Reporting (English2)
Reporting (English2)
There are four types of speeches that most speakers utilize in delivering a speech.
1. EXTEMPORANEOUS SPEECHES are speeches that are carefully prepared and practiced by the
speaker before the actual speaking time. A speaker will utilize notes or an outline as a guide while
they are delivering the speech. The notes or outline will usually include any quotes and sources
the speaker wants to cite in the presentation, as well as the order the information in the speech
should be delivered in. The speech is delivered as if the speaker is having a conversation with the
audience. Since the speaker is not reading the entire speech, the extemporaneous speaker uses
the notes as a guide only - a sort of memory trigger - and the speaker will also be able to respond
to the audience since her head isn't trapped by reading every word on a paper. This is the type of
public speaking one should strive to use in informative and persuasive speeches as this is most
practical type of public speaking.
2. IMPROMPTU SPEECHES are speeches that are delivered without notes or a plan, and without
any formal preparation - they are very spontaneously delivered. This is one of the most nerve
wracking situations for most students to find themselves in because there isn't a plan or agenda
to follow - they just have to get up and speak without any "thinking" time. They are afraid of not
knowing what to say when they get up in front of the audience so they might make a fool of
themselves. If this type of speaking situation makes you nervous, you are not alone! The reality is
that this is the type of public speaking you are the MOST prepared for. Your daily life is filled with
impromptu experiences and conversations. Every phone conversation, exchange between you
and a loved one, and discussion amongst friends is impromptu by its very nature - even if we
"practice" our conversations, they are still impromptu in their delivery. So, while most students
are nervous about impromptu speeches, they are the type they are the most prepared for from
their daily experience.
3.MANUSCRIPT SPEECHES are speeches that are delivered with a script of the exact words to be
used. If they have to give a speech, most students prefer to have every single word in front of
them so they can basically "read" the speech to the audience. While this is very reassuring for a
speaker and they feel like they won't
"forget" anything if they have every word in front of them, manuscript speaking is one of the
worst traps to fall into for a speaker. The speaker who utilizes a complete manuscript will often
spend more time looking at the script than at the audience. By doing this, the speaker is unable
to react to the audience or respond to the audience members questions. Therefore, the
manuscript becomes a trap for the speaker.
4.MEMORIZED SPEECHES are speeches that are committed to memory. The speaker completely
memorizes the text of a speech and then delivers the speech from memory without reliance on
notes or an outline. This is a very fearful speaking situation for most people because they fear
they will forget what they had planned on saying when they get in front of the group - and, they
might make a fool of themselves in front of the audience if they forget what to say. This type of
speaking is not very common to daily living unless you are in a profession like acting. Most of us
memorize very little in our daily lives - we don't even have to remember telephone numbers
since we have cellular phones!
The term "mechanics" refers to the physical mannerisms of the speaker and his or her voice. How
your body moves, what you look at and how you modulate your voice can drastically alter the
impact of your speech.
1. USING YOU BODY:
Stance
Stand firmly on two feet - do not lean, slouch or tilt.
* Avoid leaning on chairs, tables, etc.
Hands out of the pockets, moving them for useful and effective gesturine enly cen you have to
rely on notes.
Avoid its use when possible by moving it away or stepping in front of it.
• Movement
Some people find movement natural. Pacing is acceptable especially in a long speech. However, if
you are going to pace, do so slowly, never turn your back on the audience, and walk in a triangle.
Move a few steps away from the lectern towards the audience at an angle.
You can use this movement to draw the audience into what you are saying if you also drop your
voice a little and lean forward. It implies that you are sharing something special with them. Then
move a few paces to the side in the direction of the lectern whilst speaking. You are now just a
few paces in front of the lectern and a few simple steps backwards will put you next to it if you
need to check your notes.
• Appearaness
Dress neatly. Appearance and dress can influence your audience no matter who is in attendance.
For the competition, all contestants will wear C-2 Standard Duty Dress with no accoutrements i.e.
lanyard, white belt, gaiters, etc.).
• Eye Contact
* Lift your eyes and look at your audience. Watch the audience carefully for reactions - you
should be able to easily detect boredom, lack of understanding, interest or annoyance. Do not
keep your eyes glued to notes or read notes at length - this is a certain way to lose the attention
of your audience.
• Facial Expression
You can do a great deal with your eyes and smile; a smile early in your speech can do wonders.
Set the mood of your talk or parts of it with the way you look at the audience. Be careful of
inappropriate expressions. For instance, if you are talking about something sad, it is inappropriate
to have a wide smile. If you deliver a joke, but your face is frowning, no one will know that you
intended to be funny.
• Gestures
*Emphasis and expression with the hands is another technique. A few, careful, non-offensive
gestures may enhance a speech provided they are purposeful and pertinent to the point the
speaker is attempting to make.
Overuse will simply detract from the speech.
USING YOU VOICE:
• Volume
*Speak loudly enough for all to clearly hear. Do not be afraid to use extra volume to emphasize,
but lowering your voice to barely a whisper can be effective as a technique for emphasis,
providing you have the full attention of your audience to start with. In general, vary the volume
according to what you want to stress.
• Pace of Speaking
* Strive for a good rhythm. Avoid speaking too fast or too slowly. Use pauses to emphasize
something. The pause can be in the middle or at the end of a sentence. Practice the effective use
of pauses and listen to the way good speakers use them.
STYLE:
*Style is a difficult thing to describe. Style involves elements of content and speech mechanics,
but there is more to it. Let's suppose two people are given an outline of a speech and both are
good speakers, aware of good speech mechanics. Let's say that both give a good speech. It is
more than likely the speeches would be very different. Some of the differences might be in the
content, but a large part of this difference would be labelled
"style". Style includes such elements as:
Humor and Wit
/ Entertaining speeches require careful preparation. One can be humorous and entertaining and
still have a serious and worthwhile message. Keep your humour relevant and suited to the
audience. You can entertain just as well with a witty choice of words, and style of presentation as
with a joke.
• Spontaneity
* Do not feel you have to keep to a carefully prepared script. If new and relevant thoughts occur,
you can make use of them.
If you are sensitive to the mood of the audience you may want to modify your presentation to get
a positive reaction from the audience.
• Suitability of Language
The language used should be appropriate for the age and experience of the audience and
suitable for the topic.
• Originality
Try to make every speech original in both the presentation of the material and the techniques
you use for delivery.
• Poise
• Be relaxed, comfortable, self-assured, and in control.
1. THE INTRODUCTION
Your introduction can be used to gain attention, give attention, give a favorable impression of
yourself, create the right state of mind in your lite hers, eat int. he suay et state the central idea
or indicate the
(a) Explain the terms being used and offer qualifications / limitations when needed;
(b) Begin with a personal experience designed to identify with the listeners;
(c) Ask a question or series of questions;
(d) State a relevant quotation;
(e) Challenge your audience with a startling statement; ( me your audience. ve
2. THE BODY
The most important part of the speech is the body. How you structure the body depends on your
purpose. Are you trying to entertain, to persuade, or to inform? There are seven structures that
you should consider:
(a) Logical or topical;
(b) Chronological;
(c) Spatial;
(d) Classification;
(e) Problem - Solution;
(f) Cause - Effect; and
(g) Any combination of the above.
These structures are discussed in more detail in the national effective speaking handbook. Make
sure you are familiar with all of them.
LOGICAL OR TOPICAL ORGANIZATION is one of the most common patterns. It is especially useful
for informative and entertainment speeches.
CHRONOLOGICAL ORDER is useful in informative speeches or in persuasive speeches which
require background information on a problem or issue. SPATIAL ORDER is often used in
informative speeches. For example, a televised weather report usually is given according to the
regions of the country. CLASSIFICATION ORDER requires you to put things into categories this
pattern is useful for all three speech purposes.
Solutions to problems can be categorized according to type. Most often, speakers use PROBLEM-
SOLUTION ORDER for persuasive speeches.
The first part of such a speech outlines a problem, and the second part gives a solution. The
CAUSE-EFFECT PATTERN, like the problem-solution pattern, has two parts. The first describes the
cause of a problem and the second its effects. This format is also used in speeches to persuade
3. THE CONCLUSION
The conclusion should end the speech on a high note and should, as much as possible, relate
back to the introduction.
During the conclusion, you should:
(a) Make the audience aware that the speech is drawing to a close;
(b) Leave no doubt in your audience's mind about the concept or process you are trying to
explain, the belief you have tried to establish, or the action you wish the audience to take;
(c) Leave the audience with something to remember.