it one by one. He/she may also
search the name of beneficiary to be included in the contract.

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• In case there is beneficiary to be removed on the contract, FO-FOCAL
shall click the beneficiary name to return it to the box on the left side.

• FO-FOCAL shall input data on the required fields. The System

automatically computes the number of working days but it is editable,
provided that it shall not exceed to the computed working days. FO-
FOCAL shall click “Save” button then “Proceed” button to save the
contract record.

• FO-FOCAL has an option to view, edit, print and delete the contract.
He/Shall click the Action button beside the contract then choose the
appropriate action.

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• To edit contract, FO-FOCAL shall choose Edit option then click “Save”
and “Proceed” buttons to confirm the update.

• To delete the contract, FO-FOCAL shall choose Delete option then click
“Yes, delete it.” button to confirm the deletion of contract.

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• To print the contract, FO-FOCAL shall choose “Print Contract” option
then System shall automatically open new tab for printing and he/she
has the option to modify printing preferences. He/ She may also save
the contract as PDF file by choosing the “Save as PDF” option on the
Destination field.

• To print the Group Personal Accidental Insurance (GPAI) form, FO-

FOCAL shall choose “Print GPAI” option then System shall automatically
open new tab for printing. He/ She either print the form or save the same
as PDF file by choosing the appropriate action on the Destination field.

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• To print the Personal Protective Equipment (PPE) Acknowledgement
Receipt, FO-FOCAL shall choose “Print PPE AR” option then System shall
automatically open new tab for printing. He/ She either print the form or
save the same as PDF file by choosing the appropriate action on the
Destination field.

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STEP 12. CREATE PAYROLL

• After creation of contract and after the implementation of the TUPAD

project batch, FO-FOCAL shall create payroll by clicking the batch
name then select the Payroll tab then click the “Create Payroll” button.
“Create Payroll” button shall only appear when contract has already
been created on this batch.

• On the Contract information section, FO-FOCAL shall choose from the

list of contracts created for the batch then the System automatically
populates the contract details. FO-FOCAL shall input data on all the
required fields and optionally upload the supporting documents. System
automatically computes the no. of days on payroll duration but it is
editable.

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• FO-FOCAL may edit the no. of work days of the beneficiary then the
System automatically computes the salary basing on the minimum
wage of the region and the no. of worked days. He/ She shall click the
“Save” button then “Proceed” button to confirm payroll creation.

• FO-FOCAL may also download the excel file of the list of beneficiaries
included in the payroll by clicking the Action button then choose the
“View” option then click the “Excel download” button.

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• To print the payroll record, FO-FOCAL shall click Action button then
choose the “Print Payroll” option. He/ She can either print the payroll or
save it as PDF file by choosing the appropriate action on the Destination
field then click “Print” or “Save” button to confirm the action.

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• To delete the payroll, FO-FOCAL shall choose Delete option then click
“Yes, delete it.” button to confirm the deletion of payroll.

• Upon creation of payroll record, the batch status on the Implementation

tab shall become “FOR PAYMENT” while on the Disbursement under
Funds shall become “FOR ORS”.

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STEP 13. CREATE OBLIGATION REQUEST AND STATUS (ORS) RECORD

• Budget Officer shall log into TIMS and he/she shall create the ORS by
clicking the “View” button.

• Budget Officer shall tick the checkbox of the allocation record made for
the batch, then “Create ORS” shall appear on the Obligation
Information section. He/ She shall click the “Create ORS” button.

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• Budget Officer shall input data on all the required fields. The total
amount of the Fund information shall not exceed the allocated amount
for the batch.

• Budget Officer shall click the “Save” button then “Proceed” button to
confirm the creation of ORS.

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• After saving, ORS record shall be reflected on the table on Obligation
Information section. To edit the ORS details, Budget Officer shall click the
ORS number then window shall appear to update the ORS details.

• Budget Officer shall click the “Save” button then “Proceed” button to
save the change/s made on the record.

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• Budget Officer has the option to delete the record and create new one.

• After ORS creation, status of the project batch shall become “PAID” on
the Post-Implementation tab under Batch section and “FOR
DISBURSMENT” on the Disbursement tab under Funds section.

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STEP 14. ENCODE DISBURSEMENT VOUCHER (DV) DETAILS

• Accounting Officer shall log into TIMS and click the “View” button to
encode the DV details.

• Accounting Officer shall click the Action button and choose the
“Disbursement” option.

• Accounting Officer shall input data on the required fields then click
“Save” and “Proceed” buttons to save the DV details.

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• To edit the DV details, Accounting Officer shall click the DV number then
window shall appear to update the DV details.

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• Accounting Officer shall click the “Save” button then “Proceed” button
to save the change/s made on the record.

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STEP 15. ENCODE LIST OF DUE AND DEMANDABLE ACCOUNTS PAYABLE (LDDAP)
OR CHECK DETAILS

• Upon saving the DV details, the status of the project batch shall become
“FOR LDDAP”.

• The Accounting Officer or Cashier shall click the “View” button to

encode the LDDAP or check details.

• ORS and DV details are reflected on the table, Accounting Officer or

Cashier shall click the “LDDAP” on the Action button.

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• Accounting Officer or Cashier shall input data on all the required fields.
He/ She shall click the “Save” and “Proceed” buttons to save the
LDDAP/Check details.

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• To edit the LDDAP/ Check details, Accounting Officer or Cashier shall
click the LDDAP number then window shall appear to update the
LDDAP/ Check details. User shall click the “Save” button then “Proceed”
button to save the changes made to LDDAP/ Check details.

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STEP 16. CREATE LIQUIDATION DETAILS

• Upon saving the LDDAP details, the status of the project batch shall
become “FOR LIQUIDATION”. The System shall also notify the RO-FOCAL
that there is/are batch/batches for liquidation.

• The RO-FOCAL shall click the “View” button to create liquidation details.

• RO-FOCAL shall input data on all the required fields, click “Save” button
and “Proceed” button to save the liquidation details record.

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• Upon saving of liquidation details, RO-FOCAL shall click the “View
Liquidations” and he/she has the options to edit or delete the details.

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• To edit or delete the liquidation details, RO-FOCAL shall click the Action
button then choose the appropriate action.

• If the RO-FOCAL shall edit the details, he/she shall edit the entries then
click “Save” button to save the changes made on the liquidation details.

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• To delete the details, RO-FOCAL shall select the Delete option then
choose the “Yes, delete it.” button to confirm deletion of liquidation
details.

• After creation of liquidation details by the RO-FOCAL, batch status shall

become “LIQUIDATION FOR APPROVAL”.

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STEP 17. CREATE LIQUIDATION REPORT

• Under Funds section, disbursement tab, Accounting Officer shall click

“View” button to check the liquidation details and create liquidation
report.

• Accounting Officer shall click the “View Liquidations” to create the

report.

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• He/ She shall click the Action button then choose to edit or delete the
liquidation details.

• He/Shall click the Action button then choose to “Edit” to create the
Liquidation report. Upon clicking the “Edit” option, “Liquidation Amount”
on the Liquidation Information section shall be auto populated as well
as the Liquidation details inputted by the RO-FOCAL.

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• Accounting Officer shall input data on all the required fields. Liquidation
Amount is still editable. In case, there is a need to edit entries of all fields,
he/she shall click the “Clear Fields” button then click “Action” button on
the upper part then choose the “Edit” option.

• If the Accounting officer already inputted the required data, he/she

shall then click “Save” button then “Proceed” button to confirm the
creation of Liquidation Report.

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• After saving the liquidation report record, batch status shall become
“FULLY LIQUIDATED” on Disbursement tab and “LIQUIDATED” on Post-
Implementation tab.

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Notice of Transfer Allocation (NTA)

• Accounting Officer shall log into TFMS at web address

https://tupad.dole.gov.ph/tupad_funds and click the ADL Registry tab.
He/ She shall click the Action button then choose Add NTA beside the
ADL number by which the NTA Record shall be added. Accounting
Officer shall input all data on the required fields then click “Save” and
“Proceed” to save the NTA Record.

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• The newly created NTA record shall be reflected on the NTA Record tab.
On this tab, Accounting Officer may edit or delete the record if
necessary.

Note: Accounting Officer may add one or more NTA Record until the NTA Amount is
already equal to the ADL Amount, consequently, “Add NTA” option on the ADL
Registry tab shall disappear.

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Wage Payment Status

• FO-FOCAL and RO-FOCAL have the capability to update the wage

payment status of beneficiaries.

• If the beneficiary already claimed his/her wage, users shall click the
Wage Payment Status tab then click the Action button then choose the
Claimed option.

• Users shall input data on the required fields and click “Ok” button to save
the payment details.

• If the beneficiary was not able to

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• If the beneficiary was not able to claim his/her wage, users shall click the
Wage Payment Status tab then click the Action button then choose the
Unclaimed option.

• Users shall input the remarks or reason of unclaimed salary then click
“Proceed” to save the remarks.

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