Project HSE Plan

UNOPS – Yemen
Project Health and Safety Management

Plan – HS01
Rehabilitation and complement of Al-Houtah Sanitation network ِ

(Al-Adani Area) Project - (IUS-AF-LAH-009)
28th of December 2022.

Form HS01|Project Health and Safety Plan
|HSSE Management System
Table of Contents
1. Introduction 3
1.1. Intro and scope of the Project H&S Management Plan 3
1.2. Project description and key dates 3
1.3. Roles and responsibilities 4
2. Local laws, regulations and other compliance requirements 5
3. Operational planning (for multiple sites, detail all site-specific information) 5
3.1. Activity risk assessment planning 5
3.2. Hazard identification and activities risk assessment 5
3.3. Objectives and targets 6
3.4. Work permit system 8
3.5. Management of contractors and sub-contractors 8
4. Health and safety management at project site 8
4.1. Management of hazardous materials 8
4.2. Access and site security 9
4.3. Site Induction and Site Safety Rules 9
4.4. Workplace inspections 10
4.5. Site induction and training 10
4.6. Emergency and evacuation procedures 11
5. Communication and information sharing 11
5.1. Internal communication 11
5.2. External communication 11
5.3. Consultation with the workforce 12
5.4. Accident and incident reporting and investigation 12
5.5. H&S risks during operation 12
6. Audit and monitoring 12
6.1. Project files and records 12
6.2. Audit and monitoring 13
7. Revisions of the Plan 13
8. Table of references to Templates and Guidance documents 14
Created with HS01 V2.1

© UNOPS 2017 2 out of 18
1. Introduction
1.1. Intro and scope of the Project H&S Management Plan
UNOPS endeavours, in all its projects and operations, to prevent personal injuries, ill health and
damage to property.
This Project Health and Safety (H&S) Management Plan (hereafter “the Plan”) has been designed to
assist the management of activities and support a risk-based approach to preventing dangerous acts
that could lead to injuries or illnesses or serious incidents in the workplace.
This Plan is a live document that will be reviewed on a regular basis and updated if necessary.
1.2. Project description and key dates
Table 1 – Project details

Rehabilitation and complement of Al-Houtah
Project Title Sanitation network ِ (Al-Adani Area)
Project Location Yemen
UNOPS Project No. (IUS-AF-LAH-009)
Project Duration
Project Overall Risk Score, and sub-scores for

12 – Moderate Risk
elements 2 and 3
Fayyaz Ahmad Faiz-Rasul
UNOPS Project Manager
Abdulwahab Salah
UNOPS Project H&S Manager/ Coordinator Fahmi Alaswar
1.3. Roles and responsibilities
While the Project Manager holds the overall responsibility for Health and Safety management in the
Project, other roles may hold accountability, or need to be consulted and informed of various work
packages (e.g. the Contractor, the Office Director, the Programme Manager, the Project Design
Manager). Table 2 below outlines Roles and responsibilities for Infrastructure projects in the
assurance set-up.

Table 2 - RACI Table
Director UNOPS Project

Project
ACTIVITY /Programme Project Design Contractor*
Engineer*
Manager Manager Manager*
Ensure that local

laws and
regulations are
understood and A R
fully considered
within the H&S
Plan
Ensure planned
review dates for
A R
the H&S plan are
monitored
Convene Design
Phase Start Up
Meeting and A R I
assign H&S
responsibilities
Eliminate foresee
able health and
safety risks
through
engineering
design solutions
A R R*
and, where that
is not possible,
take steps
to reduce or
control those
risks
Carry out
hazardous
materials
assessment for
materials within
the design, and
A R C
where
appropriate
inform key
stakeholders/wor
k package
contractors.
Ensure regular
liaison between
parties on site on A R C
health and safety
matters
Ensure A R C

consultation with
the workforce &
visitors
Check that design
changes that
affect H&S are
recognised and A R C R*
assessed during
construction
phase
Ensure that
works
contractors are
procured using
the appropriate
FIDIC based A R I
contract.
(Defines
responsibilities
for H&S /
insurance etc.)
Ensure that
contractor(s)
employ effective
A R C
H&S
management
techniques
Ensure effective
arrangements in
A R I
place for site
security/access
Ensure
arrangements in
place for Site A R I R*
induction and
safety briefings
Ensure that
suitable welfare
facilities and first A R I
aid arrangements
are in place
Ensure that
reporting of
accidents /
incidents
R C I R*
structural failures
are reported in
line with their
relevant OI
Ensure work
permit system is
A R I R*
established and
implemented

Ensure that risk

assessments and
method
statements are A R I R*
compiled and
implemented in a
timeous manner
Ensure that Fire
and evacuation
procedures are A R I
established and
tested
A - Accountable (overall responsibility)

C - Consulted (supports, has the information or capability required)
I - Informed (notified but not consulted)
R - Responsible (gets the work done)
R* - refers to Work Package Responsibility
2. Local laws, regulations and other compliance requirements
Health and Safety legislation and other relevant requirements in Yemen are described in the Yemen
Office legal register using form HSE03. This should also include the relevant requirements of
interested parties that have been identified by the local office using form HSE02. A check for legal
compliance has been performed to ensure that this project is compliant with legal and other
requirements, using form HSE04.
A copy of the legal register is available [in HSSE server]. UNOPS Project Manager will review these
laws and regulations every [12 months] to make sure that there are no changes which may affect
this plan.
3. Operational planning (for multiple sites, detail all site-specific information)
3.1. Activity risk assessment planning
A staged approach to project/site hazard identification and risk control is a requirement of this plan.
Hazard identification and subsequent risk assessment will be an ongoing process throughout the life
of the project (up to defects notification period, if part of the contract). The Contractor receives
already during the tender phase a schedule of key risks/hazards identified during design (form HS07,
Schedule of Key Tasks, can be used for this purpose). These tasks should be carefully considered
during the development of detailed Risk Assessments.
3.2. Hazard identification and activities risk assessment
UNOPS Project Manager ensures that the risk assessments developed by the Contractor(s) are
aligned with the requirements of form HS05, including as a minimum:
● Contractor(s) has identified all foreseeable hazards within the assessed activity
● Hazards have been prioritized by their magnitude (high, medium or low)

● Adequate control/mitigation measures have been documented for each hazard

● Both routine and non-routine conditions and special conditions have been taken into
account.
The Contractor has developed Risk Assessments using Form HS05 that were reviewed by the UNOPS
Project Manager and accepted prior to works commencing. The requirement to produce Risk
Assessments applies to activities performed by sub-contractors as well.
The workforce shall be briefed on the contents of appropriate Risk Assessment(s) prior to works
commencing; briefings are formally recorded using form HS06.
The Risk Assessment(s) will be amended as necessary to ensure that the works progress in a safe
manner. The Risk Assessment(s) for this Plan are attached as (Annex 1).
All UNOPS personnel have the authority to stop any activity that has the potential to cause injury or
damage property until such times as the works are managed in a safe manner.
KPI (measurable where

# Objective Target Responsible Target Date
practicable)
Percentage of risk Contractor
Risk assessment completed Throughout
with the
Control by UNOPS HSSE against 100% the project
supervision of
the total number of life
UNOPS
active sites
Percentage of job safety Contractor
analysis reviewed Throughout
1 with the
against the total 100% the project
supervision of
number of non- life
UNOPS
routine /critical tasks
Contractor
Percentage of properly Throughout the
with the
closed PTW against the 100% project life
supervision of
total number of PTW
UNOPS
Percentage of weekly
site HSSE inspection Contractor
Throughout the
conducted per site with the
100% project life
against the total supervision of
number of operated UNOPS
weeks
Contractor
2 HSSE Inspection Percentage of closed Throughout the
with the
hazards against the 100% project life
supervision of
total identified
UNOPS
Percentage of CST Contractor
Throughout the
inspected against the with the
100% project life
total number of sites supervision of
with critical activities UNOPS

3.3. Objectives and targets
The project will have the following Health and Safety objectives and targets:
Table 3 - Objectives and Targets

practicable)
Total number of hazard Contractor

Throughout the
observation card per with the
1 project life
worker reported supervision of
Hazards monthly UNOPS
3
Identification Contractor
Throughout the
Percentage of closed with the
100% project life
observation cards supervision of
UNOPS
Contractor
Total number of hours Throughout the
with the
spent on training per 5 hrs project life
supervision of
employee
UNOPS
4 HSSE Training
Contractor
The percentage of Throughout the
100% with the
training conducted project life
supervision of
against the training plan
UNOPS
Contractor
Total number of class 1 Throughout the
0 with the
and class 2 incident project life
supervision of
reported
Incident UNOPS
5
Management Contractor
Percentage of incident Throughout the
100% with the
investigated properly project life
supervision of
(RCA & CPAR)
UNOPS
Percentage of TBT held Contractor
Throughout the
every working day 100% with the
against the total supervision of project life
HSSE number of working days UNOPS
6
Communication Percentage of weekly Contractor
Throughout the
HSSE meetings against 100% with the
the total number of supervision of project life
operated weeks UNOPS
7 Emergency Contractor
Preparedness Number of emergency Throughout the
1 with the
drills carried out carried project life
supervision of
out monthly
UNOPS
Percentage of 100% Contractor Throughout the

contractor emergency with the

plans audited and project life
supervision of
tested against the total
UNOPS
number of locations

practicable)
The percentage of NCRs
that have been Contractor
appropriately Throughout the
100% with the
Corrective / investigated (RCA and project life
supervision of
Preventive CPAR) against the total
UNOPS
8 Actions and number of NCRs
control of Non reported
conformity Contractor
The maximum number Throughout the
7 with the
of days it takes to close project life
supervision of
a minor NCR
UNOPS
The percentage of
CPARs that have been Contractor
Throughout the
monitored and 100% with the
evaluated against the supervision of project life
overall number of UNOPS
raised
9 Traceability
The percentage of
inspections uploaded to Contractor
Throughout the
Yemen's HSSE tracker 100% with the
against the total supervision of project life
number of inspections UNOPS
done.


3.4. Work permit system
The following activities at site will require the Contractor(s) to obtain a signed work permit from
UNOPS Project Engineer before commencing these activities at site:
● [Confined Space Entry, form HS08]

● [Hot Works, form HS09]
● [Excavation, form HS10]
● [Lifting, form HS11]
● [Working at heights, form HS12]
3.5. Management of contractors and sub-contractors
● Bidders receive key documentation outlining the requirements of UNOPS Health and Safety
Management Systems during the tender phase. The selected contractor shall comply with
all UNOPS H&S requirements for the whole duration of the contract. These requirements
equally apply to any subcontractors hired by the contractor. It is the contractor’s
responsibility to ensure that subcontractors comply and to demonstrate such compliance in
submittals and during verification processes by UNOPS.
● If pre-bid meetings, site visits and/or contract commencement meetings are carried out,
H&S requirements and submittals should be discussed, both for day-to-day work and for
H&S critical stages/activities.
● Suppliers should comply with UNOPS minimum HSE requirements
4. Health and safety management at project site
4.1. Management of hazardous materials
Occupational diseases may occur as a result of exposure to hazardous substances in the form of
inhaled particulates, ingested materials or skin contact with substances. Such possibilities have been
identified in the Risk Assessment(s) and appropriate controls put in place. The main types of
hazardous materials that have been identified are:
Table 4 - Hazardous materials
Risk Responsible
Hazardous material Control method
rating person
Provide proper PPE
Provide training on safe handling
Paint products 9 of chemicals and their related Contractor
hazards Store paint products in
an adequate
Place
Provide proper PPE
Cleaning and polishing 9 of chemicals and their related Contractor
chemicals hazards Store cleaning chemicals
in an
adequate place

Provide proper PPE

Chemical/oil waste/Asphalt 8 of chemical/oil waste Contractor
Collect chemical/oil waste and
store
in a designated place
Hazardous materials/chemicals used at the site shall have Material Safety Data Sheets (MSDS). The
MSDS are obtained from the manufacturer/supplier of the materials and should be requested with
each purchase of products.
Material Safety Data Sheets will be included in the Toolbox talks and risk assessment briefings. This
information will be made available to any employee or sub-contractor or visitor who may interact
with the materials/chemical substances on site.
4.2. Access and site security
UNOPS Project Manager will ensure that the Contractor(s) have put in place all measures to
establish the site according to UNOPS guidance (GHS12).
It is the Project Manager responsibility to ensure that all site security requirements identified in the
Risk Assessment for this activity are fully implemented.
4.3. Site Induction and Site Safety Rules
Site inductions will be carried out by the contractor. Arrangements for site inductions for this project
shall be:
● Any new worker coming to the work site will be briefed on the site safety rules including the
site logistics plan, hazards, evacuation procedures, emergency and first aid procedures, and
the duties and responsibilities of all persons on site.
● A Site Induction briefing and Site Safety Rules has been developed in Arabic and in English
● All attendees of the Site Induction briefing will be recorded and included in UNOPS Site
Induction Register (form HSE07).
● Visitors will be given a brief site induction (based on an either oral or written Visitor’s
induction) and will be accompanied at all times during their visit to the site.
● UNOPS personnel at Site should ensure that workers carrying out safety critical tasks have
the necessary induction, qualifications and/or on the job training/licensing for the tasks they
carry out.
4.4. Workplace inspections
Inspections of the project site should be carried out weekly. Contractor(s) will undertake weekly
inspections of the whole work site, and specifically of:
- equipment
- small equipment (form HS15)
- scaffolds (form HS14)
- lifting devices (form HS16)

- electrical cables
- fire extinguishers
- first aid kits
Records of the inspections should be kept using form HSE05 and/or other dedicated forms, or the
Contractor(s) forms where approved by UNOPS:
UNOPS personnel at site will be responsible to for the assurance of these inspections. UNOPS site
team are responsible for ensuring that the inspection findings and recommendations are closed out
in a timely manner.
4.5. Site induction and training
Induction, training and awareness activities have been planned and consideration given to ensuring
that personnel doing H&S critical activities are covered.
[Add or remove training as necessary]
Table 5 - Training
Planned training Nominated staff Frequency
Manual Handling Annually
Excavation Annually
Working at height Annually
Chemical handling Annually
Lifting operation Annually
Confined Space Annually
General HSSE awareness Annually
The HSE training matrix (form HSE18) can be used to keep detailed records of site inductions,
toolbox talks and training.
[Include additional details on training as relevant]
4.6. Emergency and evacuation procedures
Emergency and evacuation procedures will be tested through appropriate drills that will be held
every month and, where possible, may involve relevant interested parties [UNOPS, Contractor’s
Personnel, and specify others].
As a minimum, the Emergency Plan and procedures shall include:
- emergency contact numbers available on notice and information boards over the project
work areas and site offices

- emergency procedures, incorporated in the project site inductions briefing

Emergency procedures should be periodically reviewed to ensure continued relevance.
5. Communication and information sharing
5.1. Internal communication
Internal communication for the Project will include as a minimum:
- H&S weekly meetings and daily toolbox talk. They may be dedicated to H&S or H&S may be
one part of the agenda. Additional H&S meetings will be organised when needed. Meeting
minutes will be distributed to UNOPS, Contractor’s team and sub-contractors.
- Weekly inspections (form HSE05); including Health and Safety items will be performed
jointly by UNOPS team and the Contractor(s) team; the report will be prepared by UNOPS
H&S Manager/Coordinator and shared with the Contractor(s) for necessary actions.
- Site H&S quarterly report (form HSE12); the quarterly report is a summary of the site weekly
inspection report findings and corrective action. It is prepared by UNOPS site H&S
Manager/Coordinator to be shared with the Contractor(s) and with UNOPS Senior
Management in the country as well as with UNOPS HQ.
- Toolbox talks
- Information and guidance signage will be present at site in both Arabic and English
languages.
- The Site Notice Board will be used to convey daily updates and information.
5.2. External communication
Queries on health and safety management from local communities, journalists, business community,
neighbours, local representatives, and any other external parties will be handled according to the
UNOPS Yemen HSSE practices.
5.3. Consultation with the workforce
Arrangements for consulting and coordinating with the workers at site will be as follows:
- An employee representative will participate in the regular and extraordinary meetings

between UNOPS and the Contractor(s)
- All Contractor’s and sub-contractor’s employees will be encouraged to raise any suggestions
and concerns on health and safety management of the project on an ongoing basis and
during meetings, briefings, toolbox talks, etc.
5.4. Accident and incident reporting and investigation
All significant accidents or incidents and high potential near misses shall be reported to UNOPS HQ
using form HSE09.
They should be thoroughly investigated and action taken to prevent recurrence. For Class 1
incidents, the outcomes of the review shall be reported to UNOPS HQ using form HSE10. Lessons
learned should be captured using HSE11.

UNOPS and Contractor’s personnel have an obligation to report all incidents and near misses to the
UNOPS Project Manager/H&S coordinator, and will receive proper induction in this sense. Significant
incidents and near misses should be recorded in Table 6:
Table 6 - Incidents/near misses

Incident/near miss description Date Corrective action taken
5.5. H&S risks during operation
To prevent/reduce risks at the use and maintenance phase or during the facility/structure operation,
UNOPS will provide the project end user with an operation and maintenance manual, which explains
how to operate and maintain the asset in a safe manner.
6. Audit and monitoring
6.1. Project files and records
UNOPS health and safety management electronic files will form the archived component of the
records for this project, in line with the UNOPS Record Retention Policy and to facilitate internal and
external audit and review. As a minimum they will consist of:
- A copy of legal register

- The Project Health and Safety management plan with its Annexes
- H&S meetings minutes
- Weekly site inspection reports
- Work Permits
- Quarterly HSE site reports
- Incidents investigation reports and near misses
- Emergency drill records
- Record of training and toolbox talks
- A copy of any H&S related correspondence in the project including any nonconformities
notification for the Contractor(s)
- Internal and External Audits records
- Copy of the latest UNOPS HQ Management Review records
The UNOPS H&S system shall be formally documented to allow for control and accountability.
6.2. Audit and monitoring
Health and Safety performance at site will be regularly monitored through:
- Weekly site inspections

- Ad hoc site inspections

- Internal peer reviews if requested by UNOPS HQ

- External audit visit if requested by UNOPS HQ
7. Revisions of the Plan
Table 7 - Revisions
Revision date Name and title Description of main changes
Fahmi Alaswar
0 Document Creation
HSSE Officer
8.

9. Table of references to Templates and Guidance documents
Table 8 - References
TOPICS TEMPLATES GUIDANCE
HSE02 Register of interested parties
Legal review HSE03 Legal register
HSE04 Check for legal compliance
HS05 Risk Assessment

Risk Assessment
HS06 RA briefing register
HS08 Confined space permit

GHS02 Lifting
HS09 Hot works permit
GHS04 Excavations
Work permits HS10 Excavation permit
GHS09 Work at height
HS11 Lifting permit
GHS11 Confined space
HS12 Working at heights permit
HSE07 Site induction register
Site induction and training HSE08 Visitor induction register See catalogue of Toolbox talks
HSE18 Training matrix
HSE05 HSE inspection report – site
HS13 Ladder inspection record
Site weekly inspections HS14 Scaffold inspection checklist GHS07 Scaffold
HS15 Small tools inspection record
HS16 Lifting devices inspection record
Management of contractors and sub- See guidance for Contractors working

contractors with UNOPS
Site emergency and evacuation plan

Emergency and evacuation
HS03 Emergency contact numbers GHS10 Accident response
procedures
HS04 Emergency drill record
HSE09 Incident report form
Accident/incident reporting HSE10 Incident review form
HSE11 Incident highlight form
Communication and reporting HSE12 Quarterly HSE report – site

Audit and monitoring HSE16 Internal review (audit)
= UNOPS responsibility (usual set-up in assurance position)

= Contractor responsibility (usual set-up in assurance position)


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UNOPS – Yemen

Project Health and Safety Management

Rehabilitation and complement of Al-Houtah Sanitation network ِ

28th of December 2022.

Created with HS01 V2.1

1.1. Intro and scope of the Project H&S Management Plan

1.2. Project description and key dates

Table 1 – Project details

Project Location Yemen

UNOPS Project No. (IUS-AF-LAH-009)

Project Overall Risk Score, and sub-scores for

UNOPS Project H&S Manager/ Coordinator Fahmi Alaswar

1.3. Roles and responsibilities

Created with HS01 V2.1

Table 2 - RACI Table

Director UNOPS Project

Ensure that local

Created with HS01 V2.1

Created with HS01 V2.1

Ensure that risk

A - Accountable (overall responsibility)

R* - refers to Work Package Responsibility

2. Local laws, regulations and other compliance requirements

3. Operational planning (for multiple sites, detail all site-specific information)

3.1. Activity risk assessment planning

3.2. Hazard identification and activities risk assessment

Created with HS01 V2.1

● Adequate control/mitigation measures have been documented for each hazard

KPI (measurable where

Created with HS01 V2.1

3.3. Objectives and targets

Table 3 - Objectives and Targets

KPI (measurable where

Total number of hazard Contractor

Created with HS01 V2.1

contractor emergency with the

KPI (measurable where

Created with HS01 V2.1

Created with HS01 V2.1

3.4. Work permit system

● [Confined Space Entry, form HS08]

3.5. Management of contractors and sub-contractors

4. Health and safety management at project site

4.1. Management of hazardous materials

Created with HS01 V2.1

Provide proper PPE

4.2. Access and site security

4.4. Workplace inspections

Created with HS01 V2.1

4.5. Site induction and training

Manual Handling Annually

Working at height Annually

Chemical handling Annually

Lifting operation Annually

Confined Space Annually

General HSSE awareness Annually

As a minimum, the Emergency Plan and procedures shall include:

Created with HS01 V2.1

- emergency procedures, incorporated in the project site inductions briefing