PART 2: PRESENTATION SKILLS DEFINITION

What is a presentation?
Session 1 OVERVIEW
• 1. Definition & Classification – 2. Barriers

My presentation topic
Session 2 FUNDAMENTALS is ‘how to make an

DEFINITION &
effective presentation’
• 1. Structure – 2. Techniques – 3. Preparation - 4. Presentation – 5. Problem solving

Session 3 SLIDESHOW CLASSIFICATION

• Idea – Design

CLASSIFICATION
PRESENTATION NERVES/SPEECH ANXIETY

Shaky
Dry throat voice
Queasy stomach
Types
BARRIERS Leg
Sweaty palms
shaking

Natural feelings
 Identify common barriers to PART 1: PRESENTATION SKILLS 1. PRESENTATION STRUCTURE
effective presentation
+ Problem
+ Process Session 1 OVERVIEW
• 1. Definition & Classification – 2. Barriers
+ People
Session 2 FUNDAMENTALS
• 1. Structure – 2. Techniques – 3. Planning - 4. Delivering

Session 3 SLIDESHOW
• Idea – Design

a S.T.A.R moment -

2. PRESENTATION TECHNIQUES
 Memorable dramatization Memorable dramatization
• A prop/demo/ something more dramatic • Analogy/metaphor

• ‘Apple TV is like a DVD player for the twenty-first

century’ (Introduction of Apple TV, January 9,
2007)
• ‘iPod Shuffle is smaller and lighter than a pack
of gum’ (Introduction of iPod Shuffle, January
2005)
• ‘iPod is the size of a deck of cards” (Introduction
of iPod, October 2001)

Shocking statistics Shocking statistics Repeatable soundbites

• Steve Jobs, Macworld 2008: “It was the best of times, it was the worst of times, it
‘I’m extraordinarily pleased that we have sold was the age of wisdom, it was the age of foolishness...”
four million iPhones to date’ - Charles Dickens, A Tale of Two Cities
‘We are troubled on every side, yet not distressed; we
are perplexed, but not in despair; persecuted, but not
‘If you divide four million by two hundred days, forsaken; cast down, but not destroyed...”- Apostle
that’s twenty thousand iPhones every day on Paul to the Corinthians
average’ “...and that government of the people, by the people,
for the people shall not perish from the earth.”-
Abraham Lincoln, Gettysburg Address
Emotive Storytelling PLANNING A PRESENTATION
• Set the goals
• Know your audience
• Organise your presentation (define your main idea,
3. PLANNING A PRESENTATION limit your scope, choose your approach, prepare your
outline)
• Prepare handouts, check the avenue
• Rehearse
 TITLE ORGANISE YOUR PRESENTATION
• Define your main idea/ arguments
• Choose a compelling title.
Make it brief, action • Limit your scope
oriented, and focused on • Choose your approach
what you can do for the • Prepare your outline
audience.
• Polish the title to gain
audience’s attention

YOUR OWN STORY

RESEARCH
MAKE AN OUTLINE ORGANISE YOUR PRESENTATION ORGANISE YOUR PRESENTATION

Handouts
Rehearse!
Be familiar with the venue
• Practice at least once.

• Speak in front of a
mirror or a camera
 Rehearse!
• Can you present your material naturally,
without reading your slides?
• Could you still make a compelling and
complete presentation if you experience
a n eq u i pm e nt fa il u re a nd have to
proceed without using your slides at all?
• Is the equipment working, and do you
know how to operate it?
• Is your timing on track?
• Can you easily pronounce all the words
you plan to use?
• Have you anticipated likely questions and
objections?
 4. DELIVERING A PRESENTATION 4. DELIVERING A PRESENTATION
1. CHOOSE YOUR PRESENTATION METHOD 1. VERBAL LANGUAGUE:
• Memorize your material word for word • CLARITY
• ENTHUSIASM
• Read a printout of your material • LANGUAGE
• Speak from notes.
 Speaking from notes is the best choice for
most presentations.
 4. DELIVERING A PRESENTATION OPENING GETTING YOUR AUDIENCE’S ATTENTION
• Unite the audience around a common goal.
3. BODY LANGUAGE • Describe a problem your audience has or is worried about having.
 Eye contact acial expression • Getting your audience’s attention • Tell a compelling story that illustrates an important and relevant
 Facial expression point. If your entire presentation is structured as a story, of course,
• Building Your Credibility you’ll want to keep the interest high by not giving away the ending
 Gesture
• Previewing Your Message yet.
 Movement • Pass around an example or otherwise appeal to listeners’ senses.
• Ask a question that will get your audience thinking about your
message.
• Share an intriguing, unexpected, or shocking detail.
• Open with an amusing observation about yourself, the subject
matter of the presentation, or the circumstances surrounding the
presentation—but make sure any humorous remarks are relevant,
appropriate, and not offensive to anyone in the audience.

OPENING PRESENTATION CLOSE PRESENTATION CLOSE

• Restate Your Main Points and emphasize
what you want your audience to do or to
think.
• Plan your final statement carefully so you can
end on a strong, positive note.
• Make sure your final remarks are memorable
and have the right emotional tone.
 PRESENTATION CLOSE QUESTIONS
• What if no one responded?
- Rephrase the question
- Ask someone
5. HANDLING QUESTIONS - Give them some hints
- Answer your own questions
• What if they answer?
- Pay them a compliment
- Use their own words

HANDLING THE QUESTIONS HANDLING DIFFICULT OR COMPLEX QUESTIONS

• Listen and try not to interrupt questioners • Give yourself some time to answer (e.g take a sip of
• Pay attention to nonverbal signals to help determine water)

SLIDESHOW SKILLS
what each person really means.
• Find the answer from the audience
• Repeat the question to confirm your understanding and
to ensure that the entire audience has heard it. • If you don’t know the answer, don’t pretend you do
• If the question is vague or confusing, ask for • Use your sense of humour to hide embarrassment
clarification
• Offer to get a complete answer as soon as possible
• Pay them a compliment or thank you
• Give them the simple and direct answer.
• Check if your answer satisfies the questioner.
 WHY SLIDESHOW?

Gain audience’s interest

90
%
 POWERPOINT

FONT size
minimum
Powerpoint Keynote Prezi is 25
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Bill Gates vs. Steve Jobs

 FONT PERSONALITY image and word
Georgia formal, practice
Time new roman professional, traditional
Courier plain, nerdy

Arial stable, conformist

Tahoma young, plain
space
Century gothic happy, elegant
SOURCE: NANCY DUARTE, SLIDEOLOGY

“A picture is worth a thousand words!”

please
use simple
& effects
uniform
purposeful In structure!
some
example