Storage & Handling of Diesel Fuel Procedure

ERS Energy Sdn. Bhd.
Document No.
STORAGE & HANDLING OF DIESEL Revision No.

Effective Date
0
21 October 2024
FUEL PROCEDURE Page 1 of 32
REVISION HISTORY
DATE REV NO CR NO DESCRIPTION

21/10/2024 00 0 New Issue
Approved By
Prepared By
Signature
Name
Designation
Date
21/10/2024 21/10/2024
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1.0 INTRODUCTION
1.1 Purpose
1.2 Objective
1.3 Definitions
1.4 Responsibilities
2.0 PROCEDURE
2.1 General
2.2 Storage Procedure
2.3 Handling Procedure
2.4 Inspection and Maintenance
3.0 TRAINING & DRILLS
4.0 EMERGENCY PREPAREDNESS
4.1 Spill Response Procedure
4.2 Fire Response Procedures
4.3 Emergency Equipment:
4.4 Evacuation Procedures:
4.5 Emergency Contact
4.6 Incident Management Flow Chart
4.7 Rescue Plan
4.7.1 Fire and Explosion
4.7.2 Chemical Spillage
4.8 Emergency Organization Chart
4.9 Resumption of Operation
5.0 APPENDIX
Appendix A - Safety Data Sheet for Diesel Fuel
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1.0 INTRODUCTION
Diesel fuel is widely used for powering vehicles, generators, and other machinery, but it presents
several hazards if not properly stored and handled. Diesel is flammable, poses environmental risks in
the event of a spill, and can be harmful to human health upon exposure. Given the potential dangers, it
is critical to implement strict procedures to ensure the safety of personnel, protect the environment,
and comply with relevant regulations.
1.1 Purpose
The purpose of this Standard Operating Procedure (SOP) is to provide detailed guidelines for the safe
storage and handling of diesel fuel. The SOP ensures the safety of personnel, prevention of spills,
environmental protection, and compliance with applicable regulations..
1.2 Objective
This SOP applies to all ERS Employees, subcontractors to always comply with this procedure to
reduce the risk of injury to the persons who are involved in storing & handling with diesel fuel.
1.3 Definitions
Abbreviation Definition
KPDN Kementerian Perdagangan Dalam Negeri
HIRARC Hazard Identification, Risk Assessment & Risk Control
JSA Job Safety Analysis
SOP Standard Operating Procedure
SDS Safety Data Sheet
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1.4 Responsibilities
Management:
● Ensure that adequate infrastructure, safety equipment, and spill containment systems are
available and properly maintained.
● Provide ongoing training for employees on diesel fuel handling and emergency response.
● Conduct regular audits of compliance with this SOP and implement corrective actions if
needed.
Employees:
● Follow all procedures outlined in this established SOP.

● Wear the appropriate Personal Protective Equipment (PPE).
● Immediately report any leaks, spills, or safety hazards to the supervisor.
Safety & Health Officer / Site Safety Supervisor:
● Conduct regular inspections of diesel storage and handling areas.

● Ensure all employees are adequately trained in emergency response and fuel handling
procedures.
● Update this SOP as necessary to reflect changes in regulations or operational procedures.
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2.0 PROCEDURE
2.1 General
● Fire and Explosion Risk: Diesel is a flammable liquid, though less volatile than gasoline.
Keep away from all ignition sources (sparks, flames, smoking).
● Health Hazards: Prolonged exposure to diesel can lead to skin irritation, inhalation of vapors
can cause respiratory issues, and accidental ingestion is highly toxic.
● Environmental Risks: Spills can cause significant soil and water contamination, leading to
legal and environmental penalties.
Reference: Safety Data Sheet for Diesel is attached in Appendix A
2.2 Storage Procedure

● Storage Area Requirements:
○ Diesel fuel must be stored in approved, clearly labeled, and sealed containers.
○ Containers must be kept in well-ventilated areas, away from direct sunlight, ignition
sources, and extreme temperatures.
○ The storage area must have spill containment systems, such as bunds or spill pallets,
capable of holding at least 110% of the largest container's capacity.
○ Fire extinguishers rated for Class B fires (flammable liquids) must be readily
available.
○ No smoking or open flames are permitted in or near storage areas.
○ Regular inspections should be conducted to check for leaks, rusting, or damage to

containers.
● Storage Tanks:
○ Above-ground must comply with national/local standards.
○ Above-ground tanks should have secondary containment systems like berms.
○ Tanks must have proper venting to avoid pressure build-up.
○ Ensure that tanks are locked and secured when not in use to prevent unauthorized
access.
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Figure 1: Sample of Diesel Storage on Construction Site
● Container Labeling:
○ All diesel fuel containers must be clearly labeled with the following information:
➢ "DIESEL FUEL"
➢ Hazard symbols (flammable)
➢ Date of storage and batch number, if applicable.
Figure 2: Sample of Diesel Fuel Hazard Signage
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2.3 Handling Procedure

● Diesel Transfer:
○ When transferring diesel between containers or from storage tanks to equipment:
➢ Use pumps or approved siphoning equipment to transfer diesel—never
siphon fuel by mouth.
➢ Ensure the receiving container is properly grounded to prevent static
discharge.
➢ Conduct transfers in well-ventilated areas.
○ Always supervise fuel transfers to prevent overfilling, spillage, or leakage.
○ In case of a spill during transfer, immediately activate spill containment procedures.
● Transport of Diesel Fuel:

○ Ensure that containers used to transport diesel are approved for fuel transport.
○ Secure containers during transport to prevent movement and spillage.
○ Ensure vehicles transporting fuel are equipped with fire extinguishers and spill kits.
○ Do not transport fuel with incompatible chemicals (e.g., acids, oxidizers).
2.4 Inspection and Maintenance

● Weekly Inspections:
○ Inspect storage tanks, containers, and handling equipment for signs of leaks,
corrosion, or damage.
○ Check for proper labeling and the availability of spill kits, fire extinguishers, and
PPE.
○ Ensure that all transfer and dispensing systems (pumps, valves) are functioning
correctly and securely grounded.
● Annual Maintenance:
○ Conduct annual maintenance checks on all diesel fuel storage and handling
equipment, including cleaning and servicing of tanks, pumps, and containment
systems.
○ Verify compliance with local regulations regarding fuel storage and environmental
protection.
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3.0 TRAINING & DRILLS
● Training Programs:
○ All employees handling diesel must receive proper training in safe storage, handling,
spill response, and fire response.
○ Conduct refresher training at least quarterly basis or whenever procedures change.
○ Conduct periodic emergency response drills to ensure preparedness during any event
of emergency situations.
● Documentation:
○ Maintain records of all employee training, including the date, trainer’s name, and
training content.
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4.0 EMERGENCY PREPAREDNESS
4.1 Spill Response Procedure

● Immediate Actions:
1. Stop the source of the spill, if it is safe to do so.
2. Evacuate non-essential personnel from the area.
3. Isolate the spill by using absorbent materials or spill containment booms.
4. Shut off all ignition sources and ventilate the area.
● Reporting:
1. Report the spill to the site supervisor and safety officer immediately.
2. If the spill is significant or has entered waterways or storm drains, notify Air Selangor
& the relevant local environmental authority.
● Cleanup:
1. Use spill kits to absorb the diesel fuel. Contaminated absorbents should be treated as
hazardous & scheduled waste.
2. Decontaminate the affected area according to environmental regulations.
3. Document the spill and cleanup efforts, and keep records for regulatory review.
● Disposal:
1. All materials used to contain and clean up the spill must be classified as scheduled
waste & be disposed of in accordance to DOE regulations.
4.2 Fire Response Procedures
● If a Fire Occurs:
1. Activate the nearest fire alarm.
2. Evacuate the area, and only attempt to extinguish the fire if it is small and you have
been trained to do so.
3. Use a Class B fire extinguisher (foam or dry chemical) to put out the flames.
4. Shut off any fuel supply valves to stop the flow of fuel, if safe.
5. Notify the local fire department immediately.
4.3 Emergency Equipment:
● Ensure the availability of sufficient emergency spill kits, fire extinguishers, and first aid
supplies.
● Conduct regular drills to test emergency response preparedness.
4.4 Evacuation Procedures:
● Clearly mark evacuation routes and assembly points.

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● Conduct periodic evacuation drills to ensure all personnel know how to safely exit the area in
case of an emergency
4.5 Emergency Contact
List all key emergency contacts
Contact Person / Agency / Authority Contact

Number
Project Manager 016-334 4555

Phon Mun Haeng
Project Engineer 017-335 7267

ERS Energy Farouq Al-Rahman
Sdn Bhd
Safety & Health Officer 012-628 2865
Mohammad Hilmi Mustafa
Site Safety Supervisor -

TBA
Police 999
Hotline Fire 999
Hospital 999
Natural Disaster 999
Department of Occupational, Safety and Health (DOSH) HQ 03-8886 5343 /

Putrajaya 03-8886 5342
Department of Environment Sepang 03-8706 1332

Government
Agency / Fire and Rescue Station Sepang 03-3142 1333
Authority
Sepang District Police Headquarters 03-8777 4222
Medical Cyberjaya Hospital 03-8873 3500

Assistance
4.6 Incident Management Flow Chart
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4.7 Rescue Plan
4.7.1 Fire and Explosion
The action to be taken during the event of fire shall vary based on the category of fire.
1. Eyewitnesses
a. Any person that discovers fire shall inform the ERT Controller.
b. Any persons who discover the fire shall access and try to extinguish the fire using the
available fire-fighting equipment provided at site.
c. If the fire is large (uncontrolled fire), the person who discovers the fire shall
immediately raise the fire alarm/siren provided.
2. ERT Controller
a. The ERT controller shall notify HSB / SMEC of the emergency at hand.
b. The ERT Controller shall summon the Damage Control Coordinator to the fire area to
assess the situation.
c. ERT Controller shall notify the Damage Control Coordinator and his squad to assess
the fire situation.
d. ERT Controller shall notify the Fire and Rescue Department for external help.
e. When the fire is totally extinguished, the ERT Controller after consulting the Fire and
Rescue Department will issue the all-clear order to all employees.
f. The permission to enter the project site will be based on the permission/ instruction
given by the authorities.
g. If the event permission to enter the project site is not granted by the authorities, the
employees and visitors will be instructed to leave the work area.
h. The ERT Controller shall record all the particulars of witnesses and injured persons.
i. The injured person (if any) shall be sent to the hospital by ambulance or any suitable
vehicle.
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3. Damage Control Coordinator

a. The Damage Control Coordinator shall report to the ERT Controller about the fire.
b. He shall then report to the ERT Controller by phone or other suitable methods. The
emergency contact number shall be displayed at the workplace.
c. He shall evacuate the area and proceed to the assembly area.
d. Damage Control Coordinator with his squad shall verify the seriousness of the fire
and if possible, will take action to control or confine the fire.
4. Evacuation and Logistics Coordinator

a. The Evacuation and Logistics Coordinator with the help of the supervisor/site
engineer will guide the employees and visitors during the evacuation process.
b. Evacuation and Logistics Coordinator shall proceed to the assembly area and report
to the ERT Controller once all site employees and visitors have been evacuated.
c. Evacuation and Logistics Coordinator shall ensure that all access to the project site is
accessible and shall guide the authorities into the project site.
5. Communication Coordinator
a. The Communication Coordinator with the help of the supervisor/site engineer shall
verify that all site employees and visitors are present by conducting roll calls.
b. If the situation does not permit the search and rescue team to enter the project site, the
Communication Coordinator shall wait for the Fire and Rescue Department to arrive
and inform them of the missing person. Communication Coordinator shall follow up
with the hospital on the condition of the injured person.
c. If the injured person is working with a sub-contractor, the Communication
Coordinator shall liaise with the sub-contractor on the medical status of the injured
person.
d. The copy of the passport/ identity card of the injured person shall be made available.
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6. First Aid Coordinator

a. The First Aid Coordinator with his team will standby at the assembly area to provide
first aid treatment to any person when required.
7. Site Employees
a. Once the siren is activated and evacuation order is given by the ERT Controller, all
subcontractors, workers, and visitors must evacuate the work area and proceed to the
assembly area.
b. At the assembly area, site employees are to assemble according to their work
group/trade.
c. Any missing person shall be identified and the search and rescue team will be sent to
commence a search operation for the missing person if the situation permits them to
do so.
d. All employees shall be required to remain at the assembly area until the ERT
Controller issues all clear orders.
e. No other personnel shall be allowed to enter the project site without approval.
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Fire/Explosion
Eyewitness call ERT Controller

via phone or other method
Notify HSB / SMEC via phone or

other method
Fire cannot be extinguished

Evacuation & ERT
Logistic Coordinator Controller
guide the site shall access Notify & seek help from Fire
employees on the the level of & Rescue Department
evacuation process emergency
Fire & Rescue Department
arrives at scene & takes
Communication
over the situation
Coordinator carries
out the roll calls at ERT Controller summons
the assembly area Damage Control Coordinator
Fire extinguished
Site employees Damage Control Coordinator with Project site deemed safe to
leaves the project his squad verify seriousness of reoccupy
site until it is
declared deemed
safe to reoccupy Fire extinguished
Figure 3:Fire / Explosion
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4.7.2 Chemical Spillage
1. Any person who accidentally spills any chemical or spots any chemical spillage must notify
the nearest supervisor. The supervisor must immediately rush to the location and assess the
situation:
a. Confirm if any person is injured.
b. Make arrangements to contain the spillage.
c. Cordon off the area concerned.
d. Request for help from another employee.
e. Inform the ERT Controller.
f. The ERT controller shall notify the HSB / SMEC of the emergency at hand.
2. Where a person is injured, the supervisor at the location must make an attempt to save the
person involved. This may involve, depending on the situation and the chemical involved,
flushing the person concerned with a lot of water, removal of contaminated clothing or
making arrangements for medical aid.
a. The supervisor at the location must initiate containment and preventive action to
mitigate the impacts associated with the chemical spillage. The action may include
but not limited to the following:
b. First and foremost, do not expose yourself to the spilled chemical, put on personal
protective equipment including chemical-resistant gloves before attempting to control
the spill. Do not attempt to rescue someone in an unknown environment without first
properly providing self-protection.
c. Use spill absorbent pad/boom where the spillage tends to flow to other areas, attempt
to stop the flow by using spill absorbent pad/boom where necessary.
d. Where the supervisor determines that the situation is out of control and he is unable to
contain the spill, the supervisor must seek help from an external agency with the
approval of ERT Controller.
e. The relevant outside agency to be contacted may be BOMBA, chemical manufacturer
etc.
f. Never touch the chemical and the contaminated area, absorbent fiber, saw dust or
sand with bare hands.
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g. Remove the contaminated absorbent pad/boom and put it into a container.

h. Label the container and transfer it to the scheduled waste area.
3. Adequacy of the spill kits shall be monitored on a regular periodic basis and after each
occurrence of an emergency.
Supervisor carries Chemical Spillage

out the following
IMMEDIATE actions: Eyewitness notifies the supervisor
Confirmin for immediate action
g any injured
person,
Containin Notify ERT Controller
g spillage
Cordon
off area
Notify HSB / SMEC via phone or
other method
Spillage contained
Spill out of control
Notify & seek help from Fire

& Rescue Department /
chemical manufacturer
Spillage contained
Figure 4: Chemical Spillage
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4.8 Emergency Organization Chart
ERT Controller
Advisory & Deputy ERT Communication

Documentation Controller Controller
Safety & Health
Coordinators
Evacuation &
Damage Controller Logistics
First Aider Fire Fighting Chemical

Spillage
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4.9 Resumption of Operation
Resump
tion of
Review Input
Review of Event and

Investigati Identify improvement
on of the needs
1. History of the
Determine event (How the
corrective &
emergency started, if
known)
Implementation
2. Action s taken
during the emergency
Revise the ERP Prepare & 3. Safety measures
Changes required to be taken after the
emergency.
Review Review 4. Reports on the
ERP effectiv number of injuries and
fatalities during and
as a result of the
No changes
emergency.
Maintain ERP 5. Follow up
activities
Comple
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5.0 APPENDIX
Appendix A - Safety Data Sheet for Diesel Fuel
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ERS Energy Sdn. Bhd.

STORAGE & HANDLING OF DIESEL Revision No.

DATE REV NO CR NO DESCRIPTION

STORAGE & HANDLING OF DIESEL Revision No.

STORAGE & HANDLING OF DIESEL Revision No.

KPDN Kementerian Perdagangan Dalam Negeri

HIRARC Hazard Identification, Risk Assessment & Risk Control

JSA Job Safety Analysis

SOP Standard Operating Procedure

SDS Safety Data Sheet

STORAGE & HANDLING OF DIESEL Revision No.

● Follow all procedures outlined in this established SOP.

Safety & Health Officer / Site Safety Supervisor:

● Conduct regular inspections of diesel storage and handling areas.

STORAGE & HANDLING OF DIESEL Revision No.

Reference: Safety Data Sheet for Diesel is attached in Appendix A

2.2 Storage Procedure

○ No smoking or open flames are permitted in or near storage areas.

○ Regular inspections should be conducted to check for leaks, rusting, or damage to

○ Above-ground must comply with national/local standards.

○ Above-ground tanks should have secondary containment systems like berms.

○ Tanks must have proper venting to avoid pressure build-up.

STORAGE & HANDLING OF DIESEL Revision No.

Figure 1: Sample of Diesel Storage on Construction Site

Figure 2: Sample of Diesel Fuel Hazard Signage

STORAGE & HANDLING OF DIESEL Revision No.

2.3 Handling Procedure

● Transport of Diesel Fuel:

2.4 Inspection and Maintenance

STORAGE & HANDLING OF DIESEL Revision No.

3.0 TRAINING & DRILLS

STORAGE & HANDLING OF DIESEL Revision No.

4.0 EMERGENCY PREPAREDNESS

4.1 Spill Response Procedure

4.2 Fire Response Procedures

4.3 Emergency Equipment:

4.4 Evacuation Procedures:

● Clearly mark evacuation routes and assembly points.

STORAGE & HANDLING OF DIESEL Revision No.

4.5 Emergency Contact

List all key emergency contacts

Contact Person / Agency / Authority Contact

Project Manager 016-334 4555

Project Engineer 017-335 7267

Site Safety Supervisor -

Hotline Fire 999

Natural Disaster 999

Department of Occupational, Safety and Health (DOSH) HQ 03-8886 5343 /

Department of Environment Sepang 03-8706 1332

Medical Cyberjaya Hospital 03-8873 3500

4.6 Incident Management Flow Chart

STORAGE & HANDLING OF DIESEL Revision No.

STORAGE & HANDLING OF DIESEL Revision No.

4.7 Rescue Plan

4.7.1 Fire and Explosion

STORAGE & HANDLING OF DIESEL Revision No.

3. Damage Control Coordinator

4. Evacuation and Logistics Coordinator

STORAGE & HANDLING OF DIESEL Revision No.

6. First Aid Coordinator